AYLESBURY ASTRONOMY SOCIETY Registered Charity 276313

CONSTITUTION

1. The Object of the Aylesbury Astronomical Society (the Society) is to advance the education of the public on Astronomy. In furtherance of the foregoing object, but not otherwise, the Society shall have the following powers:

to hold meetings and demonstrations

to arrange expeditions

to provide an Observatory and organise observation programmes and instruction on the use of the equipment

to do all lawful this necessary to obtain the above object

2. The Committee are empowered to act for the Society and to decide any matter not covered in these rules; they are jointly responsible to the members for the general running of The Society and are to consist of 3 members and 4 Officers namely:

The Chairman, to take charge of all meetings and day to day affairs.

The Vice-Chairman to assist the Chairman as required

The Secretary to keep the minutes of meetings and deal with correspondence

The Treasurer to manage the Society's finances as the Committee directs and to keep accounts which are audited at least once a year

The Committee are to be elected at the Annual General Meeting (AGM) and may co-opt members to fill and vacant places or offices and appoint members, officers and sub-committees as they think best. They must all retire at the next AGM, but may stand for re-election

3. The Trustees are the two members in which the Society's Observatory at Winchinden is vested under the terms of the Lease. They are empowered to attend, speak and vote at any meetings of any committee or sub-committee the Society, and either may require the Committee to call an Extraordinary General Meeting (EGM)

4. Membership is open to any interested person and all members may attend and speak at any Ordinary and General Meetings, but only those over 17 who have paid the subscription, agreed at the last AGM, may vote. All members may use the Society's Observatory, but those who are not used to the equipment or who are under 18 must be accompanied by an experienced member. Members should not use the Observatory alone and must understand that the Society cannot be liable for accident or loss

5. Ordinary meetings are normally held at 8pm on the first Monday in each month with the May meeting being the AGM. The meeting may be moved to another date if the first Monday is a public holiday and extra meetings of all sorts shall be held shall be whenever possible

6. Extraordinary General Meetings may be called by the committee at any time and shall be called without delay if one trustee or any five members demand it. Written notice of all General Meetings, Annual or Extraordinary is to be sent to all paid-up members at least two weeks before the date of the meeting and 15 members or half the paid up membership, whichever is smaller shall constitute a quorum

7. The Annual General Meeting is to be held in May and the Agenda is to include:

the minutes of the previous AGM - the Annual report presented by the committee

the reports of the Treasurer and of the Auditors

the amounts of the Annual Subscription for the next 12 months

any proposed changes in the Constitution and rules

the election of the Committee and of the Auditors for the next twelve months

any other business

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