Last Updated: June 21, 2016

Main Conference Guide

This document serves as a living, one-stop document for up-to-date information related to the STLHE 2016 Main Conference. For a similar document detailing important information for the STLHE 2016 Pre-Conference, please refer to the Information for Pre-Conference Attendees & Presenters.

Guide Contents

General Conference Information

Traffic Alerts

Registration

Conference Opening Reception

Banquet

On-campus Parking

Free parking

Paid parking

Conference Shuttle

Internet

Eduroam

What to wear

Conference #hashtag

Maps & Navigation

STLHE 2016 London map

Campus Locations

Western Campus map

Find rooms on Western’s campus

WesternU Mobile App

Conference Schedule

Using Sched.org

Fabulous Sponsor Passport Prizes

Shopping Excursion to Columbia Sportswear Employee Store

In Case of Emergency

Information for Presenters

Poster & Pecha Kucha Presenters

Poster Sizing

Poster Session Timing

Pecha Kucha Guidelines

Concurrent Session Presenters

Types of Presentations

Research Presentations

Interactive Workshops

Moderation & Support

Supplies at Hand: Presenter Caddies

Room Equipment and Technical Supplies

General Use Classrooms

UCC 66 (WALS)

McKellar Room

Council Chambers

Your Session on Sched.org

About London

London Weather

Travelling around London

London Transit

By Taxi

Recreation

Western Student Recreation Centre

Running Routes

Bike Rentals & Routes

General Conference Information

Traffic Alerts

Please note that the first day of the conference (Wednesday, June 22nd) coincides with the final day of Western’s Convocation, so traffic is likely to be heavy. We recommend scheduling extra time to get to the opening plenary.

Registration

Registration will be available throughout the conference for your convenience. Below is a comprehensive list of registration times and locations for STLHE 2016.

DATE

TIME

LOCATION

 

Monday

4:00pm-7:00pm

Ontario Hall, (Western University)

Tuesday*

7:30am - 8:30am

8:30am - 3:30pm

Outside D1060 (Fanshawe College)

Room M3013 (Fanshawe College)

Tuesday

5:00pm - 7:30pm

(at Opening Reception)

Physics/Astronomy Atrium (Western University)

Wednesday

7:30am - 9:30am

North Campus Building foyer (Western University)

Wednesday

10:00am - 4:00pm

Mustang Lounge, University Community Centre (Western University)

Thursday

9:30am - 4:00pm

Mustang Lounge, University Community Centre (Western University)

Friday

8:30am - 11:00am

Mustang Lounge, University Community Centre (Western University)

*If you register during the Pre-Conference, you do not need to re-register for the main conference.

Conference Opening Reception

Please join us on Tuesday June 21st for the conference Opening Reception (5:30-8pm, sponsored by eXplorance) in Western University’s Physics and Astronomy Building Atrium (about a 15-20 minute walk from Ontario Hall). Mingle with fellow delegates, chat with members of the organizing committee, sample the refreshments and listen to the lyrical music and harmonies of Mermaids Exist. The Registration table will be open during the reception.

A Cash Bar will be available during the opening reception.

Prior to the reception, at 5pm, you can attend a First Timers’ Welcome (room 106, Physics/Astronomy) or a Student Welcome (room 148, Physics/Astronomy).

Banquet

The Banquet is being held in the Great Hall, Somerville House, Thursday, June 23, from 6:00 - 11:00pm.

New this year the banquet is a separate, optional, ticket to be purchased at the time of registration ($85 + 13% HST). A limited number of banquet tickets will be for sale at the conference. These last-minute banquet tickets will only be able to be purchased up to Wednesday June 21st using the online payment system. For questions related to the purchase of banquet tickets at the conference, please visit the Registration Table.

Entertainment for banquet dance will be provided by The Doug Varty Band with Denise Pelley. Music during the cocktail hour will be provided by the Western University Jazz Combo.

A Cash Bar will be available during the banquet.

N.B.: Awards will be distributed throughout the conference. Please consult the printed conference schedule for the times and locations.

On-campus Parking

Free parking

Complimentary parking is available on campus at Ontario Hall (Lot N) and Medway Lot (Lot R), accessible on all days of the conference for all conference participants (please the campus parking map). We suggest parking in Lot R.

Medway Lot (Lot R) is closest to the Richmond St. main gates of the university. From Medway, it is a 600m walk over the bridge and to the right to the North Campus Building (location of Wednesday’s & Thursday’s plenaries) and a 1 km walk to University Community Centre (main conference venue). As you enter onto University Drive from Richmond St., Lot R is accessed to the north (right) from the first set of lights. There will be no shuttle between Medway Lot and the conference venues.

Ontario Hall (Lot N) is about 1 km walk to University Community Centre (main conference venue) and a 1.5 km walk to the North Campus Building (location of Wednesday’s & Thursday’s plenaries). Lot N is located on Western Road just south of Sarnia Road, accessed off of Western Road via the entrance to Althouse College. For your convenience a shuttle will operate between Ontario Hall and conference venues (see below for Shuttle Schedule).

Please take the time to travel from parking to the conference venues into consideration for your arrival time. For your convenience, we have prepared a walking map outlining the routes between Lots N and R and North Campus Building (location of Wednesday’s & Thursday’s plenaries).

Paid parking

In addition to Ontario Hall (Lot N) and Medway Lot (Lot R), conference attendees may elect to park at one of the various lots across campus offering visitor parking. Western’s Visitor Parking page offers further details on locations and rates.

On Wednesday, June 22nd, we strongly recommend avoiding South Valley (Lot P) and Huron Flats (Lot S) as these lots will be reserved for Convocation guests.

Conference Shuttle

Please note: This schedule is tentative and may be subject to change. Changes will be updated here as information comes available.

Conference shuttles will provide transportation to the following conference venues:

Wednesday, June 22

From Ontario Hall (Western) to North Campus Building (Western):

Thursday, June 23

From Ontario Hall (Western) to North Campus Building (Western):

 

There are no shuttle buses from downtown hotels to either Fanshawe College or Western University. For the Main Conference at Western, registrants may opt to drive, take a taxi or public transit. Complimentary parking is available at Pre-Conference and Main Conference locations (see parking information above). Delegates using the complimentary parking at Western’s Ontario Hall may then catch a shuttle bus to conference venues. Once registrants have picked up their registration packages, there is a London Transit bus pass included as another option for travel from downtown hotels to/from the conference venues or restaurants.

Internet

In your registration package, you will be provided with personalized Wifi login information (a username and password). This information will be your unique login information for the duration of the conference.

Eduroam

An Eduroam connection will be available in many conference locations across campus. Unfortunately, the Eduroam connection is not available in Ontario Hall, however, your personalized login information can be used to access Ontario Hall’s Wifi.

The organizing committee suggests setting up and testing a Eduroam connection on your device before you leave for London.

What to wear

Although it can be quite warm in London in June (with an average daytime high of 25OC), the conference rooms will be air-conditioned, so you may wish to bring a light sweater.

Wear comfortable shoes if you plan to get around by foot. Ontario Hall is 15 minutes by foot from the University Community Centre (main conference venue) and 20 minutes by foot from North Campus Building (plenary venue).  Once you are on campus, most buildings are within 10 minutes by foot.

Conference #hashtag

Tweet, Instagram, or Facebook your conference experiences using the #STLHE16 hashtag! If you're on Twitter, follow the conference account @STLHE2016.

Maps & Navigation

STLHE 2016 London map

The conference organizing team has created an interactive Google Map for the conference. It includes locations of conference hotels, conference locations on Fanshawe & Western campuses, and a selection of restaurants and local attractions.

Campus Locations

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Western Campus map

Download a PDF copy of Western’s Campus Map.

Additional maps with accessibility information are available on Western’s accessibility page.

Find rooms on Western’s campus

Classfind is a website which offers a visual guide to locating all of Western’s classrooms.

WesternU Mobile App

Western offers a mobile app that delivers relevant and timely content about the campus in a convenient format. An eateries module shows locations that are open and closest to users on the move. The bus schedule module lists Western-specific bus routes as well as bus routes for the entire City of London. The campus map can be viewed in four different ways: academic buildings, parking, residence buildings and service buildings. A GPS-based Google map application will help users find academic and support services buildings as well as key parking lots. Download for iOS & Android devices.

Conference Schedule

The conference schedule is available in two formats, hardcopy and digital. A program booklet will be provided at registration while a digital version is available through stlhe2016sapes.sched.org. Please note, Sched.org orders presenters alphabetically, not by primary and additional authors.

Using Sched.org

Beyond viewing session and presenter information, Sched.org allows attendees to create their own custom schedule by signing up for sessions. Email your personalized schedule to your inbox, view it using the Sched.org mobile app, or integrate it with iCal for access on the go. For how-to instructions, check out the Sched.org Help Centre.

Fabulous Sponsor Passport Prizes

There will be more than twenty sponsors participating in the STLHE conference this year, which is a terrific level of support for STLHE. Sponsors will have booths in the Mustang Lounge, and in addition, Steelcase is setting up a demonstration room in UCC 147B. In your program booklet, which you will receive upon registering, there is a Sponsor Passport in the centre of the booklet. If you collect at least 10 stamps on your passport from different sponsors, you will be eligible for a draw for three fabulous prizes, including an Android phone, an iPad and a gift basket from Columbia Sportswear.

To receive your Passport stamps, you can visit sponsors at their booths, attend one of the sponsor interactive sessions sprinkled throughout the conference, or attend a sponsor Lunch and Learn opportunity on Wednesday. Once you have your 10 stamps, fill in your name and deposit your passport in the draw box at the Registration desk. Winners will be announced on Friday at the conference closing.

Shopping Excursion to Columbia Sportswear Employee Store

Spend a few hours browsing the Columbia Sportswear Employee Store where you can purchase all current styles and selections of products from Columbia's entire family of brands, all at special employee pricing.

Be sure to drop by the Columbia Sportswear Information booth located in the Mustang Lounge at the University Community Centre throughout the conference to see some of the latest products and technologies Columbia has to offer!

Includes bus to and from Western on Friday, June 24. Pick up at Western at 2:00pm, return to Western at 4:30 pm. This trip is free!

Email: cmetron@columbia.com to register

Details regarding pick up location TBA to registrants - most likely Alumni Hall.

In Case of Emergency

In case of emergency, dial 911 from any campus or personal phone.

Dialing 911 using an on campus phone connects you with an emergency response team consisting of Campus Community Police Service, Fire Services, and the UWO Student Emergency Response Team (SERT) - a student-run, volunteer organization providing first responder medical attention.

Non-emergency Campus Community Police Service: (519) 611-3300

Information for Presenters

Poster & Pecha Kucha Presenters

Logistical and planning details for poster and Pecha Kucha presenters have been outlined in a comprehensive Guide for Poster & Pecha Kucha Presenters. Please be sure to review that guide in planning for your material.

Poster Sizing

The poster size requirement is 42” (106.7 cm) wide x 42” (106.7 cm) tall. Keep in mind that two posters will be exhibited side-by-side on one poster board.

Poster Session Timing

The poster session takes place in the Atrium of the Physics and Astronomy Building from 4:45 to 6:00 pm on Wednesday, June 22nd.

Presenters will be able to set up their poster starting at 4:00 pm and posters will need to be taken down immediately after the session at 6:00 pm.

Pecha Kucha Guidelines

Pecha Kucha slides should be created in a 4:3 ratio and any title slides need to be included as one of the 20-slide deck. You can include a static 21st slide that is the same as your title side, allowing you to control the start your Pecha Kucha. Dr. Trent Tucker has created a STLHE Pecha Kucha template (shared with permission) in PowerPoint that meets these requirements. For further information on preparing Pecha Kucha, refer to this great online resource by Paul Spencer.

Pecha Kucha presenters should plan to arrive at their presentation room at least 15 minutes ahead of their session’s scheduled starting time to allow for adequate set up.

Concurrent Session Presenters

The following information is specific to those giving a concurrent session (i.e. research presentation or interactive session).

Types of Presentations

In addition to the Poster and Pecha Kucha presentations (outlined above), there are two types of concurrent session presentations - research presentations and interactive workshops.

Research Presentations

There are three research presentations scheduled within each hour-long concurrent session. Research presentations have each been given a designation of a, b, or c, to indicate the order. Each presentation is scheduled for 15 minutes, followed by 5 minutes for questions/discussion. Typically a research presentation covers, as appropriate: i) the study’s purpose, goals, and research questions; ii) theoretical foundations; iii) methodology; and iv) findings and implications. Because the time is so short, it is not expected that there will be significant audience interaction beyond questions and discussion.

Interactive Workshops

Each interactive workshop is scheduled for a 50-minute session. Workshop presenters are free to offer the workshop in any format that is appropriate for the topic, with interactive activities that enhance the workshop as a learning experience.

Moderation & Support

A moderator from the STLHE volunteer team will be in the room during the research and interactive presentations. The volunteer will be your first point of contact to help you with room setup and will be familiar with the classroom technology. If additional tech support is needed for any reason, IT volunteers will be also be stationed nearby. Volunteer moderators will ensure that presentations begin on time, introduce the presenter(s), keep track of time, close the session, and pass on any relevant announcements to attendees. Please share the timing cues you would like to receive when you meet your session moderator.

Supplies at Hand: Presenter Caddies

Each presentation room will be outfitted with a presenter caddy containing supplies such as pens, whiteboard markers, post-it notes, sticky tack, and masking tape. These supplies can be used by presenters during their session. Please return any unused supplies to the presenter caddy at the end of your session for the next presenter to use.

Room Equipment and Technical Supplies

All sessions are scheduled to take place in one of four types of rooms (outlined below). Room details, equipment, and technical supplies vary depending on these four locations.

General Use Classrooms

The majority of presentations are scheduled in a General Use classroom. These classrooms are marked on the Conference Schedule with a location indicating building code and room number (i.e. UCC 37). You can visit Western’s Classroom Management Group for a list of General Use classrooms. By selecting the room you will be presenting in, you will be provided with an image of the room, seating capacity as well as the technical facilities.

Each General Use presentation room is equipped with a Microsoft-based rack computer, an overhead projector, and a VGA connection for external connections. Should you wish to present off your laptop or view a monitor other than the projector please plan to bring a personal laptop and any required connections (e.g., a Mac dongle).

UCC 66 (WALS)

Some presentations are scheduled in the Western Active Learning Space (WALS), which is located in the University Community Centre, Room 66. Presentations being held in WALS are marked on the Conference Schedule with a location of UCC 66 (WALS). Further information on the space can be found on the WALS website, including Room Information (i.e. equipment and technical supplies) and video orientations to the space.  

McKellar Room

Some presentations are scheduled in the McKellar Room, which is located in the University Community Centre, Room 290. Presentations being held in this room are marked on the Conference Schedule with a location of UCC McKellar Room. Room details are available here. Due to the unique technical features of this room, a McKellar Room Technician will be available during all scheduled presentations to assist with equipment and technical needs.

Council Chambers

Some presentations are scheduled in the Council Chambers, which is located in the University Community Centre, Room 315. Presentations being held in this room are marked on the Conference Schedule with a location of UCC 315 Council Chambers. Room details are available here. Due to the unique technical features of this room, a Council Chambers Technician will be available during all scheduled presentations to assist with equipment and technical needs.

Your Session on Sched.org

Your session title and description is now available to delegates through Sched.org. By logging in, you can use Sched.org to edit your profile and session description as well as upload files for sharing. For step-by-step instructions on how to use Sched.org, check out the Using Sched as a Speaker page.

For edits to a session title or to add/remove presenters from a session, please communicate changes to Gayle McIntyre, STLHE 2016 Proposal and Registration Coordinator, at gmcinty3@uwo.ca

About London

London Weather

If the weather is average, you can expect daily highs to reach 25 degrees Celsius. The average probability that precipitation will be observed on a given day is 50%. Find out more information about what kind of weather to expect while visiting London.

Visit Environment Canada for current weather conditions and the 7 day forecast.

Travelling around London

London Transit

Throughout the city, London Transit is convenient and provides direct transport to and from Fanshawe and Western campuses and to the downtown core. Tourism London is providing all STLHE 2016 delegates with a free transit pass for the duration of the conference so that participants can travel to and from the conference with ease and can explore the various cultural and recreational activities that the city has to offer.

The Interactive STLHE 2106 map offers bus route suggestions for travelling between downtown hotels and Western’s campus (select the Transit checkbox). The London Transit website also offers a trip planner with maps and schedules. To access real time bus information and schedules from your smart phone, download London Transit apps for iOS and Android devices.

By Taxi

Blue & White: +1-519-432-8294

London Green Taxi: +1-519-204-8294

U-Need-A-Cab Ltd.: +1-519-438-2121

Yellow London Taxi: +1-519-657-1111

Checker Limousine: +1-519-659-0400

Checker offers flat rate pricing: from airport to: campus ($29.50) to: Delta ($25.75), to: Station Park ($29.50); Downtown to campus ($15-20).

Uber also offers transportation within London.

Recreation

Western Student Recreation Centre

Western University offers Day Pass access to the Western Student Recreation Centre (WSRC). These passes cost $9.50 and offer access to WSRC facilities. The WSRC is located near the southwest end of campus, at the corner of Philip Aziz (Sarnia Road) and Western Road, in close proximity to Ontario Hall.

Running Routes

On the interactive Google Map created for the conference, we have added two 5K running routes that are accessible from campus; these two routes can be added together for a 10K run.

Please note that for the 5K “Riverside Running” route, a section (from the North end of Gibbons Park to the intersection of The Parkway and Huron St.) of the Thames Valley Parkway (TVP) is scheduled to be closed from May 24th. A member of the conference planning team runs this route and has noted that currently (June 15) a section of the TVP off the intersection of Huron St & The Parkway is closed. The running route has been updated to avoid this section of the TVP.

Bike Rentals & Routes

Purple bikes, a non-profit cycling co-operative located on Western Campus, offers bike rentals. Located in the University Community Centre, it is scheduled to be opened Tuesday-Thursday, 4-7PM during the conference.

London offers an extensive bike trail system accessible from Western Campus. Access the City of London’s bike and walk map for additional detail.