Pine Hill Board of Education Meeting

Tuesday, March 21, 2017 - 6:30pm

PINE HILL BOARD OF EDUCATION

1003 Turnerville Road

Pine Hill, NJ 08021

 

WELCOME TO OUR CITIZENS

Welcome to our meeting of the Pine Hill Board of Education.  Attached you will find a copy of the agenda for this evening’s meeting.  As you can see, it contains topics of vital concern for our children, staff, and all our citizens.  

                               

The primary responsibility of the Board of Education is to establish policy for the operation of the schools and the education of all children in the district.  Our job is not to administer the schools, but to see that the schools are administered well.

As required by the Open Public Meeting Act, also referred to as the Sunshine Law, all meetings of the Board of Education, with certain exceptions, must be open to the public.

The Board of Education welcomes your participation at our meetings.  Should you desire to address the Board, please wait until the President opens the floor for public statements or discussion.  This generally occurs before and after the business portion of the meeting.  Once the floor is open, raise your hand and await recognition by the President of the Board.  State your name and address and direct your remarks to the President, unless directed to do otherwise.

We wish to also note that our administration and staff are available to help you.  Please feel free to call upon them with any questions or concerns you might have about the day-to-day operation of the schools.

 

                                                                                                Board of Education

                                                                                                Pine Hill Public Schools

MISSION STATEMENT

The Pine Hill School District, in partnership with parents and the community, is dedicated to educating all students in a safe, nurturing environment in order to develop productive citizens who are committed to lifelong learning.  Additionally, it is the expectation of this school district that all pupils achieve the New Jersey Core Curriculum Content Standards at all grade levels.

 

 

 

 

BOARD OF EDUCATION

President, Zipporah Daniels-Browne

Vice-President, Les Gallagher

Thomas Bermingham

Angela Cooper

Lori Corry

Lois Parker

Roger T. Schwartz

Barbara Villari-Peters

James Wakeley

Randy Freiling, Clementon

Kimberly Reed, Berlin Township

Kenneth P. Koczur, Ed. D., Superintendent

Deborah A. Piccirillo, School Business Administrator

 

The Pine Hill Board of Education is an Equal Opportunity Employer

 

PINE HILL BOARD OF EDUCATION

 

Date:              Tuesday, March  21, 2017

Time:             6:30 PM

Place:            Pine Hill Board of Education Office

I.   CALL TO ORDER

II. SALUTE TO THE FLAG

III. SUNSHINE STATEMENT

 

Public notice of this meeting pursuant to the Open Meeting Act has been given by the Board Secretary in the following manner: Posting written notice at the John H. Glenn School, Dr. Albert M. Bean School, Pine Hill Middle School and Overbrook High School, Central Administration Building and the Pine Hill Borough Hall; written notice to the Courier Post; written notice with the Clerk of Pine Hill Borough on February 22, 2017.

 

IV. ROLL CALL

V. CAUCUS REQUESTED - See Resolution #03212017 authorizing executive session See Attachment V.

In Caucus:

1st ______________________      2nd __________________________ - Voice Vote

Time:________

Return to Regular Session:

1st ______________________      2nd __________________________ - Voice Vote

Time:________

VI. PRESENTATIONS

  1. Pine Hill Middle School State Testing  Awards - Excellence Awards presented to students who exceeded expectations on 2016 Spring PARCC and/or NJASK Science

VII. OPEN MEETING TO THE PUBLIC

 

1st ______________________      2nd __________________________ - Voice Vote

 

The Pine Hill Board of Education welcomes and values input from the community.  The public comment portion of the board meeting is the time where any member of the public can share their thoughts directly with the board.  At the same time, the board encourages members of the public to bring specific, individual issues to the attention of the administration first.  Anyone who wishes to speak has five minutes to make their comments.  Please keep your comments respectful, not defamatory, and suitable for a meeting of a public body, topics at this time will be agenda items only.  When you approach the podium, please begin by stating your name and address.

 

VIII. CLOSE MEETING TO THE PUBLIC

 

1st ______________________      2nd __________________________ - Voice Vote

 

IX. COMMITTEE REPORTS

  1. AD HOC Committee – Curriculum/Technology - See Attachment IX 1a & IX 1b

Ms. Reed, Mr. Bermingham, Ms. Corry, Mr. Freiling, Mr. Gallagher

  1. AD HOC Committee – Finance

Mr. Wakeley, Ms. Cooper, Ms. Daniels-Browne, Mr. Freiling, Mr. Schwartz

  1. AD HOC Committee – Negotiations

Mr. Gallagher, Ms. Daniels-Browne, Ms. Parker, Mr. Schwartz, Mr. Wakeley

  1. AD HOC Committee – Personnel

Ms. Corry, Ms. Cooper, Ms. Parker, Mr. Schwartz, Mr. Wakeley

  1. AD HOC Committee – Policy

Ms. Cooper, Mr. Bermingham, Ms. Corry, Mr. Gallagher, Ms. Reed,

  1. AD HOC Committee – Property - See Attachment IX 6 

Mr. Freiling, Ms. Daniels-Browne, Mr. Gallagher, Ms. Parker, Mr. Wakeley

  1. AD HOC Committee – Student Disciplinary Review

 Mr. Schwartz, Ms. Cooper, Mr. Gallagher, Ms. Reed

 

X. LIAISON REPORTS

1. Camden County Educational Services Commission – Ms. Parker, Ms. Villari-Peters

2.  Camden County School Boards Association – Mr. Gallagher

3.  DEAC Committee – Ms. Zipporah Daniels-Browne

4.  Municipal Alliance – Ms. Parker, Ms. Villari-Peters

5.  NJ School Boards Association – Mr. Gallagher, Ms. Daniels-Browne

6.  Pine Hill Borough Liaison – Mr. Gallagher

7.  Education Foundation – Ms. Corry, Ms. Cooper, Mr. Gallagher

8.  PTO – Ms. Corry, Ms. Cooper

9.  School Site Councils:

a.  John H. Glenn Elementary School: Mr. Gallagher

b.  Dr. Albert Bean Elementary School: Mr. Gallagher

c.  Pine Hill Middle School: Mr. Schwartz

d.  Overbrook High School: Mr. Freiling, Ms. Reed

 

XI. SUPERINTENDENT'S REPORT

A. Personnel

The Superintendent recommends approval of the following items:

1st _____________________    2nd ________________ Roll Call

  1. Leave of Absences - Be it resolved that the employees listed below be approved for a leave of absence, with/without pay in accord with the data presented.

Employee

No.

Employee Leave

Sick, Personal , Vacation

Federal Family Medical Leave

NJ Medical Leave Act

Unpaid

0039 (Custodian)

4/03/17 - 4/28/17

4/03/17 - 4/28/17

4/03/17 - 4/28/17

0945 (Teacher)

3/8/17 - 3/23/17

S-11

1231

(Bus Driver)

3/10/17 & 3/15/17

Intermittent leave approval from NJ 3/10/17 & 3/15/17

3/10/17 & 3/15/17

1565 (Teacher)

5/26/2017

P-1

0155 (Teacher)

4/10/17 - 4/13/17

P-2

4/10/17 & 4/11/17

1062 (Teacher)

Extended Leave of Absence 4/12/17 - 9/01/17

4/12/17 - 9/01/17

0844

(Teacher)

5/29/17 - 12/10/17

S-19

5/30/17 - 6/16/17

10/2/17 - 12/8/17

5/30/17 - 6/16/17 & 10/2/17 - 12/8/17

2. Separation of Employment - Be it resolved the separation of employment of the following employee(s) be approved for the reasons listed and all resignations listed and hereby accepted on the dates listed below.

Employee Name

School

Assignment

Effective Date

Reason

Damiana Padilla

Pine Hill Middle School

Secretary

3/30/17

Resignation

3. New Hire - Be it resolved that the persons listed be approved for the 2016-2017 school year in accord with the data presented.

Employee Name

Replacement of:

Assignment

School

Effective Date

Step

Salary

Account No.

William Herron

Emp No. 0732

Full Time Cleaner

District

3/22/17

Cust.1

$28,546

11-000-262-100-00-00-OPR

Michael Piccioni

Emp No. 0324

Full Time

Maintenance/ Grounds

District

3/22/17

Maint3

$37,516

11-000-263-100-00-00-OPR

Beth Friedberg

Emp No. 1103

Long Term Subs. Special Ed

OHS

3/06/17

Cert.1BA

+30

$52,393

11-213-100-101-57-60-OHS

Cecilia Gross

Emp No. 1072

Long Term Subs. Special Ed

BEAN

3/17/17

Cert.1BA

$50,336

11-213-100-101-57-20-BEN

4. Transfers - The motion to approve the employee transfers listed below:

Name

Replacement of:

Assignment

School

Effective Date

Step

Salary

Account No.

Kathryn Clemency

Emp No.

0710

Special Education Teacher - MD Program

OHS

03/22/17

Cert.4 BA

$51,636

11-212-

100-101-

00-60-OHS

5. Substitutes - Be it resolved that the persons listed be approved as district substitutes in accord with the data presented.

Name

Position

 Salary

Account No.

Monique Barrile

Daily District Substitute

$90 per day

TBD

Justin LoMonaco

Daily District Substitute

$90 per day

TBD

Michael Naylor

Daily District Substitute

$90 per day

TBD

Coreen Smith

Twilight Substitute

$27 per hour

11-423-100-101-51-60-OHS

Alonzo Somerville

Twilight Substitute

$27 per hour

11-423-100-101-51-60-OHS

6. Homebound - Be it resolved that the staff members listed below be approved as homebound instructors for the 2016-2017 school year in accord with the data presented.

Name

School

Stipend

Account No.

Nancy Sceia

Dr. Albert Bean Elementary School

$32.00 per hour off school grounds, $27.00 on school grounds

11-115-100-101-51-00-BUS or

11-219-100-101-51-00-CST

Stephanie Evans

Overbrook High School

$32.00 per hour off school grounds, $27.00 on school grounds

11-115-100-101-51-00-BUS or

11-219-100-101-51-00-CST

Christina Cibiotti

Overbrook High School

$32.00 per hour off school grounds, $27.00 on school grounds

11-115-100-101-51-00-BUS or

11-219-100-101-51-00-CST

7. Coaches - Be it resolved that the coaches listed below be approved for the 2016-2017 school year in accord with the data presented.

Name

School

Sport

Season

Stipend

Account No.

Erica Fean

PHMS

Volunteer Softball

Spring 2017

-0-

N/A

Kim Nemerov

PHMS

Volunteer Softball

Spring 2017

-0-

N/A

Robert Missovolous

OHS

Volunteer Baseball

Spring 2017

-0-

N/A

Brandon Handy

OHS

Volunteer Baseball

Spring 2017

-0-

N/A

Ryan Handy

OHS

Volunteer Baseball

Spring 2017

-0-

N/A

Megan Becker

OHS

Volunteer Softball

Spring 2017

-0-

N/A

Kenneth Scott

OHS

Boys Track

Spring 2017

$4,712

11-402-100-101-51-60-ATH

8. Mentors - Be it resolved that the teacher mentoring partnerships listed below be approved for the duration of the requirement set forth by New Jersey Department of Education’s Provisional Licensing Department while employed by Pine Hill Public School District in accord with the data presented.

Mentee

School

Position

Mentor

Start Date

Sarah Carrasquillo

Overbrook High School Twilight Program

Physical Education Teacher

Jamie Smith

01/26/2017

9. Fine Arts Dept - Be it resolved that the following positions listed below be approved in accord with the data presented.

Date

School

Name

Event

Position

Stipend

Account No.

3/23/17 - 3/26/17

OHS

Chris Miller

“Seussical”- Spring Musical

Set Design

$600

11-401-100-500-00-60-OHS

3/23/17 - 3/26/17

OHS

Anthony Wallace

“Seussical”- Spring Musical

Music pit Keyboard #2

$675 for 9 performances

11-401-100-500-00-60-OHS

3/23/17 - 3/26/17

OHS

Ruslan Odinstov

“Seussical”- Spring Musical

Music pit Keyboard #1

$675  for 9 performances

11-401-100-500-00-60-OHS

3/28/17 - 5/30/17

PHMS

Judy Hulmes - Cochran

KatherineRabaca

Dance Club

(Replacing Games Club which is not running)

Co-Advisors

$573 split between advisors

11-401-100-100-51-30-PHM

B. Policy

        No items for this agenda

C. Finance

The Superintendent recommends approval of the following items:

1st _____________________    2nd ________________ Roll Call

1. Fundraisers -  The motion to approve the fundraisers listed below in accord with the data presented.

Date

School

Group

Event

Location

Purpose

4/01/17- 4/24/17

OHS

Junior Class

Sell Prom T-shirts

OHS

To raise funds to offset the cost of prom

4/08/17 & 4/09/17

OHS

Softball

Sell banners with sponsor's name (displayed at the softball tournament)

OHS

To raise funds for the softball tournament.

4/26/17

OHS

Athletic Dept

Olive Garden Dinner Sale

OHS

To raise funds for fall sports teams.

4/22/17

OHS

Softball

Hoagie Sale

OHS

To raise funds to softball equipment/ uniforms.

Spring 2017

OHS

Baseball

Teamwear Sale

OHS

To raise funds for purchase equipment for                                                                            baseball team.

7/31/17- 8/12/17

OHS

Tech Crew

South Jersey Stage Works Community Theater

OHS

To raise funds to purchase equipment for the auditorium.

2. Athletic Recommendations   - The motion to approve attendance at the athletic achievement dinners listed be approved in accord with the data presented.

Date

Attendee

Event

Cost to board

Account No.

TBD

Coach Marciano and baseball captains

SJ Baseball Coaches Assoc. Captain’s Night

$90

11-402-100-800-00-60-ATH

05/04/17

Athletic Director, 4 students, 8 parents

Colonial Conference Sportsmanship Dinner

$25 per person

Total Cost $325

11-401-100-500-00-60-ATH

3. Use of Facilities - The motion to approve the facilities in accord with the data presented.

Dates of Use

Building

Purpose

Fee

3/02/17

OHS

Nutri Serve Meeting

N/A Staff

3/10/17

OHS

Police Athletic League Basketball Practice

N/A Staff

3/15/17

Bean

Art Fair

N/A Staff

3/16/17

PHM

NJHS Induction Ceremony

N/A Staff

3/20-7/27/17

OHS

Omega Track 3 nights/wk

$900.00

3/23/17 -3/25/17

OHS

Choir Rehearsal & Concert

N/A Staff

3/27/17

OHS

Job Recruiter

N/A Staff

4/03/17

OHS

Jr. Wrestling Banquet

N/A

4/03/17 – 10/29/17

OHS

PH Rams Baseball

Pending

4/22/17

OHS

NJAJE State Jazz Finals

OMBA to pay cafeteria salary cost

4/26/17

OHS

Olive Garden Fall Sports Fundraiser

N/A Staff

5/22/17

OHS

Parent Mtg for students attending RYLA Program

N/A Staff

5/23/17 & 5/24/17

OHS

Choir Rehearsal & Concert

N/A Staff

6/08/17

OHS

Tri-M Honors Society/OMBA Banquet/Senior Music Awards

N/A Staff

10/17/17, 12/02/17, 3/10/18

OHS

SAT Testing

N/A Staff

D. Curriculum

The Superintendent recommends approval of the following items:

1st _____________________    2nd ________________ Roll Call

1. Travel (In & Out of District)/ Professional Development - Be it resolved the the professional development listed below be approved for the 2016-2017 school year in accord with the data presented.

Date

Staff

Event

Provider/

Location

Total Cost

Account No.

*03/14/17

Ratify

Kim Seifring

Learning Ally Senate Hearing

Trenton NJ

-0-

Mileage only

11-000-240-500-00-00-CST

03/23/17

Dr. Kenneth Koczur

New Jersey Network to Close the Achievement Gap Recruitment Fair

EIRC, Blackwood, NJ

-0-

11-000-230-590-00-00-BUS

03/23/17

Heidi Daunoras

Dan Schuster

James Scott

Technology Standards 8.1 and 8.2 - Building the Technology Plan for Digital Learning

NJASA

Crowne Plaza

Monroe, NJ

$487

Plus mileage

11-000-221-500-00-00-CUR~

11-000-240-500-00-20-BEN~

11-000-240-500-00-60-OHS

03/24/17

Lisa Short,

Maria Casciotta

Yoga and Mindfulness in NJ Schools

Rowan University

Glassboro, NJ

$338

20-231-200-500-00-00-CUR

03/29/17

Heidi Daunoras

NJDOE District COOP (Reunification/

Continuity of Operations) Plan Workshop

Stafford Township Arts Center Manahawkin, NJ

-0-

Mileage Only

11-000-221-500-00-00-CUR

04/01/2017

Judy Griffin

Erica Iannaco

Bernadette Krier

Elaine Moore

Lucille Myers

Regina Nicoletto

Janice Pfluger

Sharron Riiff

Madelyn Sharp

Marie Spencer

School Bus Safety Online Course

Transporting

Students with Special Needs program

Safe Schools - Scenario Learning

In-District

$330

11-000-270-390-00-00-BUS

04/11/17

Heidi Daunoras

Kim Seifring

Kate Klemick

Adam Lee

Dan Schuster

Jim Vacca

Professional Development Strategic Planning and Train the

Trainers Staff Development

GoTeach Consultants

$1500

11-000-221-320-00-00-CUR

04/26/17

Dr. Kenneth Koczur

Trenton College of New Jersey Educator Interview Day

Trenton, NJ

$100

+

Mileage

11-000-230-590-00-00-BUS

04/27/17

James Vacca

Adam Lee

Black Horse Pike Regional School District Diversity Job Fair

Highland High School

$100

11-000-240-500-00-10-GLN~

11-000-240-500-00-60-OHS

04/28/17

Les Gallagher

Tom Bermingham

JimWakeley

NJSBA - NASA Training

Goddard Space Center, MD

$387

11-000-230-585-00-00-BUS

05/17/17 - 05/19/17

Dr. Kenneth Koczur

NJASA

Caesars, Atlantic City, NJ

$525

11-000-230-590-00-00-BUS

06/06/17 - 06/09/17

Deborah Piccirillo

NJASBO Conference - (New Jersey Association of School Business Officials)

Borgata, Atlantic City, NJ

$600

11-000-251-592-00-00-BUS

2. Guest Speakers - The motion to approve the guest speakers listed be approved in accord with the data presented.

Date

Speaker’s Name

Organization

School / Group

Topic

Cost

*3/02/17

Ratify

Tom Reilly

Atlantic City Electric

21st Century Scholars Afterschool Program

Careers in Engineering field.

-0-

*3/15/17

Ratify

Angel Lucas

Hire Ability

21st Century Scholars Afterschool Program

Stereotypes of common disabilities

-0-

3/27/2017

Kevin Karol

American Pool Management of South Jersey

OHS Students

Lifeguard training & positions for the summer.

-0-

4/04/17

Katie Burke

Rowan Glassworks

OHS - English 12 CP Classes

Rowan Glasswork Apprentice Publication/ Process.

-0-

4/05/2017

Katherine Henry

American Red Cross

Overbrook High School Sophomore, Junior and Senior Classes

Spring Blood Drive scheduled for 5/18/2017.

-0-

5/17/17

TBD

Esther Raab

Holocaust Museum/

Goodwin Education Center

Pine Hill Middle School

Holocaust Survivor

-0-

On Going Feb, March, April

Brian Bennett

“Challenge Island”

21st Century Scholars Afterschool Program

High Energy STEM Program

-0-

3. Field Trips - The motion to approve the following field trips listed be approved in accord with the data presented.

Date

Staff/Group

School

Location

Cost:

Admission (A)

Transportation (T)

Account No.

Admission (A)

Transportation (T)

*03/19/17

Ratify

Unified Sports Club

OHS

Brunswick Zone, North Brunswick, NJ

A: -0-

T: $406.63 - T&L

A: Paid by Special Olympics

T: Paid by Special Olympics

03/22/17

Glenn & Bean Students

OHS

OHS

A: -0-

T: $348.54 -

T&L

A: -0-

T: Student Activity Fund

05/05/17

ELA 11 - Advanced

OHS

Rowan University, Glassboro, NJ

A: -0-

T: -0-

A: Paid by Rowan

T: Paid by Rowan

05/15/17

Multicultural Club

OHS

Funplex , Mt. Laurel, NJ

A: $220

T: $125 - In District

A: Student Activity Fund

T: In  District Trans.

05/19/17

Math Concepts

OHS

Hershey Park, Hershey PA

A: $329.45

T: $464.72 -

T & L

A: Students

T: Students

06/02/17

Overtones

OHS

Temple Performing Arts Center, Philadelphia, PA

A: $50

T: $464.72 -

T& L

A: 11-401-100-800-00-60-OHS

T: 11-000-270-512-00-60-OHS

6/10/17

Drama Club

OHS

School of Rock, New York City, NY

A: $4,150

T: $755.17 -

T & L

A: Students & Drama Student Activity Fund

T: Students & Drama Student Activity Fund

4. Field Experience - The motion to approve the persons listed be approved for field experience/student teaching in accord with the data presented.

Effective Dates

Name

College/University

Content Area

Cooperating Teacher/Staff

School

100 hrs beginning 3/22/17

Leslie Vilgrain

New York University

Guidance

Nicole Kerber

OHS

2017-2018 School Year

Kelsey Sierra

Widener University

Social Work

Tom Diaz

CST

3/23/17

Debbie Ottenberg

Camden County College

Sign Language Interpreting

Lauren DeLucas

OHS

5. Envisions K-5 Math Program - The motion to approve the purchase of Envisions K-5 Math Program for the John Glenn Elementary and Dr. Albert Bean Elementary Schools at a cost of $75,688.94. No Bid Contract-Sole Source

Account No. : 11-190-100-610-00-10-CUR $43,983.24;  11-190-100-610-00-20-CUR $31,705.70

6. Envisions Professional Development - The motion to approve Envisions K-5 Math Staff Professional Development for program implementation, dates to be determined, at a cost of $5600.

Account No.  11-000-223-320-00-10-CUR $3,000; 11-000-223-320-00-20-CUR $2,600

7. Curriculum Writing - The motion to approve the following staff for curriculum writing at a rate of $25/hr.

Dates

Staff

School

Content

Hours

Account No.

3/23/17

3/30/17

4/06/17

4/13/17

5/03/17

5/10/17

Joanne Brown

Glenn

K-5 Next Generation Science Standards

Not to exceed 12 hours

11-000-221-110-51-10-CUR

3/23/17

3/30/17

4/06/17

4/13/17

5/03/17

5/10/17

Allison Egizi

Glenn

K-5 Next Generation Science Standards

Not to exceed 12 hours

11-000-221-110-51-10-CUR

3/23/17

3/30/17

4/06/17

4/13/17

5/03/17

5/10/17

Cindi Marerro

Bean

K-5 Next Generation Science Standards

Not to exceed 12 hours

11-000-221-110-51-20-CUR

E. Miscellaneous

The Superintendent recommends the approval of the following items:

1st ______________________     2nd ____________________ Roll Call

  1. Approval of the Findings of the Anti-Bullying Specialists (HIB) - At Dr. Albert Bean Elementary School, John H. Glenn Elementary School, Pine Hill Middle School and Overbrook High School. See Attachment XI E1
  2. Acceptance of Fire and Lockdown Drills - At Dr. Albert Bean Elementary School, John H. Glenn Elementary School, Pine Hill Middle School and Overbrook High School. See Attachment X1 E2
  3. Donation of Used Books - The motion to approve Sharon Nadelbach, Media Specialist, Overbrook High School to donate outdated books currently in Overbrook Library to Vietnam Veterans of America.  There is no cost to the School District.

 F. Items of General Interest

1.  Principal's Reports - See Attachments XI F1a-d

  1. Overbrook High School
  2. Pine Hill Middle School
  3. John H. Glenn Elementary School
  4. Dr. Albert Bean Elementary School

2.  Athletic Report (Mrs. Sheryl Smith)  - See Attachment XI F2

3.  Child Study Team Report ( Dr. Kim Seifring) - See Attachment XI F3

4.  Curriculum and Instruction Report (Mrs. Heidi Daunoras) - See Attachment XI F4 

5.  Technology Report (Mr. Kevin McFadden) - See Attachment XI F5 

6.  Staff Attendance - See Attachment XI F6 

7.  Student Enrollment - See Attachment XI F7

8.  Home Instruction - See Attachment XIF8

9.  Upcoming Events

  1. 8th Grade Dialogue - Miss Julianna Ringstaff was chosen by Mrs. Klemick to attend the Camden County 8th Grade Dialogue which will be held on Wednesday March 22, 2017.
  2. 8th Grade Parent Night - Overbrook High School will host 8th grade parent night to go over course selection guide for incoming freshmen, Tuesday, April 4, 2017 at 7:00pm.
  3. College Planning Night - Overbrook High School will host a college planning night on April 5, 2017 at 7:00pm

 

XII. BUSINESS ADMINISTRATOR'S REPORT

A. Information -

1. Ethics due date April 30, 2017

2. New Jersey School Boards Association - Mandated Training - https://www.njsba.org/training/mandated-training/

B. Correspondence – See Attachments XIIB-1-4

1. Clementon Board Minutes - January 19, 2017 Work Session Minutes - XIIB 1

2. Berlin Township Board Minutes - January  19, 2017 Action Meeting Minutes - XIIB 2

3. Clementon Board Minutes - January 23, 2017 Meeting Minutes - XIIB 3

4. Nutri-Serve Update- February 2017 Monthly Update - XIIB 4

5. Berlin Township Board Minutes - February 23, 2017 Action Meeting Minutes - XIIB 5

C. Minutes  The Business Administrator recommends approval of the following items:

1st ___________________ 2nd ____________________ - Roll Call

1. February Meeting Minutes - February 21,2017 - See Attachment XIIC 1

2. February Caucus Minutes -  February 21,2017 - See Attachment XIIC 2

D. Finance – The Business Administrator recommends approval of the following items:

1st____________________2nd____________________ - Roll Call

 

1. Secretary's Report - The Board Secretary certifies that no line item accounts in February  has been over expended in violation of N.J.A.C. 6A:23A-16.10 (c)3 and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. See Attachment XIID 1

 2. Treasurer's Report - Treasurer's Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017. The Treasurer's Report and Secretary's Report are in agreement for the months of February. See Attachment XIID 2 

3. Board Secretary- Board Secretary in accordance with N.J.A.C. 6A:23A-16.10 (c) certifies that there are no changes in anticipated revenue amounts or revenue sources.

4. Board Of Education Certification - Pursuant of N.J.A.C. 6A:23A-6.10 (c)4, the Pine Hill Board of Education certifies that after review of the February Secretary's Monthly Financial Report and the February Treasurer's Monthly Financial Report and upon consultation with the appropriate district officials, that to the best of the Board's knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a)1 and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

5. Line Item Transfers for February - See Attachments XIID 5

6. Payment of Bills for February 2017 - See Attachments XIID 6a

  1. Bill List February 28 - $35,859.85

                                Total out of General Account:$35,859.85

7. Payment of Bills for March 2017- See Attachments XIID 7a - XIID 7b 

  1. Bill List March 2 - $357,569.77
  2. Bill List March 16 - $238,674.07

                Total out of General Account: $596,243.84

  1. Northeast Mechanical - Check #1301 $2,556.00
  2. Nutri- Serve Food Management - Check #1302 $83,003.02
  3. US Foods - Check #1303 $18,597.71

                        Total out of Cafeteria Account: $104,156.73

8. Educational Services- The motion to approve student #118108 to receive Behavioral Services from Christen Russell,MS,BCBA at a rate of $100 per hour not to exceed 22 hours effective 2/18/2017-6/30/2017. Account No.  11-000-219-390-00-00-CST*Ratify

See Attachment XII D8 

9. Budget 2017-2018 - The motion to approve the 2017-2018 School Year Budget:

BE IT RESOLVED, that the tentative budget be approved for the 2017-2018 School Year and the Secretary of the Board of Education be authorized to submit the tentative budget to Camden County Superintendent of Schools to approval as follows:

BE IT RESOLVED to approve the 2017-2018 School District Budget:

                        Budget Local                Tax Levy

General Fund        $34,966,456                $11,620,866

Special Revenue          $1,092,465

Debt Service                  $1,437,200                 $    750,266

                        $37,496,121                   $12,371,132

AND BE IT RESOLVED,  to approve the 2017-2018 School District Budget.

RESOLVED, that taxes should be raised from the Borough of Pine Hill in the amount of $11,620,866 for the General Fund for the 2017-2018 school year.

WHEREAS, the District needs to appropriate money from the excess surplus for the 2017-2018 budget in the amount of $949,335 and

WHEREAS, the District needs to appropriate money from the excess surplus for the 2017-2018  budget for Capital Reserve in the amount of $400,000 and

WHEREAS, the District makes the following assurances: 1.)No other line item balances are or will be available, 2.) No other emergency reserves or maintenance reserves are available for transfer, 3.) The transfer is for T&E purposes or to ensure health and safety of students/or staff, 4.) any unbudgeted or under-budget revenue or excess (under projected) unreserved undesignated fund balance has been utilized,  and

NOW, Therefore, be it resolved that the Pine Hill School District shall appropriate excess surplus in the amount of $949,355 and to be used for the 2017-2018 school year and Capital Reserves in the amount of $400,000 and to be used for 2017-2018 High School Renovations.

10. Travel Expenditure Resolution - The motion to approve the maximum travel expenditure resolution in accordance with the NJAC 6A:23A-7.3

                        MAXIMUM TRAVEL EXPENDITURE RESOLUTION

WHEREAS, Pursuant to the N.J.S.A. 18A:11-12, in each pre-budget year, the Pine Hill Board of Education is required to establish a maximum travel expenditure amount for the budget year which may not exceeded; and

WHEREAS, The Board of Education has determined that the maximum travel expenditure amount includes all travel that is supported by State and local funds; and

WHEREAS, The Board of Education had previously established a maximum amount for the pre-budget 2016-2017 as $21,500 and

WHEREAS, The Board of Education has expended $8,186 of the maximum amount of the pre-budget year to date and

WHEREAS, The Board of Education has not elected to exclude travel expenditures supported by federal funds from the maximum travel expenditure amount; and

WHEREAS, The Board of Education has determined the total amount of travel expenditures supported by federal funds is $15,000 for the pre-budget year to date; and

WHEREAS, The Board of Education has determined that the total amount of travel expenditures supported by federal funds for the school year 2017-2018 is $15,000; be it

RESOLVED, The the Pine Hill Board of Education hereby establishes the maximum travel expenditure amount for the 2017-2018 school year as $30,000.

11. Nutri-Serve Food Management- The motion to approve Nutri-Serve Food Management for the 2017-2018 school year, at a total flat cost of $43,811.55 which is an increase of 1.5% from the 2016-2017 school year.

12. District Projects - The motion to approve Charge Order 1 a decrease in the amount of  $6,749.09.  This reduction is per the  D. A. Nolt, Inc contract for the Overbrook High School partial roof replacement.  The Change Orders is from unused allowance and unused wood blocking allowance within the original contract.  Project No.  FVHD #4825.   Account Number:  30-203-400-450-00-00-OHS

13.  District Projects - The motion to approve Charge Order 1 a decrease in the amount of  $618.  This reduction is per the Diamond Construction contract for the Overbrook High School Drywell Replacement Project. The reduction is from unused allowance.  Project No.  FVHD #4826 .   Account Number:  30-203-400-450-00-00-OHS

14. District Projects - The motion to approve NorthEast Electrical / Ed Data Electrical Bid No. 7920 vendor for the Overbrook High School- Auditorium LED Floor Track and ceiling Lighting totaling $56,500. This will be funded through the Maintenance Reserve.  Account Number:  12-000-400-450-42-00-OHS

15. District Projects - The motion to approve Nickerson NJ, Inc for furniture  in the Dr. Albert Bean School.  The total cost NTE $20,000 for furniture including installation for the Administration, Attendance, Guidance and the small classroom instruction office.  State Contract ESCNJ 15/16-09.  Account Number 11-000-240-610-00-20-BEN; 11-000-211-610-00-20-BEN; 11-000-218-610-00-BEN; 11-190-100-610-00-20-BEN

16. District Projects - The motion to approve Capital Floors, LLC to repair and refurbished the Overbrook High School- Auditorium stage floor in the amount of $7,640. This will be funded through the Maintenance Reserve. Account Number: 12-000-400-450-42-00-OHS

17. District Projects - The motion to approve Frank Mazza & Son, Inc., for carpet removal and installation at  Overbrook High School- Auditorium.  The total cost NTE $70,000. State Contract A81751. This will be funded through the Maintenance Reserve. Account Number:  12-000-400-450-42-00-OHS

18. District Projects - The motion to approve the contractor Gross, W. J., Inc. Sewell, NJ for the Renovations at the Albert Bean School administration offices.  The awarded amount is $326,900. This contract is pending legal approval. This be funded through the Maintenance Reserve. Account Number:  12-000-400-450-40-00-BEN

E. Student Contracts   The Business Administrator recommends the approval of the following:

1st____________________2nd____________________ - Roll Call

Student Tuition Contracts- The motion to approve the following students, McKinney Vento, residing in Pine Hill:

District Fiscally Responsible

Program/

School

Student ID

Start Date

End Date

Bd. Appr Rates

Pleasantville

K/ Dr. Albert Bean

118183

1/23/2017

6/30/2017

10,000.00

1st _____________ 2nd _______________ - Voice Vote

XIII. OPEN MEETING TO THE PUBLIC

1st _____________ 2nd ________________ - Voice Vote

 

The Pine Hill Board of Education welcomes and values input from the community.  The public comment portion of the board meeting is the time where any member of the public can share their thoughts directly with the board.  At the same time, the board encourages members of the public to bring specific, individual issues to the attention of the Administration first.  Anyone who wishes to speak has five minutes to make their comments.  Please keep your comments respectful, not defamatory, and suitable for a meeting of a public body.  When you approach the podium, please begin by stating your name and address.

 

 

XIV. CLOSE MEETING TO THE PUBLIC

1st ____________ 2nd ______________ - Voice Vote

 

XV. OLD BUSINESS

 

XVI. NEW BUSINESS

 

The Superintendent recommends approval of the following items:

Be it resolved the students listed below be approved for the programs in accord with the data provided:

Student ID

Grade

Placement

114720

12

Twilight

116516

10

Twilight

1st ____________ 2nd ______________ - Roll Call

 

XVII. NEXT BOARD MEETING - Tuesday, April 25, 2017 at 6:30pm

 

XVIII. MOTION TO ADJOURN 1st____________ 2nd___________ Time: _________