Rocky River City School District Strategic Plan

Year 4 Update • 8/2014

Strategic Objective: Communications

Strategy: Develop guidelines, protocol and procedures to disseminate information to all students, staff, parents, alumni and community about the strategic plan, including updates on progress and status in achieving our mission.

Result #1 District staff members understand and are committed to the achievement of the mission.

Action (Completed 09-10)

  • The strategic plan was shared with the district Instructional Leadership Team, the leadership of the Rocky River Teachers’ Association and the Ohio Association of Public School Employees.  It was also presented to all certificated and support staff members.
  • All staff members were presented with an item containing the mission statement at Convocation.
  • The mission statement is displayed in all buildings, classrooms and on district letterhead and business cards.
  • Staff members were provided with a brochure detailing the components of the strategic plan.
  • Inaugural issue of online education journal, the River Educator, was launched in August 2009.  The theme was collaboration.

Action (Completed 10-11)

  • The strategic plan was presented to new staff members during orientation meetings in August.
  • The strategic plan update was posted on the district website.

Action (Completed 11-12)

  • The strategic plan was presented to new staff members during orientation meetings in August.
  • The strategic plan update was posted on the district website.

Action (Completed 12-13)

  • The strategic plan was presented to new staff members during orientation meetings in August.
  • The strategic plan update was posted on the district website.

Action (Completed 13-14)

  • The strategic plan was presented to new staff members during orientation meetings in August.
  • The strategic plan update was posted on the district website.

Result # 2: Students understand and support the achievement of the mission.

Action (Completed 09-10)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented the strategic plan to students in an age-appropriate manner during the first week of school.
  • The strategic plan was presented to student groups, including student-board liaisons, student council, clubs and athletic teams.

Action (Completed 10-11)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented them to students in an age-appropriate manner during the first week of school.

Action (Completed 11-12)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented them to students in an age-appropriate manner during the first week of school.

Action (Completed 12-13)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented them to students in an age-appropriate manner during the first week of school.

Action (Completed 13-14)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented them to students in an age-appropriate manner during the first week of school.

Result # 3:  Parents, alumni, civic leaders, and community members understand, support and work toward the accomplishment of the mission.

Action (Completed 09-10)

  • The strategic plan was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • Building administrators presented the strategic plan to parents at Open House in the fall of 2009.
  • Parents, civic leaders, and community members were presented with printed material detailing the components of the strategic plan.
  • A fall campaign was conducted for parents, civic leaders, and community members to sign up for the new email notification system.

Action (Completed 10-11)

  • The strategic plan update was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • The strategic plan update was presented at the State of the Schools in February, 2011.
  • The strategic plan update was posted on the district website.

Action (Completed 11-12)

  • The strategic plan update was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • The strategic plan update was presented at the State of the Schools in January, 2012.
  • The strategic plan update was posted on the district website.

Action (Completed 12-13)

  • The strategic plan update was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • The strategic plan update was presented at the State of the Schools in October, 2012.
  • The strategic plan update was posted on the district website.

Action (Completed 13-14)

  • The strategic plan update was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • The strategic plan update was presented at the State of the Schools inNovember, 2013.
  • The strategic plan update was posted on the district website.

Result # 4: Updates on the progress and status of achieving our District’s strategic objectives are accessible to stakeholders in a variety of formats, including social media.

Action (In Progress)

  • Press releases are issued as strategies are achieved.
  • The District website is used to disseminate updates on the progress and status of achieving our strategic objectives, including social media to provide a vehicle for two-way communication about the strategic plan.
  • Digital and print publications are used to disseminate updates on the progress and status of achieving our strategic objectives, including the R Schools, Annual Report, River Educator and school bulletins.
  • The email notification system is used to disseminate updates on the progress and status of achieving our strategic objectives.

Strategic Objective: Curriculum and Co-Curriculum

Strategy: Develop systems to ensure the same expectation of excellence in all programs, curricular and co-curricular. 

Result #1: Curricula, instruction and assessments are aligned and articulated.

Action (Completed 09-10)

  • Guidance K-12 course of study (COS) revision
  • Foreign Language 7-12 COS revision
  • Technology 6-8 COS revision
  • Math K-8 COS alignment and pacing
  • Social Studies K-12 alignment and pacing
  • 3-12 writing practice alignment: assessments and rubrics

Action (Completed 10-11)

  • Fitness/Health K-12 COS revision
  • Crosswalking from 2003 Ohio Academic Content Standards to Common Core State Standards for Math and English/Language Arts and to 2010 Revised ODE Standards for Science and Social Studies

Action (Completed 11-12)

  • English/Language Arts K-12 COS revision, to include the acquisition of a new online, collaborative  curriculum management system
  • Technology 6-8 COS revision

Action (Completed 12-13)

  • Social studies K-12 COS revision
  • Technology 3-8 COS revision
  • Business 9-12 COS revision
  • Fitness 9-12 COS replacement
  • English language arts materials adoption K-8

Action (Completed 13-14)

  • Math K-12 COS revision
  • Art K-12 COS revision
  • Music K-12 COS revision
  • Summer school program debuts at RRHS.  Two sessions of fitness courses, for 0.25 credit each, are offered to district students, allowing them to fulfill the graduation fitness requirement by qualified, district staff and outside of the regular school year.
  • Study of, and subsequent revision to, RRHS’s practice of student recognition, including changes in class rank, valedictorian/salutatorian, honor rolls, academic letter and commencement programming.

Result #2: Data guides instruction, appropriate to an individual’s skills, needs and developmental stages.

Action (Completed 09-10)

  • 2 tutors added at KIS for Response to Intervention data tracking and student intervention
  • New laptops issued to district tutoring staff and used to maintain and monitor student progress
  • New electronic IEP program purchased and implemented
  • AIMSweb data tracking and progress monitoring implemented 6-8
  • Practice alignment for K-5 Response to Intervention /Intervention Assistance Team data tracking

Action (Completed 10-11)

  • After school tutoring program for at-risk students implemented at Kensington Intermediate School, to include snack and transportation.
  • Fountas and Pinnell Leveled Literacy Intervention (LLI) introduced K-3 for at-risk students.  Necessary personnel trained over the course of the year.

Action (Completed 11-12)

  • After school tutoring program for at-risk students implemented at Rocky River Middle School, to include snack and transportation.
  • After school tutoring program continues at Kensington
  • New electronic IEP program purchased and implemented, IEP Anywhere.
  • Gifted intervention specialist position added for RRMS and RRHS to work with gifted students, and teachers of gifted students.
  • Summer OGT intervention and testing program implemented

Action (Completed 12-13)

  • First cohort of 7th graders successfully take Algebra I for high school credit as a result of Iowa Algebra Aptitude Test implemented in 11-12.

Action (Completed 13-14)

  • Summer reading intervention program debuts for grade 3 students based on the results of assessment data.

Result #3: A rigorous curriculum ensures that every student is appropriately challenged and learning at his/her highest level.

Action (Completed 09-10)

New course 09-10:

  • Grade 8 Honors Science (for HS credit)

New courses of study written for 10-11:

  • Grade 9 World History Honors
  • Freshman Mentoring Program
  • Introduction to Differential Calculus and Statistics

Action (Completed 10-11)

New courses 10-11:

  • Grade 9 World History Honors
  • Freshman Mentoring Program
  • Introduction to Differential Calculus and Statistics

New courses of study written for 11-12:

  • College and Career Readiness 7 & 8
  • AP Government

Action (Completed 11-12)

New courses 11-12:

  • College and Career Readiness 7-8
  • AP Government

New courses of study written for 12-13:

  • College and Career Readiness 6
  • AP Music Theory

Action (Completed 12-13)

New courses 12-13:

  • College and Career Readiness 6
  • AP Music Theory

New courses of study written for 13-14:

  • Economics and Financial Literacy
  • Contemporary World Issues
  • Digital Age Thinking
  • Animation and Robotics
  • Web Development and Design
  • Fitness 101
  • Club Sports
  • Recreational Sports
  • Speed, Weights and Agility Training
  • Personal Fitness

Action (Completed 13-14)

New Courses 13-14:

  • Social Studies
  • Economics and Financial Literacy
  • Contemporary World Issues
  • Technology
  • Digital Age Thinking
  • Animation and Robotics
  • Web Development and Design
  • Fitness
  • Fitness 101
  • Club Sports
  • Recreational Sports
  • Speed, Weights and Agility Training
  • Personal Fitness

New Courses Written for 14-15:

  • Math
  • Algebra & Geometry-1
  • Algebra & Geometry-2
  • Introduction to Algebra 2

Result #4: Multiple assessments provide student driven data necessary to communicate progress in each child’s growth and development.

Action (Completed 09-10)

  • Formative assessment professional development training provided to cadre of 35 district teachers
  • Grades 3-12 district writing sample rubrics rewritten

Action (Completed 11-12)

  • Iowa Algebra Aptitude Test (IAAT) introduced and used at grade 6 to assess a student’s readiness to be introduced to Algebra I concepts in grade 7.
  • EXPLORE assessment introduced/administered to all 8th grade students.  Results shared with parents, and used by staff to guide instruction and planning.
  • PLAN assessment introduced/administered to all 9th grade students.  Results shared with parents, and used by staff to guide instruction and planning.
  • PSAT test administered to all district sophomores.  Results shared with parents, and used by staff to guide instruction and planning.
  • Rocky River High School introduces a testing day.  On this day, all 9th graders take the PLAN test, and all 10th graders take the PSAT.  Both of these tests are paid for by the district.  

Action (Completed 12-13)

  • No new district assessments added in 12-13.

Action (Completed 13-14)

  • No new district assessments added in 13-14.
  • District participates in piloting Ohio’s Next Generation Assessments in grades 3-11.

Result #5: Rocky River students are prepared to succeed in an increasingly interconnected and competitive world.

Action (Completed 09-10)

  • Acquisition: 30 new computers in each GPS and KIS labs
  • Video streaming of WVIZ content enabled at RRHS

Action (Completed 10-11)

  • Google Apps for Educators and Students roll out

Action (Completed 11-12)

  • Kensington Intermediate School wins 2011 National Blue Ribbon School recognition
  • College Now Greater Cleveland contracted services introduced to high school students and parents.  CNGC offers success advising, financial aid counseling, and scholarship services.
  • Socio-emotional counseling services introduced at RRHS
  • Chromebook pilots are introduced at RRMS and RRHS
  • RRHS guidance department introduces Naviance for students and families.  It is a college and career readiness platform that helps connect academic achievement to post-secondary goals.

Action (completed 12-13)

  • Chromebooks are deployed classroom teachers at Kensington and RRMS.
  • District participates in the Scripps National Spelling Bee for K-8 students.

Action (completed 13-14)

  • Kensington students and staff participate in Ohio’s online Performance Assessment Pilot Program (OPAPP).
  • KIS, RRMS and RRHS students and staff participate in the online piloting of Ohio’s Next Generation Assessments.
  • See “Technology” strategic objective for additional actions in 13-14.

Strategic Objective: Facilities

Strategy: Provide facilities to meet our mission.

Result #1: Recommendations from the facility study for repairs and updates to district facilities are complete.

Action (Completed 08-09)

  • Review and update of assessment of district facilities completed by Project and Construction Services, Inc. (PCS).  The assessment cited over $13,000,000 in repairs that are needed to maintain safe, warm, and dry facilities.  The assessment did not include additions or facility upgrades to meet the needs of 21st century learning.

Result # 2: A facilities master plan provides a blueprint for buildings that support student success.

Action (Completed 08-09)

  • Burt, Hill Architects led three community engagements during the spring of 2009.  The engagements focused on the following primary topics: Academics and Technology, Athletics and Activities, and Fine Arts and Music.
  • Community telephone survey of 400 residents was conducted in early December of 2009 by Triad Research to gauge the level of community support for a bond issue to renovate and/or add new learning environments.
  • An additional community engagement was completed in January 2010 and was facilitated by Triad Research.  
  • The facilities master plan was finalized in January 2010 prior to the initiation of a bond issue.  The master plan recommended facilities that are globally competitive for all students.
  • On May 4, 2010 a 3.2 mill bond issue was approved by residents.

Result #3: District facilities meet instructional and operational technology needs for all students, faculty, staff and administrators.

Goldwood Primary School

Action (Completed 10-11)

  • A portion of the existing roof was replaced during the summer of 2011.

Action (In-progress 10-11)

  • A small addition to house administrative offices and a new passive security entry is being planned, along with a renovation of the existing second grade classrooms. The design of this is ongoing, with bidding scheduled to occur by April 2012.            
  • The front building of the property (formerly the Board of Education Building) will be razed. It was determined that renovating this building would cost significantly more than renovating Beach School, so Beach was renovated and now houses the Board of Education offices.  The hazardous materials abatement and demolition of this building will occur during the summer of 2012 with the office and entry addition to follow and be completed by the spring of 2013.      
  • Remaining areas for the complete roof replacement are scheduled to take place during the summer of 2012.    

Action (In-progress 11-12)

  • The second grade wing demolition and renovation started immediately following the 2011-12 school year.  Completion of this wing will be prior to the start of the 2012-13 school year.  Renovations include new windows, cabinetry, light fixtures and switches, ceilings, and painting.
  • HVAC systems and roof repair/replacement will be complete by the end of fall 2012.
  • Construction of the new reception and office addition will commence following the razing of the former ESC (Board of Education Offices) building.  Construction will take place between August 2012 and March 2013.
  • The current Goldwood office will be renovated during the spring/summer of 2013 into instructional space.
  • The former ESC abatement and demolition started during the spring of 2012 and will be completed in August 2012.

Action (Complete 12-13)

  • The second grade wing renovation and new building office are complete and fully operational.  
  • The former Goldwood office area has been renovated/remodeled and is fully being utilized.
  • The exterior landscaping is complete.

Action (In-progress 13-14)

  • PTA and Goldwood partnership will support the installation of a new playground during June 2014.

Action (Complete 13-14)

  • Substantially complete construction documents are accepted.

Kensington Intermediate School:

Action (In-progress 10-11)

  • The new addition, which will house the Administrative offices and the new passive security entry, will be occupied in early January 2012.              
  • The existing auditorium, which is being renovated into a new commons, will be occupied in January 2012. This space will temporarily be without new flooring because the rear of the space will not be completed until the summer of 2012, when the existing computer classroom can be moved, the dividing wall knocked down, and that space incorporated into the commons.                 
  • The existing cafeteria will be renovated into a computer classroom, tutoring spaces, and a teacher workroom after the school vacates the space in January. Work in this area will be completed by late spring 2012.                   
  • Renovation work in the remaining spaces of the building, which includes HVAC upgrades and new wall and ceiling finishes, as well as replacement of all existing roofs, will occur during the summer of 2012. 

Action (In-progress 11-12)

  • The commons renovation and abatement took place during the summer of 2012 with completion of the space being ready for the 2012-13 school year.
  • The former cafeteria (basement )renovation will be complete prior to the start of the 2012-13 school year.  A new computer lab with green room for television announcements, several instructional areas, and a workroom are part of this renovation.
  • Classroom renovations will be complete prior to the start of the 2012-13 school year.  Renovations include new windows, carpeting, painting, lighting and switches.  
  • HVAC systems and roof repair/replacement will be complete by the end of fall 2012.

Action (Complete 12-13)

  • The Kensington Intermediate School renovations and remodeling projects are complete and being fully utilized.

Action (Complete 13-14)

  • Substantially complete construction documents are accepted.

Rocky River Middle School:

Action (Completed 10-11)

  • This building is the newest in the district. WiFi, or wireless Internet connectivity for computers, was installed during the summer 2011

Rocky River High School:

Action (Completed 10-11)

  • The track surface was replaced during the summer of 2011.  

Action (In-progress 10-11)

  • Construction of the new two-story Science Wing, Music Wing and Administrative Office additions are  scheduled to be under roof before January 2012. These spaces will be ready for occupancy at the start of the 2012-13 school year.
  • Renovation of the existing locker rooms is on-going.
  • The first part of the main gym renovation will occur after basketball season and both spaces will be open by August 1, 2012. The second part of the main gym renovation (new floor, bleachers, basketball backstops, divider curtain, and painting) will take place next year, using the same time frame (between the end of basketball season and August 1, 2013.
  • A small addition and renovation of the Wrestling Room will begin in the spring of 2012 and be complete for the start of the 2012-2013 wrestling season.
  • An addition to the bus garage will take place during the 2012-2013 school year.              
  • The existing Pirate's Cove and the south half of the existing Media Center will be renovated during the summer of 2012 into a new commons area and guidance offices. At the same time, the remaining portion of the Media Center and the existing guidance offices adjacent to it will be renovated into a new Media Center, new Media Center computer classroom, and workroom.
  • The existing computer and business classrooms will be renovated during the summer of 2012.                    
  • Once the new additions are occupied, renovations to the existing classrooms and adjoining spaces will begin. During this time, the existing science classrooms will be used as “swing space,” or classrooms for other departments as their existing classrooms are under construction. Renovations to these classrooms will include HVAC, electrical, and technology upgrades as well as new ceiling, wall, and floor finishes. This phased renovation work will be ongoing through the end of the summer of 2013.                         
  • The entry addition and renovation to the Wagar Road entrance will start in spring of 2013 and be completed for the start of the 2013-14 school year.
  • Two small additions to the existing Fieldhouse will begin in late 2012 and be completed in mid-Summer of 2013.
  • Renovation of the existing facilities areas and maintenance building will occur during the summer of 2013.  
  • Repair/replacement of existing parking and drive areas will occur during the summers of 2012 and 2013.

Action (In-progress 11-12)

  • The science wing and music wing additions will be ready for instructional use during the 2012-13 school year.  
  • Significant renovations are taking place at Rocky River High School throughout the summer of 2012.  Renovations include extensive remodeling in the media center and student commons, relocation of the guidance offices, completing the addition and remodeling the administrative offices, and demolition and refurbishing of the former science rooms to serve a swing space for the following years.
  • Significant renovation will take place next summer as well to include the gymnasium, the addition of a new elevator in the student commons, and on-going renovation of classrooms.      
  • HVAC systems and roof repair/replacement will be complete by the end of fall 2012.
  • Transportation garage will be complete during the fall 2012.

Action (Complete 12-13)

  • The science wing and music wing are complete and being fully utilized.

Action (In-progress 12-13)

  • Rocky River High School is experiencing significant summer (2013) renovation/remodeling.  
  • The high school interior/exterior entrances, building hallways, first floor wings, gymnasium, natatorium, and auxiliary gymnasium renovations/remodeling are scheduled for completion prior to the start of the 2013-14 school year.
  • The high school exterior sidewalks, curbs, and driveways are being fully renovated during the summer of 2013.
  • The Facilities Offices and limited interior sites will be completed following the start of the 2013-14 school year.
  • The Campus Landscape Foundation will complete initiatives starting during the Fall of 2013.

Action (In-progress 13-14)

  • HVAC systems are progressing towards commissioning.
  • The RRHS stadium will have new turf installed during June 2014 with fence repairs and replacements included.
  • Limited remaining construction and punch-list items scheduled for completion during the Spring of 2014.

Beach School/Board of Education Building:

Action (Completed 10-11)

  • This renovated building was finished during the fall of 2011. It now houses the Board of Education and administrative offices.    

Action ( Completed 13-14)

  • Fireside Room renovations are complete for Board of Education meetings to convene.  

Result #4: A facilities master plan provides a blueprint for non-instructional buildings and services (transportation, maintenance, Beach, Wooster and Board of Education Offices).

Action (Completed 08-09)

  • The facilities master plan was finalized in January 2010 prior to the initiation of a bond issue for these support buildings in conjunction with the process described in #2 above.  

Result #5: The capital improvement plan uses federal, state, local and non-traditional funding sources.

Action (In-progress 10-11)

  • A Board of Education partnership is being fostered with the RRHS Science Department to provide direction on the new landscaping and rainwater detention/retention areas.

Action (Completed 09-10)

  • A private-public partnership replaced the public address (PA) system at the Rocky River High School stadium in the summer of 2010.  A resident offered a donation for a new PA system.  Booster clubs conducted fundraisers to add to the donation.

Action (Completed 10-11)

  • Ohio School Facilities Commission (OSFC) funding is not an option for the Rocky River City Schools at this time.  OSFC funding will only be available to the Rocky River Schools if the district becomes eligible for funding a full project or if the laws that govern the funds change.  At this time the Rocky River Schools OSFC eligibility rank is 595 out of 612 for funding of 2% ($279,821).
  • The Board of Education and administration are seeking private-public partnerships to address facility needs.  
  • The City of Rocky River has been approached to partner with the school district for the development of a turf sports field at Rocky River Middle School and the replacement of the all-weather track at Rocky River High School.  The Board of Education is seeking a financial contribution for the joint use partnership.
  • The Rocky River City Schools were approved for participation in the Qualified School Construction Bonds program on May 27, 2010; interest reimbursement subsidies are estimated at $11,260,000 if all requirements are fulfilled by the district and the program is fully funded.
  • The District was approved to participate in the Federal Build America Bonds program.  If fully funded and all requirements are fulfilled by the district, projections for interest reimbursement are estimated at $18,000,000 over 34 years.
  • Historic Tax Credits were explored for Beach School renovations.  This program is not available for the district.
  • A letter was sent to the Cleveland Clinic seeking a partnership to develop a lecture hall facility at Rocky River High School.  

Action (In-progress 11-12)

  • The Campus Landscape initiative is taking organization form to create meaningful instructional spaces around Rocky River High School.  This community led initiative will provide extensive landscaping that is educationally purposeful and provides appealing green space for the community.
  • The community committee is seeking corporate and private donations to provide necessary funding for the Campus Landscape project.

Action (In-progress 12-13)

  • The Campus Landscape Foundation has sold commemorative bricks as a means to raise funds for the Campus Landscape initiatives.  The Foundation is also working to secure sponsorship/name rights for campus sites/gardens.  

Action (In-progress 13-14)

  • The Campus Landscape Foundation continues to complete landscaping projects around Rocky River High School.  
  • The Campus Landscape Foundation goals are focused on the smokestack courtyard and the natatorium area for renovations and improvements.  
  • $1,100,000 will be repaid to debt service to reduce tax rates for residents as Kindergarten classrooms were not built with the construction projects.

Action (Completed 13-14)

  • RRCSD and GPS PTA completed the Goldwood playground renovation project as a result of  successful public/private partnerships and donations.

Strategic Objective: Finance

Strategy: Provide traditional and non-traditional fiscal resources to meet our mission.

Result #1: Alternative revenue streams supplement traditional funding sources for all District programs.

Action (Completed 09-10)

  • American Express Corporate Card program for District purchasing earns dollars (as of June 2012, $9,616 in rewards credit had been redeemed  mostly for Home Depot gift cards in order to purchase needed supplies and equipment for facilities in addition to receiving a cash rebate in the amount of $5,840)
  • Agreement with Magnificat High School for use of our stadium field for Girls’ Soccer. District retains admission charges and the Rocky River Boosters operates concession stands and keeps the proceeds.
  • Cell tower lease agreement with AT&T that produced $30,000 in upfront rental payments (for the first two years) and will produce an additional $15,000 per year in years three –five.
  • Registration for district-hosted professional development opportunities opened to surrounding districts thus reducing PD costs for our district.

Action (Completed 10-11)

  • Continued utilization of the American Express Corporate Card program - An additional $4,200 worth of equivalent points redeemed for technology equipment and Home Depot gift cards as of November 2011.  This card program was converted to a direct cash rebate program in the spring of 2011 whereas the District will earn up to a 1% cash rebate on all eligible purchases.
  • Successfully secured an allocation of $11,260,000 in Qualified School Construction Bonds (QSCB’s) to be used as an integral part of the plan of finance for the $42.9M bond issue passed by the voters in May 2010.  It is anticipated that these bonds will be marketed and issued in mid-September 2010.  The federal subsidies received on these bonds, along with Build America Bonds (BAB’s) that the District iissued for the vast majority of the remaining bond authority, provided in excess of $25M in federal funding to offset a substantial portion of interest cost related to the bonds.  A portion of this $25M was also utilized to delay an operating levy for one year from fiscal 2011 to fiscal 2012 saving the average homeowner $300 in taxes the first year while keeping District programs intact.

Action (Completed 13-14)

  • RRCSD and GPS PTA completed the Goldwood playground renovation project as a result of  successful public/private partnerships and donations.
  • Private-public partnerships and shared services are explored with outside entities:
  • A community committee successfully secured corporate and private donations to provide necessary funding for the Campus Landscape project described in the Facilities section, which was substantially  completed in the spring of 2014.  

Action (In Progress)

  • The Board of Education, the City of Rocky River and hockey booster parents are in the planning stages of securing private donations to supplement public dollars for a new hockey locker room at the city-owned ice rink.
  • Continued utilization of the American Express Corporate Card program - An additional $11,609 in rebates were received in June 2013 and $11,206 in June 2014.

Result #2: Operational efficiencies and cost-containment measures are instituted to optimize resources for District programs.

Action (Completed 09-10)

  • Contracted with a new third-party administrator to administer Section 125 employee flexible benefit plan that will save the District approximately $6,000 - $10,000 per year while providing for additional voluntary (100% employee-paid) benefits.
  • Issued $60,500 in General Obligation Notes using the unobligated portion of the bond retirement fund (i.e. internal borrowing) to purchase 60 computers to replace 8+ year old computers located at Goldwood and Kensington labs at a very minimal transaction cost and at an annual borrowing rate of only 2%.
  • Shifted significant purchasing activity to Staples for office supplies and certain instructional supplies in order to take advantage of a 10% - 20% savings in this area through the Ohio Schools Council contract.
  • Contracted with an outside consultant to review our telecommunication billings.  Realized savings of approximately $13,000 annually starting next year.
  • Entered into an electric energy purchase agreement with Duke Energy through the Ohio Schools Council group contract resulting in an approximate annual savings of $90,000.
  • Substitute coding revised to facilitate analysis of expenditures.
  • Staff attendance tracking enhanced to include professional leave.

Action (Completed 10-11)

  • Entered into an electric energy purchase agreement with First Energy Solutions through the Power4Schools group contract resulting in savings of over 29% vs. standard utility pricing.

Action (Completed 11-12)

  • Implemented use of the eSchoolmall online requisitioning and purchasing web-based application in order to streamline purchasing procedures within the District and to realize hard-dollar savings on everyday purchases by utilizing group catalogue purchasing with higher frequency
  • Reviewed and reorganized duties amongst Treasurer’s Office staff in order to compensate for the retirement of a long-term employee while incorporating a new employee into the department and reducing overall staff FTE
  • Entered into a contract with a new telecommunications provider through the e-rate process in order to save approximately $5,000 annually going forward

Action (Completed 12-13)

  • Obtained competitive quotes for banking services and bank relationships to determine if there are additional services available that will lead to efficiencies  in processing daily/monthly transactions, provide additional security over transaction processing, provide additional investment opportunities and to ensure that our current fee structure for services is competitive.  A projected annual savings of $4,000 is projected.
  • Implementation of AESOP personnel software program district wide,  which permits employees to apply for leave (sick, personal or vacation) paperlessly. An annual savings of $4,000 is projected.

Action (Completed 13-14)

  • A substitute assigning service was implemented through the District’s Human Resources Dept. that has helped reduce payroll processing tasks by eliminating teaching substitute time cards  and other related payroll file maintenance.
  • Alternative financial forecasting and financial analytic models through Public Finance Resources and 5Sight.
  • Successfully implemented an improved purchasing requisition process at Rocky River High School and Goldwood Primary School through training of certain staff who initialize the purchasing process leading to increased efficiency of the purchasing function.

Action (In-Progress)

  • Continuing the process of investigating and pursuing outsourcing opportunities for payroll processing with third-party vendors in conjunction with another school district as well as the Cuyahoga County Educational Services Center.  
  • Continuing the implementation of an improved purchasing requisition process at the Kensington Intermediate School and Rocky River Middle School.
  • Working with North Coast Council (District’s group technology provider) to evaluate and eventually implement the Tyler Munis complete financial solution as a replacement for the State of Ohio accounting and payroll software as well as the eSchoolmall purchasing requisition system.

Result #3: The community is informed on the District’s financial status and the Ohio school finance environment.

Action (Completed 10-11)

  • Provided financial information for the Superintendent to present to the community during his annual State of the Schools update and a community meeting regarding the impact of state funding reductions that were proposed as part of the State of Ohio’s biennial budget process.
  • Prepared and released a Comprehensive Annual Financial Report for the fiscal year ending June 30, 2010.

Action (Completed 11-12)

  • Provided financial information for the Superintendent to present to the community during his annual State of the Schools update and a community meeting regarding the impact of state funding reductions and other budgetary items that were effected through the State of Ohio’s biennial budget adoption.
  • Prepared and released a Comprehensive Annual Financial Report for the fiscal year ending June 30, 2011.

Action (Completed 12-13)

  • Provided financial information for the Superintendent to present to the community during his annual State of the Schools update and a community meeting regarding the impact of state funding reductions and other budgetary items that were effected through the State of Ohio’s biennial budget adoption.
  • Prepared and released a Comprehensive Annual Financial Report for the fiscal year ending June 30, 2012.

Action (Completed 13-14)

  • Provided financial information for the Superintendent to present to the community during his annual State of the Schools update and a community meeting regarding the impact of state funding reductions and other budgetary items that were effected through the State of Ohio’s biennial budget adoption.
  • Prepared and released a Comprehensive Annual Financial Report for the fiscal year ending June 30, 2013.

Action (In Progress)

  • Monthly finance committee meeting updates are provided for the community on the financial inter-workings of the District.
  • Treasurer’s Office website is maintained with links to important financial documents such as the five-year financial forecast, Comprehensive Annual Financial Report and other pertinent financial information
  • Preparation of Comprehensive Annual Financial Report for the fiscal year ending June 30, 2014
  • Treasurer/CFO continues to meet regularly with a Citizens Finance Committee to review the District’s financial forecast and other financial-related areas

Result #4: A “rainy day” fund is established and maintained to help ensure financial stability.

Action (Completed 13-14)

  • Implemented Citizens Finance Committee recommendations to establish a  minimum cash balance/budget reserve policy and dedication of a portion of inside millage to the District’s Permanent Improvement Fund in order to help stabilize future funding for operations and capital improvements.


Strategic Objective: Human Resources

Strategy: Recruit, hire and retain exceptional staff and provide professional development to accomplish our mission and strategic objectives.

Result #1: The Rocky River Local Professional Development Committee researches, promotes and communicates available, pertinent professional development opportunities.

Action (Completed 09-10)

09-10 District-Offered Professional Development Opportunities:

  • 4-workshop Autism series, A Deeper Understanding
  • Tech I & Tech II Certification courses
  • Atomic Learning (online video tutorials) purchased for all district staff
  • Align, Assess, Achieve formative assessment training for 35 staff members
  • Wilson Reading System® Level I Certification earned by 11 certified staff members
  • New Teacher Transition Program opportunities for qualified staff
  • 6 District teachers obtained official SMART Technologies Certification.

Action (Completed 10-11)

10-11 District Offered Professional Development Opportunities:

  • Gifted series with Dr. Susan Rakow
  • Google Apps PD series for staff
  • Moodle PD series
  • Dyslexia PD series for special education and tutoring staff
  • 504 Legal Update for administrators, guidance counselors, psychologist and learning resource coordinators
  • Embedded IEP PD and support for P-12 special ed staff with Bobbe Miller
  • Tech I & Tech II Certification courses continue
  • Wilson Reading System® Level II Certification begun by 6 certified staff members
  • Standard training for all administrators on interview practices and protocol

Action (Completed 11-12)

  • Rocky River LPDC moves toward a paperless process and debuts its new online LPDC portal.
  • District hosts a Wilson Fundations facilitator from Massachusetts for 4 days.  Facilitator is embedded in grades K-3 to work with new staff and to ensure fidelity to the Fundations program.
  • Four primary school teachers and tutors receive official Orton Gillingham training
  • Five district staff members complete Wilson Level II Certification.
  • Embedded MAX Teaching professional development offered to 3-12 core subject staff.
  • Nine new staff members complete the Ohio Resident Educator Program Year -1 training.
  • An official from The College Board works with RRHS staff for 4 days to facilitate an ideal implementation of, and effective use of data from, the new PSAT test administration to all 10th graders.
  • Ohio Teacher Evaluation System Certification for Administrators
  • Ohio Principal Evaluation Certification for Administrators
  • Tech I and Tech II Certification courses continues
  • A.L.I.C.E. (Alert, Lockdown, Inform, Counter and Evacuate) Safety Training for all certified and non-certified staff by SWAT and Rocky River Police Department staff.
  • Federal School Safety Training for school administrators.
  • District Safety Plan and Building Safety Plans revised and communicated to all District staff.
  • Safe Transport of Special Needs Students Training provided to Transportation staff.

Action (Completed 12-13)

  • Embedded MAX Teaching professional development offered to 6-12 non-core subject staff.
  • Embedded Fundations training provided throughout the year for K-3 staff.
  • Eight staff members complete the Ohio Resident Educator Program Year-2 training.
  • Seven staff members complete the Ohio Resident Educator Program Year -1 training.
  • RRMS math teachers attend Connected Math conference in Michigan.
  • A new cohort of 3 staff members complete Wilson Level I Certification.
  • District staff member becomes an official Wilson Certified Trainer and Fundations Facilitator.
  • District administrators and 12 building staff members trained by ODE on the new Ohio Teacher Evaluation System (OTES).

Action (Completed 13-14)

  • Five-day PD series on the essential components of literacy instruction provided to all certificated staff K-5.
  • Ten-day PD series on multisensory approaches to, and advanced components of, literacy instruction provided to K-12 intervention specialists and tutors.
  • Embedded PD provided by Wilson Language of Massachusetts to all K-3 Fundations teachers.
  • Six RRMS staff members attend the Association of Middle Level Educators (AMLE) annual national conference in Minnesota.
  • RRMS math team attends annual Connected Math users’ conference in Michigan.
  • Six staff members complete the Ohio Resident Educator Program Year-3 RESA training
  • Five staff members complete the Ohio Resident Educator Program Year-2 training.
  • Six staff members complete the Ohio Resident Educator Program Year-1 training

Result #2: Collaborative opportunities are provided in each building during the workday.

Action (Completed 09-10)

  • Rocky River High School Professional Learning Community was expanded to 27 weekly department meetings.

Action (Completed 10-11)

  • All buildings have collaborative opportunities during the workday at least once weekly.
  • K-5 collaborative meetings reorganized to include vertical subject area meetings in addition to grade level meetings.
  • K-5 subject area representatives introduced

Action (Completed 12-13)

  • New Goldwood schedule debuts that promotes common planning for K-2 staff.

Action (Completed 13-14)

  • KIS schedule revised to facilitate intervention times for grade 4.

Result #3: Administrators research, promote and communicate available, pertinent training opportunities for non-certified employees.

Action (Completed 09-10)

  • Tech I & Tech II Certification courses
  • Atomic Learning (online video tutorials) available for non-certified staff
  • Non-certified Staff Tech Inservice on NEOEA Day
  • Non-certified Staff Adobe Acrobat Inservice
  • New website Content Management System Inservice
  • Website Inservice with company representative
  • Individual Non-certified Staff Inservices on technology (12 different sessions)
  • SMART Board training was provided for District substitute teachers.

Action (Completed 10-11)

  • Substitute Teacher Training Workshop at ESC-CC
  • Tech I and Tech II Certification courses continue
  • Google Apps, Content Management System,  and Online Facilities Use Request workshops held for secretaries.

Action (Completed 11-12)

  • Tech I and Tech II certification courses continue
  • A.L.I.C.E (Alert, Lockdown, Inform, Counter and Evacuate) Safety training for all certified and non-certified staff by SWAT and RRPD officials.
  • Federal School Safety Training for school administrators.
  • District Safety Plan and Building Safety Plans revised and communicated to all District staff.
  • Safe Transport for Special Needs Students training provided to Transportation staff.
  • Google Apps and Content Management System workshops held for secretaries.

Action (Completed 12-13)

  • AESOP inservice for secretarial and administrative staff.
  • Maintenance Direct inservice for Facilities Supervisor, Facilities secretary and building secretarial staff.

Action (Completed 13-14)

  • STRS/SERS retirement planning PD
  • Collaborative bus Safety and operation in-services with Westlake City School District
  • Certificated staff members (teachers and tutors), including long term substitutes, are trained annually in areas related to teaching and learning, school security, school operations, and educational technology.
  • District administrators complete Haberman and Gallup interview model recalibration training.

Result #4: A comprehensive approach is in place to assure the district continues to recruit and hire exceptional employees.

Action (Completed 09-10)

  • Positions posted on District website
  • Online application process
  • Advertise in newspapers, Ohio colleges, and professional organizations
  • Three-tiered interview format used to identify top candidates
  • Hired an additional school nurse
  • Master Teacher recognition awarded to 10 district teachers.

Action (Completed 10-11)

  • Comprehensive interview PD for all district administrators on interview practices and protocol
  • Creation of new District interview protocol for certificated staff positions
  • Expansion of online application and interview warehouse, AppliTrack
  • Membership in HR professional organizations, to include NEOASPA and OMRC
  • Master Teacher recognition awarded to 2 district teachers.

Action (Completed 11-12)

  • Human Resource department transfers to a new, comprehensive personnel database, PD Express, that also manages LPDC documents.
  • All District job descriptions updated to reflect current and future desired skill sets of teachers and others.
  • District is selected for membership in the Cleveland Area Minority Educators Recruitment Association.
  • District enters into a mutual agreement with with the Rocky River Police Department to provide a School Resource Officer within Rocky River High School.
  • District hires 21 certificated and 6 non-certificated individuals to join the Rocky River City School District staff.
  • Master Teacher recognition awarded to 4 district teachers.

Action (Completed 12-13)

  • Master Teacher recognition awarded to 2 district teachers.
  • District hires 18 certificated and 11 non-certificated individuals to join the Rocky River City School District staff, including four management positions: Facilities Supervisor, Transportation Director, Pupil Services Supervisor and RRMS Assistant Principal.

Action (Completed 13-14)

  • Master Teacher recognition awarded to 4 district teachers.
  • Additional certificated staff positions added for the 14-15 school year:
  • Counselor (RRMS)
  • Science teacher (RRMS)
  • English teacher (RRMS)
  • INtervention specialist (KIS & GPS)

 

Strategic Objective: Technology

Strategy: Ensure availability of technology and training necessary to support achievement of our mission and strategic objectives.

Result #1: All students have equal access and opportunities to use technology.

Action (Completed 09-10)

  • New 30 iMac computer lab at Goldwood.
  • New 30 iMac computer lab at Kensington.
  • 12 year old iMacs replaced with 8 year old eMacs in Goldwood and Kensington classrooms
  • RRMS Media Center computers networked to copier, replacing old printers
  • 120 refurbished desktops deployed throughout the District

Action (Completed 10-11)

  • 84 refurbished desktops deployed in RRMS science labs
  • 26 refurbished desktops deployed in RRMS computer lab
  • RRMS science lab probes and probeware installed
  • 4 iMacs for RRHS broadcasting lab
  • Laptop cart battery replacement (30)
  • 12 iPads deployed for special education students
  • 14 iPads deployed in elementary and high school classrooms

Action (Completed 11-12)

  • 30 Chromebooks and computer cart - pilot program at RRMS
  • 30 Chromebooks and computer cart purchased for RRHS Social Studies Department
  • 10 Chromebooks for KIS Gifted Program
  • 18 SMART Slates
  • 25 SMART Document Cameras
  • 10 SMART Response Systems


Action (Completed 12-13)

  • 620 Chromebooks deployed at Kensington Intermediate School
  • 460 Chromebooks deployed at Rocky River Middle School

Action (Completed 13-14)

  • 60 Chromebooks deployed in the 2nd grade at Goldwood Primary School - pilot program
  • 30 Nexus tablets deployed in the 2nd grade at Goldwood Primary School - pilot program
  • SMART Boards installed in tutor and speech therapy rooms at all buildings

Result #2: A culture is established where technological literacy is expected at all levels of the organization.

Action (Completed 09-10)

  • 36 new laptops purchased for special education and other staff.
  • District license purchased for Atomic Learning (online technology video tutorials).
  • Special Services Education Module implemented and special education staff members inserviced (special education forms / reporting software)
  • Tech I and II Certification Courses offered
  • SMART technologies courses offered
  • District Web 2.0 tools implemented: Moodle, Google Apps for Education for Staff (RrApps/Staff)
  • Staff Development Needs Assessment
  • Web-based Facilities Work Request database implemented and staff trained on its use.
  • Web-based RRHS/RRMS Music database implemented and staff trained on its use.

Action (Completed 10-11)

  • Google Apps PD for parents, PTA officers and community members
  • Graduate technology classes for staff: Google Apps, Tech I & II Certification, Taking Tech to the Next Level
  • Technology curriculum revised in grades 3-8 to include Google Apps

Action (Completed 11-12)

  • Content Management System inservices conducted for certified and classified staff.
  • Ongoing Certified and Classified technology inservices
  • Tech I and II Certification Courses
  • More consistent use of Trouble Trakker by staff to report technology issues.
  • New certified and classified staff orientation includes technology component
  • New laptops purchased for KIS and RRHS teachers
  • New desktop computers purchased for secretarial staff
  • Technology curriculum revised in grades 3-8 to reflect accelerated skills in grades 3-8

Action (Completed 12-13)

  • New laptops purchased for GPS and RRMS teachers
  • New desktop computers purchased for media center staff at GPS and KIS
  • Ongoing Certified and Classified technology inservices
  • New certified and classified staff orientation includes technology component
  • Google Apps and Content Management inservices conducted for PTA and Boosters parents
  • District human resource department moves to AESOP, an online substitute placement and absence management system.

Action (Completed 13-14)

  • New laptops purchased for tutors
  • New desktop computer purchased for RRMS secretary
  • RRMS cafeteria desktop updated
  • Ongoing Certified and Classified technology inservices
  • New certified and classified staff orientation includes technology component
  • Google Apps and Content Management inservices conducted for PTA and Boosters parents
  • Web-based RRHS/RRMS Music database updated and new music staff trained on its use.

Result #3: A dynamic, comprehensive infrastructure exists that supports teaching and learning.

Action (Completed 09-10)

  • Technology Audit conducted

Action (Completed 10-11)

  • Updated backup system installed
  • UPS replaced
  • FitnessGram Server installed
  • Google Apps for Education accounts created for students in grades 3-12
  • 10 new laptops for administrative and instructional staff
  • 12 new desktops for administrative and secretarial staff
  • 30 laptops in cart for staff development
  • Copiers networked at Goldwood and Board of Education
  • District Safety Plan Website created - accessible from administrative mobile devices
  • Transportation Zonar GPS System installed in all buses

Action (Completed 11-12)

  • Developed RRCSD Data Disaster Recovery Plan
  • Updated UPS Backups at all buildings
  • Updated DNS DHCP Server
  • Updated Microsoft Server 2008 software
  • Updated RRCSD data backup system - 4TB Raid Box
  • New phone system installed at new Board of Education offices
  • Wifi installed at RRMS and Board of Education
  • Transportation Zonar Pre Trip  System implemented
  • All school buses equipped with security cameras and audio/visual recording devices.

Action (Completed 12-13)

  • Wifi installed at GPS, KIS and RRHS
  • New phone system installed at GPS, KIS, RRMS, RRHS
  • Updated RRCSD Data Disaster Recovery Plan
  • Updated student and staff backup server hardware

Action (Completed 13-14)

  • Updated RRCSD Data Disaster Recovery Plan
  • Upgraded Exchange email server hardware and software
  • Replaced UPS backups as needed

Action (In Progress)

  • Maintain a system of infrastructure support and maintenance in support of technology.
  • Provide adequate opportunities for students and staff to share data, files, research and information effectively and efficiently.