Item Discussed

Actions/Next Steps

Call to Order

• Minutes approved

General

• We introduced ourselves around the table.
• Kelly shared that we’ve set a fair amount of the calendar events early on.

• This year, events will only be locked in when they’ve got an assigned person coordinating them.

• Outreach to parents, teachers:

• Discussed creating an outreach video to share the different ways people can volunteer.
• Focusing on asking for small tasks, as opposed to overwhelming tasks
• We want to let teachers know they can ask us for help.

• Can work via Room Parents on that.

• Open House events could be a good place to reach out to families.

• Recommendation for varying meeting times to make it easier for a variety of parents to attend, via zoom as well, especially if folks live further away.

• Zoom lunches

• Email outreach to staff (Kelly)
• Plan for outreach video (Kristen)
• Offer other meeting times to connect with CPTO (Kelly)

Potluck

• Friday, Sept 27th.
• Caroline volunteered to coordinate the event.
• Make a note to come even if you don’t bring any food.
• Some things to bring: the banner, sign up sheet.
• Setup for the event shouldn’t conflict with afterschool

• Have checked with Wade, who runs afterschool

• Setup starts at 5pm.  Need a few people to help.

• Tables, Trash bin, Utensils

• Make sure there’s a plan to re-enter the building at 7:30pm

• Check on the permits for the potluck event.
• Coordinate event (Caroline)

Bike Bus

• Scheduled for September 13th.
• Julia shared about the event.

• Everything seems ready to rock.
• Want to alert the crossing guard on Hampshire.

Open Houses

• These are school-run events, happening in October.

• Structure is two events, first open house for classroom, second for specialists.
• Children can come.

• A request was made to better clarify for each event throughout the year whether kids can come.

• Discussed using it as a chance to reach out to parents about the PTO.

• If we make a google slide, Genteen can distribute to teachers to show to families.
• Physical sign-up sheets (15 classrooms)

• We will want to provide meals for the teachers for the events.

• Making a google slide for the Open House. (Rebecca/Kelly) CPTO 2024-One Slide

Room Parents

• Every classroom has parents/family members that volunteer to coordinate with a teacher, families, and the pto.
• Erin coordinates the Room Parents, and is reaching out for sign-ups.
• There was a question about how Room Parents are selected.

• Ideally, teachers reach out to their families about it.

Wrapping up

• Genteen: All School Share dates will be coming.
• Fundraising goals and considerations.  Times throughout the year we get particular support:

• Thanksgiving ask for gift cards
• Bake sale at the Turkey Trot
• Farm school fundraising.

• Ice cream

• Discussed a possible fundraiser based on yoga.

• Unclear if feasible.

• Purple Panda Gear

• Some interest from new parents, want to make sure it’s available.

• The fundraising team will send out an email to get the wheels turning.

• Based on the impact summaries from last year.

• Initial fundraising email to families (Rebecca/Kelly)
• Create/share Panda Gear order (Rebecca)
• Email from Fundraising Team (Matt)