PTO Agenda/Minutes

Children’s Kiva Montessori School

PTO Meeting

Feb. 3rd 5:30 P.M. -Beech Street

  1. Welcome/Introductions:Cari Spoonemore PTO President
  2. PTO Vision- The Children’s Kive Parent/Teacher Organization (PTO) serves as a liaison between

parents, teachers, staff and the Board of Directors, with the goal of enriching the Kiva community.

The PTO strives to create a welcoming atmosphere for families to engage more deeply in their children’s education by providing a forum sharing ideas and by sponsoring opportunities for family involvement.

  1. Community Forum-Please limit comments, suggestions, or concerns to 5 min.  If you would like more time please request your items be placed on the agenda.
  1. MECC Council representatives for Kids Fest.
  2. Open Forum

Brian Mason: He is thankful for the later meeting time so he can attend. He is thankful for Angela for helping his son grow and develop in the classroom. As a teacher, he feels the charter school should be more representative of our community. He feels it needs to better serve our community but isn’t sure we are doing enough to educate families who don’t know about the charter and that it is a choice. Cari will have a Vision/Mission commitee chair contact him for his ideas on how to accomplish this. (Transportation was brought up as one barrier)

Susan asked that the staff and parents have access to a list of all of the committees.  Would like this info to be more accessible.

  1. Reports
  1. President (15 min)

Becca Samulski speed zone report

Spoke with the public works director, the police cheif, and city manager and they said it didn’t meet the criteria for a school zone (lights are too expensive). Talked about enforcing the existing speed limit and she will keep working on that.  She left a message with Maryann at Butler. She also wants to collect any bad experiences parents or staff have at pick up/drop off with traffic and not stopping when people are in the cross-walk. She is looking in to cost of Slow Down signs. Possibly getting flags for the crosswalk.  She wants to have a face-to-face meeting with afforementioned people and thinks it may help press the issue.

National School of Choice Week

  1. Celebrations
  2. Dinner Debrief
  3. Dessert Debrief

Feb. Family Night

  1. February 17th 5:30 p.m.  
  2. Specials Night
  1. music, SPARK, spanish
  2. Located at CH

Kids Fest Game plan- lead PTO

  1. Treasure (5 min)

Normal treasure activities

See treasure report for more details

We have $2000 in the bank most of which is spoken for. Sent $733 to CH for tuition assistance.

  1. Fundraising Director (15 min)
  1. Speed Pampering: date has been changed to either Thurs, Fri or Sat before Mothers’ Day. Tentative location still Cortez Cultural Center. Other location ideas?
  1. Calvin Denton room would work…

This would be an all ages event. Cost $10 for 10-15 min pampering sessions.  She needs someone with Excel skills to help.

      2. March fundraising possibility: manual labor @ Ute Mountain Farm and Ranch.

  1. We will be paid minimum wage for EACH worker 8yrs and up for each hour spent hauling rocks out of the hay fields. Would be a Saturday in early March.
  2. Min wage is $8.23 x 5 hours x 60 workers (8yrs+) = 2469.00
  1. 8.23 x 5 hours x 75 workers (8yrs +) = 3086.25

                             c. Kids younger than 8 can come, but we won’t be paid for their service.

              3. “Drive for Schools” sponsored by Ford

  1. Kiva will earn $20 for each test drive held during the event.
  1. $20 x 200 drivers = $4000.00
  1. Possible locations:
  1. 4 Corners Ag Expo Thurs-Sat March 19-21 Had 14,000 people attend last year. We could possibly add a Kiva section to Erin’s dads booth. They will ask the board about doing this. Kesee has to be involved and we are waiting on their response. The positive to this is it is coprporate money instead of community money.
  1. Hotsy OTFC will have a booth, we can set up with them and direct people outside to test drive. Would we need an outdoor space? OR do we make fliers/ brochures and send people from the fairgrounds to Kessee to test drive??
  1. garden Show- Offered a free booth if we want it.  Less people than the ag show.
  1. AMAZING Fundraising opportunity Revealed!!!!!

Ota’s(SP?) mom is a stand-up  comedian and has agreed to do a benefit show for us.  She will find an opening act herself and was asked to make sure it’s someone who’s content follows Kiva values. Sunflower theater is where we could hold it. They rent it for $300 + $1 per ticket sold on a weeknight. We could collaborate with local restaurants either we could advertise and we would get an increase in sales or we could rate them on trip advisor to drum up business for tourist season if they agreed to sponsor.. Ticket price point would ideally be $25 per ticket we have the potential to make $2826 if we sold out at this price point.  We could make $2261 at a $20 per ticket price point or $3213 at a $28 price point. Also brought up offering babysitting at one of the school buildings for an additional fee.  Need to check on legal hindrances for this.

     4. Ideally our PTO Fundraising mtgs will be ONLINE at 8 or 8:30pm. I have had little response to previous emails. I feel this is an IDEAL situation for working parents. We use a program called Fuze. It’s simple! Only need internet access and/ or participants can call in from their phone. Can download app to phone or tablet and/ or use on desktop computer.

  1. What do I need to do to get the word out?? Why are people hesitant?


  1. Volunteer Director (10 min)
  1. Celebration - many of the teachers behind the scenes needs being met
  2. Staff meal 2/12/15 @ noon Brian Mason brought up the idea of parents donating money instead of food so the staff could go out to eat.
  3. Starting to work on Teacher Appreciation week, anyone who wants to be involved please let me know
  4. Revisit Volunteer of the month
  1. what can we offer as a gift
  2. how will we elect/choose the volunteer Volunteer director and the directors at each of the schools would select.
  3. best way to spread the word

                      5.  Working on better way of communication for Room Coordinators to contact Parents

                      6.  Adding up and categorizing hours for CH families


  1. Health and Wellness (5 min)

NEW item- Healthy tip of the month in the PTO press. Striving to become a designated health and wellness school.

  1. Directors Corner (10 min-5 min each)
  1. Josh Warinner: Executive Director Beech street location needs extra custodial help. Possibly making work cards and having people select different jobs to do.
  2. Alexia Hudson-CH Director- Preschool registration for returing students due by Feb 17th.

  1. New Business/Next months Agenda
  1. Evaluation of Meeting time change

  1. Calendaring
  1. Upcoming Events

February 9th BOD meetings. Meets every 3rd Monday CH 5:00-6:30 and Charter 6:30-8:00,

February 12th/13th Parent/Teacher Conferences

February 12th early release 12:00

February 12th PTO provide staff lunch @noon

February 13th NO School

February 16th Presidents Day NO school

February 17th Family Night @ CH 5:30 p.m.

  1. Next PTO meeting

March 3rd 5:30 p.m. Beech Street.

Great turnout at our new time. Quite a few new faces.