Method Statement - touring dance band

The Burdock Band

Scope of Work

This document defines the procedures to be used whilst temporarily working as a dance band in a public or private venue.

Schedule of Equipment Required

The band PA consists of 6 equipment ‘units’, each no more than 20kg in weight. Each musician and caller also bring their own ‘instruments’ including stands, personal bags and other auxiliary equipment. A fold-up trolley and bungee is also provided for transporting the 2 bass bin units.

Unloading/Loading into venue

On arrival, an inspection is made by the Band Manager (BM) and  band crew, as to the best method of unloading/loading the equipment.  Ideally, a route avoiding the guests is to be sought, but additional safety planning will be undertaken when equipment is required to be carried through a busy ‘public’ thoroughfare. Care will be taken when units are required to be carried up stairs, or lifted onto a high stage. The two bass bins each have been adapted to allow a speaker pole to be inserted so that 2 persons can share the load of the unit.

Safety Inspection

Prior to performance, the BM will make a visual inspection of cables, cable routing, unit placement, etc and identify any potential hazards. BM will confirm with Duty Manager (DM) or Venue Hirer (VH) that no fire routes/exits are obstructed and that it is safe to commence with the performance.

The performance will not commence until the BM is satisfied that it is safe to do so.

Crew Members

All crew will be made aware of the contents of the risk assessment and this method statement and their responsibility to adhere to safe procedures and practices at all times whilst working with the Burdock Band, and within the provision of the Health & Safety at Work Act.

The Band Manager (BM)

The BM will be responsible for ensuring health & safety practices on the stage or designated work area, as outlined in the Risk Assessment and this Method Statement, are adhered to.

The Caller

The Caller must carry their own public liability insurance for teaching/instructing/leading dancing in a public/private space and understand their responsibilities, and limitations, under the terms of that insurance.

The Caller will ensure that the dance area is clearly demarcated and is clear of obstructions, including furniture, floor lighting, food & drink, and that the floor is suitably dry. The Caller is not responsible for the floor covering and placement of temporary ‘disco’ floor tiles by the venue and its employees; the Caller should point out to the DM/VP that raising the floor in such a way is a hazard and ask them to remove the floor if there is a likelihood that dancers could be injured.

The Caller will ensure that appropriate dances are chosen to give the opportunity for dancers to warm-up suitably before more energetic dances are attempted. The caller should continuously monitor the dancers for any indication that an individual is not well (complexion change, dizziness, etc), and should take appropriate action as required without drawing unnecessary attention to the situation.

The Caller should continuously monitor the conditions and environment that the participants are expected to dance in including sound levels, ambient temperature, and dancers who are a danger to themselves and others.

The Caller should not commence dancing until he/she is satisfied that it is safe to do so.

Installation Method

All equipment is installed temporarily, no permanent alterations to the fabric of venue should be necessary. Many of the venues are of historic and cultural significance: crew members must follow directions from the DM/VH on use of fixings, access, sound levels, storage of equipment, and timings of the performance.

Cables will be laid in a safe manner and all efforts will be made to avoid any cables on the ‘public’ side. Any cables that unavoidably cross public thoroughfares will be secured using high quality cloth backed tape. Where possible, and with the permission of the DM/VH, cables will be run at a higher level over door frames to avoid any possible obstruction of fire exit routes.

Demarcation Requirements

During both installation, de-rig and removal of equipment, a work area should be designated and access restricted to crew personnel only. On a flat floor (where no staging is provided), chairs can be used to mark out a work area. This is particularly important when the dance floor may still be in use by dancers and guests.

First Aid and Emergency Procedures

It is the responsibility of the Caller to identify the duty first-aider and how to contact them during the performance if an incident occurs. Prior to commencement of the performance, the Caller has a duty to make themselves familiar with the emergency procedures in place at the venue, including procedures for evacuation of the building. They must locate the first-aid point and accident book.  Reporting and recording of accidents will be carried out in accordance with R.I.D.D.O.R.

If an emergency occurs, and the DM is not immediately available, the Caller must be rehearsed in the procedure and must broadcast such procedures calmly, and with authority, through the mic/PA.