Employees may encounter unexpected illness and injury that prevents them from completing their employment activities.  All employees are strongly encouraged to manage their unpaid leave allocations in anticipation that such events will occur.

Catastrophic Leave Coverage is available to all employees who are (1) not eligible for FMLA coverage (2) have not utilized FMLA coverage within the last 365 calendar days prior to the qualifying event and (3) have been employed by CJRL for 182 calendar days prior to the qualifying event.

A qualifying event is an illness or injury treated by a physician where (1) a physician has provided a medical excuse indicating that the employee is unable to work or (2) a spouse, parent, step-parent, or child experiences an illness or injury that requires a medical release from a physician.   Child means a biological, adopted or foster child, or a child for whom the individual stands or stood in loco parentis.

Catastrophic leave coverage is activated on the first day in which the employee is unable to report to work due to a qualifying event and has exhausted all other leave benefits.  Once activated, the catastrophic leave period begins with the date of the qualifying event.  Catastrophic coverage does not extend past the physician’s return to work date, regardless of the total number of days of catastrophic leave available for use.

Compensation is not awarded for catastrophic leave coverage after other leave benefits have been exhausted.

Personal and sick leave compensation for full-time employees runs consecutive to catastrophic leave benefits.  Since catastrophic leave coverage is activated by the exhaustion of all other leave benefits, catastrophic leave coverage would be caused by or result in the exhaustion of all outstanding paid personal and sick leave.

6 months - up to 1 year                     7 consecutive calendar days

1 catastrophic leave periods per anniversary year

1-2 years                                14 consecutive calendar days

                                        2 catastrophic leave periods per anniversary year

2+ years                                21 consecutive calendar days

                                        2 catastrophic leave periods per anniversary year

An anniversary year is established based on the employee’s date of hire.

Before returning to work the employee must provide (1) a doctor’s release form  or (2) a doctor’s excuse form clearing indicating an on-going qualifying event.  Failure to supply such documentation will result in a revocation of catastrophic leave coverage and subsequent disciplinary action retroactive for the first day the employee failed to report to work without leave coverage.

A failure to report to work or an inability to perform work activities without leave benefits and without catastrophic leave coverage falls under CJRL’s Discipline and Due Process Policy.   Each day an employee fails to report to work without leave benefits is treated as a separate incident and is subject to an escalation in the disciplinary process including suspension and/or termination.

Once a catastrophic leave coverage is activated, the library director will inform the employee both verbally and in writing regarding the length of coverage available, used, and outstanding.  The verbal notification will occur as soon as possible after the onset of catastrophic leave coverage.  Written notification will distributed within 7 calendar days.

Total paid and unpaid catastrophic leave coverage for any single catastrophic leave event (i.e. catastrophic leave has been triggered by an expiration of paid benefits and other coverage qualifiers) cannot exceed 28 consecutive calendar days, regardless of years of service, anniversary date leave increases, or similar scenarios.

Example #1: Emergency does not trigger Catastrophic Leave

(1) Part-time employee

(2) has been employed for 10 months

(3) works 16 hrs per week [8 hrs on Monday, 4 hrs on Wednesday and Thursday]

(4) has 10 hours of unpaid leave benefits

(5) qualifying event occurs on Friday

(6) employee fails to report to work on Monday

(7) employee reports to work on Tuesday

Result:

Example #2:  Emergency triggers catastrophic leave, part-time worker, no other leave benefits

                (1) part-time worker

                (2) has been employed for 10 months

        (3) works 16 hrs per week [8 hrs on Monday, 4 hrs on Wednesday and Thursday]

(4) has 0 hours of unpaid leave benefits

(5) has 0 prior catastrophic leave events        

(6) qualifying event occurs on Friday

(6) employee fails to report to work on Monday and Wednesday

(7) employee reports to work on Thursday

(8) return to work slip and/or doctor’s excuse is dated for Thursday

Result:

Example #3:  Emergency triggers catastrophic leave, part-time worker, some other leave benefits,  2nd catastrophic leave event

                (1) part-time worker

                (2) has been employed for 10 months

        (3) works 16 hrs per week [8 hrs on Monday, 4 hrs on Wednesday and Thursday]

(4) has 4 hours of unpaid leave benefits

(5) has 1 prior catastrophic leave events        

(6) qualifying event occurs on Friday

(6) employee fails to report to work on Monday and Wednesday

(7) employee reports to work on Thursday

(8) return to work slip and/or doctor’s excuse is dated for Thursday

Result:

Example #4:  Emergency triggers catastrophic leave, part-time worker, some other leave benefits

(1) part-time worker

                (2) has been employed for 10 months

        (3) works 16 hrs per week [8 hrs on Monday, 4 hrs on Wednesday and Thursday]

(4) has 4 hours of unpaid leave benefits

(5) qualifying event occurs on Friday

                (6) The employee misses 2 full weeks of work

                 (7) The employee returns to work the Monday of the 3rd week

(8) return to work slip and/or doctor’s excuse is dated for the Monday of the 3rd

     week

                

Result:

Example #5:  Emergency triggers catastrophic leave, part-time worker, some leave benefits,  

anniversary date occurs during the middle of the catastrophic leave period

                (1) part-time worker

                (2) has been employed for 23 months

        (3) works 16 hrs per week [8 hrs on Monday, 4 hrs on Wednesday and Thursday]

(4) has 40 hours of unpaid leave benefits

(5) qualifying event occurs on Friday

(6) the new fiscal years occurs on the following Tuesday, triggering leave caps

(7) The employee misses 2 full weeks of work

(8) The employee returns to work the Wednesday of the 3rd week

(9) return to work slip and/or doctor’s excuse is dated for the Wednesday of the 3rd week

Result:

Example #6:  Emergency triggers catastrophic leave, full-time worker, some leave benefits

                (1) full-time worker

                (2) has been employed for 23 months

        (3) works 40 hrs per week, 9:00-5:00 M-F

(4) has 40 hours of paid leave benefits

(5) qualifying event occurs on Saturday

(7) The employee misses 2 full weeks of work

(8) The employee returns to work the Monday of the 3rd week

(9) return to work slip and/or doctor’s excuse is dated for the Monday of the 3rd

     week

Result:

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