Parent Undertaking (Chromebook)
- It is mandatory for all students to purchase chromebook immediately after joining school and carry chromebook to school from the first day. Any student without a chromebook will be put on detention until they bring the chromebook. In case student have purchased it but it is taking time so they are required to produce any proof of purchase e.g. receipt of purchase, email or note from the vendor. After submitting the proof they will be exempted from detention.
- Students and parents are expected to abide by the guidelines and terms listed in this policy as well as all IT-related policies of the school.
- Guidelines for safety, care, and appropriate usage have also been given. By signing this undertaking, parents and students both agree to abide by the same.
Guidelines for Safety:
- While the school has both appropriate infrastructure, security measures and the right processes and procedures to ensure the safety of the Chromebooks, the school is not responsible for any Loss/Damage/ Theft of Chromebook including in the school premises / school bus.
- If the Chromebook is lost, stolen or damaged, the student must report it to IT dept and transport dept. also for cases where the Chromebook is stolen from school bus.
- In case of theft/loss - school Chromebook will be provided for a week within which student needs to get a new one. School will not be responsible for the purchase.
- In case of damage - school Chromebook will be provided, only in case, there is an issue (physical damage/ software malfunction) with chromebook and it has been given to school IT dept for service (please refer to the detailed service guidelines)
- School chromebook has to be returned in the same condition, otherwise a penalty of Rs. 500 and damage cost has to be incurred by the student.
- In case of Loss / Theft of any school chromebook, parent has to pay the replacement cost of the new Chromebook that will have to be purchased in lieu.
- The cost of repair for any damage to Chromebook that is not covered under the manufacturer’s warranty is the responsibility of each parent.
- The school reserves the right to disconnect devices or disable services without notification.
- Insurance cover has to be borne by the parent. School will not provide the same.
- Parents are recommended to take insurance cover annually for the IT devices.
- All dealings for insurance and issues are between the parents and the Insurer. The school is not responsible for any conflicts or disputes between these two parties.
Protecting your Account
- If you are stepping away from your Chromebook in a safe place (i.e., to go the bathroom from a classroom), be sure to close the screen -- No one will be able to access your account without your password now!
- Do not share your Chromebook with anyone unless your teacher asks you to do so. Do not share your password with anyone!
- A student device may be remotely disconnected from the network if 1) the device is lost,2) IT detects a data or policy breach, a virus or similar threat to the security of the school data and technology infrastructure.
- In addition, the IT Dept. reserves the right to scan the network to assist in identifying and protecting against exploitable security vulnerabilities (e.g., viruses or worms) in efforts to preserve network integrity. Information gathered in such scans will be used only for the explicit purpose of monitoring network security.
Financial & Legal: All financial and legal issues or concerns that might arise due to usage or possession of the Chromebook in school or at home are a liability of the parents and the school has no role to play in it.
- For those Chromebooks that the school has ordered, once the full payment is received by the school and a debit note with Chromebook and it’s accessories have been handed over to the parents by the school in working condition, the school has no further financial or legal responsibility or liability.
- School will be responsible for ensuring that the Chromebook Console Management Software of the device works properly till the time the student is enrolled in the school. Please note that each software license is for a device and in case you change the device the charge for the Console Management Software will apply again. Also, note that in case you’re leaving the school, you will have to request for your chromebook to be removed from the school’s control. And there won’t be any refund of the CMC fee that’s already been paid.
- In case a student is leaving the school; school will not buy back/replace the Chromebook or refund the amount.
Guidelines for Chromebook Care:
Protection and care
- Don’t use pens/pencils etc. to mark your Chromebook. If you want to customize it, then you may use felt pens such as OHP markers/permanent markers, or labels that can come off easily. Do not use any pen/sticker on the insides of the Chromebook, especially the screen.
- Don’t cover the base of the Chromebook with a cloth/bag when in use.
- Do not remove any of the tags or the sticker with your username.
- Open the Chromebook carefully, ideally with two hands.
- Do not hold the Chromebook by the screen.
- Always close the Chromebook before walking with the Chromebook
- Do not run in the corridors, assembly or on the stairs-- especially when other students are walking with Chromebooks.
- Always pack your school bag very carefully--Be sure not to put heavy objects on your Chromebook and do not put liquids in your bag in the same compartment as your Chromebook
- When you put your bag down at home, at school or in bus, please do not throw it with the Chromebook in it!
- Keep food and drinks away from your Chromebook and do not bring your Chromebook to the dining area.
- Protect the Chromebook screen--It is that part of the Chromebook which is most likely to break!
- You can use a zippered sleeve to help protect your Chromebook, but remember that even this will not guarantee that your Chromebook is safe!
- Do not leave your Chromebook lying around somewhere or in the bus where someone can take it.
Cleaning your Chromebook
- Use the microfiber cloth to clean your Chromebook screen
- Do not use any liquids or chemicals to clean your Chromebook, except clearly marked LCD display screen cleaning liquids.
Powering your Chromebook
- Bring your Chromebook fully charged to school each day
- Be very careful with your power cord and avoid damage
- Avoid charging the Chromebook at home when your younger siblings are around to ensure that no one is hurt.
- In case of Chromebooks purchased from outside, in case the warranty isn’t accepted by the local service dealer, then the school has no responsibility for the same.
- In case of new purchase, students need to submit the Chromebook to the IT department to get the CMC done from school.
- Surprise Chromebook checking in the classes will be done time to time and if it is found that the Chromebook is without CMC then it will be confiscated for seven working days. If by mistake any student removes the CMC then they need to immediately contact IT team to get it activated again otherwise the same consequence will be applicable.
- Any chromebook without CMC will be treated as student hasn't bought a Chromebook to school. In this case the student will be put on detention until they purchase the CMC.
- The CMC needs to be purchased for every new device e.g. if a student’s chromebook is not working and s/he decides to purchase a new chromebook then again CMC needs to taken with the new chromebook.
- All charges incurred by the parents will be recovered from the imprest where the amount isn’t significant. If it is, then the parent will be asked to do the payment.
- Please refer to the detailed Chromebook support process as given in Annexure - 1.
Guidelines for Acceptable Usage:
Essential agreements for usage in school:
- The student is expected to use his or her devices in an ethical manner at all times and adhere to the school’s acceptable use policy as outlined in this undertaking.
- The school defines acceptable use as activities that directly or indirectly support the academics of students.
- Students will not be able to add any apps apart from the ones available in the FSAPP store, which is configured through the chrome management console.
- Students are prohibited from accessing or storing offensive images, video or audio on Chromebooks or other digital storage devices.
- Students are blocked from accessing certain websites during school hours such as Facebook, Twitter and other social networking sites. Though, Google plus is acceptable for sharing within the school. The age criteria for accessing G+ is 13 years and above.
- The usage of devices will be recommended by the respective teacher for their classrooms. Students may also use these devices at times for research work, report writing, presentation making during their free slots (if any) in the library (which is the only place where they may use their devices independently). They may not use it in the breaks.
- Devices may not be used at any time to:
- Store or transmit illicit materials
- Harass others
- Download or view/listen/play music, games, movies and any material which is not related to academics.
- The students will be provided with lockers in class and they should keep their devices in their lockers, when not in use.
Essential agreements for usage at home:
- When not in use at home, Chromebooks should be stored within the protective bag. The Chromebook should be stored in a safe place, out of reach of younger children and away from areas of excessive heat or large magnetic fields.
- It is the student's’ responsibility to ensure their Chromebook battery is fully charged each night. Battery chargers should not be brought to school unless specifically directed by a teacher to do so.
Essential agreements for usage in School Bus:
Students are fully responsible for their devices in the bus:
- If students (MY & DP) wish to, they can use laptop, Chromebook including the bus but School is not responsible for any lost/ damaged etc. and will play no role in recovering cost or new equipment from the student who has lost it.
- This includes all those circumstances irrespective of whether the owner of the device is not himself/herself directly responsible for the damage / theft / loss. Examples include intentional / unintentional damage by any other student, device being damaged due to sudden braking/movement, damage due to the device falling, the student forgets / misplaces the device anytime in the bus.
Students are always expected to follow these guidelines:
- Wear ear phones if you listen to music
- Follow all the rules - routines and procedures of the bus - wearing seat belts, not standing, not shouting or passing comments etc.
- Take responsibility of your device
- The IT devices should be used in senior school routes only.
- Students are allowed to play games.
- Students may do their assignments / homework and read books on their devices.
- Don’t play music / audio using the device speakers. Don’t use earphones with loud music that’s audible to your neighbours.
- Avoid passing the devices in the bus.
- Student cannot use their devices if they come early or leave early for any reason whatsoever.
- Students should not use devices for copying homework/assignments from each other.
- Students should not view objectionable content (including videos, photos etc).
- Students should not be using pen drive/hard drive or any external storage device for transfer of data.
Procedures: Apart from the above mentioned guidelines, the students are also expected to follow the following procedures to ensure safety of their devices in bus:
- Always close the Chromebook before boarding/alighting the bus.
- Handle your devices with care. Do not pass them to others, especially beyond your immediate neighbours.
Other Important Guidelines:
Maintaining a safe environment/Social Networking:
The internet is a fantastic learning tool and enables access to information that supports all areas of the school curriculum. However, it can be a real time waster if misused.
Without considering the consequences, children sometimes post private information about themselves online. This can include their name or address, photographs, a mobile phone number, their school name and details of their friends or families.
- To help guard privacy, children should be encouraged to ask a parent or caretaker before they give anyone on the internet their personal details. Once information is posted online it is very difficult to remove it.
- Educate—an essential part of keeping children safe is making them aware of risks, and talking to them about how to avoid potential problems.
- Empower—Children need to know they can make the right choices. They also need to know they can talk to a parent if something happens online that makes them feel uncomfortable.
- Make the computer safe—one of the most practical ways to help children stay safe online is to set up the home computer with an internet content filter and other security software.
- Supervise—children may behave differently online, to in person, so it’s important to be involved and monitor use.
- Avoid your child accessing computers in their bedroom or rooms that they can “close” off to other members of the family.
- Internet Browser ‘History’ Menu - you can access to allow you to see the sites that they have visited recently.
- Personal Information - Never provide personal information on a global system to identify friends or themselves in photos.
- Educate yourself and your children about potential dangers online and how to make the right choices about online behaviour.
Social networking happens on a variety of services like YouTube, MySpace, Facebook, Google and Twitter. These websites allow users to create profiles, communicate with others and form networks of friends.
• Set house rules about when children can give out or share personal information such as name, address or mobile number
• Advise children to set profiles to private so that only people they want to see it can
• Encourage children to think before they put anything online. Information posted online can be there indefinitely
• Encourage children to be careful when making new friends online— they might not be who they say they are—and never arrange to meet an online friend unless a trusted adult is with them
• Report abuse or inappropriate content to the website administrator and show children how to do this using the internet safely at home.
Annexure - 1
STUDENT/PARENT CHROMEBOOK SIGNATURE PAGE
I <Student Name> am receiving device with:
Acceptable Use Agreement
Rules and regulations are necessary in order to offer technology opportunities to the students. In order to use technology resources, I agree to abide by the Fountainhead School acceptable use policy guidelines as stated in this document.
Student Signature:__________________________ Date:_____________________
I hereby absolve the Fountainhead School from any and all claims of any nature arising from my child’s use or inability to use the Chromebook.
Parent Signature:___________________________ Date:_____________________
Undertaking is available on the school website at : http://www.fountainheadschools.org/helpdesk/usage-agreements/
Fountainhead School Parent Undertaking (Chromebook) - updated March 2017