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Table of Contents


Table of Contents

Executive Summary

Sponsors

Community Outreach

Team Growth

Future Goals

Short-term goals

Long-term goals

Team History

Team Organization and Membership

Epsilon Delta Membership Requirements

Overview

Methods to Increase Overall Membership Growth and Retain Existing Members

Summary of Requirements

Epsilon Delta Membership Benefits

Students

Mentors

School

Sponsors

Epsilon Delta Mentors

Budget

Partnerships

Epsilon Delta Sponsor Information and Contributions

Epsilon Delta Sponsorship Levels

Activities

Summer

Fall (Pre-Season)

Winter

Spring

Epsilon Delta Emergency Action Plan

Epsilon Delta Lettering Program

Overview

Structure

Summary of Requirements

Service & Community Outreach

Appendix A - Sponsorship Request

Appendix B - Animation Award

Executive Summary


Epsilon Delta is an active For Inspiration and Recognition of Science and Technology (FIRST) Robotics team. Team 116 builds more than robots; we build lives. We strive to act as a model for others. Our name comes from the idea that “From Small Changes Come Big Differences.” This phrase is our motto and mission statement; it exemplifies not only to the functionality of our robot but the character of our team members throughout the season.

Sponsors

Community Outreach

Team Growth


Future Goals

  1. Short-term goals

  1. Long-term goals


Team History


Epsilon Delta (ED) started from humble beginnings at South Lakes High School in Reston, Virginia. Students Amy Forestell, Lena Holt, and Treyzana Syedhyead founded the team with the help of mentors Dave Miller and Dave Lavery, who still supports the team as Lead mentor to this day. Our first competition was in 1996 at the FIRST National Championship.  After three years, lack of interest at South Lakes forced the team to relocate to Herndon High School, in Herndon, Virginia, where it has flourished.

Each year, we work with professionals to design and build robots to compete in the FIRST Robotics Competition (FRC), the FIRST Tech Challenge (FTC), and the VEX competition. The FIRST Robotics Competition exposes thousands of high school students to engineering and technology in an exhilarating real-world environment. By teaming up with experienced engineers from businesses, universities, and government agencies such as NASA, students learn practical engineering and technical concepts. The team brainstorms, designs, constructs, and tests a life-sized, operational robot which is meant to meet the unique challenge presented every year. All of the design and construction must be completed during an intensive six-week period prior to both regional and global competitions.

In 2005, we piloted the FIRST VEX program and competed in the inaugural FIRST VEX National Challenge in Atlanta, GA where our team (18) was on the Championship alliance. We have gone on to support FTC (Team 519) as a sub-group of Epsilon Delta.

Additionally, our team has won:

With the discontinuation of the Autodesk Visualization Award, ED's student animators found themselves without a role on the teambut not for long. Our veteran team members decided the skills they had learned were too important to not share with new team members and the rest of the world, so we voted to host our own animation contest, the Underground Society of Animators (USA). Recognizing the community’s loss, we reached out to the rest of the FIRST community to help design a reasonable yet challenging contest, transforming the award from a team effort into a community experience. Judges from Pixar, Disney, Autodesk, Torn Ruegger Productions, and White Dwarf Productions evaluated more than 20 team submissions the first year of the USA award. In 2015 we forged a partnership with AutomationDirect to take the next step in improving the award by offering store credit as prizes for the winners. In cooperation with AutomationDirect we now offer $2,000 dollars worth of prizes for teams to use on AutomationDirect.com. We also coordinated with them to streamline the animation submission process.


Team Organization and Membership


Team 116 is organized around the model provided by FIRST. Our school provides meeting space, teacher mentors, computer resources, and support for the team. Our sponsors provide financial backing and leadership support. We also receive help from professional mentors from the community.

The team is organized into the following sub-teams:

Each has a mentor, student leader, and team members who support that sub-team. We hold an election for an overall team administrative captain and build captain in the late spring, each to begin their term the following fall. In the fall, we recruit new team members from the student body and spend weekly meetings learning about FIRST, robotics, animation, and participating in team activities such as "Uncle Milo," a timed problem solving competition that simulates a typical build season. After the game announcement in early January, we enter the "Build Season," a six-week period where we design, create, test, and ship our robot using a kit of materials. We manufacture other parts as permitted by the game rules. The day after the game kickoff, we participate in "Stu-Bots," where the students act out the game as the robots. The following week we hold Preliminary and Critical Design Reviews as we work to design our robot. Many times, students who serve the team in one capacity assist in another job after build season and during the competitions.


Epsilon Delta Membership Requirements


Overview

Epsilon Delta brings together passionate, motivated individuals to build a collaborative, successful FIRST team. Epsilon Delta fosters an inclusive environment, creating a team full of members with unique talents that range from the sciences to the arts.

Methods to Increase Overall Membership Growth and Retain Existing Members

Each season, the team hosts an interest meeting to introduce prospective students to FIRST Robotics. This event is heavily advertised to reach as many potentially interested students as possible beforehand. After the interest meeting, prospective students are contacted via email. In order to reward members’ hard work and dedication, the team hosts several end of season parties and team bonding events. Returning members are contacted at the beginning of the next school year.

Summary of Requirements

Team members must:


Epsilon Delta Membership Benefits


Students

Mentors

School

Sponsors


Epsilon Delta Mentors

(2014-2015)


Lead Engineer

Awards

Controls Hardware

End Effector

Frame and Mobility

Practice Field Architect

Software

School Liaison


Budget


The majority of our funds come from our NASA grant of $35,000, however we also receive a grant of $2,000 from the PTR Group. The rest of our funds roll over from previous years (about $10,000), or are obtained through community events and small local businesses. Overall we have about $45,000 at the beginning of every year. The breakdown of expenditures is as follows:

Numbers Current as of 2/11/2015

Income

Budget

Unallocated

Estimated

Actual

NASA Grant

$35,000.00

---

---

$35,000.00

2014 Roll-Over

$10,255.99

---

---

$10,255.99

PTR Grant

$2,000.00

---

---

$2,000.00

Student Trip Deposits (Orlando Regional)

$8,750.00

---

$8,750.00

---

Student Trip Deposits (DC Regional)

$260.00

---

$260.00

---

Totals

$56,265.99

$9,010.00

$47,255.99


Expenses

Budget

Unallocated

Estimated

Actual (Money Spent)

Event Registrations

$9,000.00

$0.00

$0.00

$9,000.00

Tools & Supplies

$6,000.00

$4,762.35

$1,237.65

$0.00

Robot Parts

$12,000.00

$99.01

$1,229.21

$10,671.78

Animation Supplies

$1,000.00

$0.00

$1,000.00

$0.00

T-shirts and Polos

$1,200.00

$0.00

$1,200.00

$0.00

Outreach Materials

$2,000.00

$1,450.00

$550.00

$0.00

Team Spirit and Morale Materials and Events

$1,500.00

$1,350.00

$150.00

$0.00

Travel Expenses

$20,100.00

$81.25

$150.00

$0.00

Totals

$52,800.00

$7,742.61

$25,385.61

$19,671.78


Partnerships

(2014-2015)


Team 116 is sponsored by NASA Headquarters, the PTR Group, and Herndon High School.

Since the team’s inception, NASA has provided us with a generous annual grant of $35,000, which has made up a vast majority of our funds. We are proud to partner with NASA and represent them at many of the events.

The PTR Group has provided us with a grant of $2,000 which was added to the general team fund for use in all aspects of the team throughout the season.

Herndon High School provides us with workspace, computers, software, and teacher mentors necessary for our team to function.

Team members and their parents supplement expenses with a yearly transportation fee for regional events. The team provides members with hotel accommodations, team shirts and promotional giveaways for those events. Parents provide support and assistance which is critical to the team's performance such as organizing team lunches on the weekends during the build season and making trips to home improvement warehouses for supplies.

After winning the Chairman's award at the 20082009 New York FRC Regional Competition, we became eligible to compete in the Atlanta FRC National Competition; however this was an unplanned expense our team had to subsidize at the last minute. A similar situation occurred during the 2013 season when our team qualified for the Championships. When we quickly had to raise funds to attend both events, we sent out letters and performed demonstrations for local businesses. A current version of the sponsorship request letter is attached in Appendix A.


Epsilon Delta Sponsor Information and Contributions

(2014-2015)


NASA Headquarters 

300 E St SW # 1J20

Washington, DC 20024

Grant of $35,000

The PTR Group

P.O. Box 1695

Ashburn, VA 20146

Grant of $2,000

Herndon High School

        700 Bennett St.

        Herndon, VA 20170

        Use of Facilities

Mach V Motorsports, LLC

45690 Elmwood Court, Suite 170

Sterling, VA 20166

Welding Services

Hotrods 2 Hybrids

206 N Dogwood Ct

Sterling, VA 20164

Welding Services


Epsilon Delta Sponsorship Levels


Honorary Member ($50- $99)

  1. The sponsor will be sent a thank you letter at the end of the season.

Bronze Sponsor ($100- $499)

  1. Honorary Member Benefits
  2. The sponsor will be sent a team photo at the end of the season.

Silver Sponsor ($500-999)

  1. All Bronze Sponsorship Level Benefits
  2. The sponsor's name will be listed on the team's website.
  3. The sponsor's name will be included in all press releases.

Gold Sponsor ($1,000-$1,999)

  1. All Silver Sponsorship Level Benefits
  2. The sponsor's name will be listed on team banners
  3. The sponsor will be sent a plaque at the end of the season.

Platinum Sponsor ($2,000-4,999)

  1. All Gold Sponsorship Level Benefits
  2. The sponsor's name and logo will be listed on the team's robot

Titanium Sponsor ($5,000 +)

  1. All Gold Sponsorship Level Benefits

The sponsor's name will be registered with FIRST as an official team sponsor and included in all official team descriptions by FIRST.


Activities


Summer

Fall (Pre-Season)

Winter

Spring


Epsilon Delta Emergency Action Plan


During the season Epsilon Delta strives for safety. Safety is our number one priority. Being safe starts with prevention and knowing what to do in case an accident occurs.

 After turning in their Emergency Care Cards, each member goes through thorough training in the shop. During shop training the team members are taught how to safely and efficiently handle equipment in order to avoid any accident. Completion of Shop Training is a membership requirement. Furthermore, anyone entering the shop must wear safety glasses whether they are working with the tools or not.

As soon as students arrive at meetings, there is a computer program they sign into which tracks exactly how long they are at the meeting until they sign out. This, on top of team rosters keeps students accounted for on a regular basis--not just in emergencies. Also, students are allowed only in designated areas, and each sub-team mentor keeps their eyes out for their students throughout each meeting.

Everyone is aware of emergency evacuation routes and procedures which are posted in each work area (shop, work room, lab). The team is prepared in the event of natural disasters, power outages, shop accidents, fires, and human threats.


Epsilon Delta Lettering Program


Overview

Epsilon Delta strives to recognize its members who have proven their dedication to our team, school, and community throughout the season. Our team meets, practices, and competes just like any other sport or academic team, and we believe that our most senior and capable members should be recognized for their commitment. Earning a school letter provides recognition and increases awareness of our team in our school and our community.

Structure

Although Epsilon Delta hopes that every team member will receive a letter for their participation on the team, the requirements to receive the honor remain stringent in order to preserve its integrity. Members must maintain 60% of their core hours for two consecutive years on the team to receive a letter. They must also accompany the team in outreach events and competitions.

Summary of Requirements

The member must:


Service & Community Outreach


Epsilon Delta participates in many community outreach activities throughout the entire year.

In addition to the above events, we have participated in:

Appendix A - Sponsorship Request


FIRST Robotics Team 116- Epsilon Delta

FIRST Robotics Competition        700 Bennett Street

2015 Community Sponsorship Program        Herndon, VA 20170

The Herndon High School's Robotics Team 116 (http://team116.org/) is seeking sponsorships for the 2015 season. Our team is proud to be affiliated with the US FIRST robotics competition. FIRST operates with the mission to inspire young people to become science and technology leaders by engaging them in exciting mentor-based programs that build science, engineering and technology skills that inspire innovation; and to foster well-rounded life skills including self-confidence, communication and leadership.

The FIRST Robotics Competition exposes thousands of high school students to engineering and technology in an exhilarating real world environment. By teaming up with experienced engineers from business, universities and government agencies such as NASA, students learn practical engineering and technical concepts. The team brainstorms, designs, constructs, and tests a life-sized operational robot uniquely redesigned each year. All of the design and construction must be completed during an intensive six week period prior to the regional competition in Washington, D.C. In addition, the team participates in outreach activities, bringing our robots to community groups and local elementary and middle schools to inspire younger students and their families. We reach out to several groups and organizations within our community to inspire young minds about what we do, such as                                      

We are a group of more than forty students, faculty advisors and mentors looking for additional corporate and community support. Over the course of the next several months, our team will endeavor to market our cause throughout the community and raise approximately $50,000. We recognize that few corporations can accommodate this heavy burden independently and so we ask for any help you would be willing to offer.

Please consider sponsoring our team for the upcoming season. It is a great way to get positive name recognition and encourage the development of future engineers, scientists and technology experts in the local community. Thank you for considering this request. If you have any questions, please contact me via email.

Sincerely,

Marcus Bengzon

FIRST Robotics Team 116

Outreach Captain

marc.bengz@gmail.com


FIRST Robotics Team 116- Epsilon Delta

FIRST Robotics Competition        700 Bennett Street

2015 Community Sponsorship Program        Herndon, VA 20170

Sponsorship Levels 2015:

Honorary Member ($50- $99)

Bronze Sponsor ($100- $499)

Silver Sponsor ($500-$999)

Gold Sponsor ($1000- $1999)

Platinum Sponsor ($2000-$4,999)

Titanium Sponsor ($5000 +)

For our sponsors we would like to offer some return on investment as well. The skills and personal traits developed through this program in individuals are those same skills employers are seeking. Our team develops our members into workforce-ready individuals for local employers.

The FIRST Robotics regional events are a great place to advertise! Not only are they filled with professionals, they also attract a large audience of young engineers, technology oriented students and their families and supporters. Your support of our team is sure to be recognized at these events.

FIRST Robotics Team 116- Epsilon Delta

FIRST Robotics Competition        700 Bennett Street

2015 Community Sponsorship Program        Herndon, VA 20170

If you would like to sponsor Herndon High School's FIRST Robotics Team 116, Epsilon Delta, for the 2015 season by making a TAX DEDUCTIBLE donation, please fill out this form:

What can you do? (Check all that apply) I or my company can...  Make a monetary donation of $________________to the team.

Buy/Donate raw materials or hardware as requested by the team totaling $______________in value (If you check this box, we will contact you to arrange pick up of needed materials)

Provide machining or manufacturing services to the team totaling $______________in value

Provide meals for the team during all day weekend meetings. (If you check this box, we will contact you to arrange pick up of the meals.)

Provide incentives for team members (i.e. gift cards/ certificates)

Other Services: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Please Print Legibly with Black or Blue Ink

Business Name: _______________________  Authorized Representative: ___________________

Address:_______________________________________________________________________             _____   _______________________________________________________________________

City: __________ State: ____ Zip Code:_________                Email: _______________________

Phone Number: (___)            -           -

___________________ (Name of Business) gives Epsilon Delta, FIRST Team 116, of Herndon High School permission to display its name and logo publicly and to convert its logo to one color if necessary.

Please email your official company name and logo to info@team116.org

Please send checks made payable to Herndon High School, with Robotics Team 116 on the memo
line, along with this completed form to the address listed on the letterhead.

Please allow 1-2 weeks for a receipt for your donation. All donations are tax-deductible.
Thank you for your support!


Appendix B - Animation Award


The Underground Society of Animators (USA)
2015 USA Award for Excellence in Animation
Official Rules
Version 1.1

This award is sponsored by AutomationDirect.com and FIRST Team 116 - Epsilon Delta along with support from many other teams in the FIRST community. We strive to encourage students to enjoy animation and cultivate skills in design and creation of animation including, but not limited to, storytelling, creativity, use of computer software, and an understanding of different techniques and forms of animation. This event is open to all FRC and FTC teams.

1.0 About The "USA AEA"
Originally, this award shared Team 116′s name, for lack of any other ideas. However, this award is the culmination of many different teams’ efforts, not just Epsilon Delta and we felt that the name should reflect that. Thus, we christened this award the “Underground Society of Animators Award for Excellence in Animation.” It’s quirky and fun, it’s perfect for the FIRST community.

2.0 The Challenge
Create an animation that answers the prompt: “A bug starts a chain of events that eventually leads to the robot uprising.”

3.0 Judging
Judging is purely subjective. We are looking for excellence in animation skills and in the use of animation to tell a story.  The Judges will be a panel of Technical Marketing, Visual Effects and Animation employees at Automation Direct. We will be specifically looking for:

4.0 Awards

$2000 store credit at AutomationDirect.com (over 15,000 tools, safety gear, parts, etc!):

5.0 Submission Requirements
The following requirements must be met for an animation to be submitted to the judges and displayed for other teams to watch.


6.0 Submission Process

  1. Send your video to UsaAwardSubmission@AutomationDirect.com via a file transfer website.  We like WeTransfer.com – up to 2GB for free and you get a confirmation when we receive/download the video!  YouSendIt also works well.
  2. Send the completed submission form to the same email address.   Submission form will be posted on ChiefDelphi within the next two weeks.
    Videos will be published for public viewing within one week of the submission deadline.  Keep an eye on ChiefDelphi for the URL

7.0 Deadline
All submissions must be completed by 11:59pm EST on Saturday, April 4th 2015. Any entries after this deadline will not be judged. Winners will be announced by April 25, 2015.

8.0 Contact Us
If there are any questions, please feel free to contact us at
team116animationaward@gmail.com. Check back frequently for updates or check our twitter account @ED_aniaward.