Harvest Christian Preschool & Daycare

Partnering with Parents -- Preparing Children -- Proclaiming Jesus as Lord

Our Vision:  Be the most effective and loving preschool program available!

Quality Education/Community Approach/Faith Driven

Parent Handbook

"Come, my children, and listen to me, and I will teach you to fear the Lord.”

Psalm 34:11 (NLT)

Table of Contents:

Page 1        Welcome/Philosophies & Goals/Licensure/Admission

Page 2        Hours and Days of Operation & Program /Staff & Child Ratios/Daily Schedules

Page 3        Tuition Fees & Payment Policies/Supervision

Page 4        Supervision/Guidance Policy

Page 5        Meals & Snack/Accidents & Emergencies/Management of Illness

Page 6        Management of Illness/Inclement Weather/Outdoor Play/Parent & Guardian Participation

Page 7        Parent & Guardian Participation/Additional Policies

Page 8        Center Parents Information Required by Ohio Administrative Code

Page 9        Acknowledgment of Parent Handbook, Policy and Procedures

  (This page needs to be signed and returned to the Center Director)


We extend our warmest welcome to Harvest Christian Preschool & Daycare (at Harvest Christian Fellowship). We seek to help your child learn and grow in many ways. We understand that the selection of a preschool is a very important decision you as a parent/guardian must make. We hope this packet provides you with all the necessary information needed to help make that decision. Our staff will work to ensure the highest quality of care and education for your child.

Philosophy and Goals

Harvest Christian Preschool & Daycare’s mission is to partner with parents, prepare children, and proclaim Jesus as Lord!

We accomplish our mission by creating and maintaining a positive environment where children are loved and respected as individuals.  Also, we partner with parents to help children grow socially, physically, academically, and in the Christian faith.

We are a non-profit preschool daycare facility created to serve the community and teach children about Jesus. All children three years of age through fifth grade are welcome.

Harvest Christian Preschool is governed by the elders of Harvest Christian Fellowship, and managed by the Preschool Director under the supervision of the Senior Pastor. Contact the preschool Director or church Elder responsible for the Preschool if you would like more information about our management.


Harvest Christian Preschool is licensed by the State of Ohio. You may refer to the license posted by the Director’s office for the current number and ages of children we are authorized to have on the premises at any one time. The laws and rules governing the operation of the program are available upon request.


We recommend you take a tour of the facility and ask any questions you may have. In order for a child to be considered for admission and registered for a class you will need to check with the Director for the availability of the days you are in need of, pay the registration fee of $40, and ensure all of the necessary paperwork is filled out and turned in.

Hours and Days of Operation/Programs

Harvest Christian Preschool is open Monday through Friday, 6:30 a.m. to 6:00 p.m. The center is open all year with the exception of certain holidays (Memorial Day, Labor Day, Thanksgiving Day, Christmas and New Year). A calendar will be maintained and distributed with the special events and closings for the year.

Our AM preschool program is from 9:00 a.m. to 11:25 a.m. This includes a morning snack at 9:00 a.m

Our PM preschool program is from 12:30 p.m. to 2:45 p.m. This includes an afternoon snack at 2:00 p.m.

Our full day program is any time from open to close and the preschool program is in the morning at the same time, along with the morning snack and lunch. Lunch is at 11:40 a.m. we will serve the children the lunch that the parents provide. The afternoon snack is at 2:45 p.m. after nap.  

We do offer a before and after school program. It is from 7:00 am until the school bus arrives and from 3:00 p.m. until 6:00 p.m. On days with school delays we offer care at no extra charge if your child’s bus picks up from the center.

Staff and Child Ratios

Harvest Christian Preschool will not exceed the following ratios as set forth by the State of Ohio:

        1:5 or 2:12         Infants (0-12 Months)

        1:6 or 2:12         Infants (12 Months- 18 Months)

        1:7                Toddlers (18 Months- 30 Months)

        1:8                Toddlers (30 Months- 36 Months)

        1:12                    Preschoolers (3-4 years)

        1:14                     Preschoolers (4 years until eligible for Kindergarten)

        1:18                     School Age Children (Kindergarten- 11 years)

Ratios may be doubled for 2 hours at naptime, as long as all the children are resting quietly on their cots and enough staff are in the building to meet the regular required staff/child ratio in case of an emergency.

The number of children in one group may be cared for at one time defines the maximum groups size. Limitations do not include naptime, lunchtime, outdoor play, or special activities.

The Maximum group sizes are as follows:

        12         Infants

        14         Toddlers (18 Months-30 Months)

        16         2 ½ - 3 yr olds

        24        Preschoolers (3-4 years)

        28        Preschoolers (4 years until eligible for Kindergarten)

        36         School age Children (Kindergarten- 5 grade/11 years)

Daily Schedules

The children’s daily class schedule is different for each age group. This provides the children with a structured routine while remaining flexible enough to provide adaptability when necessary. The schedules are posted outside of each classroom and the parents/guardians will be given a detailed schedule in the packet they receive during the tour.

Tuition Fees/Payment Policies

Registration Fee:

An annual, non-refundable fee is charged. A child is not considered enrolled until this fee is received. Our fees are as follows: $20/per family for members of Harvest Christian Fellowship and $40/per family for non-members.

Tuition Fees:

Tuition is based on a monthly/weekly scale. You can receive a copy of the programs and fees from the Director. When paying your tuition, the Director is the only person able to take your payment. If you pay in cash you will receive a receipt.


Tuition is due on the first day of each month (or week) as scheduled/approved. Prompt payment is appreciated. A child may not attend if tuition is late (unless arrangements have been made with the Director). There will be a 10% late fee for monthly tuition paid after the 10th of any month.  Weekly tuition paid more than three (3) days late will be assessed a 10% late fee and ALL discounts (i.e., Multi-Child, Government Service) will also be void for the following 30 days.

Title XX:

If you have Title XX, you are required to swipe your child in and out everyday. Your child is required to be here a minimum of 25 hours per week. If you fail  to swipe your child in for the minimum of  at least 25 hours  payment is then required from the parent.

Late Pick-Up Charges:

If a parent/guardian realizes that circumstances beyond their control are going to delay the pick-up of their child, a phone call is required. Children are to be picked up promptly by 11:30 a.m. if the yare AM preschool, 2:45 p.m. if they are PM preschool and by 6:00 p.m. when the school close if they are all day. The first occurrence of a late pick up will be documented with no charge. Late pick-ups after the first time will be $10.00 for the first five minutes and then $1.00 for every minute thereafter and will be charged to the family’s account.

Add A Day:

Any child may add a day so long as there is room in the child’s classroom and the Director approves it. The rate will be based on what the parent/child needs, i.e., half day or full day. If you request a day and then need to cancel we do require notification 24 hours in advance to the day the child was adding, otherwise you will still be charged.

Referral Fee:

If a student is enrolled in our center and uses your name as a referral you will receive 10%  off your next month’s fee!


You may withdraw your child at any time. A one-week written notice is required, along with the full payment of tuition balances.


The policy for permanent disenrollment is to put the child’s folder in the area for the children that dis-enroll and keep for a year. A two week notice and any unpaid tuition is due when informing the center. Any documentation as to why the child was dis-enrolled along with any issues the Center had with the children or their family.

Supervision Policy


Parents/Guardians are required to sign their children in on the roster located by the Director’s office. After signing your child in, you take your child to their classroom. Any forms, medication or a special message can be left with your child’s teacher and/or the Director. Children may not walk into the building without an adult and the staff must be aware of the child’s presence before the parent/guardian departs.

Supervision of Preschoolers:

At no time will a child be left alone. Staff will supervise children at all times, including naps and pick-up/drop-off. If a child becomes ill they will be isolated in an unoccupied area of the room within sight of a staff member  until they can be escorted to the office.

Supervision of School Age Children:

School age children may run errands within the building or use the restroom without adult supervision as long as the children are within audible distance of their teacher. The teacher is to check on the children regularly until they return to their classroom.

School Delays/Cancellations:

Our program will operate a full day program for school-agers when school is closed for vacations, delays or cancellations.

Release of a Child:

Staff will release  children only to the people listed on the release form provided by the parent/guardian. If an emergency arises the parent must call in advance, and then provide a written, signed note giving the person permission to pick-up their child. Staff will check ID’s of anyone they do not recognize. Please inform people picking your child up of this requirement so they can bring their ID. Your child’s safety is our number one priority! Our staff will not release  your child to anyone else, under any circumstances, including parents, or others who appear to be under the influence of drugs or alcohol. Emergency contacts will be called to transport the child(ren) home. Police will be notified as necessary.


When your child is ready to move up to the next classroom, you will be notified in writing. A letter will be sent home with a transition plan of what days your child will be visiting their new room and during what time frames of the day. This plan will need to be signed by the parent and returned.

Guidance Policy

We believe partnering with parents to help a child learn self-control is very important. Our hope is that each child will develop more self-discipline through careful guidance. Your child will be treated with love and respect. If children are treated with respect, they in turn will learn to respect others. Our expectations will be kept within the child’s capabilities and the child will be made aware of these expectations.

We encourage children to be responsible for solving their own relationship problems. We will promote verbalization of feelings and ideas and encourage listening to other children. We want the children to explore alternatives and learn to make good choices. This important learning will take place in an atmosphere of love and support. The teacher’s words of assurance and acceptance as well as their physical presence will help children consider alternative solutions to problems. Using the children’s own ideas whenever possible will help them gain confidence in their own abilities to solve problems.

Positive reinforcement and redirection will be used. If a child is having a difficult time with self-control, they may be asked to sit alone for a short period of time.  Staff will not impose punishments for failure to eat, sleep or for toileting accidents.

If a child demonstrates behavior that requires frequent “extra attention” from the staff, we may choose to develop and implement a behavior management plan. This plan would be developed in consultation with the parents, director, and appropriate staff members. If a situation arises where a child is consistently endangering himself/herself, peers, or staff, it may become necessary to remove the child from our Center. Every attempt will be made to work with the parents and the child to correct the behavior. However, the safety of all the children is always our primary concern.

Meals and Snacks

Harvest Christian Preschool provides a morning and afternoon snack. The snack menu will be posted on the parent information board. If your child has certain allergies or a modified diet we ask that you provide their snack. Morning snack is at 9:00 a.m. and afternoon snack is at 2:00 p.m. for the PM preschool program and 2:45 p.m. for the full day program. Parents are to pack their child’s lunch every day. It must meet all nutritional requirements and have an ice pack included. The center will heat up anything that needs to be warmed. If you or your child forget your child’s lunch we will provide one for them.  The nominal charge of $3.00 will be added to your account.


Parents pre-make their child’s bottles for the day, label them first and last name, and date them. When arriving at the center we  will then refrigerate the pre-made bottles. When the infant is ready to begin cereal and/or jar food parents will pack them and their spoons. All parents give a written feeding schedule for their child; it will be posted in the classroom for the teachers to follow. Once they become toddlers, they will get the snacks the center provides and parents pack their lunch.


Our Center has devised several procedures to follow in the event of an emergency while a child is in the Center’s care. In the event of a fire, or tornado, the staff will follow the written instructions posted in each classroom, describing emergency evacuation routes, and the procedures to be followed to assure that the children have safely arrived at the designed spot. In order to prepare children for the unlikely need to evacuate, the Center conducts monthly fire and tornado drills. Should we ever need to evacuate the Center, a sign will be posted on the door of the Center indicating that we have been evacuated and the location where you can pick up your child. Parents will also be contacted as soon as possible and advised to come pick up their child. If the parent cannot be reached, we will contact the emergency contacts listed on your child’s enrollment information.

All staff members are trained in First Aid/CPR, Communicable Disease and Child Abuse prevention.  In case of a minor accident/injury staff will administer basic first aid. If the injury is more serious parents will be contacted after first aid has been administered. Staff will complete an accident/injury form and parents will need to sign it.  If parents would like a copy, one will be provided.

Management of Illness

Harvest Christian Preschool provides children with a clean and healthy environment. However, we realize that children become ill from time-to-time. If this is your child’s first experience in a group care setting, it is possible that they may experience more frequent illnesses until their immune system adjusts. We observe all children as they enter the center and assess their general health. Please do not bring a sick child to the Center. They will be sent home. You will need to have a backup plan in case your child becomes ill. A child with any of the following symptoms will be immediately isolated and released to the parent/guardian or emergency contact:

  • Temperatures of 100 degrees F-in combination with any of the other signs of illness
  • Diarrhea (more than three abnormally loose stool within 24 hours)
  • Severe coughing (causing the child to become red in the face or to make a whopping sound)
  • Difficult or rapid breathing
  • Yellowish skin or eyes
  • Redness of the eye, obvious discharge, matted eyelashes, burning or itching
  • Untreated skin patches, unusual spots or rashes
  • Unusually dark urine or gray/white stools
  • Stiff neck with an elevated temperature
  • Evidence of untreated lice, scabies, or other parasitic infections
  • Vomiting more than once or when accompanied by any other signs of illness
  • Sore throat or difficulty breathing

Parents will be notified if children have been exposed to a communicable illness. A sign will be posted on each classroom door and the Director’s office. Children will be re-admitted to the Center after at least 24 hours of being free of fever and other symptoms (this may vary with condition). If the child is not symptom free a doctor’s note will be required indicating/confirming that the child is not contagious.


The center will administer medications to a child only after the parent has completed the “Request for Medication form”, (JFS 01217). The form must be filled out completely and signed. Prescription medications must be in their original container and will be administered in accordance with the label instructions. The Director will be the only staff person allowed to administer  medications.

Food Supplements or Modified Diets:

If your child requires a food supplement or modified die, you must secure written information from your physician regarding this. Please speak with Marissa for more details regarding this.

Inclement Weather

On occasion, it may be necessary to close the Center due to poor weather conditions. We will make every effort to open our doors at normal time. If circumstances should arise, we will contact you either by a phone call, email or we will post it on our website (harvestdayton.org/preschool) and on local news bulletins.  ( we follow the West Carrollton School System.

Outdoor Play

We believe children need fresh air and exercise so we try to spend some time outside daily. We will limit the amount of time outside when temperatures are either too cold or too hot. If the situation requires, we will also adjust outside time due to rain, threatening weather, ozone warnings, etc. On days outside play is not provided, we will include time for indoor gross motor activities. Please send your child with proper clothing so they may be comfortable and safe whenever we are outside. This may include snow pants, hats, mittens, and boots for the winter.

Parent/Guardian Participation

Parents/Guardians are encouraged to participate whenever possible in the activities at the Center. Parents have unlimited access to all areas of the building being used for the Preschool during our hours of operation, provided that they stop in the office and receive a Visitor Pass.

Parents/Guardians may wish to attend class parties, special luncheons, or simply stop in to join the daily fun. Teachers are available to discuss a child’s progress or needs at any time. However, due to staff responsibilities and schedule, parents are asked to make appointments with staff when it is necessary to engage in any lengthy conversation. Teachers will need  to be able to focus on you and your child during these times.

Additional Policies

Rest Period/Nap:

Rest time is from 12:30-2:30 p.m. All children enrolled in the Center for the full day program, who are age 3 to 5 years of age, are required to rest on their cot (children do not have to sleep, but are encouraged to try). If a child has rested for a certain amount of time, staff may provide them with something quiet to do on their cot, for example: color, look at a book, or work on a puzzle. Your child must bring in a blanket and pillow each day. Your child may also bring in a soft toy to sleep with. All items brought i n must be marked with the child’s first and last name and placed in the bedding bag, purchased from us for $1.00.

Conferences/Progress Reports:

Each student receives a progress report twice a year. This progress report covers social and emotional skills, music and art skills, reading, math, and science readiness (all age appropriate). Progress reports will be given to the student sometime late November and again in early May. These reports need to be signed and returned in a timely manner and will be retained in the student’s record. Conferences will be conducted in November to discuss your child’s progress. These will be set up by your child’s teacher. Also, a parent may request another conference at any time or to meet with the teacher to touch base on how their child is doing.

Reporting an Absence:

In the event that your child will be absent please call our Center (937) 859-0102, to inform your child’s teacher that he/she will not be attending class (and please state the reason as to why).

Special Events:

We like to celebrate with the children and about various holidays. Parents/Guardians, family, friends are always welcome to come and join in on the fun! Also if any party is held on a day that your child is not scheduled to come you may bring your child (if they are well) for the party only at no extra cost. We do not want anyone to miss out on the fun! Our parties and holidays are posted on our calendars and are generally held in the mornings.

Dress Code:

Children are to wear socks and tennis shoes at all times. They will be running and playing, so we want them to be comfortable. Girls that wear dresses to school, we ask that they wear shorts underneath.

Thank you so much for your time and interest in our Preschool. We look forward to Partnering with Parents -- Preparing Children -- Proclaiming Jesus as Lord!

Ohio Department of Job and Family Services



The facility is licensed to operate legally by the Ohio Department of Job and Family Services. This license is posted in a conspicuous place for review.


A toll-free telephone number is listed on the facility’s license and may be used to report a suspected violation of the licensing law or administrative rules. The licensing law and rules governing childcare are available for review at the facility upon request.

The administrator and each employee of the facility is required, under section 2151.421 of the Ohio Revised Code to report their suspicions of child abuse or child neglect to the local public children services agency.

Any parent, custodian, or guardian of a child enrolled in the facility shall be permitted unlimited access to the facility during all hours of operation for the purpose of contacting their children, evaluation the care provided by the facility or evaluating the premises. Upon entering the premises, the parent or guardian shall notify the Administrator of his/her presence.

Contact information for parents/guardians of the children attending the facility is available upon request. This information will not include the name, telephone number, or email of any parent/guardian who requests that his/her name, telephone number or email not be included.

Recent licensing inspection reports and any substantiated complaint investigation reports for the past two years are posted in a conspicuous place in the facility for review.


The licensing record, including licensing inspection reports, complaint investigation reports, and evaluation forms from the building and fire departments, is available for review upon written request from the Ohio Department of Job and Family Services/ The Center’s licensing inspection reports for the past two years are also available for review on the Child Care in Ohio website. The website is: http://jfs.ohio.gov/cdc/childcare.stm.

It is unlawful for the facility to discriminate in the enrollment of children upon the basis of race, color, religion, sex or national origin or disability in the violation of the Americans with Disabilities Act of 1990, 104 Stat. 32, 42 U.S.C. 12101 et seq.

JFS 01268 (Rev. 10/2011)

Acknowledgement of Parent Handbook


After reading the handbook, please sign and return this page to Marissa Frazier, the Director. This is due before your child attends the center. Please feel free to ask any questions about any of the policies in the handbook.

I acknowledge that I have received a copy of the Parent Handbook for Harvest Christian Preschool and have had the policies reviewed with me. I agree to follow all policies outlined within.

________________________________________________________________     ________________________

(Signature of Parent/Guardian)                                                        Date

________________________________________________________________    ________________________

(Signature of Parent/Guardian)                                                        Date


(Child’s Name)