Macedon Public Library Board of Trustees

Minutes of the May 18, 2016 Meeting

Community Room in Macedon Public Library

Macedon New York


Paychex representatives Adam Clark and Michelle Surace shared Paychex’s Small Business Solutions for Payrolls for the Library Board of Trustees consideration at noon.


After the presentation, Warren Jeffries, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:57 p.m.


Present: Warren Jeffries, Kim Leonard, Nick Deming, Carol Deys, Mert Bartels, Sandy Pagano, Steve Hanrahan, Nancy Simpson, Stacey Wicksall, Gary Crane and June Hamell.

Absent: Helen Darrow


AGENDA APPROVAL: RESOLVED, that the agenda for the May 18, 2016, meeting is approved on motion by N. Simpson and second by S. Hanrahan.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the April 20, 2016, meeting are approved with the correction that W. Jeffries is President not Vice President, on motion by S. Hanrahan and second by M. Bartels. Motion carried.


FINANCIAL REPORT:  K. Leonard reported that everything is in balance.  She passed out copies of the 2015 Return of Organization Exempt from Income Tax 990 form to all board members.  It was filed 5/16/2015. (The 15th deadline was on a Sunday this year.) RESOLVED, G. Crane moved to accept the financial report and N. Simpson seconded the motion.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 68-78 of Abstract 5-2016. RESOLVED, that payment be made of claims 68-78 inclusive in the amount of $8,353.85, on motion made by C. Deys and second by N. Simpson.  Motion carried.


 2016 BUDGET REPORT: G. Crane gave all board members a copy of the Macedon Library board budget Summary that he and the Director are preparing. It will be shared quarterly.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall reported that she has simplified our previous Disaster Plan to 1 page front and back and shared copies with everyone.

The Director asked for a motion to purchase 5 computers at a total of $3,430.  The purchase price will be covered by a grant.  RESOLVED, that the Library is authorized to purchase 5 computers at $3,430 which will be covered by Pioneer Library System grant on motion by S. Hanrahan and a second by N. Simpson.  Motion passed unanimously.

The Director requested a change in the Library Board of Trustees meeting time.  For a trial period of 6 months the Board will meet on the 4th Monday of the month at 6:30 p.m. in order to be available to the public.  The next meeting will be on June 27.

S. Wicksall requested a motion to authorize a Broadband upgrade.  RESOLVED, that the Library is authorized to upgrade the Broadband as negotiated through Pioneer Library System with Time Warner and will be utilizing the 2015 Sen. Nozzolio funds to cover the increased cost on motion by M. Bartels with a second by S. Hanrahan.  Motion carried.

The Director asked for a motion to purchase a Pro Library littleBits kit.  RESOLVED, that the Library is authorized to purchase the Pro Library littleBits kit utilizing the Sen. Nozzolio 2015 funds, on a motion by

N. Simpson with a second by C. Deys.  Motion passed unanimously.  



IT UPDATES:  N. Deming






TOWN LIAISON: S. Pagano reported that a new exit sign for the Community Room will be coming in the next budget.  She also reported that the Friends will be able to store book donations for the book sale in the Village Hall basement.







RESOLVED, that the meeting adjourn at 2:08 p.m., on motion by S. Hanrahan and second by N. Simpson.  Motion carried.  The next meeting will be June 27, 2016 at 6:30 p.m. in the Community Room at the Macedon Public Library.



June Hamell