East Boulder County Water District

P.O. Box 18641, Boulder, Colorado  80308-1641

303.554.0031 ◆  www.eastboulderwater.com 

Board of Directors Regular Meeting

Meeting Held at St. Ambrose Church

8 July 2024

Mark Johns (President) called the meeting to order at 4:16 PM. Those in attendance were the board members Catherine Gee, Marsh Lavenue (via phone), Bob Champ and Yvonne Gates. Mary Wagner (Bookkeeper) was also present.

Public Comments

No members of the public were present.

Secretary’s Report

The minutes of the 10 June 2024 meeting were discussed.

Yvonne Gates made the motion that we approve the minutes of the 10 June 2024 meeting. Mark Johns seconded the motion, which was unanimously approved.

Reports from Consultants and Committees

Finance Report

Mary Wagner had e-mailed the financial packet to the board. The water usage spreadsheet was also e-mailed.  

Mary noted that we are at the half-year mark with respect to the budget and reviewed how we compared to the budget to date.  The Lafayette water bill is not being received until the middle of the month, so it was estimated for this month.  Mary noted that meter-reading software was $1700 over budget. She reviewed the other line items and how they compared to the budget to date.    The CCR (consumer confidence report) was posted on the website and Mary noted that a link must be present to access the CCR on our upcoming billing statements.

Mary went through the rest of the financial statements and the board approved the financial statements and the transactions.

IT Report

The cost for the month was $175 as some extra work was done with respect to the billing computer.  

June System Operations Report

 Pete was not present for the meeting and no reports were received from Boulder Water Well.  Mark did note that Boulder Water Well did some clean up work at 7274 Panorama Drive, which should be billed, to the homeowner.  Mark will send a letter to Mary summarizing this work and Mary will bill the homeowner.  Mark also noted that a main break occurred at the intersection of Panorama Drive and Panorama Court when Xcel inadvertently drilled through our pipe.  Initially it was thought that this main was not on the drawings, but upon Mark’s review, it was noticed to be present.  Pete will be notified that the drawings were correct.

Unfinished Business

Marshall Fire 

Grants

Yvonne noted that the work on the Federal Grant is still progressing.  Mark noted there was no news on a grant from the Community Foundation.

Water Service Lines Survey

         Mark and Marsh are still continuing checking residences.  

Website Accessibility

Catherine noted that we need to generate an audio description of the District Map.  A board member will coordinate with Catherine to generate the audio description of the District map.  Mary thought that the deadlines with respect to website accessibility may have been pushed back.  

New Business

Water Rates

Lafayette will increase water rates for 2025 by 21%.  Mark thought that the board should start thinking how we might alleviate this increase in our water rate structure.  Mary noted that she would have a draft budget for the October meeting.  Our only revenue comes from the sale of Lafayette water, therefore it was thought that we should review our rate structure and base rate so that we can support the budget and give our consumers the lowest cost possible.  The board will discuss possibilities at the next meeting.        

Directors Comments and Other Matters to Come Before the Board

No comments were noted.

Adjourn

A motion was made to adjourn by Yvonne Gates, seconded by Mark Johns and unanimously approved. The meeting was adjourned at 4:58 PM.

The secretary respectfully submits the above.

Robert Champ; 7/8/24