HANOHANO OUTRIGGER CANOE CLUB

RULES AND REGULATIONS

I.         NAME

The name of this club shall be Hanohano Outrigger Canoe Club.

II.        OBJECTIVES:

 

        The purposes for which this club was formed are:

  1. To unite men and women who share an interest in perpetuating and participating in Hawaiian outrigger canoe racing at its highest competitive level.
  2. To encourage and promote good will and sportsmanship among members.
  3. To provide an opportunity for a healthy and coordinated program of physical fitness.

III.        INCORPORATION:

        This is a non-profit public benefit corporation and is not organized for the private

        gain of any person.  It is organized under the Non-Profit Public Benefit

        Corporation Law for charitable purposes.  This corporation is organized

        exclusively for the fostering national and international amateur sports

        competition, within the meaning of section 501 (c) (3) of the Internal Revenue

        Code of 1954 or the corresponding provision of any future United States Internal

        Revenue law.  All rules, regulations, and provisions of this status must be

        maintained at all times.

IV.        MEMBERSHIP

  1. The club shall be comprised of persons who are interested in furthering the objectives of the club
  2. All members of this club shall be charged with the responsibility of active participation in all club matters. The executive board shall determine whether a prospective member is willing to accept this responsibility before accepting them as a member
  3. All prospective members shall sign an insurance waiver before participation. All prospective members shall submit an application for membership to the executive board for approval. Upon approval of the application, initiation fees will be due.
  4. The membership of this club shall consist of:
  1. Active paddlers - anyone who wishes to participate actively in outrigger paddling
  2. Non-paddlers / Social members - anyone who wishes to join the club and is not interested in actively paddling
  1. A member desiring to be released from membership shall submit a request in writing to the executive board. Only members in good standing without any obligations may secure a release from the club.

V.        FEES:

  1. An initiation fee of $50 is due from active paddlers once the executive board has accepted them. The fee remains the same throughout the year.
  2. Dues are $225 per year for non-racers and $325 per year for racers. Racing dues include all race fees except Catalina.
  3. Returning paddlers are required to pay dues in full by April 1 of each year.
  4. A three-month automatic payment plan is available via www.hanohano.com. The first payment must be made by April 1.
  5. A six-month automatic payment plan is available via www.hanohano.com. The first payment must be made by February 28.
  6. Youth paddlers (10-19) dues are $50 per year. Keiki paddlers (5-9) dues are $20 per year. Discounts offered for additional family members.
  7. Non-paddler / Social members pay $35 per year, due April 1 of each year
  8. Participation will be denied to anyone delinquent in his or her dues. There is no grace period. A written appeal may be submitted to the board.
  9. All fees may be given in person to the treasurer or assistant treasurer, mailed to the treasurer, or paid online via www.hanohano.com (extra fee to cover processing fees).
  10. Executive board members are not obligated to pay dues or race fees during their term in office.
  11. The club’s fiscal year is from January 1 through December 31.
  12. The Executive board may request a vote of membership to increase fees whenever they feel an increase is justified.

VI.       OFFICERS:

  1. The founders of Hanohano Outrigger Canoe club are Egon and Lorena Horcajo.  This club was founded because they felt that a comprehensive and coordinated paddling program was needed if a club was to benefit from the support of an active and concerned membership.  They appointed themselves coaches in order to put their concepts into practice.  Due to the departure of the Horcajo’s, the following provisions have been made to help select a new coach:
  1. The executive Board shall appoint a coach(s).  The coach(s) shall be someone who is dedicated to upholding the objectives of this club.  They shall show good judgment and concern for the physical well being of the paddlers while they are under their supervision.
  1. The officers of this club shall be a President, a Vice-President, a Secretary, a Treasurer, and Treasurer’s assistant.  These officers, along with the coaches, shall serve as the Executive Board.  If necessary, one person may hold two of these positions.
  2. The term of office shall be one year, beginning in January.
  3. The election of officers shall be voted upon.  Where two or more members are nominated for the same office, voting will be done by secret ballot.  Only members in good standing shall be allowed to vote.
  4. In the event of a vacancy for the position of President, the Vice – President, shall serve the remaining term.  The remaining members will fill any other vacancy of the Executive Board on the Executive Board.
  5. The club shall be empowered by majority vote to recall from office any officer or coach, who by neglect or misconduct, has demonstrated himself / herself unfit.  No officer shall be recalled unless he / she has been given two weeks written notice of the charges brought against him / her.
  6. The Southern California outrigger Association requires two representatives from each club:  a SCORA Rep, and Race Committee Rep. these representatives are chosen by the executive Board.

VII.     DUTIES OF OFFICERS:        

  1. The president shall preside at all meetings and serve as chairman of the Executive Board.  He / She  shall call all meetings and appoint all committees.  He / She shall verify and countersign all checks drawn by the Treasurer.  He /She shall be responsible for a monthly newsletter to be published and distributed to the general membership.  The President may call a meeting of the Executive Board whenever he /she feel it necessary.
  2. The Vice – President shall assist the President in all his / her duties of the President in his / her absence.
  3. The Secretary shall keep and accurate record of all the business of the club, which shall include the minutes of all meetings, by –laws, race rules, race results, reports of the Executive Board and all committees, and conduct all correspondence of the club.
  4. The Treasurer shall receive and have custody of all club funds.  He / She shall keep the funds in a bank approved by the Executive Board, and shall disburse such funds when approved by the Executive Board.  Two signatures will be required on all checks issued; that of the President and that of the Treasurer.  The Treasurer shall keep and accurate account of the finances of the club and shall render a written report at each monthly meeting.  If he /she are unable to attend a meeting, he/ she are responsible for submitting a copy of the report to the President, who shall then report to the general membership.  The Treasurer’s Assistant shall serve as chairman of the Budget committee.
  5. The Treasurer’s Assistant shall assist the Treasurer in collecting funds, and perform other jobs related to the office of Treasurer.
  6. The coaches will act in all matters pertaining to racing.  They shall train and instruct paddlers, determine placements and classifications, set up practice schedules, and appoint assistants if necessary.  They will supervise and make recommendations regarding the purchases and sales of racing equipment.  They will also supervise the care and maintenance of all equipment.  The coaches will be responsible for attending al SCORA Race Committee meetings.  If he / she cannot attend, they shall notify the President, who will appoint someone in their place.  They will be responsible for reporting back to the Executive Board on all matters discussed at the meetings.
  7. A Sgt.-at Arms may be appointed by the President.  He / She shall have the responsibility of insuring that all meetings are conducted in an orderly manner.  Additional duties may be assigned as needed.

VIII.        COMMITTEES:

  1. The President shall appoint all committee chairpersons.  He / She shall act as ex-officio member of every committee.
  2. There shall be six standing committees:  a Budget Committee, a Ways and Means Committee, a Sponsorship Committee, a Membership Promotion committee, a Publicity Committee, and a Nominating Committee.  Each standing committee shall be composed of three or more members, who shall serve a term of one year.
  3. The Budget Committee shall prepare a proposed annual budget, which shall be presented to the Executive Board for approval.  The budget shall specify objects or purposes for which appropriations are made and the amount appropriated for each object and purpose.  It shall set forth sources of income and the estimated amount from each source.  The Treasurer shall serve as chairperson.
  4. The Ways and means Committee shall develop and recommend ways by which the club treasury may be supplemented, and submit their proposals to   the general membership for approval.  The Secretary shall serve as chairperson.
  5. The Sponsorship Committee shall contact patrons and procure major funds for supporting the club as a whole.  They shall be responsible for determining levels of potential sponsorship, as well as the manner in which the accepted sponsor shall be supported by the club.  All activities proposed must be submitted to the general membership for approval.
  6. The Membership Promotion Committee shall devise ways and means of increasing and maintaining membership.  It shall be responsible for maintaining a current club roster and notifying members of club functions.  The Vice – President shall serve as chairperson.
  7. The Publicity Committee shall be responsible for creating good will and a favorable public awareness of Hanohano OCC and the sport of outrigger canoeing.  This includes contact with the media, signs, posters, and any other activity to promote Hanohano OCC within the general public.
  8. The Nominating Committee shall consist of the Vice – President as the chairperson, and four other members for the purpose of nominating a slate of officers.  The committee shall be formed at the October meeting and their slate voted on at the December meeting.  Nominations may also be made from the floor.
  9. Other committees may also be appointed.  Their term of service may be limited to the time required to perform or execute their specific function.

IX.        CONDUCT AND DISCIPLINE:

  1. The personal conduct of all members of Hanohano OCC shall be above reproach at all times.  Any member who, by his / her personal conduct, reflects discredit upon this club shall be subject to such action as deemed appropriate by the Executive Board.
  2. All members shall wear designated uniform while racing.
  3. Upon it being proven to the satisfaction of the Executive Board that any member has accepted or offered bribes of any nature for the purpose of influencing the result of a race, that member shall be expelled from this club and its functions.
  4. No member of this club shall be allowed to paddle with any other club in a SCORA sanctioned race with out the consent of a coach or the President.
  5. Any violations of the rules of this club shall render a member subject to disciplinary action by the Executive Board.  In such cases, the member involved shall be given written notice at least two weeks prior to any action being taken against him / her by the Executive Board.

X.        MEETINGS:

  1. All club meetings may be called by the President.  Every member shall be notified of all special meetings, including the time and location of the meeting and the purpose of such a meeting at least three days prior to its scheduled date.
  2. A quorum shall consist of a majority of qualified voting members present at any given meeting.  A roll call of voting members shall be taken before any major motion is voted on and the total count shall become part of the minutes of each meeting.
  3. All members shall be responsible for attending club meetings.  A member shall notify the President, or other officer is he / she cannot attend a meeting.  The Executive Board may restrict any member from participating in club activities if he /she are consistently absent from meetings or club projects.
  4. Any member who is delinquent in dues and / or race fees will be ineligible to vote.  Their right to vote will be reinstated only after the delinquent account has been paid in full.

XI.       REVISIONS AND AMENDMENTS:

         

  1. These rules may be amended at any meeting of the club by a majority vote of the eligible members present.  One week written notice shall be given to all members prior to any voting on proposed amendments to these rules or to the By-laws.

These Hanohano OCC rules, as written, approved by the general membership on February 15, 2015 by a majority vote this document stands as Hanohano Outrigger Canoe Club Rules and Regulations.  All previous documentation is now ineligible.

Previous Revision

Approval Date

1

January 6, 2000

1

November 7, 1996

2

April 1993

3

April 1989

4

December 1987

5

December 1986

6

April 4, 1985