Volunteer Checklist

Thank you all for volunteering your time to help. We understand this is an emotional experience for us all, and we appreciate your willingness to approach the sensitive task of assisting with the preservation of these memorial items by moving them to [institution]. Because of the emotions and grief involved, both within our volunteer corps and the general public who will be on site, we do ask that you read the following and adhere to the guidelines.[1] 

RAIN/INCLEMENT WEATHER:

If there is inclement or hazardous weather, the [volunteer event] will be postponed. The project will continue as planned if the weather is drizzly, windy, hot, cold, or overcast.

CLOTHING:

Please expect to get very dirty and dress with that in mind. Below is a list of recommendations:

  • Please wear a hat and/or appropriate sunscreen
  • Please wear closed-toe shoes 
  • Gloves are highly recommended. Plastic or rubberized gloves that will repel water are preferred
  • Kneeling pads are recommended
  • Light masks are recommended, especially for those suffering with allergies
  • Please be conscious of the clothing items you choose to wear. Avoid all logos or images that may have a hidden, negative, or political message, or may be misinterpreted by visitors

RECOMMENDED ITEMS TO BRING:

  • Kleenex
  • Utility knives / retractable razors for cutting tape and string
  • Bottled water

PLEASE DO NOT BRING:

  • Listening devices without headphones 
  • Pets
  • Small children

PHYSICAL REQUIREMENTS / DUTIES:

This will be a very labor intensive task. Please be prepared to bend, stoop, kneel, and lift. You will be working with organic and wet materials, so be aware of the presence of pollens, molds, and dust.

OTHER INFORMATION:

  • A break/refreshment area will be provided, please wash hands before handling material.
  • Please do not eat while packing material.
  • Lunch will be provided for morning volunteers. [Institution] is unfortunately unable to accommodate dietary restrictions during [volunteer events]. If you require special dietary accommodations, please be prepared to supply your own meal. Thank you for your understanding.

Thank you again for being a part of this very important project!

[This template was created by the Society of American Archivists’s Tragedy Response Initiative Task Force to assist with the management of material acquired in response to a tragic event. Please download a copy of the template to edit or alter as your situation dictates. DATE CREATED: 20190508. DATE EDITED: 20190711.]

[1] If you are experiencing emotional distress or health challenges due to exposure to tragedy or disaster-related objects and materials, please seek support from either your community, family, friends or a healthcare provider.