Pine Hill Board of Education Meeting
Tuesday, March 21, 2017 - 6:30pm
PINE HILL BOARD OF EDUCATION
1003 Turnerville Road
Pine Hill, NJ 08021
WELCOME TO OUR CITIZENS
Welcome to our meeting of the Pine Hill Board of Education. Attached you will find a copy of the agenda for this evening’s meeting. As you can see, it contains topics of vital concern for our children, staff, and all our citizens.
The primary responsibility of the Board of Education is to establish policy for the operation of the schools and the education of all children in the district. Our job is not to administer the schools, but to see that the schools are administered well.
As required by the Open Public Meeting Act, also referred to as the Sunshine Law, all meetings of the Board of Education, with certain exceptions, must be open to the public.
The Board of Education welcomes your participation at our meetings. Should you desire to address the Board, please wait until the President opens the floor for public statements or discussion. This generally occurs before and after the business portion of the meeting. Once the floor is open, raise your hand and await recognition by the President of the Board. State your name and address and direct your remarks to the President, unless directed to do otherwise.
We wish to also note that our administration and staff are available to help you. Please feel free to call upon them with any questions or concerns you might have about the day-to-day operation of the schools.
Board of Education
Pine Hill Public Schools
MISSION STATEMENT
The Pine Hill School District, in partnership with parents and the community, is dedicated to educating all students in a safe, nurturing environment in order to develop productive citizens who are committed to lifelong learning. Additionally, it is the expectation of this school district that all pupils achieve the New Jersey Core Curriculum Content Standards at all grade levels.
BOARD OF EDUCATION
President, Zipporah Daniels-Browne
Vice-President, Les Gallagher
Thomas Bermingham
Angela Cooper
Lori Corry
Lois Parker
Roger T. Schwartz
Barbara Villari-Peters
James Wakeley
Randy Freiling, Clementon
Kimberly Reed, Berlin Township
Kenneth P. Koczur, Ed. D., Superintendent
Deborah A. Piccirillo, School Business Administrator
The Pine Hill Board of Education is an Equal Opportunity Employer
PINE HILL BOARD OF EDUCATION
Date: Tuesday, March 21, 2017
Time: 6:30 PM
Place: Pine Hill Board of Education Office
I. CALL TO ORDER
II. SALUTE TO THE FLAG
III. SUNSHINE STATEMENT
Public notice of this meeting pursuant to the Open Meeting Act has been given by the Board Secretary in the following manner: Posting written notice at the John H. Glenn School, Dr. Albert M. Bean School, Pine Hill Middle School and Overbrook High School, Central Administration Building and the Pine Hill Borough Hall; written notice to the Courier Post; written notice with the Clerk of Pine Hill Borough on February 22, 2017.
IV. ROLL CALL
V. CAUCUS REQUESTED - See Resolution #03212017 authorizing executive session See Attachment V.
In Caucus:
1st ______________________ 2nd __________________________ - Voice Vote
Time:________
Return to Regular Session:
1st ______________________ 2nd __________________________ - Voice Vote
Time:________
VI. PRESENTATIONS
VII. OPEN MEETING TO THE PUBLIC
1st ______________________ 2nd __________________________ - Voice Vote
The Pine Hill Board of Education welcomes and values input from the community. The public comment portion of the board meeting is the time where any member of the public can share their thoughts directly with the board. At the same time, the board encourages members of the public to bring specific, individual issues to the attention of the administration first. Anyone who wishes to speak has five minutes to make their comments. Please keep your comments respectful, not defamatory, and suitable for a meeting of a public body, topics at this time will be agenda items only. When you approach the podium, please begin by stating your name and address.
VIII. CLOSE MEETING TO THE PUBLIC
1st ______________________ 2nd __________________________ - Voice Vote
IX. COMMITTEE REPORTS
Ms. Reed, Mr. Bermingham, Ms. Corry, Mr. Freiling, Mr. Gallagher
Mr. Wakeley, Ms. Cooper, Ms. Daniels-Browne, Mr. Freiling, Mr. Schwartz
Mr. Gallagher, Ms. Daniels-Browne, Ms. Parker, Mr. Schwartz, Mr. Wakeley
Ms. Corry, Ms. Cooper, Ms. Parker, Mr. Schwartz, Mr. Wakeley
Ms. Cooper, Mr. Bermingham, Ms. Corry, Mr. Gallagher, Ms. Reed,
Mr. Freiling, Ms. Daniels-Browne, Mr. Gallagher, Ms. Parker, Mr. Wakeley
Mr. Schwartz, Ms. Cooper, Mr. Gallagher, Ms. Reed
X. LIAISON REPORTS
1. Camden County Educational Services Commission – Ms. Parker, Ms. Villari-Peters
2. Camden County School Boards Association – Mr. Gallagher
3. DEAC Committee – Ms. Zipporah Daniels-Browne
4. Municipal Alliance – Ms. Parker, Ms. Villari-Peters
5. NJ School Boards Association – Mr. Gallagher, Ms. Daniels-Browne
6. Pine Hill Borough Liaison – Mr. Gallagher
7. Education Foundation – Ms. Corry, Ms. Cooper, Mr. Gallagher
8. PTO – Ms. Corry, Ms. Cooper
9. School Site Councils:
a. John H. Glenn Elementary School: Mr. Gallagher
b. Dr. Albert Bean Elementary School: Mr. Gallagher
c. Pine Hill Middle School: Mr. Schwartz
d. Overbrook High School: Mr. Freiling, Ms. Reed
XI. SUPERINTENDENT'S REPORT
A. Personnel
The Superintendent recommends approval of the following items:
1st _____________________ 2nd ________________ Roll Call
Employee No. | Employee Leave | Sick, Personal , Vacation | Federal Family Medical Leave | NJ Medical Leave Act | Unpaid |
0039 (Custodian) | 4/03/17 - 4/28/17 | 4/03/17 - 4/28/17 | 4/03/17 - 4/28/17 | ||
0945 (Teacher) | 3/8/17 - 3/23/17 | S-11 | |||
1231 (Bus Driver) | 3/10/17 & 3/15/17 | Intermittent leave approval from NJ 3/10/17 & 3/15/17 | 3/10/17 & 3/15/17 | ||
1565 (Teacher) | 5/26/2017 | P-1 | |||
0155 (Teacher) | 4/10/17 - 4/13/17 | P-2 | 4/10/17 & 4/11/17 | ||
1062 (Teacher) | Extended Leave of Absence 4/12/17 - 9/01/17 | 4/12/17 - 9/01/17 | |||
0844 (Teacher) | 5/29/17 - 12/10/17 | S-19 | 5/30/17 - 6/16/17 | 10/2/17 - 12/8/17 | 5/30/17 - 6/16/17 & 10/2/17 - 12/8/17 |
2. Separation of Employment - Be it resolved the separation of employment of the following employee(s) be approved for the reasons listed and all resignations listed and hereby accepted on the dates listed below.
Employee Name | School | Assignment | Effective Date | Reason |
Damiana Padilla | Pine Hill Middle School | Secretary | 3/30/17 | Resignation |
3. New Hire - Be it resolved that the persons listed be approved for the 2016-2017 school year in accord with the data presented.
Employee Name | Replacement of: | Assignment | School | Effective Date | Step | Salary | Account No. |
William Herron | Emp No. 0732 | Full Time Cleaner | District | 3/22/17 | Cust.1 | $28,546 | 11-000-262-100-00-00-OPR |
Michael Piccioni | Emp No. 0324 | Full Time Maintenance/ Grounds | District | 3/22/17 | Maint3 | $37,516 | 11-000-263-100-00-00-OPR |
Beth Friedberg | Emp No. 1103 | Long Term Subs. Special Ed | OHS | 3/06/17 | Cert.1BA +30 | $52,393 | 11-213-100-101-57-60-OHS |
Cecilia Gross | Emp No. 1072 | Long Term Subs. Special Ed | BEAN | 3/17/17 | Cert.1BA | $50,336 | 11-213-100-101-57-20-BEN |
4. Transfers - The motion to approve the employee transfers listed below:
Name | Replacement of: | Assignment | School | Effective Date | Step | Salary | Account No. |
Kathryn Clemency | Emp No. 0710 | Special Education Teacher - MD Program | OHS | 03/22/17 | Cert.4 BA | $51,636 | 11-212- 100-101- 00-60-OHS |
5. Substitutes - Be it resolved that the persons listed be approved as district substitutes in accord with the data presented.
Name | Position | Salary | Account No. |
Monique Barrile | Daily District Substitute | $90 per day | TBD |
Justin LoMonaco | Daily District Substitute | $90 per day | TBD |
Michael Naylor | Daily District Substitute | $90 per day | TBD |
Coreen Smith | Twilight Substitute | $27 per hour | 11-423-100-101-51-60-OHS |
Alonzo Somerville | Twilight Substitute | $27 per hour | 11-423-100-101-51-60-OHS |
6. Homebound - Be it resolved that the staff members listed below be approved as homebound instructors for the 2016-2017 school year in accord with the data presented.
Name | School | Stipend | Account No. |
Nancy Sceia | Dr. Albert Bean Elementary School | $32.00 per hour off school grounds, $27.00 on school grounds | 11-115-100-101-51-00-BUS or 11-219-100-101-51-00-CST |
Stephanie Evans | Overbrook High School | $32.00 per hour off school grounds, $27.00 on school grounds | 11-115-100-101-51-00-BUS or 11-219-100-101-51-00-CST |
Christina Cibiotti | Overbrook High School | $32.00 per hour off school grounds, $27.00 on school grounds | 11-115-100-101-51-00-BUS or 11-219-100-101-51-00-CST |
7. Coaches - Be it resolved that the coaches listed below be approved for the 2016-2017 school year in accord with the data presented.
Name | School | Sport | Season | Stipend | Account No. |
Erica Fean | PHMS | Volunteer Softball | Spring 2017 | -0- | N/A |
Kim Nemerov | PHMS | Volunteer Softball | Spring 2017 | -0- | N/A |
Robert Missovolous | OHS | Volunteer Baseball | Spring 2017 | -0- | N/A |
Brandon Handy | OHS | Volunteer Baseball | Spring 2017 | -0- | N/A |
Ryan Handy | OHS | Volunteer Baseball | Spring 2017 | -0- | N/A |
Megan Becker | OHS | Volunteer Softball | Spring 2017 | -0- | N/A |
Kenneth Scott | OHS | Boys Track | Spring 2017 | $4,712 | 11-402-100-101-51-60-ATH |
8. Mentors - Be it resolved that the teacher mentoring partnerships listed below be approved for the duration of the requirement set forth by New Jersey Department of Education’s Provisional Licensing Department while employed by Pine Hill Public School District in accord with the data presented.
Mentee | School | Position | Mentor | Start Date |
Sarah Carrasquillo | Overbrook High School Twilight Program | Physical Education Teacher | Jamie Smith | 01/26/2017 |
9. Fine Arts Dept - Be it resolved that the following positions listed below be approved in accord with the data presented.
Date | School | Name | Event | Position | Stipend | Account No. |
3/23/17 - 3/26/17 | OHS | Chris Miller | “Seussical”- Spring Musical | Set Design | $600 | 11-401-100-500-00-60-OHS |
3/23/17 - 3/26/17 | OHS | Anthony Wallace | “Seussical”- Spring Musical | Music pit Keyboard #2 | $675 for 9 performances | 11-401-100-500-00-60-OHS |
3/23/17 - 3/26/17 | OHS | Ruslan Odinstov | “Seussical”- Spring Musical | Music pit Keyboard #1 | $675 for 9 performances | 11-401-100-500-00-60-OHS |
3/28/17 - 5/30/17 | PHMS | Judy Hulmes - Cochran KatherineRabaca | Dance Club (Replacing Games Club which is not running) | Co-Advisors | $573 split between advisors | 11-401-100-100-51-30-PHM |
B. Policy
No items for this agenda
C. Finance
The Superintendent recommends approval of the following items:
1st _____________________ 2nd ________________ Roll Call
1. Fundraisers - The motion to approve the fundraisers listed below in accord with the data presented.
Date | School | Group | Event | Location | Purpose |
4/01/17- 4/24/17 | OHS | Junior Class | Sell Prom T-shirts | OHS | To raise funds to offset the cost of prom |
4/08/17 & 4/09/17 | OHS | Softball | Sell banners with sponsor's name (displayed at the softball tournament) | OHS | To raise funds for the softball tournament. |
4/26/17 | OHS | Athletic Dept | Olive Garden Dinner Sale | OHS | To raise funds for fall sports teams. |
4/22/17 | OHS | Softball | Hoagie Sale | OHS | To raise funds to softball equipment/ uniforms. |
Spring 2017 | OHS | Baseball | Teamwear Sale | OHS | To raise funds for purchase equipment for baseball team. |
7/31/17- 8/12/17 | OHS | Tech Crew | South Jersey Stage Works Community Theater | OHS | To raise funds to purchase equipment for the auditorium. |
2. Athletic Recommendations - The motion to approve attendance at the athletic achievement dinners listed be approved in accord with the data presented.
Date | Attendee | Event | Cost to board | Account No. |
TBD | Coach Marciano and baseball captains | SJ Baseball Coaches Assoc. Captain’s Night | $90 | 11-402-100-800-00-60-ATH |
05/04/17 | Athletic Director, 4 students, 8 parents | Colonial Conference Sportsmanship Dinner | $25 per person Total Cost $325 | 11-401-100-500-00-60-ATH |
3. Use of Facilities - The motion to approve the facilities in accord with the data presented.
Dates of Use | Building | Purpose | Fee |
3/02/17 | OHS | Nutri Serve Meeting | N/A Staff |
3/10/17 | OHS | Police Athletic League Basketball Practice | N/A Staff |
3/15/17 | Bean | Art Fair | N/A Staff |
3/16/17 | PHM | NJHS Induction Ceremony | N/A Staff |
3/20-7/27/17 | OHS | Omega Track 3 nights/wk | $900.00 |
3/23/17 -3/25/17 | OHS | Choir Rehearsal & Concert | N/A Staff |
3/27/17 | OHS | Job Recruiter | N/A Staff |
4/03/17 | OHS | Jr. Wrestling Banquet | N/A |
4/03/17 – 10/29/17 | OHS | PH Rams Baseball | Pending |
4/22/17 | OHS | NJAJE State Jazz Finals | OMBA to pay cafeteria salary cost |
4/26/17 | OHS | Olive Garden Fall Sports Fundraiser | N/A Staff |
5/22/17 | OHS | Parent Mtg for students attending RYLA Program | N/A Staff |
5/23/17 & 5/24/17 | OHS | Choir Rehearsal & Concert | N/A Staff |
6/08/17 | OHS | Tri-M Honors Society/OMBA Banquet/Senior Music Awards | N/A Staff |
10/17/17, 12/02/17, 3/10/18 | OHS | SAT Testing | N/A Staff |
D. Curriculum
The Superintendent recommends approval of the following items:
1st _____________________ 2nd ________________ Roll Call
1. Travel (In & Out of District)/ Professional Development - Be it resolved the the professional development listed below be approved for the 2016-2017 school year in accord with the data presented.
Date | Staff | Event | Provider/ Location | Total Cost | Account No. |
*03/14/17 Ratify | Kim Seifring | Learning Ally Senate Hearing | Trenton NJ | -0- Mileage only | 11-000-240-500-00-00-CST |
03/23/17 | Dr. Kenneth Koczur | New Jersey Network to Close the Achievement Gap Recruitment Fair | EIRC, Blackwood, NJ | -0- | 11-000-230-590-00-00-BUS |
03/23/17 | Heidi Daunoras Dan Schuster James Scott | Technology Standards 8.1 and 8.2 - Building the Technology Plan for Digital Learning | NJASA Crowne Plaza Monroe, NJ | $487 Plus mileage | 11-000-221-500-00-00-CUR~ 11-000-240-500-00-20-BEN~ 11-000-240-500-00-60-OHS |
03/24/17 | Lisa Short, Maria Casciotta | Yoga and Mindfulness in NJ Schools | Rowan University Glassboro, NJ | $338 | 20-231-200-500-00-00-CUR |
03/29/17 | Heidi Daunoras | NJDOE District COOP (Reunification/ Continuity of Operations) Plan Workshop | Stafford Township Arts Center Manahawkin, NJ | -0- Mileage Only | 11-000-221-500-00-00-CUR |
04/01/2017 | Judy Griffin Erica Iannaco Bernadette Krier Elaine Moore Lucille Myers Regina Nicoletto Janice Pfluger Sharron Riiff Madelyn Sharp Marie Spencer | School Bus Safety Online Course Transporting Students with Special Needs program | Safe Schools - Scenario Learning In-District | $330 | 11-000-270-390-00-00-BUS |
04/11/17 | Heidi Daunoras Kim Seifring Kate Klemick Adam Lee Dan Schuster Jim Vacca | Professional Development Strategic Planning and Train the Trainers Staff Development | GoTeach Consultants | $1500 | 11-000-221-320-00-00-CUR |
04/26/17 | Dr. Kenneth Koczur | Trenton College of New Jersey Educator Interview Day | Trenton, NJ | $100 + Mileage | 11-000-230-590-00-00-BUS |
04/27/17 | James Vacca Adam Lee | Black Horse Pike Regional School District Diversity Job Fair | Highland High School | $100 | 11-000-240-500-00-10-GLN~ 11-000-240-500-00-60-OHS |
04/28/17 | Les Gallagher Tom Bermingham JimWakeley | NJSBA - NASA Training | Goddard Space Center, MD | $387 | 11-000-230-585-00-00-BUS |
05/17/17 - 05/19/17 | Dr. Kenneth Koczur | NJASA | Caesars, Atlantic City, NJ | $525 | 11-000-230-590-00-00-BUS |
06/06/17 - 06/09/17 | Deborah Piccirillo | NJASBO Conference - (New Jersey Association of School Business Officials) | Borgata, Atlantic City, NJ | $600 | 11-000-251-592-00-00-BUS |
2. Guest Speakers - The motion to approve the guest speakers listed be approved in accord with the data presented.
Date | Speaker’s Name | Organization | School / Group | Topic | Cost |
*3/02/17 Ratify | Tom Reilly | Atlantic City Electric | 21st Century Scholars Afterschool Program | Careers in Engineering field. | -0- |
*3/15/17 Ratify | Angel Lucas | Hire Ability | 21st Century Scholars Afterschool Program | Stereotypes of common disabilities | -0- |
3/27/2017 | Kevin Karol | American Pool Management of South Jersey | OHS Students | Lifeguard training & positions for the summer. | -0- |
4/04/17 | Katie Burke | Rowan Glassworks | OHS - English 12 CP Classes | Rowan Glasswork Apprentice Publication/ Process. | -0- |
4/05/2017 | Katherine Henry | American Red Cross | Overbrook High School Sophomore, Junior and Senior Classes | Spring Blood Drive scheduled for 5/18/2017. | -0- |
5/17/17 | TBD | Esther Raab Holocaust Museum/ Goodwin Education Center | Pine Hill Middle School | Holocaust Survivor | -0- |
On Going Feb, March, April | Brian Bennett | “Challenge Island” | 21st Century Scholars Afterschool Program | High Energy STEM Program | -0- |
3. Field Trips - The motion to approve the following field trips listed be approved in accord with the data presented.
Date | Staff/Group | School | Location | Cost: Admission (A) Transportation (T) | Account No. Admission (A) Transportation (T) |
*03/19/17 Ratify | Unified Sports Club | OHS | Brunswick Zone, North Brunswick, NJ | A: -0- T: $406.63 - T&L | A: Paid by Special Olympics T: Paid by Special Olympics |
03/22/17 | Glenn & Bean Students | OHS | OHS | A: -0- T: $348.54 - T&L | A: -0- T: Student Activity Fund |
05/05/17 | ELA 11 - Advanced | OHS | Rowan University, Glassboro, NJ | A: -0- T: -0- | A: Paid by Rowan T: Paid by Rowan |
05/15/17 | Multicultural Club | OHS | Funplex , Mt. Laurel, NJ | A: $220 T: $125 - In District | A: Student Activity Fund T: In District Trans. |
05/19/17 | Math Concepts | OHS | Hershey Park, Hershey PA | A: $329.45 T: $464.72 - T & L | A: Students T: Students |
06/02/17 | Overtones | OHS | Temple Performing Arts Center, Philadelphia, PA | A: $50 T: $464.72 - T& L | A: 11-401-100-800-00-60-OHS T: 11-000-270-512-00-60-OHS |
6/10/17 | Drama Club | OHS | School of Rock, New York City, NY | A: $4,150 T: $755.17 - T & L | A: Students & Drama Student Activity Fund T: Students & Drama Student Activity Fund |
4. Field Experience - The motion to approve the persons listed be approved for field experience/student teaching in accord with the data presented.
Effective Dates | Name | College/University | Content Area | Cooperating Teacher/Staff | School |
100 hrs beginning 3/22/17 | Leslie Vilgrain | New York University | Guidance | Nicole Kerber | OHS |
2017-2018 School Year | Kelsey Sierra | Widener University | Social Work | Tom Diaz | CST |
3/23/17 | Debbie Ottenberg | Camden County College | Sign Language Interpreting | Lauren DeLucas | OHS |
5. Envisions K-5 Math Program - The motion to approve the purchase of Envisions K-5 Math Program for the John Glenn Elementary and Dr. Albert Bean Elementary Schools at a cost of $75,688.94. No Bid Contract-Sole Source
Account No. : 11-190-100-610-00-10-CUR $43,983.24; 11-190-100-610-00-20-CUR $31,705.70
6. Envisions Professional Development - The motion to approve Envisions K-5 Math Staff Professional Development for program implementation, dates to be determined, at a cost of $5600.
Account No. 11-000-223-320-00-10-CUR $3,000; 11-000-223-320-00-20-CUR $2,600
7. Curriculum Writing - The motion to approve the following staff for curriculum writing at a rate of $25/hr.
Dates | Staff | School | Content | Hours | Account No. |
3/23/17 3/30/17 4/06/17 4/13/17 5/03/17 5/10/17 | Joanne Brown | Glenn | K-5 Next Generation Science Standards | Not to exceed 12 hours | 11-000-221-110-51-10-CUR |
3/23/17 3/30/17 4/06/17 4/13/17 5/03/17 5/10/17 | Allison Egizi | Glenn | K-5 Next Generation Science Standards | Not to exceed 12 hours | 11-000-221-110-51-10-CUR |
3/23/17 3/30/17 4/06/17 4/13/17 5/03/17 5/10/17 | Cindi Marerro | Bean | K-5 Next Generation Science Standards | Not to exceed 12 hours | 11-000-221-110-51-20-CUR |
E. Miscellaneous
The Superintendent recommends the approval of the following items:
1st ______________________ 2nd ____________________ Roll Call
F. Items of General Interest
1. Principal's Reports - See Attachments XI F1a-d
2. Athletic Report (Mrs. Sheryl Smith) - See Attachment XI F2
3. Child Study Team Report ( Dr. Kim Seifring) - See Attachment XI F3
4. Curriculum and Instruction Report (Mrs. Heidi Daunoras) - See Attachment XI F4
5. Technology Report (Mr. Kevin McFadden) - See Attachment XI F5
6. Staff Attendance - See Attachment XI F6
7. Student Enrollment - See Attachment XI F7
8. Home Instruction - See Attachment XIF8
9. Upcoming Events
XII. BUSINESS ADMINISTRATOR'S REPORT
A. Information -
1. Ethics due date April 30, 2017
2. New Jersey School Boards Association - Mandated Training - https://www.njsba.org/training/mandated-training/
B. Correspondence – See Attachments XIIB-1-4
1. Clementon Board Minutes - January 19, 2017 Work Session Minutes - XIIB 1
2. Berlin Township Board Minutes - January 19, 2017 Action Meeting Minutes - XIIB 2
3. Clementon Board Minutes - January 23, 2017 Meeting Minutes - XIIB 3
4. Nutri-Serve Update- February 2017 Monthly Update - XIIB 4
5. Berlin Township Board Minutes - February 23, 2017 Action Meeting Minutes - XIIB 5
C. Minutes – The Business Administrator recommends approval of the following items:
1st ___________________ 2nd ____________________ - Roll Call
1. February Meeting Minutes - February 21,2017 - See Attachment XIIC 1
2. February Caucus Minutes - February 21,2017 - See Attachment XIIC 2
D. Finance – The Business Administrator recommends approval of the following items:
1st____________________2nd____________________ - Roll Call
1. Secretary's Report - The Board Secretary certifies that no line item accounts in February has been over expended in violation of N.J.A.C. 6A:23A-16.10 (c)3 and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. See Attachment XIID 1
2. Treasurer's Report - Treasurer's Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017. The Treasurer's Report and Secretary's Report are in agreement for the months of February. See Attachment XIID 2
3. Board Secretary- Board Secretary in accordance with N.J.A.C. 6A:23A-16.10 (c) certifies that there are no changes in anticipated revenue amounts or revenue sources.
4. Board Of Education Certification - Pursuant of N.J.A.C. 6A:23A-6.10 (c)4, the Pine Hill Board of Education certifies that after review of the February Secretary's Monthly Financial Report and the February Treasurer's Monthly Financial Report and upon consultation with the appropriate district officials, that to the best of the Board's knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a)1 and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.
5. Line Item Transfers for February - See Attachments XIID 5
6. Payment of Bills for February 2017 - See Attachments XIID 6a
Total out of General Account:$35,859.85
7. Payment of Bills for March 2017- See Attachments XIID 7a - XIID 7b
Total out of General Account: $596,243.84
Total out of Cafeteria Account: $104,156.73
8. Educational Services- The motion to approve student #118108 to receive Behavioral Services from Christen Russell,MS,BCBA at a rate of $100 per hour not to exceed 22 hours effective 2/18/2017-6/30/2017. Account No. 11-000-219-390-00-00-CST*Ratify
9. Budget 2017-2018 - The motion to approve the 2017-2018 School Year Budget:
BE IT RESOLVED, that the tentative budget be approved for the 2017-2018 School Year and the Secretary of the Board of Education be authorized to submit the tentative budget to Camden County Superintendent of Schools to approval as follows:
BE IT RESOLVED to approve the 2017-2018 School District Budget:
Budget Local Tax Levy
General Fund $34,966,456 $11,620,866
Special Revenue $1,092,465
Debt Service $1,437,200 $ 750,266
$37,496,121 $12,371,132
AND BE IT RESOLVED, to approve the 2017-2018 School District Budget.
RESOLVED, that taxes should be raised from the Borough of Pine Hill in the amount of $11,620,866 for the General Fund for the 2017-2018 school year.
WHEREAS, the District needs to appropriate money from the excess surplus for the 2017-2018 budget in the amount of $949,335 and
WHEREAS, the District needs to appropriate money from the excess surplus for the 2017-2018 budget for Capital Reserve in the amount of $400,000 and
WHEREAS, the District makes the following assurances: 1.)No other line item balances are or will be available, 2.) No other emergency reserves or maintenance reserves are available for transfer, 3.) The transfer is for T&E purposes or to ensure health and safety of students/or staff, 4.) any unbudgeted or under-budget revenue or excess (under projected) unreserved undesignated fund balance has been utilized, and
NOW, Therefore, be it resolved that the Pine Hill School District shall appropriate excess surplus in the amount of $949,355 and to be used for the 2017-2018 school year and Capital Reserves in the amount of $400,000 and to be used for 2017-2018 High School Renovations.
10. Travel Expenditure Resolution - The motion to approve the maximum travel expenditure resolution in accordance with the NJAC 6A:23A-7.3
MAXIMUM TRAVEL EXPENDITURE RESOLUTION
WHEREAS, Pursuant to the N.J.S.A. 18A:11-12, in each pre-budget year, the Pine Hill Board of Education is required to establish a maximum travel expenditure amount for the budget year which may not exceeded; and
WHEREAS, The Board of Education has determined that the maximum travel expenditure amount includes all travel that is supported by State and local funds; and
WHEREAS, The Board of Education had previously established a maximum amount for the pre-budget 2016-2017 as $21,500 and
WHEREAS, The Board of Education has expended $8,186 of the maximum amount of the pre-budget year to date and
WHEREAS, The Board of Education has not elected to exclude travel expenditures supported by federal funds from the maximum travel expenditure amount; and
WHEREAS, The Board of Education has determined the total amount of travel expenditures supported by federal funds is $15,000 for the pre-budget year to date; and
WHEREAS, The Board of Education has determined that the total amount of travel expenditures supported by federal funds for the school year 2017-2018 is $15,000; be it
RESOLVED, The the Pine Hill Board of Education hereby establishes the maximum travel expenditure amount for the 2017-2018 school year as $30,000.
11. Nutri-Serve Food Management- The motion to approve Nutri-Serve Food Management for the 2017-2018 school year, at a total flat cost of $43,811.55 which is an increase of 1.5% from the 2016-2017 school year.
12. District Projects - The motion to approve Charge Order 1 a decrease in the amount of $6,749.09. This reduction is per the D. A. Nolt, Inc contract for the Overbrook High School partial roof replacement. The Change Orders is from unused allowance and unused wood blocking allowance within the original contract. Project No. FVHD #4825. Account Number: 30-203-400-450-00-00-OHS
13. District Projects - The motion to approve Charge Order 1 a decrease in the amount of $618. This reduction is per the Diamond Construction contract for the Overbrook High School Drywell Replacement Project. The reduction is from unused allowance. Project No. FVHD #4826 . Account Number: 30-203-400-450-00-00-OHS
14. District Projects - The motion to approve NorthEast Electrical / Ed Data Electrical Bid No. 7920 vendor for the Overbrook High School- Auditorium LED Floor Track and ceiling Lighting totaling $56,500. This will be funded through the Maintenance Reserve. Account Number: 12-000-400-450-42-00-OHS
15. District Projects - The motion to approve Nickerson NJ, Inc for furniture in the Dr. Albert Bean School. The total cost NTE $20,000 for furniture including installation for the Administration, Attendance, Guidance and the small classroom instruction office. State Contract ESCNJ 15/16-09. Account Number 11-000-240-610-00-20-BEN; 11-000-211-610-00-20-BEN; 11-000-218-610-00-BEN; 11-190-100-610-00-20-BEN
16. District Projects - The motion to approve Capital Floors, LLC to repair and refurbished the Overbrook High School- Auditorium stage floor in the amount of $7,640. This will be funded through the Maintenance Reserve. Account Number: 12-000-400-450-42-00-OHS
17. District Projects - The motion to approve Frank Mazza & Son, Inc., for carpet removal and installation at Overbrook High School- Auditorium. The total cost NTE $70,000. State Contract A81751. This will be funded through the Maintenance Reserve. Account Number: 12-000-400-450-42-00-OHS
18. District Projects - The motion to approve the contractor Gross, W. J., Inc. Sewell, NJ for the Renovations at the Albert Bean School administration offices. The awarded amount is $326,900. This contract is pending legal approval. This be funded through the Maintenance Reserve. Account Number: 12-000-400-450-40-00-BEN
E. Student Contracts – The Business Administrator recommends the approval of the following:
1st____________________2nd____________________ - Roll Call
Student Tuition Contracts- The motion to approve the following students, McKinney Vento, residing in Pine Hill:
District Fiscally Responsible | Program/ School | Student ID | Start Date | End Date | Bd. Appr Rates |
Pleasantville | K/ Dr. Albert Bean | 118183 | 1/23/2017 | 6/30/2017 | 10,000.00 |
1st _____________ 2nd _______________ - Voice Vote
XIII. OPEN MEETING TO THE PUBLIC
1st _____________ 2nd ________________ - Voice Vote
The Pine Hill Board of Education welcomes and values input from the community. The public comment portion of the board meeting is the time where any member of the public can share their thoughts directly with the board. At the same time, the board encourages members of the public to bring specific, individual issues to the attention of the Administration first. Anyone who wishes to speak has five minutes to make their comments. Please keep your comments respectful, not defamatory, and suitable for a meeting of a public body. When you approach the podium, please begin by stating your name and address.
XIV. CLOSE MEETING TO THE PUBLIC
1st ____________ 2nd ______________ - Voice Vote
XV. OLD BUSINESS
XVI. NEW BUSINESS
The Superintendent recommends approval of the following items:
Be it resolved the students listed below be approved for the programs in accord with the data provided:
Student ID | Grade | Placement |
114720 | 12 | Twilight |
116516 | 10 | Twilight |
1st ____________ 2nd ______________ - Roll Call
XVII. NEXT BOARD MEETING - Tuesday, April 25, 2017 at 6:30pm
XVIII. MOTION TO ADJOURN 1st____________ 2nd___________ Time: _________