PROCESS REVERSAL

Minutes & Written Consents of the Board (JAN 2014 - DEC 2016)

These are the records of all regular or special meetings carried out by Process Reversal’s Board of Directors and Designated Committees, as well as any written consents drafted therein. As stated in article 6, section 6.06 of the Nonprofit Corporate Bylaws, it is the duty of the currently appointed Secretary to ensure that these records are up to date and well organized.

Please Note: Process Reversal was initially organized and operated as an Unincorporated Nonprofit Association until the board of directors adopted Articles of Incorporation and Nonprofit Corporate Bylaws in a special meeting held on February 22nd, 2015. Following this, Process Reversal became a tax exempt, public charity.

✢  CONTENTS ✢

JAN 25 2014 - SPECIAL MEETING

APR 05 2014 - REGULAR MEETING

JUL 05 2014 - REGULAR MEETING

OCT 04 2014 - REGULAR MEETING

JAN 03 2015 - REGULAR MEETING

FEB 15 2015 - SPECIAL MEETING

FEB 22 2015 - SPECIAL MEETING

APR 05 2015 - REGULAR MEETING

JUN 19 2015 - WRITTEN CONSENT

JUL 05 2015 - REGULAR MEETING

SEP 27 2015 - REGULAR MEETING

JAN 01 2016 - WRITTEN CONSENT

JAN 24 2016 - REGULAR MEETING

FEB 21  2016 - SPECIAL MEETING

APR 17 2016 - REGULAR MEETING

AUG 7 2016 - REGULAR MEETING

SEPT 3  2016 - SPECIAL MEETING

SEPT 25  2016 - SPECIAL MEETING

NOV 10th,  2016 - SPECIAL MEETING

NOV 30th,  2016 - SPECIAL MEETING

JAN 04 2014 - REGULAR MEETING

Initial Procedures:

• Designating the recordkeeper
• Designating the timekeeper
• Review and adjustments to the agenda

Administration - A review of the administrative back-end of the organization (or lack thereof):

• Should we designate group responsibilities, including...

• Communication?

• Designating the frequency for official meetings (i.e. Bi-annual/Tri-annual/Quarterly minutes?)
• Setting up channels for communication including emails, calendars, etc...

• Should we designate individual responsibilities, including…

• Administrative roles? (Rotating?)

• Web-administration?

• Should we incorporate and/or apply for fiscal sponsorship?

• 501(c)3 benefits:

• Tax deductible donations of all kinds
• Loan forgiveness

• 501(c)3 drawbacks:

• Accountability
• Financial upkeep (?)

• Fiscal sponsorship benefits:

• Tax deductible donations...of some kind.
• No additional administrative back-end needed.

• Fiscal sponsorship drawbacks

• Membership fees

• Should we consider developing a budget and/or financial system?
• Should we consider applying for grants?

• NEA: Our Town - January 13th
• NEA: Art Works - February 20th
• Andy Warhol Foundation - March 1st
• Creative Capital - March 1st

Projects - A review of current and proposed projects:

• The Film Lab project

• Ethics
• Film Lab Location
• Equipment Cataloging

• Montreal Processor

• Sourcing Oxberry parts (Contacting Janice Allen)
• Etc.

• The Denver Micro-Cinema project

• Should we annex this project, or keep it independent?

• The Film Processing Tank
• The Formulary Database for Motion Picture Film

Programing:

• Do we want to develop a winter / spring (March - May) workshop program? General list of possible collaborators and locations below...

• South-West:

• Echo Park Film Center (Los Angeles)
• Black Hole Cinema (Oakland)
• CU (Boulder)
• Basement Films (Albuquerque) [?]

• North-East:

• LIFT (Toronto)
• MIX (New York)
• MONO NO AWARE (New York) [?]
• Main Film (Montreal)
• AnyEye (Salem)
• Balagan (Boston)
• LOMAA (London [ON])

• Mid-West

• Mirror Lab (Minneapolis) [?]
• Chicago Filmmakers [?]
• Momentum Collective (Windsor) [?]
• Winnipeg Film Group

• North-West:

• Cineworks (Vancouver)
• Northwest Film Forum (Seattle)
• Portland [?]

• South-East:

• The Dungeon (Gainesville, FL)

• Do we want to develop another touring film program?

• Review and revision of the organizations mission / ethics, etc.

Closing Procedures:

• Designating a date for the next meeting.

JAN 25 2014 - SPECIAL MEETING

11:00-11:15: Initial Procedures:

• Audio Recording
• Review of the Quorum
• Designating the recordkeeper
• Designating the timekeeper
• Review and adjustments to the agenda

11:15-11:16: Janice Allen Email

        All in favor.

11:16-11:23: Review of Shared Documents

• Review of the general layout of the shared documents folder
• Review of Important documents

• Proposed Workshops (April 2014 - March 2015)

• Get done by Feb. 8th for everyone

• Get calendar done (Eric and Kevin)
• Workshop proposals
• Workshop agendas
• Project proposals

11:23-11:35: Fiscal Sponsorship (Sarah, Andy)

• Alternatives to Fractured Atlas?

• NYFA - 8% off donations but cheaper sign up fee ($100 first year, $50 thereafter)
• Approaches friends for equipment donations (Andy’s friend, Squeaky Wheel, etc.)

• Get fiscal sponsorship, get $1000 total to start fundraising ($200 ea.)

• Sarah does compare/contrast of NYFA and Fractured Atlas

11:35-11:40: Grant Update (Kevin, Sarah)

• Andy Warhol Foundation

• We Do Not Qualify

• NEA - Art Works

• We Do Not Qualify

• NYS Grants (Eric and Sarah)
• Our Town Grant (Eric and Sarah)

11:40-11:51: Incorporation (Andy, Kevin)

• Report concerning the process & repercussions of Incorporation…
• Developing a strategy for incorporation

• When to incorporate, how to incorporate and what to incorporate as…

• No LIability as UNA

• File articles of association with SOS

• Regardless should start developing bylaws.
• Banking Account

• IRS Form SS-4

• Create one now.

• Who will be the responsible party?

• Andy

• Preferences for where to set up a bank account?

• Find a common bank between CO and NY

11:51-11:57: The Treasurer

• Basic review of the treasurers roles

• Recording expenses/any financial matters

• Deciding the first treasurer

• Andy

11:57-12:14: The Budget

• Delegating budget estimates...

• for all projects

• Formulary Database (Kevin)
• Lab (Eric)
• Programming/Workshops (Sarah and Kevin)
• Lomo Tank (Andy)
• Microcinema (Taylor)

• for all programming
• etc…

• Set deadline for budgets

• Next meeting (April 5th)

12:14-12:16: Collaborative Work with Berlin Lab

Think about a project.

12:16-: Kevin’s going to Europe again, misc.

Going to show Frenkel Defects in Nantes.

Boston film screening. Find movies.

Workshop documentation system (Kevin and Andy)

Tentative Special Meeting scheduled for March 2nd.

APR 05 2014 - REGULAR MEETING

Initial Procedures

• Designating the recordkeeper [Kevin]
• Designating the timekeeper
• Review and adjustments to the agenda

Administration

• Adjusting the frequency of meetings

• Bi-Monthly meetings [Sure]
• Monthly mini meetings

• Film leader, logo, cards, etc…

• Plus Reticles
• Andy will make a few, Wendesday [Andy]

Accounting

• Review of changes to our accounting system (that is, the fact that we have one now)

• Wave accounting

• Invoicing
• Billing

• Personal expenses

• Receipts (it’s on you to provide them!)

• Photographs

• Our legal status

• Employer identification number

• Upload official document

• Articles of association

• Tax-deductible donations of up to 2,000 USD?
• Equipment Donations?

• Agent of change (i.e. the stooge)

• 1st Bank / Small Business Banking Checking Account

• Debit cards

• Fractured Atlas membership and application for fiscal sponsorship
• Collaborator accounts

• Please add them!

Programming

• Review of last quarters programming

• Balagan series
• Investigations

• Review of the proposed workshops

• Thoughts and opinions

• Move instructor bios into persons
• categorize by nature of workshops

• Review of our programming plans

• 1st Quarter (April-June)

• MICA/RISD
• West Coast Tour

• 2nd Quarter (July-September)

• North-East

• 3rd Quarter (August-December)

• Europe

• 4th Quarter (January-March)

• None

• Review of workshop Proposals & Agendas

• What we need and when we need it…

• Abstracts by April 15th
• Proposals per basis

Projects

• Denver Cinema & Studio

• What is it, how are we supporting it, etc…

• Food Trucks

• Franklin Film Lab

• Situation?

Web Administration

• Review of changes to the website

• Programming section
• Resource Section

• Literature
• Film Stocks

• Developing Budget (Andy & Sarah)

• Social Media

• Vimeo

• Can we share an account?

• Calendar

Misc.

• Andy bought an optical printer
• and an amplifier!

JUL 05 2014 - REGULAR MEETING

This meeting did not take place because a quorum was not present.

OCT 04 2014 - REGULAR MEETING

This meeting did not take place because a quorum was not present.

JAN 03 2015 - REGULAR MEETING

This meeting did not take place because a quorum was not present.

FEB 15 2015 - SPECIAL MEETING

This special meeting has been called to review the state of Process Reversal and to discussion incorporation.

Initial Procedures

• Notification of audio recording of this meeting
• Designating the recordkeeper & timekeeper
• Review and adjustment to the agenda

State of the Organization

• Tangible benefits and responsibilities.

Lack of finances means that there are little or no tangible resources to work with or benefit from. Finances are largely dependent on our ability to apply for and maintain tax exempt status

• Tax exempt status

• Review of our status

• At the state level, ets

• Review of the process and potential structure

• Review of the “Practical overview” document
• Basic Review of Articles of Association
• Basic Review of Nonprofit Corporate Bylaws

• Vote: Shall we incorporate and apply for tax exempt status

• All in favor.

• Process

• Application and documents will be completed within the next week by Kevin and reviewed by all members, specifically Sarah and Andy
• If possible, the documents will be reviewed by lawyers - Andy and Sarah will look for Lawyers for this.

Program

• Southern California Events ← Taylor, Andy and Kevin, Late March

• Black Hole Cinema

• A screening and possible workshop

• Echo Park Film Center

• Two workshops and a Screening

• New England Events ← Kevin & Sarah, Early April

• RISD

• Workshop

• Tomonari
• Boston/Balagan

• Possible Workshop and Screening

• Chicago(?)

• Possible workshop when Andy goes out to get his printer in March/April/May

Projects

• Film Lab: Strategies

Collaboration with other groups and communities could be of great benefit to finally set up a physical lab space. While we do not have to make firm commitments yet, we should consider make known our interest in collaborating with greats and offer any support to motivate them to build spaces.

• Shall we open up possibilities of collaborating with Balagan Films in Boston to set up a lab?

• All in Favor, with some pending stipulations of how the equipment is posses et al.

AMIA

Andy discusses his time at the AMIA conference, and the possibility of collaborating in some form with them.

• Vote: Shall we consider collaboration with AMIA?

• All in favor
• We will discuss this again at our next meeting.

Communication

Due to difficulties of communicating effectively through email, a new system should be developed, keeping in mind the possibilities of future membership.

• Vote: shall Process Reversal setup and maintain a mailing list for it’s board members?

• All in Favor
• This shall be executed by Kevin or Eric.

New Board Members

• Opening up to new board members

The merits of including more members was debated. There are some concerns about including more members of the board, particularly from a logistical standpoint, but ultimately it does not appear that this will be an issue considering how a quorum is defined in our bylaws and will not mandate that the majority of all member need attend meetings. Further, it is also discussed that including people sooner than later is to our benefit, and that they should feel like they have a voice and some power to make change within our organization. Such is, afterall, the meaning of a collective.

Finally, it was decided to not include new board members until after the incorporation process.

• Mandatory In-Kind Contributions

While no formal vote took place, the board discussed the possibility of mandating some in-kind contributions from our board members so as to develop a financial base. Such a system is within our legal capacity and may be instigated in the future.

• New Board Members will be discussed again in future meetings after incorporation.

Grants

Being incorporated as a tax exempt status will enable us to begin applying for many grants previously out of our reach. Since we plan on incorporating within the next week, we should begin to consider looking into and writing grants, including those from...

• NEA
• NHE
• NSF
• Vote: Shall we begin the application process for these grants?

• All in favor
• The board will designate an executing party at the next meeting.

Archivist Work

• Find projects that are “dead in the water”
• Building a track record
• Vote: shall Process Reversal research and pursue archivist work?

• All in Favor
• The board will designate an executing party at the next meeting.

Special Meeting:

• Vote: Shall the board meet next week, Sunday the 22nd of Feburary, 2015 at 900 MST via Skype?

• All in favor.

FEB 22 2015 - SPECIAL MEETING

This special meeting has been called to review and adopt our articles of incorporation, nonprofit corporate bylaws, and begin the official process of gaining tax exempt status…

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the recordkeeper & timekeeper.
• Review and adjustment to the agenda.

Finalizing Tax Exempt Applications

• Final report on our one-time and perennial responsibilities as a tax exempt organization

• Reporting

• To the IRS
• To the SOS

• Filing Fees

• Registration Fees
• Annual Renewals

• Meetings

• Final review of all documents and any notifications of revisions since last meeting

• Articles of Incorporation
• Nonprofit Corporate Bylaws
• Conflict of Interest Policy
• Form 1023

• Adopting Articles of incorporation

• Vote: Shall we adopt these Articles of incorporation, and hereby become a nonprofit corporation in the state of Colorado?

• All in Favor

• Adopting Nonprofit Corporate Bylaws

• Vote: Shall we adopt these Nonprofit Corporate Bylaws, and hereby become a tax exempt public charity within the meaning of section 501(c)(3) of the Internal Revenue Code?

• All in favor

• Adopting Conflict of Interest Policy

• Vote: Shall we adopt this Conflict of Interest policy?

• All in favor

• Electing officers:

• Treasurer

• Andrew Busti nominated and elected unanimously

• Secretary

• Kevin Rice nominated and elected unanimously

• President

• Kevin Rice nominated and elected unanimously

• Collecting all necessary information from all board members

• Address’ and signatures

• Notification that a public record of our address’ will be made.

• Carrying out the process

• Incorporating at the state level and obtaining certification of filing

• This will be executed by Kevin Rice on Monday, February 23rd. Filing will be instantaneous if filed online, or will take 7 days to process if by paper. kevin Rice will be the incorporator and agent of change.

• Submitting form 1023 to the IRS

• This will be executed by Kevin Rice as soon as we receive our certification of filing.

• Financing all application fees for the incorporation process

• All directors agree to split the cost of 900 USD. These fees will be documented by the treasurer
• These fees will also act as an advance due for each directors mandatory donations (see below)

• Mandatory donations from Directors

• Directors agree to pay 120 USD annually in mandatory donations. This is, of course, the minimum donation, but can be exceed at the individual wishes of each director.

• Additional board members

• Board membership was discussed again, with no ultimate resolution determined. The debate is centered mainly on the rate of addition of new board members, the manner by which they are “reviewed” et al. This will be discussed again in future meetings.

Closing Procedures

• Next meeting is the regularly scheduled 2Q meeting on April 5th.

APR 05 2015 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the recordkeeper & timekeeper.
• Review and adjustment to the agenda.

Grants

• Discussion of the grant process

• NEA: Basically, we won’t get anything for three years, but should plan on submitting every time to “build a relationship” Always get feedback, and focus on local granting efforts.
• NHE: Look into what exist on their website...

Treasury

• Review of changes…

• Our Bank Account
• Donations: Policies and Procedures

• Look into alternatives to square et al...

Projects

• CAC Application: Deadline April 15th

• Need “resumes” by April 8th

• Film Labs Association

• Discussing the principle of a film labs association
• Film Labs Wiki

• Wikia.com?

Film Labs Program

• Review of planned events...

• Incoming Donations

• USC - Three to Four Printers (1 Model C / 2-3 Model J / 1 Model C to stay in Los Angeles); potentially more equipment; maybe a new Mitchell camera for the OX.

• Distributions & Workshops

• Los Angeles, CA (Echo Park Film Center)
• Oakland, CA (Black Hole)
• Waltham, MA (Ag)
• Denver, CO (Handmade Film Institute / some other collective?)
• Detroit, MI (Sea
• Vancouver, BC (Iris)

• AMIA

• Panel Discussion with Echo Park, Black Hole, Dino Everett/Film Preservation Task Force and PR/FLA.
• Possible additional panel of just PR.

• Who will write the proposal?

• PR for PR by NPR

Changes to the Website

• Review and provide feedback...

• About Process Reversal

• Values

• Contribution Page

Film Lab Meeting 2015/2016

• Confirmed funding; dates to be announced.

• Cool.

Closing Procedures

• Schedule Next Meeting

• Next meeting is the regularly scheduled meeting to be held on July 5th, 2015.

JUN 19 2015 - WRITTEN CONSENT

ACTION BY UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF PROCESS REVERSAL

The undersigned, as all of the members of the Board of Directors (the “Board”) of Process Reversal, a Colorado 501(c)3 corporation, pursuant to applicable state law and the Bylaws of the corporation, hereby adopt the following resolutions by unanimous written consent, effective as of June 19th, 2015:

1. Election of additional director(s) of the corporation

RESOLVED, that the following persons be, and they hereby are, appointed as directors of the corporation, to serve for one year or until their successors are duly appointed and have qualified:

Eric Stewart

IN WITNESS WHEREOF, the undersigned has executed this Action by Unanimous Written Consent as of the date first set forth above.

Andrew Busti

Sarah Biagini

Eric Coombs

Taylor Dunne

Kevin Rice

JUL 05 2015 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the recordkeeper & timekeeper.
• Review and adjustment to the agenda.

Review of Fiscal Year Budget

• Overview and structure of the budget

• First, the 2015-2016 fiscal year budget document was introduced and explained, including certain terminology, our current financial position, etc. Following this, the budget was reviewed line by line...

• Review

• General Operation

• In regards to donations, Sarah mentioned that it would be nice to have a page on the website that we can send people to for getting donations; kevin pointed out the contribution page on our website, and everyone else pointed out that it would be better if it was less about the technical details and more of a kickstarter like page, with fundraising goals, etc...

• General Programming
• LA Lab
• Denver Lab
• Oakland Lab
• Emulsion Coater
• Processing Tank

• Suggestions and adjustments

• Adjustments were made as we went through and reviewed the budget...

• Approval of budget

• The board unanimously passed the 2015-2016 fiscal year budget, approving financing for all of the above programs as laid out in the document; If a major revision of the budget is made, it will need to be reapproved by the board.

• Board member dues

• Board member dues were discussed during the meeting; Kevin agreed to send out an email with account balances and information about our bank so that board members can begin to process their dues. Kevin also emphasized the need to get these dues paid sooner than later as we need to bolster investing power before we can act on several of the programs listed in the budget.

Policies

• Equipment distribution policy

• What should our policy be on equipment distribution? Etc.

• Certain aspects of a tentative policy were discussed about equipment distribution; everyone unanimously agreed that PR should remain the owner of the equipment and that the policy should stipulate that the equipment can be redistributed by ourselves in certain circumstances. However, there were certain disagreements and concerns about rights to “our” access to the equipment. Kevin agreed to discussed these concerns with external parties to see what kind of response was given.

Film Labs Association

• Film Labs Meeting, 2016

• Meeting will take place in Nantes, France
• Meeting will take place from July 4th - July 10th

• Initial Inquiry: Who wants to go? Who can afford to go? Etc…

• “no strong thoughts”

• Hi-Con order...anyone interested (with a minimum order of 2,000 feet @ 650 dollars)?

Closing Procedures

• Schedule Next Meeting

• Next meeting is the regularly scheduled meeting to be held on October 4th, 2015.

SEP 27 2015 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the record keeper & timekeeper.
• Review and adjustment to the agenda.

Fundraising

• Discuss our tentative fundraising campaign, make decisions about the schedule of events, donor “incentives” and fundraising goal...

• Indiegogo as the fundraising platform. (Sarah Biagini will coordinate) [LAUNCH Circa ~NOV 1]

• Campaign Information (about us, why our we fundraising, etc…) [OCTOBER 7th]
• Merchandising [OCTOBER 15th]

• Come up with merch images [Andy, Kevin]
• Descriptions [Sarah, Andy]
• Quantities [Sarah, Andy]
• Cost (our cost / their cost) [Sarah, Andy]

• Video / Film Trailer (Andy & Curt photography / Sarah, edit) [OCTOBER 25th]

• Make it informative…
• 2 minutes

• Etc...

• Promotion

• Tightening up our website, social media and more… [This Coming Week]

• Everyone should go through and read each page and provide suggestions / revisions to Kevin.
• Set-up a mailing list / mailing chimp (Kevin/Taylor)

• Add link to website
• Specific Donation Letter [Nov-Dec]

• Add a top level campaign page on the website (Eric/Sarah) [Next Wednesday-Thursday]
• Add paypal to “Contribute Page” (Kevin)

• Frenkel Defects

• Tying in the fundraising campaign with the Frenkel Defects tour
• Shows in Colorado

• Nov 9, 10, 11

Closing Procedures

• Schedule Next Meeting

• Next meeting is the special meeting on October 25th, 2015

JAN 01 2016 - WRITTEN CONSENT

ACTION BY UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF PROCESS REVERSAL

The undersigned, as all of the members of the Board of Directors (the “Board”) of Process Reversal, a Colorado 501(c)3 corporation, pursuant to applicable state law and the Bylaws of the corporation, hereby adopt the following resolutions by unanimous written consent, effective as of June 19th, 2015:

2. Election of additional director(s) of the corporation

RESOLVED, that the following persons be, and they hereby are, appointed as directors of the corporation, to serve for one year or until their successors are duly appointed and have qualified:

Curt Heiner

IN WITNESS WHEREOF, the undersigned has executed this Action by Unanimous Written Consent as of the date first set forth above.

Andrew Busti

Sarah Biagini

Eric Coombs

Taylor Dunne

Kevin Rice

Eric Stewart

JAN 24 2016 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the record keeper & timekeeper.
• Review and adjustment to the agenda.

A Narrative of Activities (Form 1023)

• Reviewing and discussing our narrative of activities and what would we like to do differently in the future.

• Provide information and vote on 1023 versus 1023-EZ (Kevin)

Denver Lab

• Update on the project
• Review and approval of revised budget

• Continue looking into outside funding / grassroots fundraising / Grillo (Andy & Eric S - Tuesday)
• Negotiate and decide on space in next two weeks; establish timeline (Andy - Tuesday)

Current Springtime Agenda

• LA Film Lab events
• Emulsion Workshops at UIC and Iowa City

• Promote Lab / shamelessly beg for money

• Visiting Artist: Nazli Dincel

• February 13th, GLOB

• Visiting Artist

• Alex MacKenzie (Vancouver, BC) [April]

• Contingent on University Funding (300-500 USD)

• Prospective Resident Artist…

• Zoe Kirk-Gushowaty (Vancouver, BC)

• Summer

• Andrew Kim (Los Angeles, CA)
• Karissa Hahn (Los Angeles, CA)
• Emett Casey (Los Angeles, CA)
• Tooth (Oakland, CA)

• Third-Party inquiries:

• Variable Date - Big Mama’s Cinema (Philadelphia, PA)

• Kevin

• April 1st - FLEX Fest

• Yes: Andy, Curt and Eric (Planning)

• Boston Equipment

Summer Events

• Film Labs Meeting
• Film Submissions
• Additional European Agenda?

• Frenkel Defects IV?
• Workshops?

Closing Procedures

• Schedule Next Meeting

FEB 21  2016 - SPECIAL MEETING

Opening Procedures

• N/A

• Electing officers:

• Treasurer

• Andrew Busti nominated and elected with 6 votes YES and 1 ABSTAIN

• Secretary

• Eric Coombs nominated and elected with 6 votes YES and 1 ABSTAIN

• President

• Kevin Rice nominated and elected with 4 votes YES and 3 ABSTAIN

Closing Procedures

• Schedule Next Meeting

APR 17 2016 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only.
• Designating the record keeper & timekeeper.
• Review and adjustment to the agenda.

On Robert Schaller

• Review and updates about our meeting with Robert and discussing next steps to take.

• Curt, Taylor and Eric in discussion with Robert about trailer for crowd source funding to offset storage cost (110/month)
• Andy’s storage unit is 180/month
• Talking about consolidating units/upgrading unit size...

Fundraising

• Sarah McLachlan/Wavelength Trailer with puppies and kittens (Curt, Eric, Taylor- want to shoot before we leave)

• Wants to shoot in about two weeks to put online

• Curt, Taylor and Eric will meet and shoot together.

• Will put together budget
• David Gatten Dinner Party

• Taylor: The Kitchen Next Door in Boulder has a deal with 501(c)(3)

• Taylor: will look into

• Curt: Possibly a similar deal in Denver?

• Fundraiser Meeting, within the next three weeks

• Following Thursday (28th)

 Nantes

• Who's going again? (Eric, Taylor, Curt and who else?)

• Eric, Taylor, kevin
• Possibly Andy and Curt, depending on finances

• Travel Finances from PR

• 500 dollars per person authorized

• Return ticket

• Will purchase tickets tonight

• Lodging considerations

• AirBnB
• Write to the folks in Nantes and elsewhere about finding a space to share...

• Lodging?! Share with Robert and Marcy & Marcy Jr. ?

Summer Events

• GoldHill; Workshops + Screenings (Eric Stewart & Taylor Dunne)

• August 14th & 21st
• Two screenings; one about local Colorado filmmakers,
• Two workshops; on from Robert on PinHole and another on Photogramming

• 8 versus 8

• August 20th @ Glob
• Write to John about musicians? (Curt Heiner)

• Curt may have suggestions about Musicians

• Make a document about who's involved, etc...

• Program at New York State Summer School for the Arts (Taylor Dunne)

• Screening...

Closing Procedures

• Schedule Next Meeting

  ---

AUG 7 2016 - REGULAR MEETING

Opening Procedures

• Notification of audio recording of this meeting for reference purposes only
• Designating the record keeper & timekeeper
• Review and adjustment to the agenda

Dryer Plug Space (Curt Heiner / Andrew Busti)

• Curt and Andy meet with Bruce last Sunday to visit the dryer plug space
• Space is perfect in many ways, but…

• Broke down walls, never got them approved by architect
• 30,000 sq dt / 5 different spaces

• 10/15 USD per square foot…
• What is the minimal lease we want?

• 3 year lease at least

• Residency possibilities are good…

Film Labs Meeting

• Brief report of the meeting
• North American Film Labs Association

Fundraiser

• What’s up with fundraising?

Storage Unit Saga (Andrew Busti)

• Current storage situation/problems

Board Member Dues (Reminder)

• Review of the policy for board member dues

PR Purchases (Kevin Rice)

• Rollers
• Clear Leader

1023-EZ

• Get it in

Election of Officers (Kevin Rice)

Each officer shall serve a one-year term of office and may not serve more than one (1) consecutive terms of office, unless unanimously elected by the board at the end of his/her one (1) year terms or to fill a vacancy in an officer position, each board officer’s term of office shall begin upon the adjournment of the board meeting at which elected and shall end upon the adjournment of the board meeting during which a successor is elected

• President (incumbent Kevin Rice)
• Secretary (incumbent Kevin Rice)
• Treasurer (incumbent Andrew Busti)

Closing Procedures

• Schedule Next Meeting

SEPT 3  2016 - SPECIAL MEETING

Opening Procedures

• Election of Officers over Email in the next week.
• Nominations via email. Eric C. sends email by 9/4.

501(c)3 Status

• Fill out the EZ form (Andy), sent to Board tonight (9/3), will be submitted 9/4.

October Fundraising Event - 8x8

• Time + Space 8x8 at GLOB - Visual Artists: Andy, Eric, Sarah, Taylor+Eric, Curt, and Anthony B. Requires 2 more works. Possible artists: Anna Winter + Laura Conway, Craig, Zach P.
• Suggested Donation: $10-15, Beer $3-5.
• Materials for Event: Banner, posters, postcards, buttons. Taylor and Eric dealing with design, Sarah and Eric working on production, Andy and Kevin(?) on buttons. This must be completed by October 7th.
• Andy: Filmy film business cards.
• Eric C.: The website
• Find out who musicians are and their contact info ASAP!
• Andy will provide confirmation from John about event by 9/4

Denver Film Society (DFS)

• Partner with them to achieve fundraising goals. Focus on youth education. Purge the word experimental.
• This relationship might be best opportunity for space.

Fundraiser Language

• Terms: Community, place, media literacy, moving image arts, image-making, photochemical, image-driven, media environment, slow media.
• Research other organizations: Echo Film Park, Squeaky Wheel, AGX, Creative Growth, ANEI, Basement Films, REMI (Film Conference), ATA (San Francisco), Center for Youth Cinema (Austin)
• Things we’ve done in this regard (collective youth-oriented CV): Squeaky Wheel Workshops, NYSSSA, I Have a Dream (Brakhage Center), ARTY (TECHNE Institute), etc.
• Make a reel of workshop projects (youth)

Closing Procedures

• Schedule Next Meeting

SEPT 25  2016 - SPECIAL MEETING

Opening Procedures

• Designate Timekeeper

October Fundraising Event - 8x8 Update

• Istanbul Designer - No Go. We will move on to Inna Strazhnik.
• Show Poster - Design It
• Banner for Event Table - Eric C.
• John - Need to talk! Date of Oct. 22nd confirmed.
• Require names of Musical Artists to creative coordination
• Visual Artists: Anthony, Andy, Eric, Sarah, Taylor, Eric, Curt, Anna?
• Business Cards - Taylor Emailing the design to Andy, Andy will print
• Eric Stewart doesn’t need a musician
• Curt can find his own musician?
• Curt - Look into beer donations from TRVE, Black Shirt, Great Divide
• Facebook event - Taylor
• Target Attendance: 100

Denver Film Society (DFS)

• Wait until after festival

Fundraiser Language

• We all need to work on it
• Finish List of Orgs

Finances

• Verify $20 p/month
• Encumbrance Form - 7 days for expenses under $200. Over $200 = 1 month - Eric Making

Closing Procedures

• Schedule Next Meeting: October 5th, at 9PM

NOV 10th,  2016 - SPECIAL MEETING

Opening Procedures

• Designate Timekeeper

Local Outreach (Curt & Eric C.)

• Denver Film Society (DFS)
• African Community Center (ACC)?

Fundraising Language (Eric C.)

• This is still outstanding from the last meeting:

• We all still need to work on it
• Finish List of Orgs
• Create PR “CV”

• Still needs updates, but: https://drive.google.com/open?id=176QMZFiTX0Zf6pIefWqdDV-koWmbRKq5FAc1auCZCMM

• Choose some key images

• Evaluate Mission Statement

Finances (Eric C. and Andy)

• New Encumbrance Form
• Purchase Cards Policy

Fiscal Sponsorship (Eric C., Eric S., and Taylor)

• New Agreement Form - Add third signature line for treasurer (add Tax ID#, fix typos sponsorhip and has vs have)
• Set up separate account for each FS project - Andy look in
• MOTION: 3% + Minimum Balance Fees of donations as admin overhead (get fees)

• (Passed Unanimously, revisit if it becomes issue)

• Off, Country Project FORMALLY ADOPT
• Milwaukee Lab

Website Upgrade (Kevin and Eric C.)

• Language Review
• Layout Review
• Missing information (people, events, etc.)

PR Group Residencies and Activities in General (All)

• Nova Scotia, etc.
• Bio’s and CV’s for all members updated and on Google Drive? Make Folder on Drive.
• PR Activities and Opportunities Notification Procedures (i.e. send a f#$%ing email)

• Who is having difficulty getting emails?

Fundraising Event (All)

• Next attempt?
• Discuss Addition of Fundraising Project Manager: Laura Conway

• Pay manager percentage of funds raised or per project or combination of the two

• SCFD Funding - Get that shit

Closing Procedures

• Schedule Next Meeting - Tentatively December 1st with Laura Conway

NOV 30th,  2016 - SPECIAL MEETING

Opening Procedures

• Designate Timekeeper

Fundraising

• Introduction to Laura Conway
• Eric gives a brief overview of fundraising efforts, and outreach to Denver Film Society
• Attempts to produce a lab, but with no results…
• Talking about rounding out the Process Reversal CV with local programming
• Curt: Young Filmmakers Workshop with the DFS, Talking about a monthly film series with DFS, A Photochemical Section to the Starz Film Festival. Offering tickets to workshops in relationship to screenings…
• Laura: What would you like to do first

• Fundraising Campaign, staged around a large event involving multifaceted art event, such as musicians and film (i.e. 8 versus 8) et al
• Venue: Maybe not Glob because it’s not a venue for everyone...Laura suggests RedLine, Curt suggests the SIE Film Center (already have a liquor license and can easily get a ton of free beer for the event), Andy discusses trying to choose something that will still bring in the crowd of GLOB with a more broader audience. Laura suggests the possibility of two events that can cross over each community.
• Dates?: March would be earliest...depends on the venue, but Andy thinks later on in the school semester. Eric S mentions a concern with Spring Break (March ?-31st - avoid it please!) and conflicts with Experiments in Cinema (April 18th-23rd). April 3rd-8th about…
• Merch: Dvds? Film Prints? Shirts? Buttons? Screen Printing via Buffalo or Boulder, etc…
• Andy discusses making sure that Laura gets paid fairly for work in relation to managing the fundraiser (Laura suggest we figure it out ourselves). Andy asking about paying up front, and then a final percentage after the fact.

• About getting started…

• Venue: As an initial fundraiser, not the SIE Film Center and not Glob...somewhere in between...but in Denver (Laura will email people, and will draft email and review)
• What will we be doing? (A and B options)

• Andy: Interesting evening...not a normal show...bands, artist...specific sound artist collaborating with filmmakers...something that’s one time only, singular. A little bit of a variety show is good.
• Eric C: hanging still things on the wall…
• Curt: Mentioning Gold Rush, and a collaboration with Zine’s and local artist (certain percentages split between PR and the Artist...can become a problem)
• Donated Beer and Donated Food.
• Mention of Redline Gallery again...Counterpath..
• Curt wants to know how will we actually generate funds though? Indiegogo, suggested Donation, tickets, beer???
• How much as suggest donation/ticket price? 5-10 bucks...then beer!
• Kevin: is it too much to do two events? How should we kick off the fundraiser?
• Laura: Drafting a marketing email to send to specific individuals and groups.
• IndieGoGo integration as a 501(c)(3)? Eric S says its very complicated...Eric C suggests keeping an online thing separate from our event.
• Using the first event to mostly promote ourselves, not as much of a focus on an online campaign or a funding goal.
• Definitely trying to get the space for free...may need to pay the staff, etc.
• Sarah: Is it just going to be us, or will we invite other filmmakers?
• Andy: Depends on the space, but should be mostly people from PR with collaborations with other people.
• Eric: Highlighting us as a vehicle for people who want to make films (mention of fiscally sponsered spaces)
• Curt: Money for money’s sake, or what is the fundraiser directed at?
• Eric C: ...and how much?
• Sarah: Squeaky Wheel got contracts based on the fact that they had the equipment that schools didn’t…
• Eric S: Emphasize the space, and emphasize the fact that we do programming, but we can do better programming with a space.
• Eric C: What do we want to tell people are target is?
• A space to build a film community under for Denver and Colorado.
• Talking about how much we need...20k? 30k?
• Eric S: 50k.
• Laura: Raising funds through multiple stages (i.e. grass roots, to higher profile donors, etc.)
• Private Dinners (at BMOCA and another in Denver)
• Polaroid Photo Booth (i.e. Immediate gratification) Tony Conrad processing live, etc...are all good things
• Eric S: The Film Olympics (that will be for rich people to bet on us for things like splicing, unspooling films, etc…)

• Could be a good fundraising event for people that know about film
• Taylor: should be live casted for people to bet on us et al.

• Trying to set ourselves up for doing a regularly schedule kind of fundraising event.

• Laura: Send me (lauraisconway@gmail.com) ideas as far as people to contact, reach out to…

• Construct a press release for the fundraiser

• Eric S: Reiterate that he wants the fundraiser to be titled “Time and Space”

FEB 23rd,  2025 - REGULAR MEETING

501(c)(3) Reinstatement

• Review of where we are at. Kevin mentioned a discussion with a lawyer (Anne Reed) who provided some research and advice on what we should do
• Discussion of the two options - EZ route versus full application

• Everyone seems to be more in favor of going the EZ form versus the full application
• There doesn’t seem to be much that we’ll lose out on by having a history gap

Roadmap of Changes

• Take this time to re-adjust our operations
• Eric vocalized a desire for reducing any bureaucratic upkeep and keep the org flexible
• Bylaws to be reviewed and adjusted…

Policy on Donation storage?

• Curt vocalized a need for a more formalized policy regarding what happens when equipment is donated and how it is stored.
• Yes…we need one.

Banks

• Our bank account with Wells Fargo sucks
• Eric suggests credit unions. Possibly Elevations. Online bank was also discussed. Eric to review options for next meeting.

Possibly change our address?

• Maybe Eric and Sarah's address? Since it's unlikely to change.
• PO Box: maybe we could split the cost and it would be 45/year?
• Seems like we’ll change it to Eric and Sarah's address for now. PO box to be used as the mailing address.

Pie Factory

• What to do…some things that people may want, but we all want to get rid of it
• Set a date where we are going to evacuate the space; Move everything out by September, 2025
• Maybe a date before hand for inspecting everything there

To Do:

• Look into EZ application
• Review by-laws and make adjustments to make it as flexible as possible?
• Eric to identify some bank solutions and what we need to do to migrate our accounts
• Update address with Colorado SOS: 5 Barker Road Nederland, CO 80466-1201 - PO Box 1201, update registered agent
• Andy to visit pie factory and take photos of things he’s interested in

Next meeting March 19th, 8 PM Mountain Time