District Employee Handbook
Milton Town School District
Version: 1.0 Updated: 24/25 school year
Table of Contents
For your convenience, each section is bookmarked - just hover over the section and click the link.
Contact Information 4
District Policies 5
Diversity, Equity, and Inclusion 5
Organizational Chart 5
Non-Discrimination Guidelines & Grievances 5
School Year Calendar 6
Attendance 6
Athletics, Clubs and Co-Curricular Activities 6
Communications with Students 7
Conduct & Discipline 7
Field Trips 8
Hazing, Harassment, and Bullying (HHB) 8
Legal Matters 8
Safety 9
School Choice 9
Student Handbook 9
Students Experiencing Homelessness 9
Transporting Students 10
Wellness 10
Operations 10
Business Office 10
Budget Planning 10
Faculty Mini Grants 10
Fundraising & Student Activities Accounts 11
Grants & Funding 11
Payroll 11
Purchasing 11
Vendors and Contracted Services 12
Employee Meals 12
Lunch Program 12
Fire & Emergency Preparedness Drills 12
Hazardous Materials 13
Inclement Weather 13
School Closing 13
School Resource Officer 13
Facilities 13
Keys & Keycards 13
Maintenance Requests 13
Parking & Safety 14
Security & Access 14
Use of Facilities 15
Technology 15
Email Communications 16
Email ADA Compliance 16
Email Signature 16
Hardware & Equipment 16
School Websites 16
Social Media Posting 16
Software & Applications 17
Curriculum, Instruction & Assessment 17
Professional Collaboration and Learning 18
Student Services 18
Professional Development Requests 19
Tuition Approval & Reimbursement 19
Dress Code & Public Image 19
Employee Conduct 19
HIPAA Compliance 19
Hiring Process 20
Leave 20
Legal Name Changes 20
Master Agreements 20
Medical Emergencies 20
Required Annual Training 20
Resignations 21
Salary Advancement 21
Substitutes 21
Volunteers & Work Study Students 21
Worker’s Injury 21
Alcohol and Drug Free Workplace 21
Communicable Disease Mitigation 21
Employee Assistance Program (“EAP”) 22
Planned Action Toward Health (“PATH”) Program 22
Acknowledgment of Receipt of Handbook 23
MTSD Vision of Learning
All MTSD learners are prepared to thrive, pursue their passions, and contribute dynamically to an ever-changing world.
Mission Statement Through inclusive and reflective practices, the Milton School Community empowers all members to be resilient and passionate learners who are engaged locally and globally | |
Core Beliefs and Values | |
Scholarship
Innovation
| Equity
Care for the mind, heart and body
Collaboration
|
Introduction
Contact Information
The district and each school have an employee directory hosted on the public-facing website. Information on the directory is collected from every employee upon hiring. A form is provided in the hiring packet for completion of directory information and must be returned to the District Communications Specialist within 15 days of hiring.
The primary phone numbers, addresses, and URLs are listed below for each building.
District Office 12 Bradley Street P: 802-893-5400 F: 802-893-3213 | Elementary School 42 Herrick Avenue 802-893-5400 | Middle School 42 Herrick Avenue 802-893-5400 | High School 17 Rebecca Lander Dr. 802-893-5400 |
Internal District-Wide Phone List
District Policies
This document will highlight policies and procedures adopted by the MTSD Board of Trustees. All current policies and associated procedures can be found on the MTSD website under “School Board”. All MTSD employees are required to know and follow all MTSD Policies and Procedures. Policies are categorized by topic:
A - School Board Operations Related B - Personnel C - Student | D - Instruction E - School-Community Relations F - Non-Instructional Operations |
Diversity, Equity, and Inclusion
The Milton Town School District is committed to selecting for employment only persons who are committed to providing an equitable education to all children, who abide by the district’s mission, who demonstrate cultural humility, who affirm and cherish a child’s value, dignity, and uniqueness, and who have the skills, qualifications, and applicable licensure necessary to fulfill job requirements, while complying with the provisions of local, state, and federal law regarding the recruitment, selection and employment of school district employees and contractors.
Organizational Chart
The organizational chart provides an overview of the organization structure from the Board to school administration. For each school’s organizational chart, please reach out to the applicable building administrator.
District Level Organization Chart
Non-Discrimination Guidelines & Grievances
Milton Town School District does not discriminate on the basis of race, color, religion (creed), ancestry, national origin, place of birth, sex, sexual orientation, gender identity, disability, age, political affiliation or marital status in admission or access to, or treatment or employment in, its programs and activities.
In the event that a person believes they have been subjected to discrimination because of specific actions, a claim may be filed with the identified coordinator of the District's efforts to comply with the regulations implementing Title VI, Title IX, and Section 504 of the Rehabilitation Act of 1973, and other non-discrimination laws or regulations.
A22 Procedure: Handling Complaints of Non-Discrimination
C14 Section 504 and ADA Grievance Protocol for Students and Staff
School Year Calendar
The School Year calendar is created in conjunction with area school districts and is generally available for the upcoming school year in April. As the calendar may change throughout the year please refer to the website version whenever referencing the school year’s schedule. The calendar can be found on the main page of all school & district websites.
District School Year Calendar
Student Operations
Attendance
The MTSD Superintendent or Administrator must approve any extended student absences per State of Vermont legislation. If a student or parent reports an absence to you, please direct them to the main office so the student attendance can be properly recorded.
Teachers are responsible for ensuring the accuracy of attendance for those students in their class. Attendance checking and reporting is of primary importance in the event of an emergency. Incorrect attendance may impact student safety, daily activities and education funding.
For each school, the daily process for taking attendance is outlined below:
MES | MMS | MHS |
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C7 Procedure: Student Attendance
Extended absences may only be excused with approval from the Principal (2-5 days) or the Superintendent (6-10 days). Please direct families to the following forms to make a request:
Principal Extended Absence Request Form
Superintendent Excused Extended Absence Request Form
Athletics, Clubs and Co-Curricular Activities
C22: Athletics, Clubs and Co-Curricular Activities
MTSD offers intramural athletic teams for students in grades 6-12.
Complete information about athletic programming can be found in the MTSD Athletics Handbook.
Information about clubs and co-curricular activities at each school is available:
C22 Procedure: Elementary Co-Curricular Clubs
C22 Procedure: Middle School Co-Curricular Clubs
C22 Procedure: High School Co-Curricular Clubs
Communications with Students
Communication with students must adhere to Policy B8 and must be done during identified hours which are specific to each school.
Employees shall not initiate electronic communication with a student, or respond to a student’s electronic communication during the prohibited hours specified for each school:
- Milton Elementary School -- 7:00 PM - 6:00 AM
- Milton Middle School -- 8:00 PM - 6:00 AM
- Milton High School -- 10:00 PM - 6:00 AM
B8: Electronic Communications Between Employees and Students
B8 Procedure: Electronic Communications Between Employees and Students
Conduct & Discipline
C15: Student Conduct and Discipline Policy
C15 Procedures: Student Conduct and Discipline
MES Student Conduct and Discipline Plan
MMS Student Conduct and Discipline Plan
MHS Student Conduct and Discipline Plan
FERPA & Student Privacy
As a publicly funded school district MTSD complies with all Federal and State laws related to student privacy and student records. This includes FERPA & HIPAA guidelines & rules. If you are unsure about a privacy concern or inquiry please inquire with your building administrator or direct supervisor. Procedures and policies outlining student privacy, records retention, and transgender information can be found on the MSTD policy and procedure page.
Release of Student Information
Photos/Videos & Media/Social Media
Throughout the year, the Milton Town School District staff and faculty may publish pictures, audio or video recordings or other accounts of the activities of our students on social media, the District or school website, or within the school building public areas. Occasionally the local media will present stories on our students and their work. Opt out requests must be submitted to the main office via the Release of Directory Information Form.
Directory Information
Federal law authorizes the routine release of student “directory information” without prior consent, unless a student’s parent/guardian has advised the District to withhold the information.
Opt out requests must be submitted to the main office via the Release of Directory Information Form.
Student Records and Information
Parents and Legal Guardians have the right to review and/or request copies of student records. Any request from a parent should be directed to the school administrator.
Parents and Legal Guardians may explicitly authorize MTSD to speak with others regarding their students educational information. The request must be made via the Consent to Communicate with Others Form, which should be submitted to the schools’ main office.
Field Trips
Most field trips are processed and approved by your building’s administrator, however overnight field trips require MTSD Superintendent review and approval. All overnight and foreign country trips require MTSD Board approval.
Overnight / International Field Trip Packet
Hazing, Harassment, and Bullying (HHB)
All school employees must report to a designated employee or administrator any behavior that they see or that is reported to them which may constitute hazing, harassment and/or bullying.
All school employees must attend and complete any district or school training related to Hazing, Harassment, and Bullying on an annual basis.
Designated employees are outlined in the procedure below:
C10 Prevention of Hazing, Harassment and Bullying of Students
Procedure C10 Prevention of Hazing, Harassment and Bullying of Students
Legal Matters
Student matters that are legal in nature (custody, court information, etc.) should be addressed to the Building Principal. All student legal documentation is kept in the student’s permanent file and in the District Office.
Safety
The MTSD is committed to providing a safe environment for students and employees while facilitating access to school buildings, premises and equipment by authorized users. The safety and security of the district’s physical space and assets is a shared responsibility of all members of the District.
Staff members should immediately report to the building administrator any safety concerns related to suspicious activity or threats made by staff, students or members of the community. If it is after school hours, please contact Milton Police.
Any broken or malfunctioning equipment that poses an in-the-moment safety concern, should be reported to your building administrator immediately.
Policy F4 Access Control and Visitor Management
The district has comprehensive procedures for Access Control and Visitor Management.
School Choice (MHS Only)
School Choice Program Application
Student Handbook
The MTSD has a District Level Student Handbook and school-based addendums which are distributed annually and upon enrollment to each student. Staff should familiarize themselves with the contents of applicable handbooks and refer to it as needed to answer family and/or student questions.
MTSD Student Handbook and School Based Addendums
Students Experiencing Homelessness
Any student without fixed, regular, and adequate housing may be considered Homeless for Educational Purposes as defined by the federal McKinney Vento Act. Faculty and staff are responsible to make a referral to the Homeless Liaison as soon as you suspect that a child might be without permanent housing. Remember, you do not need to know all of the facts to make a referral.
MTSD Staff Quick Facts - McKinney Vento
C13 Students who are Homeless Policy
C13 Procedure Homeless Students
Also available for all MTSD Faculty and Staff are several resources (books, films). Review the list of titles and make a borrow request from the McKinney-Vento Lending Library.
24/25 School Year Homeless Liaison: Jen Saunders, jsaunders@mymtsd-vt.org, 802-893-5302
Technology
All faculty and staff must be familiar with all policies related to technology use, integration of technology into learning practices, and to model the appropriate use of technology for students. Teachers and staff are responsible for monitoring student use of technology and using appropriate techniques and interventions when students are off task with their use of technology. Teachers and staff should report major concerns of inappropriate use of technology (ie, hazing, harassment, or bullying, pornography, etc ) to the administration.
D3: Responsible Computer, Network and Internet Use
Transporting Students
Prior to transporting any student in a personal vehicle, an employee is required to complete and submit to HR, the VSBIT Vehicle Use Policy form.
Prior to transporting any student in a District Vehicle, an employee is required to review, sign and submit to Human Resources, the District Vehicle Use Procedure.
Wellness
Milton School District is committed to the optimal development of every student. We believe that for students to achieve personal, academic, developmental, and social success, we will strive to create healthy learning environments that promote positive, safe, and healthy choices in every setting and at every level throughout the school year. Research shows that good nutrition and physical activity before, during, and after the school day are strongly correlated with positive outcomes for students.
It is essential that all staff support a healthy environment for all by being familiar with and adhering to our school health protocols.
C2 Policy: Student Drugs and Alcohol
C2 Procedure: Student Alcohol and Drugs
Student Accident Report Protocol
Procedure: Dismissal for Student Sickness/Injury During School Hours
Medication Administration Protocol for Registered Nurse
Diapering/Toileting Protocol - To be Updated
Additionally, the MTSD Wellness policy further outlines how schools can support the overall health and well being of all its members. The MTSD Wellness procedures outline the District and School Goals for the year. All members of the organization are responsible to supporting these goals in their designated roles.
DRAFT (To be Adopted) C9: Wellness Policy
Operations
Business Office
Budget Planning
Budget planning for the subsequent fiscal year begins in September. Principals and Department Managers will gather input based on the direction of the Superintendent. Budget requests are reviewed at the building level, then at the district level for consideration. The proposed budget is then presented to the Board in November or early December.
Faculty Mini Grants
According to the Faculty Master Agreement, the MTSD Board of Trustees makes available up to 5 mini-grants for the purpose of innovative programming that improves student outcomes. Mini-grant requests should be grounded in research-based practices for improving student outcomes and align with the MTSD Continuous Improvement Plan and the Whole Child Framework MTSD Vision of Learning. Grants are not awarded for typical classroom supplies, equipment or educational resources. Faculty who receive a mini-grant award must present a short end of the year report to the Superintendent detailing the use and effectiveness of the grant.
Information is shared with teachers in September and decisions are made in early November.
Fundraising & Student Activities Accounts
Fundraising is allowable when it supports district goals while not interfering with daily educational programming. Procedures are in place outlining the approval process for both school groups and outside groups fundraising for school programming.
F40: Fundraising to Support School Programs
Grants & Funding
There are many private, state, and federal educational grants available. MTSD regularly applies for any applicable grants that may benefit students or school operations. If you are seeking a grant or have a grant you’d like to apply for, you must get pre-approval from your Principal and the Business Manager prior to applying for any funds.
Payroll
Support staff use AESOP or the Clock-In devices to record their working hours. Clock-in devices are located in the front office of each school building.
The district uses Tyler School ERP Pro, an integrated Business and Human Resources software system. In this system, each employee has a login portal and dashboard that monitors specific documents.
Employees are paid through a direct deposit payroll process which runs biweekly. Employees may update their deposit information directly through their Tyler portal.
Purchasing (Purchase Orders & Reimbursement)
Every school building (and some departments) has a purchasing agent who will create and manage purchasing and purchase orders. No employee should make any purchases without consulting their building’s (or department’s) agent. A signed purchase order with the Business Manager’s signature must be in place prior to making any purchases.
MES/MMS Purchase Order Process
MHS Process (scheduled to be updated by Sept. 1)
Employee reimbursement of funds may be requested up to 45 days from the date of purchase, via the Employee Reimbursement form. Because MTSD is a tax-exempt organization, sales tax will not be reimbursed. Employee Purchase Reimbursements must be approved by the budget owner prior to making any purchases. Tuition reimbursement and employee mileage reimbursement for professional development are reviewed and approved by the Director of Human Resources prior to the event.
Vendors & Contracted Services
Contracts may only be entered into by the Superintendent or Business Manager. Individual employees may not enter into and/or sign contracts. To request a vendor and enter into a contract, contact your supervisor.
Child Nutritional Services
Employee Meals
Staff meals are available to all District Employees for a fee. The fee for employee meals is set and displayed in the school cafeterias. Meals are paid for via credit/debit card or via a mySchoolBucks charge account. All outstanding meal balances must be paid in full by the end of every month.
Lunch Program
Under the Vermont Universal Meals law, all students receive free lunch. However, the gathering of income information is now being collected with the Household Income Form.
Completion of this form is critical for schools, as the information determines:
- How much money our district receives from the Vermont State Education Fund, and
- Determines how much funding our district receives from Federal grants.
- School funding for Early College, Dual Enrollment
- Eligibility for reduced fees for college entrance exams
Emergency & Safety
Fire & Emergency Preparedness Drills
Each school is required to conduct age appropriate drills, including option based responses to violent intruders, fire drills and relocations. All faculty and staff are required to know all drill protocols and participate in drills.
Policy F3: Options-Bases Response to Violent Intruder Drills, Fire Drills and Emergency Preparedness
Red binders
Each classroom is equipped with a Red Binder to be used during fire and emergency drills and incidents. These binders should remain in the room and are updated annually by each school’s administration with updated safety protocols.
Teachers are responsible for maintaining up-to-date class lists in their red binders.
Hazardous Materials
Hazardous materials must be properly labeled and stored per state and federal regulations and school procedures. You must be properly trained to handle any hazardous materials. If you encounter hazardous material, contact your school’s main office or contact the facilities department. Do not handle or make contact with hazardous materials you are not trained to handle.
Inclement Weather
The Superintendent makes the final decision for closings based on a number of weather related factors, and recommendations from VT Agency of Transportation, Mountain Transit, Milton Town Transportation, Director of Operations and conference with neighboring superintendents.
The decision will be made by 5:45 AM and shared directly with families, faculty and staff via our automated message services. Additionally, WCAX will be notified.
School Closings
Schools may close for a variety of reasons. If there is a facility issue or a safety issue that requires closing, you will be notified as soon as possible. Upon any school closure, information and directives for contracted hours will be determined in accordance with MESA and the Master Agreements.
School Resource Officer (SRO)
Milton Town School District has a School Resource Officer (SRO) available district-wide. The SRO is an employee of the Milton Police Department. For more information about the SRO please visit the School Resource Officer website.
Facilities
Keys & Keycards
Keys are issued according to level of access and the needs of individual employees.
Employee identification cards are also security keycards granting access to the appropriate building or buildings based on the employee's job function. Keycards are issued to all new employees by the Director of Human Resources. Replacement keycards may be requested through the Director of Human Resources as well.
Employee ID cards must be worn at all times during the school day.
If your card is lost or stolen please notify HR immediately so that the card may be inactivated, ensuring the security of MTSD buildings.
Maintenance Requests
Requests for repairs, installation, or maintenance of building facilities must be submitted via the School Dude application before the work will be completed. Any urgent requests must be routed through the school’s administrative office.
Parking & Safety
The MTSD encourages people to keep their cars locked. Cameras do not monitor the parking lots. MTSD is not responsible for damage to personal vehicles or stolen property. During inclement weather conditions can change quickly. Always be careful stepping out of your vehicle, walking through the parking lots and on all sidewalks.
Public and employee parking is available at each of our schools. The parking lots are maintained by our school facilities & grounds personnel.
District Office Parking
An independent parking lot for the District Office is located at 12 Bradley Street. This parking lot is reserved for District Office Personnel and District Office Visitors only. Employees and families should use the parking areas designated for their buildings during working hours (7:30-4:30).
MES & MMS Parking
Parking for MES & MMS employees is located across the road from the facilities at Herrick Avenue and north of the PreK & Kindergarten playgrounds. For safety and to avoid vehicle damage MTSD recommends that faculty and staff not park along the side of Bradley Street.
MHS Parking
Employees who work at Milton High School must obtain a parking permit from the MHS main office to adhere to their vehicle’s window. Faculty and Staff should park:
- in the rear lot, accessible by Lamoille Terrace & Brandy Lane
- in the 2nd and 3rd rows of the front lot
Security & Access
Policy F4 Access Control and Visitor Management
The district has comprehensive procedures for Access Control and Visitor Management.
Building Hours of Operation - School Year
During the School Day
- Milton High School (7:30 to 2:30)
- Milton Middle School (7:40 to 2:40)
- Milton Elementary School (8:40 to 3:40)
Employees may enter MTSD buildings via their issued ID badge only.
Employee visitors (those without badge access to that building) must enter the building through the main entrance, and sign the Visitor Log.
Visitors may access school buildings only through the main entrance and sign the Visitor Log. Employees should not hold doors for visitors to allow them direct access into the buildings.
Buildings are not accessible on weekends, or during school vacations unless prior arrangements are made with the building administrator.
Building Hours of Operation - Summer
Each building: District Office, Milton Elementary School, Milton Middle School and Milton High School will establish a schedule for office hours which will be communicated to all staff at the beginning of the summer break.
Summer is a time when maintenance and custodial personnel conduct deep clearing, floor treatments, repairs and/or construction projects. These activities may limit access to the buildings and classrooms so all staff should consult their administrator before planning to work in the buildings.
Buildings are not accessible on weekends, or during school vacations unless prior arrangements are made with the building administrator.
Use of Facilities
MTSD Staff can request the use of school facilities both during and after the regular school day. To obtain a login, access the School Dude application and follow the prompts. If you have a login but can’t remember the password, follow the prompts to reset it. Once logged in, click the Schedule Request tab and create your request, only populating the options indicated by . Prior to submitting the request for approval, please click the View Bookings button to ensure that the space is available. For assistance with any technical issues, contact the Director of Operations (Matt Grasso).
Members of the Milton community may request the use of MTSD school facilities outside of school operational hours. These organizations must provide proof of insurance (via certificate) and may be required to pay a custodial and facility use fee. All requests for Facility use, including internal requests, must be submitted via the School Dude application for review and response.
Technology
The information technology department is available to assist all staff with network / connectivity issues, device and software access.
Requests for support must be submitted by email to helpdesk@mytmsd-vt.org or via the online portal FreshService (IT Helpdesk Application). Urgent requests can be submitted by phone call but will be triaged by the IT service technicians.
MTSD provides access to a multitude of IT resources intended to provide opportunities to enhance learning and communication. With the privilege of access comes the need for responsible uses of IT.
- D3_ Responsible Computer, Network & Internet Use (12/2022)
- D3 Procedure_ Social Media Posting Guidance
- D3 Procedure_ Responsible Computer, Internet and Network Use
Email Communications
All Email or other electronic communication amongst employees, between employees and students, and between employees and families should be professional and appropriate.
Employees shall not initiate electronic communication with a student, or respond to a student’s electronic communication during the prohibited hours specified for each school
Milton Elementary School 7:00 PM - 6:00 AM
Milton Middle School 8:00 PM - 6:00 AM
Milton High School -- 10:00 PM - 6:00 AM.
Furthermore, it is recommended that unless used for educational purposes for a student group (class, advisory, club, team…) faculty and staff should not be friends or followers of students on social media platforms.
In accordance with law, all employees are required to report any known policy violations to their supervising administrator or manager.
B8: Electronic Communications Between Employees and Students
B8 Procedure: Communications Between Employees and Students
All faculty and staff are required to maintain the highest standards in electronic communication including adherence to the professional practices outlined in the document below.
Email Communication: Professional Practices
Email ADA Compliance
ADA compliant emails should include a descriptive subject line, clear and simple language, sufficient color contrast, alternative text for images.
Email Signature
It is encouraged that all MTSD employees include a signature with all emails sent externally to the organization. The signature should include your full name and role/title,
All emails at a minimum must include the privacy disclaimer outlined below. Additional disclaimer content may be necessary according to your role.
This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights & Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by replying to this email or by telephone at the number above. Thank you.
Hardware & Equipment
Every MTSD employee is issued a device for school business use only. It is expected that you use this device for all school business. You are expected to report any issues (such as damage, malfunction, etc.) to the attention of IT via a helpdesk ticket or by visiting the IT office in your building.
Any personal files (including photos) stored on devices owned by the district are not the responsibility of MTSD and IT resources may not be used in service of those files. The district encourages that all personal matters are conducted on personal devices.
All files (professional or personal) on an MTSD network must comply with all federal and state guidelines.
School Websites
The district and primary school websites are maintained by the District Communications Specialist as directed by the Superintendent and School Administrators. Team, class, or department websites may be created and released for public viewing but must comply with all MTSD policies and procedures and be American Disabilities Act (ADA) compliant.
Social Media Posting
MTSD has a procedure regarding the posting to social media by employees to maintain a professional public appearance and the highest standards of professionalism.
D3 Procedure: Social Media Posting Guidance
Software and Applications
Links to commonly used software applications are accessible on the website by clicking District Portals. Additional classroom specific links are available under Classroom Links.
- AESOP - Use for absences, leave requests and professional learning (conferences/workshops)
- IT Help Desk - Use for issues related to technology. Submit a ticket for IT assistance.
- Safe Schools (Vector Solutions) - Use for required and optional online training courses.
- School Dude - Use for room scheduling, maintenance and/or custodial requests. Contact Matt Grasso if you need a user ID.
- Teachpoint - Teacher supervision and evaluation communication.
Teaching and Learning
Curriculum, Instruction & Assessment
The MTSD has an assortment of policies and procedures related to Curriculum, Instruction and Assessment. All MTSD faculty and staff are required to adhere to the MTSD articulated curriculum; the MTSD Assessment Schedule for academics and social emotional learning; and researched-based instructional best practices. These resources are all located in the MTSD Shared Curriculum Drive.
- Animal Dissection
- Responsible Computer, Internet and Network Use (D3)
- Research Projects, Surveys, and Studies
- Curriculum, Instruction and Assessment Policy (D200) and Procedures
- Selection of Library Materials (D22) and Procedures
- Proficiency Based Graduation Requirements (D1) PBGR Unit Template
Professional Collaboration and Learning
Effective collaboration is one of the components of the VTmtss system. The VTmtss Field Guide defines it as the systemic process of working interdependently in an atmosphere of trust to accomplish collective commitments. Within the MTSD there are many structures that promote effective collaboration, including but not limited to:
- CTL (Curriculum Team Leaders)
- PLC ( Professional Learning Communities)
- EST (Educational Support Teams)
- Faculty, Department and Grade Level Meetings
- Student Support Teams - 504, IEP, Coordinated Services…
- Collaborative Consultation (embedded professional learning opportunities)
- LSB (Licensing Standard Boards)
Student Services
Special Education - Vermont Family Network
3 Gates of Special Education Eligibility.doc
Section 504 of the Rehabilitation Act of 1973 and Vermont Schools
Professional Development
Expertise is one of the components of the VTmtss. “In VT, the importance of expertise in teaching and leadership roles is emphasized in the Standards for Teaching and Leadership, in the Educator Quality Standards and Licensing, and in various professional supervision and evaluation systems[1].”
High quality professional learning fuels the ongoing work required to build expertise and foster continuous systemic improvement. For educators, professional learning opportunities are the means to develop new knowledge and skills to improve academic, behavioral, and social-emotional outcomes for students.
Professional learning is the responsibility of both the individual and the district. It is expected that all members of the organization actively participate in required, embedded professional development activities. It is also expected that individuals pursue professional learning to advance their expertise and maintain their professional license.
Professional Development Requests
Faculty and staff should consult their Master Agreement or contract for their eligibility for professional development leave and/or activities.
Tuition Approval & Reimbursement
The steps for requesting and receiving access to professional learning courses, workshops, etc. are outlined in HR Procedure - MyLearning Plan Flow Chart and Approval Procedure.
Employee Tuition Advancement Form
Human Resources
Dress Code & Public Image
As a representative of our school community, we expect you to present a clean and professional
appearance when working.
Clothing, including gang identifiers, must not threaten the health or safety of any other student or staff, It may not depict, advertise or advocate the use of alcohol, tobacco, marijuana or other controlled substances. It may not depict pornography or nudity and may not use or depict hate speech targeting groups based on race, ethnicity, gender, sexual orientation, gender identity, religious affiliation or any other protected groups in accordance with federal and state laws.
Employee Conduct
Milton Town School District (District) expects all employees to maintain the highest ethical standards, exhibit professional behavior, follow all school policies and procedures, abide by state and federal laws, and exercise good judgment when interacting with students and other members of the school community. Employee conduct should enhance the integrity of the District and advance the goals of the educational program and contribute to a positive school climate.
Vermont Education Quality Standards
Vermont Stands Board: Practices Board Code of Professional Conduct for Educators
HIPAA Compliance
HIPAA is a set of rules and regulations that protect the confidentiality, integrity, and availability of patients' sensitive health information (PHI). HIPAA compliance applies to any organization or individual that creates, receives, maintains, or transmits electronic protected health information. All employees must refrain from sharing personal student and staff health information.
Hiring Process
B20: Personnel Recruitment, Selection, Appointment And Background Checks
Leave
Please reference your Master Agreement for all leave related requests and information. If you have specific questions, please reach out to the Director of Human Resources.
Procedure: Leave Requests/Prior Approvals
Procedure: Faculty Expectations for Sub Plans
Procedure: Leave Without Pay (LWOP)
Legal Name Changes
Master Agreements
Administrator Master Agreement
Faculty Master Agreement
Support Staff Master Agreement
Medical Emergencies
In case of a life threatening medical emergency for self, student or other staff member, call 911 and confer with the school nurse and building administrator. Staff are not allowed to transport any other staff member or student in a personal vehicle or accompany any other staff member or student in an ambulance. The building administrator will notify Human Resources and the Superintendent.
Required Annual Training
As a condition of employment, all district employees are required to complete training on an annual basis that is related to their job category.
Faculty | Support Staff |
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Resignations
- Faculty should refer to their Master Agreement for any contractual requirements.
- Support Staff and Individual Employees must provide appropriate notification in writing to their Supervisor and the Director of HR.
All outgoing employees are expected to complete the Exit Survey and have an Exit Interview which will be scheduled by the Director of Human Resources. Employees can opt to have an Exit Interview with one of the following: Direct Supervisor, Director of Human Resources, or the Superintendent.
Salary Advancement
Request for Salary Level Change
Substitutes
B1 Policy: Substitute Teachers
Volunteers & Work Study Students
B2 Volunteers and Work Study Students Policy
Procedure B2: Volunteers and Work Student Students
Worker’s Injury
Procedure: Reporting and Following Up on a Work-Related Injury
Wellness & Employee Health
Alcohol and Drug Free Workplace
MTSD is an alcohol and drug free (including tobacco) workplace. No employee will unlawfully manufacture, distribute, solicit, dispense, possess or use alcohol or any drug in the workplace. Nor shall any employee be in the workplace while under the influence of drugs or alcohol. If there are reasonable grounds to believe that an employee is under the influence of drugs or alcohol while on or in the workplace, the person will be immediately removed from the performance of his or her duties and may be subject to disciplinary action.
Any employee convicted of any criminal drug statute for a violation occurring on or in the workplace must notify the superintendent in writing within 5 days of such conviction.
Policy B3 Alcohol and Drug Free Workplace
Communicable Disease Mitigation
F27: Communicable Disease Mitigation Measures for Students and Staff
MTSD Nursing Procedure F27 Communicable Diseases
Blood Borne Pathogens Information
Employee Assistance Program (EAP)
Invest EAP provides counseling and wellbeing resources to employees and their household members.
Toll Free: 1-800-287-2173
Planned Action Toward Health (“PATH”) Program
Brought to all public school employees by the Vermont Employee Health Initiative, the PATH program is a wellness-oriented program that highlights mental and physical health through quarterly challenges, adventures, and points rewards system with a gift card for every participant who completes the program annually. The district has a PATH Champion and each building has a PATH Building Coordinator.
- District Champion & District Building - Erik Johnson
- MES - Lauren Howe
- MMS - Katrina Antonovich
- MHS - Kristy Corrow
Acknowledgment of Receipt of Milton Town School District
Employee Handbook
I acknowledge that I have received a copy of the Milton Town School District Employee Handbook (“Handbook”). I understand that I am responsible for reading and abiding by all policies and procedures outlined and linked in this handbook, as well as other policies and procedures of MTSD.
I also understand that the purpose of this Handbook is to inform me of the policies and procedures common to the Milton Town School District and its schools, and it is not a contract of employment. Nothing in this Handbook provides any entitlement to me or to any MTSD employee. I also understand that Milton Town School District and its schools have the right to change any provision of this Handbook at any time and that I will be bound by any such changes.
Signature
Please print your full name
Date
Please print just this page, sign and date one copy of this acknowledgment, return one to the MTSD Human Resources, and retain a copy for your reference.
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