BOZEMAN PUBLIC SCHOOLS
8000 SERIES
NONINSTRUCTIONAL OPERATIONS
TABLE OF CONTENTS
8000 Goals
8102 Contracting for Transportation Services
8105 School Bus Replacement
8110 Bus Routes and Schedules
8111-8111P Transportation of Students with Disabilities
8121 District-Owned Vehicles
8122 Bus Maintenance
8123 Driver Training and Responsibility
8124-8124P Student Conduct on Buses
8125 School Bus Emergencies
8129 Chemical Safety
8130 Air Quality Restrictions on Outdoor Activities, Practice and Competition
8131 Indoor Air Quality
8132 Activity Trips
R 8200 Food Services
R 8205-8205P Food Service Donation Accounts
R 8210 Food Service Procurement Policy
8225 Tobacco Free Policy
8302 Noxious Plant and Animal Control
8303 Facility Cleaning and Maintenance
8305 Liability Insurance
8310F Memorial Committee - Family Support Planning Meeting
8351 Use of School Property
8411 Water Supply Systems and Wastewater
8420 Data Management
8421 Computer Software
8423-8423P District Internet Webpage Guidelines
8424 Lead Renovation
8426F Request for Use of Therapy Animals Form
R 8430-8430P Records Management
8450-8450P Automatic External Defibrillators (AED)
8450F2 DPHHS Incident Report
8450F3 Notification Form
8502 Construction and Repairs
8550 Cyber Incident Response
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8000
Goals
In order for students to obtain the maximum benefits from their educational program, a complex set of support services must be provided by the District. These services are essential to the success of the District, and the staff that provides them is an integral part of the educational enterprise. Because resources are always scarce, all assets of District operations, including noninstructional support services, shall be carefully managed in order to obtain maximum efficiency and economy. To that end, the goal of the District is to seek new ways of supporting the instructional program, which shall maximize the resources directly available for students’ learning programs.
Policy History:
Adopted on: 12/08/1986
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8100
Transportation
The District may provide transportation to and from school for a student who:
The District may elect to reimburse the parent or guardian of a student for individually transporting any eligible student.
The District may provide transportation by school bus or other vehicle or through individual transportation such as paying the parent or guardian for individually transporting the student. The Board may pay board and room reimbursements, provide supervised correspondence study, or provide supervised home study. The Board may authorize children attending an approved private school to ride a school bus, provided that space is available and a fee to cover the per-seat cost for such transportation is collected. The District may transport and charge for an ineligible public school student, provided the parent or guardian pays a proportionate share of transportation services. Fees collected for transportation of ineligible students shall be deposited in the transportation fund. Transportation issues that cannot be resolved by the trustees may be appealed to the county transportation committee.
Homeless students shall be transported in accordance with the McKinney Homeless Assistance Act and state law.
In-town busing is defined as the busing of students within three (3) miles of their school. In-town busing is a privilege the District can discontinue at any time. The Superintendent will establish guidelines under which a student may request in-town busing.
Children in Foster Care
The Superintendent will appoint a Point of Contact (POC) to coordinate activities relating to the District’s provisions of services to children placed in foster care, including transportation services. The Superintendent or designee, will inform the Department of Health and Human Services who is the POC for the District. The District will collaborate with the Department of Health and Human Services when transportation is required to maintain children placed in foster care in a school of origin outside their usual attendance area or District when in the best interest of the student. Under the supervision of the Superintendent/designee, the POC will invite appropriate District officials, the Department of Health and Human Services POC, and officials from other districts to consider how such transportation is to be arranged and funded in a cost-effective manner.
If there are additional costs to be incurred in providing transportation to maintain a student in the school of origin, the District will provide transportation to such school if:
Definitions
“Foster Care” means 24-hour care for children placed away from their parents, guardians, or person exercising custodial control or supervision and for whom the Department has placement care and responsibility.
“School of origin” means the school in which a child is enrolled at the time of placement in foster care.
While “Best Interest” is not defined in ESSA, that determination shall take into account all relevant factors, including consideration of the appropriateness of the current educational setting, and the proximity to the school in which the child is enrolled at the time of foster care placement.
Legal Reference: § 20-10-101, MCA Definitions
§ 20-10-121, MCA Duty of trustees to provide transportation – types of transportation – bus riding time limitation
§ 20-10-122, MCA Discretionary provision of transportation and payment for this transportation
§ 20-10-123, MCA Provision of transportation for nonpublic school children
10.7.101, et seq., ARM Introduction
10.64.201, 301, 304, 342., ARM Transportation
10.64.701, ARM Criteria for Establishing Transportation Areas
Policy History:
Adopted on: 12/08/1986
Revised on: 9/11/2017
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8100P
Transportation (Bozeman Public Schools)
Boundary Designations -- A map detailing school boundaries for each building will be posted on the District website. When the boundary follows a street, the boundary shall run down the center of the street. Bus stops for a school will not be made within that school’s designated bus stop boundary.
Fee/Free Transportation -- Students residing outside the transportation boundary will receive free transportation to and from school. Students residing within the transportation boundary who are transported will be charged a fee to be established no more than annually by the Board of Trustees, during a public meeting. The current fee is $0 per year. Students within the transportation boundaries will be accommodated on a space available basis.
Students may be transported without charge to and from locations other than their homes if no additional cost to the district results, and if the parent or guardian signs the required liability form.
Hazardous Areas--Designated Procedure
Bus stop boundaries will take into account areas that have been declared hazardous. The Superintendent or designee will review the conditions in accordance with the established criteria and recommend for or against the hazardous area designation for each requested area.
The criteria to be used in determining hazardous areas will be as follows:
Policy History:
Adopted on: 12/08/1986
Revised on: 8/22/1988, 4/24/1989, 11/11/1991, 6/08/1992, 9/14/1998, 6/14/1999, 9/27/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8102
Contracting for Transportation Services
If the Board enters into a contract for transportation services, the contractor shall operate such equipment in accordance with District policy and the rules and regulations of the Board of Public Education. The contract shall be in effect for not more than five (5) years. Before entering into the first (1st) such contract, the District shall determine that the cost of contracting for the ensuing term will not exceed projected costs of operating its own system. Before any transportation contract is awarded to a private party or contractor, the trustees shall:
No money shall be expended, unless a contract with a private carrier has been executed. The Board Chairperson will sign such contracts on behalf of the District.
The District reserves the right to own, operate, and to choose with respect to any other form of transportation, whether it be regular school, co-curricular, extracurricular, or District business programs, the means of transportation which best fits District needs at that particular time, as determined by the Board.
Legal Reference: § 20-10-102, MCA School bus requirements
§ 20-10-107, MCA Power of trustees
§ 20-10-125, MCA Bid letting for contract bus – payments under transportation contract
10.7.108, ARM Bus Contracts
Policy History:
Adopted on: 12/08/1986
Revised on: 9/14/1987
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8105
School Bus Replacement
The Board of Trustees understands the importance of safety when transporting students. The Board also understands that having safe, well maintained, efficient buses in the fleet is important for the safety of the students and driver.
There comes a time when the replacement of a bus is necessary for the safety of all involved. Therefore, the Board of Trustees will use the Bus Depreciation Schedule, as a guide, when determining the time for bus replacements.
Legal Reference: § 20-10-101, MCA Definitions
§ 20-10-107(1), MCA Power of trustees
§ 20-10-110, MCA School bus purchase – contract – bids
§ 20-10-147, MCA Bus depreciation reserve fund
Policy History:
Adopted on:
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8110
Bus Routes and Schedules
The Superintendent’s designee is responsible for scheduling bus transportation, including determination of routes and bus stops. Such routes are subject to approval of the county transportation committee. The purpose of bus scheduling and routing is to achieve maximum service with a minimum fleet of buses consistent with providing safe and reasonably equal service to all bus students.
In order to operate the transportation system as safely and efficiently as possible, the following factors shall be considered in establishing bus routes:
The Board reserves the right to change, alter, add, or delete any route at any time such changes are deemed in the best interest of the District, subject to approval by the county transportation committee.
Bus Stops
Buses should stop only at designated places approved by school authorities. Exceptions should be made only in cases of emergency and inclement weather conditions.
Bus stops shall be chosen with safety in mind. Points shall be selected where motorists approaching from either direction will have a clear view of the bus for a distance of at least three hundred (300) to five hundred (500) feet. Stops shall never be made over the brow of a hill, on the outdoing end of a curve, on a blind curve, at a road intersection or on a steep grade.
School loading and unloading zones are to be established and marked to provide safe and orderly loading and unloading of students. The principal of each building is responsible for the conduct of students waiting in loading zones.
The Board of Trustees shall approve all school bus stops requiring a child to cross a roadway.
Delay in Schedule
The driver is to notify the administration of a delay in schedule. The administration will notify parents on routes and radio stations, if necessary.
Responsibilities - Pupils
Pupils must realize that safety is based on group conduct. Talk should be in conversational tones at all times. There should be no shouting or loud talking which may distract the bus driver. There should be no shouting at passersby. Pupils should instantly obey any command or suggestions from the driver and/or his/her assistants. Older pupils should help look after the safety and comfort of other children, especially the smaller children.
Responsibilities - Parents
The interest and assistance of each parent are valued assets to the transportation program. Parents’ efforts towards making each bus trip a safe and pleasant experience are requested and appreciated. The following suggestions are only three of the many ways parents can assist:
Safety
The Superintendent shall develop written rules establishing the procedures for bus safety and emergency exit drills, and for student conduct while riding on buses.
The bus driver is responsible for the safety of his/her passengers, particularly for those who must cross a roadway prior to loading or after leaving the bus. Except in emergencies, no bus driver shall order or allow a student to board or disembark at other than his/her assigned stop unless so authorized by the Transportation Office. In order to assure the safety of all, the bus driver may hold students accountable for their conduct during the course of transportation and may recommend corrective action against a student. Bus drivers are expressly prohibited from using corporal punishment.
The bus driver is responsible for the use of the warning and stop signaling systems and the consequent protection of his/her passengers. Failure to use the system constitutes negligence on the part of the driver. Each bus shall be equipped with extended stop arms as required by law. However, drivers are prohibited from using amber or red lights when a bus is stopped at a school site to receive or discharge school children and the receipt or discharge does not involve street crossing by the children.
The system must be used with judgment and courtesy. Its abuse causes resentment on the part of the public. A driver should allow approaching vehicles time to stop or pass before the flashing lights are used.
Eligibility
To be eligible to ride the bus, the individual pupil must:
Within the boundary limit (provided room is available): Students residing within the boundary limit may ride the bus on a fee basis as established by the Trustees.
Inclement Weather
The School Board recognizes the unpredictability and resulting dangers associated with the weather in Montana and with other acts of God. To achieve the maximum safety for children and efficiency of operation, the Superintendent or designee is empowered to make decisions as to the emergency operation of buses, the cancellation of bus routes, and the closing of school in accordance with his/her best judgment. The School Board may develop guidelines in cooperation with the Superintendent to assist in making such decisions.
Legal Reference: § 20-10-106, MCA Determination of mileage distances
§ 20-10-121, MCA Duty of trustees to provide transportation – types of transportation – bus riding time limitation
§ 20-10-132, MCA Duties of county transportation committee
§ 61-8-351, MCA Meeting or passing school bus
§ 61-9-402, MCA Audible and visual signals
Montana School Bus Standards
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 9/13/1993, 1/11/2021, 7/15/2024
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8111
Transportation of Students With Disabilities
Transportation shall be provided as a related service, when a student with a disability requires special transportation in order to benefit from special education or to have access to an appropriate education placement. Transportation is defined as:
The IEP Team that develops the disabled student’s Individualized Education Program will determine, on an individual basis, when a student with a disability requires this related service. Such recommendations must be specified on the student’s IEP. Only those children with disabilities who qualify for transportation as a related service under the provisions of the IDEA shall be entitled to special transportation. All other children with disabilities in the District have access to the District’s regular transportation system under policies and procedures applicable to all District students. Utilizing the District’s regular transportation service shall be viewed as a “least restrictive environment.”
I.E.P. Provisions
The IEP team must specify the criteria used in arriving at its determination. Likewise, specific information about the student's needs, i.e., special health conditions of the child, and other considerations unique to this student must be stated on the IEP.
If transportation is discontinued as a related service for the child, an IEP meeting must be convened, with parents participating to discuss reasons for the IEP team's recommendation.
Transportation when provided as a related service shall be at no cost to the student or their parent.
Location of Pick Up and Drop Off Points
Parents shall be advised at the IEP meeting that pick up and delivery of eligible students will be from the child's home to the school where enrolled. Pick up and delivery to other locations than the student's home requires advanced approval by the Superintendent or designee and consideration will be given only for permanent locations. Temporary changes impacting the scheduling of buses may or may not be approved.
Mode of Transportation
One of the district's special education buses will be the preferred mode of transportation. Exceptions may be made in situations where buses are prohibited from entering certain subdivisions due to inadequate turning space or distance from school may seriously impact bus scheduling. In such situations, other arrangements such as an individual transportation contract may be arranged with the parents. Such voluntary agreement shall stipulate in writing the terms of reimbursement.
Parents shall provide the district with verification of a valid driver's license and adequate automobile insurance coverage. It is recognized that the district has an obligation to furnish transportation for those students requiring this related service
Suspension Procedures
District policies and procedures on bus suspension for all students shall apply equally to students with disabilities riding the regular bus routes. However, when a student requires transportation as a related service, suspension action requires an IEP committee review as prescribed in District Policy 3300. It is recommended that suspension of transportation services not exceed five days in any given school year. Should suspension exceed the five days, an IEP meeting should be called to review the student's program and placement.
The Superintendent shall develop procedures for IEP teams to follow when transportation is recommended as a related service for students with disabilities.
Cross Reference: 3300 Suspension and Expulsion - Corrective Actions and Punishment
Legal Reference: 10.16.3820, ARM Transportation for Special Education Students with Disabilities
Policy History:
Adopted on: 12/08/1986
Revised on: 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Procedure 8111P
Transportation of Students with Disabilities
Criteria
The following characteristics of students with disabilities may restrict their ability to handle the district's regular transportation system. IEP Teams, in determining whether or not a student with a disability requires special transportation arrangements, need to consider these guidelines:
IEP Procedure
All students receiving transportation as a related service shall have the service specified on their IEP. The IEP team will review the need at least on an annual basis. At a minimum the IEP will include:
The parent or guardian is responsible for:
1. Completion of an emergency card for the transportation office.
2. Providing current address and reporting changes in residence to the transportation office.
District Organizational Procedures
Designated case managers will notify the Director of Special Education and Student Health of those students who have been recommended by the IEP Team to have special transportation arrangements. It is then the responsibility of the Director of Special Education and Student Health to notify the transportation office who in turn arranges the schedule with a contractor and notifies the parent of the date and time when service will be initiated. A minimum of one 24-hour period needs to be allowed for service initiation.
Policy History:
Adopted on:
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8121
District-Owned Vehicles
The District owns and maintains certain vehicles. Included among them are pickups, school buses, and vans. These are for use by properly authorized personnel of the District for District business purposes. The following regulations shall apply to the use of these vehicles:
Bus and Vehicle Maintenance, District
Buses used in the District’s transportation program shall be in safe and legal operating condition. All buses shall be inspected by the Department of Justice, Montana Highway Patrol, before the beginning of each semester. The Superintendent will establish a specific list of tasks bus drivers will perform on a daily basis. All other District vehicles shall be maintained following established programs developed by the Superintendent or designee.
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8122
Bus Maintenance -- Non-Owned Vehicles
A school employee, the Superintendent or designee with bus experience, will make periodic inspections of the buses and drivers. Copies of such inspection reports are to be made available to the administration and the contractor. Follow-up checks are to be made to see that necessary corrections are made.
It is recommended that these inspections coincide with the state inspections conducted by the highway patrol. However, other inspections may be conducted as deemed necessary by the Superintendent or designee.
Policy History:
Adopted: on 12/08/1986
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8123
Driver Training and Responsibility
Bus drivers shall observe all state statutes and administrative rules governing traffic safety and school bus operation. At the beginning of each school year, the District will provide each driver with a copy of the District’s written rules for bus drivers and for student conduct on buses.
School bus drivers must hold a valid Montana school bus certificate for a district to receive state reimbursement for that driver’s bus routes. Qualifications for bus drivers are prescribed by 20-10.103, MCA, and by the board of Public Education in Arm 10.64.201. The first aid certificate required by ARM 10.64.201 must include instruction in adult and pediatric CPR, be signed by a certified instructor, and be received after an initial in-person training of at least four hours. The certificate must be renewed every two years. A driver may not operate a school bus without a valid, current certificate.
The district will pay those costs incurred by the district employed bus drivers for obtaining or renewing certification in first aid. To participate in this program, bus drivers must have enrolled in a district-approved program. Other first aid programs must have prior approval and will be considered on an individual basis by the Superintendent.
District employed bus drivers will also be eligible for reimbursement for state required physical examinations. These physicals must be taken from a local licensed medical doctor to be reimbursable.
A school bus driver is prohibited from operating a school bus while using a cellular phone, including hands free cellular phone devices, except:
A teacher, coach, or other certified staff member assigned to accompany students on a bus will have primary responsibility for behavior of students in his or her charge. The bus driver has final authority and responsibility for the bus. The Superintendent will establish written procedures for bus drivers.
Maximum Driving Time
The district recognizes from a risk management and student safety standard the importance of driver safety while transporting students. Therefore, the district will meet the federal standard on maximum driving time for drivers.
Cross Reference: 2018 Montana School Bus Standards, Page 138, Bus use for School Activity Trips
Legal Reference: § 20-10-103, MCA School bus driver qualifications
10.7.111, ARM Bus Drivers Certification Requirement for Reimbursement
10.64.201, ARM School Bus Driver Qualifications National Highway Traffic Safety Administration
CFR 49, Part 395 Transportation - Hours of Service for Drivers
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 1/11/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8124
Student Conduct on Buses
The general student code of conduct is applicable to conduct on school buses.
The Superintendent or designee may establish written rules of conduct for students riding school buses. Such rules will be reviewed annually by the Superintendent or designee and revised if necessary. If rules are substantially revised, they will be submitted to the Board for approval.
At the beginning of each school year, a copy of the rules of conduct for students riding buses will be provided to students, and the classroom teacher and bus driver will review the rules with the students. A copy of the rules will be posted in each bus and will be available upon request at the District office and in each building principal’s office.
The bus contractor and bus driver are responsible for enforcing the rules and will work closely with a parent and building principal to modify a student’s behavior. Rules shall include consistent consequences for student misbehavior. To aid in the enforcement of rules, the contractor may use video and audio surveillance equipment on the buses. If such equipment is used, the Superintendent shall establish written procedures outlining its use.
A recommendation for permanent termination of bus privileges, accompanied by a written record of the incident(s) that led to the recommendation, shall be referred to the Deputy Superintendent or designee for final determination. The student’s parent or guardian may appeal a termination to the Board.
Termination recommendations shall be accompanied by a complete written record of the incident(s) that led to the recommendation.
Cross Reference: 3310 Student Discipline
8111 Transportation of Students With Disabilities
Legal Reference: § 20-4-302, MCA Discipline and punishment of pupils – definition of corporal punishment – penalty – defense
§ 20-5-201, MCA Duties and sanctions
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 6/14/1993, 5/13/2013, 1/11/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8124P
Student Conduct on Buses
INTRODUCTION
The objective of the program is to provide the most efficient and safe transportation possible. This requires the cooperation of the School District, bus carrier, parents, students, and community.
School District Policy
Transportation by school bus is not mandatory. This service is provided for those who wish to ride under the terms and guidelines established by the school laws of Montana and School District policy.
Students who reside within the established bus boundary areas may ride the school bus on a fee basis of $90.00 per year, to and from school, ($45.00 per year, one way), provided that space is available on the bus. Bus fees must be paid in advance of service on an annual or per semester basis.
K-5 students that are force transferred to attend a school outside of their attendance area will be transported without charge. School bus passengers must ride the school bus route to which they are assigned. Passengers must board and leave the school bus only at their designated bus stops.
Temporary travel arrangement requests will not be considered unless space is available. Prior completion of a liability release form is required; A NOTE FROM THE PARENT IS NOT ADEQUATE. Only one (1) liability release per student on file at a given time with 24-hour notice will be allowed.
School bus passengers are required to follow the policies and rules and regulations established for their safety and welfare. It is the responsibility of the parents to notify the transportation services department of changes in location due to address changes.
Whenever school bus services are terminated, it is the responsibility of the parents to notify the school transportation department immediately. Refunds of less than $10.00 will not be made.
Transportation services may be provided for students attending private schools within Bozeman School District No. 7. All private school students will be charged the same fee as Bozeman Public School students living within the fee area. Students must be registered riders and all rules and policies will apply.
Bus Registration
All School Bus Passengers Must Be Registered
Parents must request transportation services and bus registration for their children. Transportation fees must be paid at least 10 days prior to each semester. Registration of riders with the bus fees paid for one semester is only valid for that semester. The registration must be renewed for subsequent semesters.
Bus registration for all riders must be completed before school opens and before beginning to ride the bus.
School Bus Routes
All school buses travel established and approved routes. Bus stops are established at designated locations. It is not possible to provide a bus stop at every street or lane. School bus route numbers are displayed beside the entrance door of the bus.
School Bus Drivers
All school bus drivers must be qualified and must perform their duties as stipulated by Montana School Laws, the Montana Office of Public Instruction, the U. S. Department of Transportation, and the Interstate Commerce Commission. All school bus drivers receive continuous in-service training in the safe methods of operating a school bus.
Inclement Weather Conditions
In the event that weather conditions create hazardous driving conditions or the temperature is -20F (without wind chill), school bus transportation may be delayed or curtailed. Bozeman radio and television stations will make announcements regarding delayed or curtailed bus services.
School And Extracurricular Bus Conduct
Parents are responsible for the conduct and welfare of their children, to and from, and while waiting at the school bus stop. By law, the District is authorized to discipline students who fail to meet the requirements of this procedure and/or other district policies.
Good conduct aboard the school bus is imperative to the safety and welfare of the riders. The bus is an extension of the school and classroom behavior is expected.
The school bus driver is in charge of the bus and has the responsibility and authority to maintain discipline on the bus.
If provided, students are required to wear seat belts at all times.
School bus drivers have the authority to assign seats whenever they feel that it is necessary to do so.
Parents are legally and financially responsible for any malicious damage or vandalism done by their child to a bus. The child will be suspended from the bus at least until reimbursement has been made to the contractor.
The riding privilege of a student may be revoked without prior warning for violation of any of the bus safety rules or for conduct which is detrimental to the safe operation of the school bus.
Parents will be notified of continued misconduct of their children.
What Can Parents Do?
The interest and assistance of each parent are valued assets to the Transportation Program. Your efforts towards making each bus trip a safe and pleasant experience are appreciated. The following suggestions are ways that you can assist in this regard:
Rules And Regulations
The following rules and regulations have been developed to insure the safest, most enjoyable, and efficient transportation for all passengers. However, any of the listed offenses, when the conduct is of an extreme nature, may result in a suspension of up to 10 days, possible revocation of bus privileges, or a recommendation for expulsion/placement in the Alternative to Expulsion program. This list is not intended to be either inclusive or conclusive. Administrators reserve the right to modify consequences at their discretion pending determination of special circumstances.
Prior To Boarding The School Bus, Each Passenger Shall:
After Leaving The School Bus, Each Passenger Shall:
To Aid In The Enforcement Of Rules, Audio And/Or Video Surveillance Equipment May Be Used On All Buses:
Consequences Resulting From Misconduct
If a student displays inappropriate behavior on the way to and from school including on the bus, the student may be referred to the School District for disciplinary action, including possible revocation of bus privileges for the year. Any offense may result in a conference with the student and his/her parents at the school.
The following is a summary of rule violations and consequences separated into classes. Consequences are modified based on age/grade of the student and all will include a Conduct Notice issued and parent contacted by the Driver or Management.
If multiple offenses occur, consequences will default to the most serious offense for determining possible length of suspension of bus privileges.
Class I Offense
1st Offense Warning
2nd Offense 1-3 day (K-5) 3-5 day suspension (6-12) from all buses.
3rd Offense 3-5 day (K-5) 5-8 day suspension (6-12) from all buses.
4th Offense Immediate suspension of all bus privileges until meeting with parent/guardian to determine
further corrective action.
Class II Offense
1st Offense Warning (K-5) 3-5 day suspension (6-12) from all buses.
2nd Offense 1-3 day (K-5) 5-15 day suspension (6-12) from all buses.
3rd Offense 5-8 day suspension (K-5). Immediate suspension of all bus privileges until meeting with
parent/guardian to determine further corrective action (6-12).
4th Offense (K-5) Immediate suspension of all bus privileges until meeting with parent/guardian to
determine further corrective action.
Class III Offense
1st Offense 20-day suspension from all buses. School Resource Officer contacted by Management.
2nd Offense Immediate suspension of all bus privileges until meeting with parent/guardian to determine
further corrective action.
Class IV Offense
This is the most severe class of violations and ZERO TOLERANCE classification. This offense is defined as being in possession of a firearm or any destructive device. A student who breaks the rules at this level may not be allowed to ride a school bus for one calendar year.
Lost And Found Items
All lost and found items will be left on the bus to be claimed the next day. Students who lose an item on the bus should check with the driver or call First Student at (406) 556-8039 Monday – Friday 8:00am to 5:00pm.
Policy History
Adopted on:
Revised on: 8/01/1994, 7/08/1996, 6/12/1998, 2/10/2006, 7/24/2006, 2/19/2010, 10/22/2014, 8/01/2018
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8125
School Bus Emergencies
In the event of an accident or other emergency, the bus driver shall follow the emergency procedures developed by the Superintendent. A copy of the emergency procedures will be located in every bus. To ensure the success of such emergency procedures, every bus driver will conduct an emergency evacuation drill as early as possible within the first two weeks of the first semester and within the first week of the second semester. Students must complete a bus safety drill regardless of whether they regularly ride the bus. The District will conduct such other drills and procedures as may be necessary.
Legal Reference: Montana School Bus Standards
Policy History:
Adopted on: 12/08/1986
Revised on: 7/15/2024
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8129
Chemical Safety
The District shall establish and maintain a Chemical Hygiene Plan in all areas that store hazardous chemicals including but not limited to science labs, industrial arts classrooms or buildings. Chemical Hygiene Plans shall include plans for appropriate selection, storage, inventory, use, and disposal of hazardous chemicals, and biological materials.
The District has designated the Director of Facilities as the Chemical Hygiene Officer in accordance with the requirements of the Occupational Safety and Health Administration. The Officer has primary responsibility for ensuring the implementation of all components of the Chemical Hygiene Plan.
Safety Data Sheets for all materials in science labs, industrial arts classrooms or buildings, and art labs, and lab storage rooms shall be stored in those rooms and be accessible at all times. The Safety Data Sheets shall also be kept in a secure, remote site outside of the science lab, industrial arts classroom or buildings, and art labs, and lab storage rooms.
All District staff shall ensure storage areas are kept clean and organized.
Unused hazardous materials shall be disposed of in a timely manner as stated by the manufacturer and approved by the Department of Environmental Quality (DEQ). Schools shall consult with the DEQ and the Department of Public Health and Human Services (DPHHS) for additional information about how they can properly discard hazardous material.
Legal Reference: 37.111.812, ARM Safety Requirements
Section 50-78-101, MCA, et seq
Montana Employee and Community Hazardous Chemical Information Act
Policy History:
Adopted on: 9/27/2021
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8130
Air Quality Restrictions on Outdoor Activities, Practice and Competition
Each school district is responsible for ensuring the safety of its students and student athletes when participating in physical education, recess, practices or athletic contests.
The School District Board of Trustees and Administration will use the Recommendations for Outdoor Activities Based on Air Quality for Schools guidelines, developed by the Montana Department of Environmental Quality (DEQ) and the DEQ’s Air Data Map, as the determining factor when making a decision to allow or not allow students to participate in outdoor activities and contests.
The School District Board of Trustees and Administration have developed the following protocol for determination of allowing students and student athletes to participate in outdoor activities when Air Quality Restrictions have reached the Unhealthy for Sensitive Groups or higher categories as indicated on the DEQ guidelines.
The superintendent or designee may take steps to limit the infiltration of outside air into each school during poor air quality conditions.
References: 10.55.701(q), ARM Board of Trustees
www. todaysair.mt.gov
http://svc.mt.gov/deq/todaysair/smokereport/mostRecentUpdate.aspx
37.111.827, ARM Outdoor Air Quality
Policy History:
Adopted on: 1/11/2021
Revised on: 9/27/2021
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8131
Indoor Air Quality
The District shall comply with all indoor air quality requirements promulgated by the State of Montana and other local authorities. The Superintendent is authorized to formulate procedures with supplemental requirements, as necessary.
Legal Reference: 37.111.826, ARM Indoor Air Quality
Policy History:
Adopted on: 9/27/2021
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8132
Activity Trips
Transportation
The Board authorizes the Superintendent or designee to utilize a passenger vehicle that is designed to transport 8 to 15 passengers and is the size and style of vehicle necessary to meet the needs of the district insured in accordance with the minimum coverage requirements to transport students to and from school sponsored events and activities. Drivers for vehicles under this section shall be licensed as required by state standards for the vehicle in use. The Superintendent or designee is authorized to complete a driving record background check for designated drivers.
The use of school buses is strictly limited to school activities. Buses may not be loaned or leased to non-school groups unless permission is specifically granted by the Board. Buses will be operated by a qualified bus driver on all activity runs, and only authorized activity participants, professional staff, and chaperones assigned by the administration may ride the bus.
A duplicate copy of the passenger list will be made for all activity trips. One (1) copy will remain with the professional staff member in charge on the bus, and one (1) copy will be given to the Secretary before the bus departs.
Staff shall not use personal vehicles to transport students for any purpose without the documented authorization of the Superintendent or designee.
Lodging
Students and staff shall be lodged at safe and suitable hotels or rental properties for all District-approved or sponsored activities, events, and trips. When utilizing a rental property, the premises shall be reviewed by the administration to confirm it is in an appropriate location and that the host/owner does not reside in the property or will otherwise have access to students. Steps shall be taken to ensure students do not engage in improper conduct including review of the floorplan to ensure separation and placement of supervisors. The rental platform should have terms of service which shall permit the district to cancel or seek redress in the event the property is unsatisfactory or unsafe. Students and staff shall not be lodged in private residences without the authorization of the administration and consent of parents. Any person present in a private residence lodging students and staff shall comply with the provisions of Policy 5430.
District Policy
All student and staff policies and procedures will be in effect during District-approved or sponsored activities, events, and trips. Each chaperone present on the activity, trip, or event shall comply with Policy 5430 and complete a volunteer agreement form at Policy 5430F. No improper conduct is permitted under any circumstances.
Cross Reference: 3210 Equal Education, Nondiscrimination and Sex Equity
5430F1 Volunteer Agreement Form
Legal Reference: Title 40, Chapter 6, Part 7 Rights of Parents
Policy History:
Adopted on:
Revised on: 6/10/2024
Bozeman Public Schools R
NONINSTRUCTIONAL OPERATIONS
Policy 8200
Food Services
The District supports the philosophy of the National School Lunch Program and will provide wholesome, appetizing, and nutritious meals for children in District schools. The Board may authorize a portion of federal funds received in lieu of taxes to be used to provide free meals for federally connected indigent students.
Because of the potential liability of the District, the food services program will not accept donations of food without approval of the Board. Should the Board approve a food donation, the Superintendent will establish inspection and handling procedures for the food and determine that provisions of all state and local laws have been met before selling the food as part of school meals.
Commodities
The District will use food commodities made available under the Federal Food Commodity Program for school meals.
Free and Reduced-Price Food Services
The District will provide free and reduced-price meals to students, according to the terms of the National School Lunch Program and the laws, rules, and regulations of the state. The District will inform parents of the eligibility standards for free or reduced-price meals. Identity of students receiving free or reduced-price meals will be confidential, in accordance with National School Lunch Program guidelines. A parent has the right to appeal to a designated hearing official any decision with respect to his or her application for free or reduced-price food services.
The Board may establish programs whereby meals may be provided in the District in accordance with National School Lunch Program guidelines.
The amount charged for such meals shall be sufficient to cover all costs of the meals, including preparation labor and food, handling, utility, and equipment depreciation costs.
Legal Reference: § 20-10-204, MCA Duties of trustees
§ 20-10-205, MCA Allocation of federal funds to school food services fund for federally connected, indigent pupils
§ 20-10-207, MCA School food services fund
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 5/08/2017
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8205
Meal Accounts and Food Service Meal Charge Policy
Note: For the purpose of this policy, the term “parent” includes guardian, caretaker relative, and any adult responsible for the care of the child.
Meal Accounts
Meal account monitoring is the responsibility of the parent and the child. The cashier is there for help. Children may ask for a balance at any time.
Meals may be prepaid by delivering cash or check to the student’s school or through the District’s online payment platform. Students are responsible for their own cash lunch money – the District will not replace stolen or lost cash. If a parent sends a check for a student meal account and the deposit does not appear on the student’s account, the parent may bring a photocopy of the redeemed check from the bank to the office and the account correction will be made promptly. If a copy of the redeemed check is not available, the deposit will not be replaced. The District recommends sending meal account deposits in a sealed envelope with the child’s full name, teacher’s name, and their ID# on the outside of the envelope.
Meal Charge Policy: Students
When a student has a negative balance in their account, the student will be provided with the qualified reimbursable meal being served at the building that day. The student’s account will be charged for this meal but in no case will the student be refused a reimbursable meal because of an overdraft status. Students whose account is in an overdraft status may pay cash for non-reimbursable food items (such as a la carte and seconds) but may not charge those items until the overdraft has been cured. The District may attempt to collect on overdrawn accounts.
Meal Charge Policy: Adults
Adults are not allowed to charge meals or a la carte purchases, as per USDA policy regarding school food service use of Federal NSLP funds.
Policy History:
Adopted on: 5/08/2017
Revised on: 12/09/2024
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8205P
Food Service Donation Accounts
Donation accounts may be established through the Food Service Department to cover negative student account balances. Any money in a School Food Service donation account will be used at the discretion of the Support Services Supervisor or designee for the building it was received. At the building principal’s discretion, students with account overdrafts exceeding $5.00 can continue to receive a regular meal so long as the total of the negative student account balances does not exceed the balance in the building’s School Food Service donation account. The Food Service Department will close out all student account overdrafts at the end of each school year using proceeds from the Building’s donation account, if available.
Building General Fund budgets may not be used to subsidize student balances or the District food service program in any way without prior authorization from the Superintendent.
Policy History:
Adopted on: 9/19/2018
Revised on:
Bozeman Public Schools R
NONINSTRUCTIONAL OPERATIONS
Policy 8210
Food Service Procurement Policy
The Bozeman School District will adhere to the following requirements for any procurement related to food service:
Purchases
The District will follow Policy #7320 and Procedure #7320P, Purchasing: Authorization, Control, and Procurement and all other applicable Policies when purchasing products for the food service program.
Geographic Preference
No Geographic Preference (advantage based on location) is allowed with federal funds except for documented Farm to School (Farm to Plate) efforts. Therefore, as part of Farm to School Bozeman School District may choose to apply a geographic preference when procuring unprocessed locally grown or locally raised agricultural products only.
Buy American:
The District will adhere to “Buy American” for the food service program 7 CFR 210.21(d). Therefore, Food Service is required to purchase, to the maximum extent possible, domestic products for use in meals served in our Child Nutrition Program. There are two limited exceptions when non-domestic foods may be purchased. These exceptions are determined by the SFA:
The Food Service department must document exceptions and keep records.
Additional Requirements
When the District participates in the National School Lunch Program and/or School Breakfast Program, it will use the nonprofit food service funds, to the maximum extent practicable, to buy domestic commodities or products for Program meals as required by federal law. A ‘domestic commodity or product’ is defined as one that is either produced in the U.S. or is processed in the U.S. substantially using agricultural commodities that are produced in the U.S.
Legal Reference: 7 CFR Part 210.21
2 CFR 200.321(a)
Policy History:
Adopted on: 5/08/2017
Revised on: 7/11/2022, 7/15/2024
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8225
Tobacco Free Policy
The District maintains tobacco-free buildings and grounds. Tobacco includes but is not limited to cigarettes, cigars, snuff, pipe smoking tobacco, smokeless tobacco, vapor product, alternative nicotine product or any other tobacco or nicotine delivery innovation.
Use of tobacco or nicotine products in a public school building or on public school property is prohibited, unless used in a classroom or on other school property as part of a lecture, demonstration, or educational forum sanctioned by a school administrator or faculty member, concerning the risks associated with using tobacco products or in connection with Native American cultural activities.
For the purpose of this policy, “public school building or public school property” means:
Violation of the policy by students and staff will be subject to actions outlined in District discipline policies.
Use of FDA-approved cessation devices may be permitted at school buildings and on school grounds with the approval of the building administrator.
Legal Reference: § 20-1-220, MCA Use of tobacco product in public school building or on public school property prohibited
§ 50-40-104(4)(e), MCA Smoking in enclosed public places prohibited – notice to public - place where prohibition inapplicable
ARM 37.111.825(5) Health Supervision and Maintenance 42 U.S.C. 1996, 1996a American Indian Religious Freedom Act
Policy History:
Adopted on: 3/22/2010
Revised on: 4/08/2019, 1/11/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8300
Risk Management
The Board believes that the District must identify and measure risks of loss which may result from damage to or destruction of District property or claims against the District by persons claiming to have been harmed by action or inaction of the District, its officers or staff. The District will implement a risk management program to reduce or eliminate risks where possible and to determine which risks the District can afford to assume. Such a program will consider the benefits, if any, of joining with other units of local government for joint purchasing of insurance, joint self-insuring, or joint employment of a risk manager. The Board will assign primary responsibility for administration and supervision of the risk management program to a single person and will review the status of the risk management program each year.
The District will purchase surety bonds for the Superintendent, Clerk, and such other staff and in such amounts as the Board shall from time to time determine to be necessary for honest performance of the staff in the conduct of the District’s financial operations.
Security
Security means not only maintenance of buildings, but also protection from fire hazards, intruders, damage, vandalism, and faulty equipment. The District shall implement safe practices in the use of electrical, plumbing, and heating equipment. The Board requires close cooperation with local police, fire, and sheriff departments and with insurance company inspectors.
An adequate key control system shall be established which shall limit access to buildings to authorized staff and individuals shall safeguard against the potential entry of unauthorized persons.
Records and funds shall be kept in a safe place and under lock and key when required.
Locks and other protective devices designed to be used as safeguards against illegal entry and vandalism shall be installed when appropriate to the individual situation. Employment of security officers may be approved in situations where special risks are involved. All incidents of vandalism, unauthorized access and burglary shall be immediately reported to the Superintendent or designee and to law enforcement agencies as appropriate.
Legal Reference: § 20-6-608, MCA Authority and duty of trustees to insure district property
§ 20-3-331, MCA Purchase of insurance – self-insurance plan
§§ 2-9-101, et seq., MCA Liability Exposure
§ 2-9-211, MCA Political subdivision insurance
§ 2-9-501, MCA Application – bonds excepted
Policy History:
Adopted on: 12/08/1986
Revised on: 4/25/2022
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8300P
Risk Management
The Superintendent or risk management designee shall:
Policy History:
Adopted on:
Revised on: 3/21/2006
Bozeman Public Schools R
NONINSTRUCTIONAL OPERATIONS
Policy 8301
District Safety
The Board recognizes that safety and health standards should be incorporated into all aspects of the operation of the District. Rules for safety and prevention of accidents shall be posted in compliance with the Montana Safety Culture Act and the Montana Safety Act. Injuries and accidents shall be reported to the District office.
The Board has identified local hazards which may exist within the boundaries of the District include but are not limited to fire, natural disasters, intruders, weapons, and man-made disasters. The Board shall adopt a school safety plan or emergency operations plan for such hazards relating to school buildings and facilities, communications systems, and school grounds with the input from the local community and that addresses coordination with the county or regional interdisciplinary child information and school safety team provided for in Policy 4410. The plan shall be reviewed annually.
The plan must include the following threat assessment practices:
The Superintendent or designee shall design and incorporate drills in its school safety or emergency operations plan to address the above stated hazards. This plan and procedures shall be discussed and distributed to each teacher at the beginning of each school year. There shall be at least eight (8) disaster drills a year in a school. All teachers shall discuss safety drill procedures with their class at the beginning of each year and shall have them posted in a conspicuous place next to the exit door. Drills must be held at different hours of the day or evening to avoid distinction between drills and actual disasters. A record shall be kept of all fire drills.
The trustees shall review the school safety or emergency operations plan periodically and update the plan as determined necessary by the trustees based on changing circumstances pertaining to school safety. Once the trustees have made the certification to the office of public instruction, the trustees may transfer funds pursuant to Section 2, 20-1-401, MCA to make improvements to school safety and security.
The Superintendent shall develop safety and health standards which comply with the Montana Safety Culture Act.
To ensure a safe school setting and to comply with regulations governing schools in Montana, the following safety measures shall be implemented in the District:
Legal Reference: § 20-1-401, MCA Disaster drills to be conducted regularly – districts to
identify disaster risks and adopt school safety plan
§ 20-1-402, MCA Number of disaster drills required – time of drills to
vary
§§ 39-71-1501, et seq., MCA Montana Safety Culture Act
37.111.812, ARM Safety Requirements
Chapter 348 (2023) School Safety Teams
Policy History:
Adopted on: 9/10/2007
Revised on: 9/09/2013, 8/10/2015, 1/11/2021, 9/27/2021, 7/24/2023
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8301P
District Safety
The safety of the students is of paramount importance. All actions taken shall bear in mind the safety and well-being of both students and District employees.
In the event of a major disaster during school hours, school will not be dismissed without the express approval of the Superintendent or designee. Until released to parents or their pre-authorized representative, students will remain under the supervision of school authorities. If parents or guardians come to the school and properly identify themselves, their students will be released.
Each school principal or designee (site coordinator) shall supervise the planning and implementation of an Incident Command System and Emergency Operations Plan (EOP). The site coordinator shall prepare a list of staff to be assigned specific emergency response roles as outlined in the EOP.
Each principal shall conduct a survey of certificated and classified personnel to determine each employee's status in terms of first aid training, disaster preparedness training, and medical and emergency experience or training. Records of such status will be kept current as changes of personnel occur. Copies of records will be kept on file in the principal's office, and a copy will be forwarded to the Superintendent or designee.
When appropriate, students may be included in the planning and implementation of the Site Emergency Operations Plan. Sports teams, clubs, and other student organizations should be encouraged to become a source of leadership among students in first aid and disaster preparedness and response training.
The cooperation of Parent Advisory Councils should be sought in organizing disaster response activities and assignments.
Each principal shall prepare a list of students and staff who have special conditions requiring medications or special attention, and forward a copy to the District Nurse and Director of Special Services.
It is the responsibility of principals to maintain their school’s evacuation site with current copies of student contact information, emergency release forms, and other pertinent supplies.
In the event of an evacuation, teachers must bring their gradebooks/student attendance with them.
Drill Schedule
Each District facility serving students will adhere to the following annual drill schedule. Copies of the drill record will be kept on file in the principal’s office and forwarded to the Superintendent or designee following the last drill.
Schedule
September October November December
Fire Drill Earthquake Fire Drill (during lunch) Lockdown
Evacuation Drill Clear the Room Directed Response
Lockdown
January February March April
Fire Drill Earthquake Fire Drill Lockdown
Directed Response Directed Response Directed Evacuation
May
Fire Drill
Additional Drills
Fire drills conducted during recess
Lockdown drill conducted during recess
Lockdown drill conducted during lunch
Earthquake drill conducted during lunch
Clear the room
Directed response
Tabletop Exercises (to be discussed at staff meetings)
Dangerous person on campus
Kidnapping
On campus serious injury or medical condition
Severe weather condition
Inclement Weather
Generally students will go outside for recess unless the temperature falls below 0 degrees Fahrenheit, or if the combination of wind chill and temperature necessitate limited outdoor exposure.
As the temperature and conditions may vary between schools and time of day, the principal or designee will make the final decision regarding outdoor recess.
Parents are encouraged to remind students to dress appropriately for all weather conditions. Students should assume that they will be outside for recess every day and should dress for the weather. Questions regarding school recess procedures should be directed to the school principal.
Policy History:
Adopted on: 9/10/2007
Revised on: 11/9/2022
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8302
Noxious Plant and Animal Control
The District shall comply with all noxious plant and animal and pest/pesticide requirements promulgated by the State of Montana and other local authorities. The Superintendent is authorized to formulate procedures with supplemental requirements, as necessary.
Legal Reference: 37.111.846, ARM Noxious Plant and Animal Control
10.55.701(s), ARM Board of Trustees
Policy History:
Adopted on: 9/27/2021
Revised on:
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8303
Facility Cleaning and Maintenance
The District shall comply with all facility cleaning, disinfecting, and maintenance requirements promulgated by the State of Montana and other local authorities. The Superintendent is authorized to formulate procedures with supplemental requirements, as necessary.
Legal References: 37.111.841, ARM Cleaning and Maintenance
10.55.701(s), ARM Board of Trustees
Policy History:
Adopted on: 9/27/2021
Revised on:
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8305
Liability Insurance
The Board of Trustees and its agents are immune from suit for damages arising from the lawful discharge or omission of an official duty, or in good faith take action without proper legal authority. The Board shall maintain sufficient liability insurance to protect itself against claims for the negligent or wrongful acts of its staff or agents. The amount and terms of such insurance protection shall be regularly reviewed as part of the district's risk management program.
The Board shall hold individual Board members, administrators, staff or agents of the district harmless and defend them from any financial loss, including reasonable attorneys' fees, arising out of any act or failure to act, provided that at the time the individual was acting within the scope of his/her responsibilities and in compliance with the policies and procedures of the district.
Legal Reference: 20-3-331 M.C.A. Purchase of Liability Insurance
2-9-100 M.C.A. Liability Exposure
Policy History
Adopted on: 12/08/1986
Revised on: 1/11/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8310
Memorials
The School Board recognizes that the death of a student, member of the staff, or community members is deeply felt by the school community. As places designed primarily to support learning, school sites should not serve as the main venue for permanent memorials for students, staff, or community members.
Permanent memorials for deceased students, staff, or community members shall be limited in form to perpetual awards or scholarships. (Contributions may be made to a general scholarship fund established by the district memorializing a student, staff member, or member of the school community.) [Memorial scholarships may be accepted and awarded under criteria approved by the administration in honor of persons who have special significance to the students, district and community. All such offers will be submitted to the Superintendent with pertinent information concerning the purpose of the memorial scholarship. Funds will be administered by the District.] Items may be accepted by the district in memory of an individual or event with Superintendent approval. The Superintendent will consider any maintenance costs to the district of such gifts. Items received become the property of the district and will be used for the purpose for which they were donated.
Any permanent memorials in existence before this policy was adopted can only be removed by a vote of the Board of Trustees.
The Board recognizes the use of district property for memorial services is generally inappropriate. Any such request will be considered in accordance with Board Policy 4330 and 4330P.
Cross Reference: 4330 Community Use of School Facilities
4330P Rules and Regulations for Building Use
Policy History:
Adopted on:
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
8310P
Grief and Bereavement Activities in Schools
In the aftermath of a death in the school community, those who are grieving often look for opportunities to pay tribute to the deceased, to promote shared moments to mourn, and to support one another. These opportunities can be profoundly healing for many who had a relationship with the deceased and for those who are otherwise impacted by the death. Bozeman Public Schools recognizes the importance of these opportunities in honoring people’s grief and in the healing process. Bozeman Public Schools also recognizes that, given public education’s specific mission and role within the community, schools are not the appropriate institution to initiate, organize, or sponsor these memorializing events.
General Principles of BSD7’s Procedures:
In recognition that schools are designed primarily to support learning, school sites should not serve as the main venue for the memorializing of students or staff. Memorial activities expressed at school need to be coordinated and approved through the district’s Crisis Response Team (CRT) , in consultation with building administration. It is further recognized that building administration should have a certain amount of discretion in these situations to make professional judgments--in consultation with the Superintendent and CRT -- to best meet the overall needs of students, staff, parents and community as a whole.
School Events and Activities
Best practices in school-based crisis response advise against memorialization during school-sponsored events due to the potential for re-traumatization, potential inequitable treatment, and– in the case of a suicide death– potential contagion or the glorification of suicide. This guidance acknowledges that while the observance of a death can be a healing experience for some participants or attendees of an event, it can be a traumatic reminder for others. While we want to take all possible measures to avoid causing harm, BSD7 acknowledges that schools and school events are often seen as a natural place for people to come together to honor the life of an individual or individual(s) who were part of that school community. To balance these competing motivations, BSD7 schools should avoid formal commemorative or memorialization activities or acts (e.g. hosting a service, coordinating a moment of silence, hosting an assembly, etc.) to mark the death of a student or staff member during instructional hours. Schools should also refrain from engaging in bereavement activities that are enforced, mandated, or made unavoidable (or reasonably perceived to be enforced/mandated/unavoidable) by those not wishing to participate. In lieu of these activities, the crisis response research encourages less formal but thoughtful commemorative activities that are both natural and unique to specific individuals’ relationships with the deceased. Generally these types of activities are developed over time and are sponsored by the appropriate/natural community entities (e.g. places of worship; sports teams/clubs/activities that the individual was involved in).
Memorials
When done appropriately, memorial activities following a crisis event serve an important function in the healing process for both students and staff. Creating memorials can help bring closure to a period of grieving and serves as a point from which to move on with regular school activities. Memorial activities can take many forms, from writing letters and cards, to advocacy for a specific cause or donations to a charitable organization. Not all memorial activities will have the same focus, scope, or role in the healing process. For example, memorial activities following a large-scale, mass-casualty event may be much different than activities conducted following the accidental death of a student.
When planning formal memorial activities, it is important not to move too quickly following the crisis event. Planning for a memorial can be therapeutic and loving; however, it is important to recognize that one size does not fit all in regard to memorials following crisis events. While some individuals may see a memorializing event as healing, others may interpret it as a socially imposed/enforced closure on their grief. All requests for memorializing activities or monuments will be considered carefully by the Memorial Committee to ensure that there is no potential for harm.
Suicide Deaths
Due to the potential that remembrances following a suicide death may inadvertently glorify, highlight, or accentuate the manner of death or legitimize suicide as a solution to problems, the district will exercise additional caution in the approval of memorials or memorializing activities. Memorials in the aftermath of a suicide should be temporary, nonrenewable, and focused on the life of the student (e.g. donations to a program or cause that was important to them) or a prevention program (e.g., monetary donation to charity or research, purchase of a suicide prevention or bullying prevention program for students). These memorials will positively affect surviving students as opposed to glorifying the students that died by suicide, which increases the risk that others will copy the act.
In the event of a suicide death, school staff should carefully consider remembrances at school events (even during non-instructional hours), moments of silence, recurring memorials (e.g. scholarships), or physical monuments. Spontaneous memorials (balloons, flowers, pictures, and letters) may be removed on a shorter timeline than in the case of a non-suicide death. Depending on the nature of the death and the impact on students, spontaneous memorials may be discouraged altogether and/or removed immediately.
Use of School Buildings Outside of School Hours
The use of Bozeman School District facilities for memorial services or celebrations of life may be considered if scheduled outside of school hours and with the acknowledgement that the school district will not be involved in the funding, planning, staffing, or coordination of the event. Requests to use district facilities should be made to the superintendent and will be decided by district leadership, school principals, and the crisis response team. Decisions about the use of school facilities will be made on an individual basis and will depend on the nature and impact of the death as well as other factors.
Yearbooks and Student Publications
If the school produces a yearbook, the yearbook photo of the deceased for the current year may be included if it has already been taken. Additional photographs of the deceased students or staff members can be included in the school yearbook if the pictures record events that the members of the class experienced during the current school year. The yearbook may contain an “In Memorium” list of students and staff who died during the current school year or the during the preceding summer. “In Memorium” Memorial pages or special tribute sections will not be included in yearbooks, student newspapers, activity or event programs, or other publications. Any deaths that occur after a yearbook is submitted for publication will be recognized “In Memorium” in the yearbook for the following school year.
Graduation/Promotion Ceremonies
Reading the names of students in the graduating class and other members of the school community who died during the period of time the student cohort was in the school may help many of those participating in the graduation ceremony honor the memory of those with whom they formed close attachments. An inclusive list of those who died who will be acknowledged at the graduation ceremony can be generated as a collaboration between school staff and the student class. The list should include students and school staff who died during the time the cohort attended the school regardless of the reason for the death (e.g., accident, suicide, medical illness). While the graduation ceremony is not a time to provide a tribute to those who died, it can be a time to briefly acknowledge those members of the school community who are unable to be present due to death. Their names can be read before or after the graduates are presented with their diplomas. Families of those that died, should be contacted beforehand for their consent to have the students’ names included. If family members of a student who died wish to attend the graduation ceremony, they should be welcomed personally by a representative of the school leadership to participate as an observer rather than as part of the graduation ceremony.
Upon request by a deceased student’s parent/guardian, the graduation ceremony may award a posthumous, honorary diploma or promotion certificate to the family or designee (e.g. family member or other school representative such as a coach or teacher) at the ceremony. Students who have died in elementary or middle school will receive recognition at the promotion ceremonies at the schools they attended but will not receive additional recognition at subsequent events. For example, families of a student who dies in the 7th grade will be offered the opportunity to receive recognition at their 8th grade promotion ceremony, but not at the high school graduation. If a student dies during the summer, they may receive recognition at the next promotion/graduation ceremony that their cohort participates in (e.g. an incoming 9th grader who died during the summer may be recognized with their graduating class). Decisions regarding participation in the graduation ceremony is at the discretion of the students’ parent/guardian. Any individual requests and/or student initiated activities planned for the public ceremony. must be reviewed by school administration and the Memorial Committee.
Policy History:
Adopted on: 11/29/2021
Reviewed on:
Revised on: 10/04/2023
Form 8310F
Memorial Committee - Family Support Planning Meeting | |
Temporary Memorials A time-limited or one-time remembrances or activities that happen in honor of the deceased individual | Options…
|
Semi-Permanent A renewable memorial requiring maintenance over time | Options…
|
Permanent Memorials Intended to last many years | Options…
|
Yearbook* * There are timelines associated with printing yearbooks and planning/holding graduation ceremonies that may interfere with the options below. * These are grade-band specific options and would not carry over into the next grade band. Example - a student who dies during their 8th grade school year would be memorialized in their middle school yearbook but not in the next year’s high school yearbook since they never attended that school. | Options…
|
* Graduation/Promotion Ceremonies * There are timelines associated with planning/holding graduation ceremonies that may interfere with the options above. * These are grade-band specific options and would not carry over into the next grade band. Example- a student who dies during their 8th grade school year may be acknowledged at the middle school continuation ceremony but would not receive an additional recognition during high school commencement. |
or
or
or
|
Memorial Funds via Bozeman Schools Foundation | Bozeman Schools Foundation (BSF) is the district partner that manages memorial funds and named scholarships. |
Other | Others agreed upon by family and memorial committee |
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8320
Property Damage
The District will maintain a comprehensive insurance program which will provide adequate coverage, as determined by the Board, in the event of loss or damage to school buildings and/or equipment, including motor vehicles. The comprehensive insurance program will maximize the District’s protection and coverage while minimizing costs for insurance. This program may include alternatives for sharing the risk between the District and an insurance carrier and through self-insurance plans.
Privately Owned Property
The District will not assume responsibility for maintenance, repair, or replacement of any privately owned property brought to a school or to a District function, unless the use or presence of such property has been specifically requested in writing by the administration.
Legal Reference: § 20-6-608, MCA Authority and duty of trustees to insure district property
Policy History:
Adopted on: 12/08/1986
Revised on: 11/11/1991, 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Procedure 8320P
Privately-Owned Property
The district shall not make reimbursement for loss or damage to personal equipment or material brought to the school, unless evidence can be shown that it was necessary or highly desirable for use in the school program. Evidence of loss or damage must show that the loss was not due to any negligence or fault of the owner. The following guidelines shall apply:
Policy History
Adopted on:
Revised on: 11/11/1991, 8/12/1999
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8351
Use of School Property
School-owned equipment shall not be loaned for non-school use off school property, with the following exceptions:
Policy History
Adopted on: 12/08/1986
Revised on: 9/08/1997, 1/11/2021
Bozeman School District R
NONINSTRUCTIONAL OPERATIONS
Policy 8411
Water Supply Systems and Wastewater
The District shall comply with all water supply and wastewater system requirements promulgated by the State of Montana and other local authorities. The Superintendent is authorized to formulate procedures with supplemental requirements, as necessary.
Legal References: 37.111.832, ARM Water Supply System
ARM Title 17, chapter 38, subchapter 1
17.38.207, ARM Maximum Microbiological Containment Levels
DEQ Circular FCS 1-2016.
DEQ Circular 4
10.55.701(s), ARM Board of Trustees
10.55.701(l), ARM Board of Trustees
10.55.701(q), ARM Board of Trustees
Policy History:
Adopted on: 9/27/2021
Revised on:
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8420
Data Management - Computer System
The school district maintains multiple computer systems and management of those computer systems shall be managed as follows:
Policy History
Adopted on: 12/08/1986
Revised on: 11/11/1991, 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8421
Computer Software
The unauthorized copying of any computer software which is licensed or protected by copyright is theft, and thus unethical.
Failure to observe software copyrights and/or license agreements may result in disciplinary action by the district and/or legal action by the copyright owner.
No district-owned computing resources should be used for unauthorized commercial purposes.
Respect for the intellectual work and property of others has traditionally been essential to the mission of education institutions. The district does not tolerate plagiarism, and does not condone the unauthorized copying of software, including programs, applications, databases and code.
Policy History
Adopted on: 11/11/1991
Revised on: 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8423
District Internet Webpage Guidelines
The Bozeman School District shall maintain a webpage as a resource to the community, students and staff. The Superintendent shall develop procedures for the content, maintenance and general guidelines for district web pages.
Policy History
Adopted on: 4/14/2003
Revised on:
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Policy 8423P
Website Development and Implementation
The purpose of this instruction is to establish standards and guidelines for the implementation, maintenance, and development of the Bozeman Public Schools Website. This service allows communication to the community and staff about school-authorized activities, provides information relating to our schools, our mission, our curriculum and instruction, and provides instructional resources for staff and students. These regulations will administer our district web content while implementing a standard identity throughout the Bozeman Public Schools district Website.
Policy History
Adopted on:
Revised on: 8/20/2008
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8424
Lead Renovation
In accordance with the requirements of the Environmental Protection Agency (EPA), the Bozeman School District has this Lead Renovation Policy that is designed to recognize, control and mitigate lead hazards at all District owned facilities and grounds.
The Lead-based paint renovation, repair and painting program (RRP) is a federal regulatory program affecting contractors, property managers, and others who disturb painted surfaces. It applies to child-occupied facilities such as schools and day-care centers built prior to 1978.
“Renovation” is broadly defined as any activity that disturbs painted surfaces and includes most repair, remodeling, and maintenance activities, including window replacement.
The District has implemented this policy to identify, inspect, control, maintain and improve the handling of lead related issues across the district facilities and grounds. In an effort to reduce potential hazards, the District through training has put together maintenance programs that will not only better protect the environment, but the students and employees of the District as well.
The District’s Lead Renovation Policy shall apply to not only employees of the maintenance department but to outside contractors as well. No outside painting contractor will be permitted to work for the District after April 22, 2010 unless they can show proof of training relative to lead renovation or maintenance from an accredited training institution.
Information Distribution Requirements
No more than 60 days before beginning renovation activities in any school facility of the District,
the company performing the renovation must:
Recordkeeping Requirements
All documents must be retained for three (3) years following the completion of a renovation.
Legal Reference: 40 CFR Part 745, Subpart E Lead-based paint poisoning in certain residential structures
15 U.S.C. 2682 and 2886 Toxic Substances Control Act, Sections 402 and 406
Policy History:
Adopted on: 10/25/2010
Revised on: 1/11/2021
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8426
The District supports the use of therapy dogs and other therapy animals by teachers or other qualified school personnel (“Owner”) for the benefit of its students, subject to the conditions of this policy.
Therapy Animals
Therapy dogs and other therapy animals are family pets that are trained and registered or certified through therapy organizations. They are only half of the therapy team. The handler is the other half. Therapy teams enter the school by invitation or prior approval.
A therapy animal is not a service animal, and unlike a service animal, a therapy animal does not assist a person with a disability with activities of daily living, nor does it accompany a person with a disability at all times. Therapy animals do not have legal rights.
Requirements of Therapy Animals and User/Owners
Individuals with disabilities using therapy or companion animals are responsible for their animals at all times and must comply with the following requirements:
Request:
An Owner must submit a written request to the Superintendent or Designee. The request must be renewed whenever a different therapy animal will be used.
Registration, Training and Certification:
The Owner must register the therapy animal and provide documentation of the registration, certification, and training to the Superintendent or designee. The registration and certification must remain current at all times.
Health and Vaccination:
The therapy animal must be clean, well groomed, in good health, house broken, and immunized against diseases common to dogs. The Owner must submit proof of current licensure from the local licensing authority and proof of the therapy animal’s current vaccinations and immunizations from a licensed veterinarian.
Control:
A therapy animal must be under the control of the “Owner”, at all times, through the use of a leash or other tether unless the use of a leash or other tether would interfere with the therapy animals’ safe, effective performance of its work or tasks.
Identification:
The therapy animals must wear appropriate visible identification that identifies in writing that the animal is a therapy animal.
Behavior:
The Owner must take responsibility for the behavior of the animal in private and public places, and for due care and diligence in the use of the animal on school district property.
Health and Safety:
The therapy animal must not pose a health and safety risk to any student, employee, or other person at the school.
Supervision and Care of Therapy Animals:
The Owner is solely responsible for the supervision and care of the therapy dog, including any feeding, exercising, and clean-up while the animal is in the school building or on school property. The school district is not responsible for providing any care, supervision, or assistance for a therapy animal.
Authorized Areas:
The Owner shall only allow the therapy animal to be in areas in school buildings or on school property that are authorized by the school administrators.
Insurance:
The Owner must submit a copy of an insurance policy that provides liability coverage for the therapy animal while on school property.
Exclusion or Removal from School:
A therapy animal may be excluded from school property and buildings if a school administrator determines that:
The Owner shall be required to remove the therapy animal from school premises immediately upon such a determination.
Allergic Reactions:
If any student or school employee assigned to a classroom in which a therapy animal is permitted, and suffers an allergic reaction to the therapy animal, the Owner of the animal will be required to remove the animal to a different location designated by an administrator.
Damages to School Property and Injuries:
The Owner of a therapy animal is solely responsible and liable for any damage to school property or injury to personnel, students, or others caused by the therapy animal.
Therapy Animals in Training:
This policy shall also be applicable to therapy animals in training that are accompanied by a bona fide trainer.
Policy History:
Adopted on: 11/14/2011
Revised on: 11/12/2012, 8/26/2019, 1/11/2021
Bozeman Public Schools
NON-INSTRUCTIONAL OPERATIONS
Procedure 8426P
Service Animal Allowance Procedure
The School District will honor requests for service animals by students or staff in accordance with Title II of the Americans with Disabilities Act, and subsequent review under applicable Section 504 or Special Education policy adopted by the Board of Trustees. The following procedures have been developed which will help guide the administration when a request for the use of a service animal has been presented by an individual with a disability.
Inquiries:
The administration shall not ask about the nature or extent of a person's disability, but may make two inquiries to determine whether an animal qualifies as a service animal. The administration may ask if the animal is required because of a disability and what work or task the animal has been trained to perform. The administration shall not require documentation, such as proof that the animal has been certified, trained, or licensed as a service animal. Generally, the administration may not make these inquiries about a service animal when it is readily apparent that an animal is trained to do work or perform tasks for an individual with a disability ( e.g., the dog is observed guiding an individual who is blind or has low vision, pulling a person's wheelchair, or providing assistance with stability or balance to an individual with an observable mobility disability).
Exclusions:
The administration may ask the individual to remove the service animal from the premises if the animal is out of control and the handler does not take effective action to control it, or if the animal is not housebroken. If the administration properly excludes the service animal, it shall give the individual the opportunity to participate in the service, program, or activity without having the service animal on the premises.
Surcharges:
The administration shall not ask or require the individual to pay a surcharge, even if people who are accompanied by pets are required to pay fees, or to comply with other requirements generally not applicable to people without pets. If the District normally charges individuals for the damage they cause, the individual may be charged for damage caused by his or her service animal.
Miniature horses assessment factors:
In determining whether reasonable modifications can be made to allow a miniature horse into a specific facility, the District shall consider:
Policy History:
Adopted on: 11/14/2011
Revised on: 8/12/2019
Form 8426F
Bozeman Public Schools
Request to use Therapy Animal in School
Board Policy 8426 governs the use of therapy animals in school. The request shall be submitted to the Superintendent or Designee for initial approval and/or whenever the Owner wishes to use a different therapy animal.
Name of Owner: ______________________________________________________________________________
Name of Handler (if different from Owner): __________________________________________________________
Owner address: ______________________________________________________________________________
Handler address (if different from Owner): __________________________________________________________
Owner email: ________________________________________________________________
Handler email (if different from Owner): ____________________________________________
Building(s) where animal will be used: ______________________________________________
Please describe, in detail, what the animal will do at the school. _________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Date: ____________________________ Owner Phone Number: ______________________
Handler Phone Number: _____________________
Name of Therapy Animal: ___________________________________
Please attach the following to this form:
Proof of registration as a therapy animal handler with the individual animal to be used (Note: Such registration shall be from an organization that requires an evaluation of the therapy animal and handler prior to registration and at least every two years)
Proof from a licensed veterinarian that the therapy animal is in good health and has been immunized against diseases common to the particular animal. Such vaccinations shall be kept current and up to date at all times.
Proof of licensure from the local licensing authority.
Copy of an insurance policy that provides liability coverage for the work of the handler and therapy animal while the two are on school district property.
Owner’s Signature: ___________________________________________ Date: ___________
Handler’s Signature (if different from Owner): ______________________ Date: ___________
Superintendent or designee’s Signature: ___________________________ Date: ___________
Bozeman School District R
NONINSTRUCTIONAL OPERATIONS
Policy 8430
Records Management
The District recognizes the importance of public records as the record of the acts of the District and the repository of such information. The public has the right under law to inspect and procure copies of such records with certain exceptions. See: Policy 4340, Public Access to School District Records.
The District will retain, in a manner consistent with applicable law and the state’s Rules for Disposition of Local Government Records, such records as are required by law or regulations to be created and/or maintained, and such other records as are related to students, school personnel, and the operations of the schools.
For the purpose of this policy, “records” are all documentary materials, regardless of media or characteristics, made or received and maintained by the school unit in transaction of its business. Records include email and other digital communications sent and received.
Records may be created, received, and stored in multiple formats, including but not limited to print, microfiche, audio and videotapes, and various digital forms (on hard drives, computer disks and CDs, servers, flash drives, etc.).
The Superintendent will be responsible for developing and implementing a records management program for the cataloging, maintenance, storage, retrieval, and disposition of school records. The Superintendent will also be responsible for developing guidelines to assist school employees in understanding the kinds of information that must be saved and those which can be disposed of or deleted. The Superintendent may delegate records-management responsibilities to other school personnel at his/her discretion to facilitate implementation of this policy.
All personnel records made or kept by an employer, including, but not necessarily limited to, application forms and other records related to hiring, promotion, demotion, transfer, layoff or termination, rates of pay or other terms of compensation and selection for training or apprenticeship, shall be preserved for 2 years from the date the record is made or from the date of the personnel action involved, whichever occurs later.
Student records must be permanently kept, and employment records must be kept for 10 years after termination.
Litigation Holds for Electronic Stored Information (ESI)
The School District will have an ESI Team. The ESI Team is a designated group of individuals who implement and monitor litigation holds, a directive not to destroy ESI that might be relevant to a pending or imminent legal proceeding. The ESI Team will include a designated school administrator, an attorney, and a member from the Technology Department. In the case of a litigation hold, the ESI Team shall direct employees and the Technology Department, as necessary, to suspend the normal retention procedure for all related records.
Inspections of ESI
Any requests for ESI records should be made in writing and will be reviewed by the Superintendent or designee, in consultation with an attorney if needed, and released in accordance with Montana public records law.
Delegated Authority
The Board delegates to the Superintendent or designees the right to implement and enforce additional procedures or directives relating to ESI retention consistent with this policy, as needed.
Information Security Breach
Information security breaches shall be handled in accordance with 30-14-1704, MCA, Computer Security Breach, including, but not limited to, investigations and notifications.
Cross Reference: 1402 School Board Use of Electronic Mail
4340 Public Access to District Records
5450 Employee Use of Electronic Mail, Internet, Networks, and District
Legal Reference: Montana Secretary of State (Rules for Disposition of Local Government Records)
Federal Rules of Civil Procedure (FRCP)
§ 20-1-212, MCA Destruction of records by school officer
§ 20-9-215, MCA Destruction of certain financial records
24.9.805 (4), ARM Employment Records
§ 30-14-1704, MCA Computer Breach Security
Policy History:
Adopted on: 6/11/2018
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8430P
Guide for Medical Records for Nurses in the Bozeman School District
Immunization Records are permanent records and can be accessed only by the parents or eligible students designated under Access Rights. (20-1-21- MCA and OPI’s MT School Accreditation Standards and Procedures Manual)
BSD7 immunization records are part of the student database PowerSchool. Those records are maintained under IT. The student immunization record MT School Certification of Immunization HES 101 on which the records are documented and/or immunization exemptions (medical, conditional or religious per MT law) should be kept in the student cumulative file.
504 and IEP records
504 Documents are part of the cumulative file as are IEP records. Oftentimes there is extensive medical documentation associated with students who have 504/IEP’s for health reasons or health impairment. Those student medical records are kept with those specific 504 or IEP student records and under the authority of the Special Education Dept. The nurse may write a medical summary, condensing the medical records and making it more school relevant. The medical summary would be part of the 504 or IEP records.
Medication Administration Record (MAR)
All medications given in the school district should be documented on the Medication Log. A Diabetes Log would be considered a MAR. Any record that documents a health care plan treatment, such as oxygen, tube feeding, catheterization, etc., is generally not shared and should be considered part of the student health file.
Medications that are given on field trips and documented on the MAR are to be given to the nurse after the trip and kept as part of the health file.
Attendance records
If there are health records and documentation related to attendance issues, those records should be kept in the student cumulative file and are considered permanent records.
Medical Excusal notes (from health care provider, ER, PT etc.) do not need to be kept once they are entered into PowerSchool as a medical excuse (verify this with Marilyn.)
Communication
General communication is not considered part of the student record, but it can become student records if the notes are printed out and maintained as part of the student record, such as in the nurses’ notes. Staff should regularly discard electronic communication that is not required to be maintained.
Text messages are not considered medical records but communication, unless they contain text/scanned pictures of medical records. Any health related records that are sent via the parent to the school nurse on the school nurse work cell phone, should be printed and put as part of the health care plan orders. Staff should use work provided cell phone when possible to avoid having public or private records on personal cell phones.
Release of Information
BSD7 release of information from medical providers to the school district should be kept as a permanent record and put with the student cumulative file.
Enrollment forms (All in One Health History Form)
The All in One Health History in PowerSchool is updated yearly by the parent/guardian. IT maintains records from PowerSchool every year. Parents have the ability to change the health information in the All in One form at any time during the school year.
Group student reports
Medical Alert reports are created in the fall once all student health information is collected. This information is kept in the front office with the secretary and is typically used for education purposes and evacuation planning. This document is typically saved in a confidential location until the next school year and then destroyed.
Grade level medical alert reports are created when needed to share with grade level teachers. These should be destroyed by teachers at the end of the year.
Health Records
Health records are any health related records that are not shared among the school personnel. Health records should be maintained separately and are to be destroyed by school nurses in accordance with board policy, after the student graduates or permanently leaves the district.
Health records that are shared and should be part of the student file can include: student health care plans that are shared with school staff, nurses’ notes in PowerSchool, e-mail records to staff notifying them of a health situation, etc.
Health records that can be kept separate are ones that are not typically shared with other staff like physician orders, medical history (unless part of an IEP/504), medication records, communication with parents regarding a health condition either phone, text or email. The nurse may keep student health records separate from the shared nurses’ notes.
Other school staff, such as teachers, secretaries, paras, counselors and school psychologists may keep their own health notes on a student in a confidential location.
Any health records (health care plans, 504 plans, group student reports) that teachers may have should be considered copies, not originals, and destroyed. Original copies of these plans are kept in the student cumulative file. Often these records are kept in their substitute folder or their emergency backpacks.
Vision screening
Results from the vision screening performed by the auto refractor are stored electronically in the student health database PowerSchool. Student vision screenings that are not electronic records, such as those performed by a distant chart, are usually documented in the nurses notes of specific students in PowerSchool.
Health Records-Other
There are situations where a student has a health condition and parents want all BSD staff and sometimes other students to be aware. Document this in student meeting notes but no formal release needed.
Training records
Staff training on diabetes, seizures or other health issues are documented but not part of a student health record. Specific training information may be part of parent communication or be taken from physician orders and put in the student health file.
Resources:
FERPA vs HIPPA
From National Association of School Nurses https://www.nasn.org/nasn/nasn-resources/professional-topics/school-health-documentation/hipaa-ferpa
MONTANA LOCAL GOVERNMENT RETENTION AND DISPOSITION SCHEDULE
Schedule Title: SCHOOL DISTRICTS
X. PUPIL AND INSTRUCTION RECORDS-Individual Students
Individual Students Records include: Immunization records (f) and Health Records (i)
Policy History:
Adopted on: 6/04/2018
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8450
Automated External Defibrillators (AED)
The Board of Trustees of the Bozeman School District recognizes that from time to time emergencies may arise that justify the use of an Automated External Defibrillator (AED). The Board has purchased one or more of these units for use by qualified personnel. The Board of Trustees approves the use of AED units, subject to the following conditions:
An individual who provides emergency care or treatment by using an AED in compliance with this policy and an individual providing cardiopulmonary resuscitation to an individual upon whom an AED is or may be used are immune from civil liability for a personal injury that results from that care or treatment.
An individual who provides emergency care or treatment by using an AED in compliance with this policy and an individual providing cardiopulmonary resuscitation to an individual upon whom an AED is or may be used are immune from civil liability as a result of any act or failure to act in providing or arranging further medical treatment for the individual upon whom the AED was used, unless the individual using the AED or the person providing CPR, as applicable, acts with gross negligence or with willful or wanton disregard for the care of the person upon whom the AED is or may be used.
Legal Reference: Title 37, Chapter 104, subchapter 6, ARM – Automated External Defibrillators (AED)
§50-6-501, MCA Definitions
§50-6-502, MCA AED program – requirements for AED use
§50-6-503, MCA Rulemaking
§50-6-505, MCA Liability limitations
Policy History:
Adopted on: 10/11/2010
Revised on: 7/28/2025
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Procedure 8450P
AUTOMATED EXTERNAL DEFIBRILLATOR (AED) PROGRAM
The AED’s are located at each school and the Willson Building. Specific locations include:
South Gym-South East Wall
North Gym-South East Wall
Hawk Gym-North Campus
Main Office - Hallway
Athletic Trainers office - G2 -mobile
Football Training Room
Football Training Room
Auto-Woods - Hallway
C-Wing – North Wall
Weight Room (C112) - West Wall
B-Wing – East Wall B148
4255 Kimberwicke, Bozeman
3525 South 3rd, Bozeman
114 North Rouse, Bozeman
516 South Tracy, Bozeman
611 South 8th, Bozeman
511 North 5th, Bozeman
83 Arnold St, Bozeman
2435 Annie St, Bozeman
3600 West Babcock, Bozeman
441 5 Durston Road, Bozeman
404 West Main, Bozeman
The AED will be used within the physical boundaries of each school and their associated athletic fields.
A copy of this AED plan will be sent to the license emergency medical service and public safety answering point or emergency dispatch for the Bozeman area.
The AED will be transported to the scene of a cardiac arrest by an employee, volunteer, or student that is trained in the use of an AED. The AED will be operated by a trained employee or volunteer of the Bozeman School District (BSD) or a trained medical personnel or spectator that is at the event. At any time the AED is moved from its
location for the purpose of use, 911 will be called and EMS personnel will be requested to respond to the specific BSD location.
Medical supervision of the AED program will be conducted by the School Nurse for the Bozeman School District at 404 West Main, Willson School, Bozeman MT 59715. Phone 406-522-6057 and 406-570-4808 (cell). The medical supervisor will make quarterly checks of the AED. Written records will be kept of all maintenance and testing performed on the AEDs. These records will be kept on file with the medical supervisor.
Required reports of the AED will be made in person with the medical supervisor overseeing the school AED program or her designee within 24 hours of the occurrence of the event. Required components of the written reports that must be sent to the Department of Public Health and Human Services (DPHHS) will be mailed within 48 hours of the occurrence of the event.
Policy History:
Adopted on:
Revised on: 10/11/2010, 11/13/2013
Form 8450F1
Bozeman Public School District #7
Automated External Defibrillator (AED) Program
AED Written Plan: NAME OF SCHOOL
Each school has the following AED plan on file:
The unit will be used within the physical boundaries of the NAME OF SCHOOL and property.
The unit will be accessible during normal school hours and when the school is occupied.
The AED unit will be carried to the location of need.
These individuals have completed a CPR and AED training program that meets the standards of the American Heart Association. The medical supervisor will maintain a list of the names with current CPR certification and update the list yearly. (Attachment A)
All licensed EMS and Public Service Answering Point (PSAP) providing coverage for the Bozeman area will receive copies of the written AED plan. Every time an AED is attached to a patient, local EMS will be notified.
DISTRICT NURSE 406-522-6057
404 West Main 406-570-4808
Bozeman, MT 59715
The medical supervisor will review the AED policy every 2 years to assess the need for incorporating
changes that comply with any new American Heart Association recommendations or legal requirements. Every time the AED is used the medical supervisor or designee will submit a written report to Montana Department of Public Health and Human Services (DPHHS) within 24 hours of the incident.
The medical supervisor designee for NAME OF SCHOOL is SCHOOL PRINCIPAL at SCHOOL ADDRESS
AND TELEPHONE NUMBER
The medical supervisor will manage and maintain records of the AED unit, maintenance, any use of the
unit, as well as a list of those school staff with current CPR certification.
The use of the AED will follow the Montana Code 50-6-505 in regards to liability limitations.
Policy History:
Adopted on:
Revised on:
DPHHS Incident Report
8450F2
Every time an AED is attached to a patient, its use must be reported to the medical supervisor or medical supervisor’s designee within 24 hours and the report must include the following information:
Name of entity responsible for the AED: Bozeman Public School #7
Name, Address, and Telephone number of the medical supervisor:
DISTRICT NURSE (406) 522-6057
404 W Main
Bozeman, MT 59715
Date of Call:
Age of patient:
Gender of patient: Male/Female
Location of the cardiac arrest:
Estimated time of cardiac arrest:
Was CPR initiated prior to application of AED: Yes/No
Was the cardiac arrest witnessed?
Estimated time first shock was delivered to patient:
Total number of shocks delivered:
Was there a pulse after the shock? Yes/No
Was the pulse sustained? Yes/No
Patient transported by ______________________________________ to ________________________
(name of transporting agency) (location transported)
Name of medical supervisor or designee completing this form:
________________________ _______________________________ ____________
Name Signature Date
Form 8450F3
Notification Form (EMS and PSAP)
Name of Entity Establishing AED Program
Bozeman Public School District
Address and Telephone Number of Entity
Central Administration Offices (406) 522-6000
404 W Main St
Bozeman, MT 59715
Name, Address, and Phone Number of Individual Responsible for On-Site Management of the AED Program
District Nurse (406) 522-6057
404 W Main St Room 320
Bozeman, MT 59715
Starting Date of the AED Program: April 15, 2011
Physical Location of the AED
205 North 11th Avenue
Bozeman, MT 59715
4455 Annie Street
Bozeman, MT 59718
4255 Kimberwicke
Bozeman, MT 59718
2435 Annie Street
Bozeman, MT 59715
405 E. Mendenhall
Bozeman, MT 59715
3600 West Babcock
Bozeman, MT 59718
811 West Alderson
Bozeman, MT 59715
516 South Tracy
Bozeman, MT 59715
4415 Durston Road
Bozeman, MT 59718
83 Arnold Street
Bozeman, MT 59715
3525 South 3rd Ave
Bozeman, MT 59715
511 North 5th
Bozeman, MT 59715
404 West Main Street
Bozeman, MT 59715
Form provided to the following EMS and PSAPs:
AMR
2101 Industrial Dr
Bozeman, MT 59715
(406) 586-0037
911 Center
Attn: Bruce Cunningham
1705 Vaquero Parkway
Bozeman, MT 59715
(406) 582-2086
Policy History:
Revised on: 11/13/2013, 7/18/2019
Bozeman School District
NONINSTRUCTIONAL OPERATIONS
Policy 8502
Construction and Repairs
The District shall comply with all construction, repair, and building use requirements promulgated by the State of Montana and other local authorities. The Superintendent is authorized to formulate procedures with supplemental requirements, as necessary.
Legal Reference: Section 50-1-206, MCA 50-1-203, 50-1-206, MCA
37.111.804, ARM Preconstruction Review
37.111.805, ARM Existing Building – Change of Use
10.55.701(s), ARM Board of Trustees
10.55.701(l), ARM Board of Trustees
Policy History:
Adopted on: 9/27/2021
Reviewed on:
Revised on:
Bozeman Public Schools
NONINSTRUCTIONAL OPERATIONS
Policy 8550
Cyber Incident Response
A cyber incident is a violation or imminent threat of violation of computer security policies, acceptable use policies, or standard computer security practices. An incident response capability is necessary for rapidly detecting incidents, minimizing loss and destruction, mitigating the weaknesses that were exploited, and restoring computing services.
The School District is prepared to respond to cyber security incidents, to protect District systems and data, and prevent disruption of educational and related services by providing the required controls for incident handling, reporting, and monitoring, as well as incident response training, testing, and assistance.
Responsibilities of Specific Staff Members
Individual Information Technology User:
All users of District computing resources shall honor District policy and be aware of what constitutes a cyber security incident and shall understand incident reporting procedures.
District Information Technology Director
Provide incident response support resources that offer advice and assistance with handling and reporting of security incidents for users of School District information systems. Incident response support resources may include, but are not limited to: School District information technology staff, a response team outlined in this policy, and access to forensics services.
Establish a Cyber Security Incident Response Team (CSIRT) to ensure appropriate response to cyber security incidents. The CSIRT shall consist of members of the central office admin team, technology department team, and the data/assessment team. CSIRT responsibilities shall be defined in the associated procedures.
District Superintendent:
Develop organization and system-level cyber security incident response procedures to ensure management and key personnel are notified of cyber security incidents as required.
Procedures
Designated officials within the District shall review and approve incident response plans and procedures at least annually. The incident response plans and/or procedures shall:
Upon completion of the latest incident response plan, designated officials shall:
Policy History:
Adopted on:
Revised on: