MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Meeting

Monday, February 13, 2017 at 6:30 pm – 18 N. Beech

BOD Approved on 03.13.17

  1. Call to Order: Julie called the meeting to order at 6:35 pm.

  1. Roll Call: Nate Seeley, President; Julie Suckla, Vice President; Tamia Hurst, Secretary; Chad Fish, Treasurer; Kathy Clark, Member; Stacey Weyand, Member; Kelli Jackson, Member

Absent from BOD: None

Staff: Susan Likes, HOS; Aaron Knox, FD; Lindsay Wilwol

Community Members: Alexia Hudson, CHD; Ricky Lightfoot, Brian and Teresa Oaks

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

Montessori Moment – Kathy

Volunteer for next Montessori Moment (TBD at meeting) – Stacey

  1. Approval of the Previous Minutes
  1. 01.30.17 - Regular Meeting

Kathy moved to approve the minutes as written, seconded.  Discussion: Julie requested item X.f.iii.1 be edited to read “Julie and Stacey will co-chair the Building and Location Committee with Kelli as a member at large.”  Motion approved unanimously.  Motion carried.

        

Tamia: make amendments to the 01.30.17 minutes.

  1. Approval of Agenda: Stacey moved to approve the agenda as presented, seconded.  Discussion: consider holding an Executive Session re: personnel at the end of the meeting.  Motion approved unanimously.  Motion carried.

  1. Community Member Forum
  1. Brian and Teresa Oaks expressed concern over a “bullying” incident that took place during school recess.  The Oaks sent a letter to the HOS, which was forwarded to the BOD President and Vice President.  The board listened to the Oaks concerns and expressed their own concerns and sympathy over the incident.  The HOS has taken all necessary steps according to the school’s policies.  The HOS also reached out to a mentor for further advice and guidance.

  1. Staff Comments
  1. No Comments

  1. Education - Lexi
  1. Presentation of Maslow’s Theory regarding “Hierarchy of Needs”

  1. Building and Location Committee
  1. Report
  2. Next Steps
  1. Building and Location Committee have a task list that they are working through.
  1. Draft status letter to families
  1. Julie and Nate: draft a letter to families regarding current exploration of potential building purchase for the school.
  2. Board: provide feedback on letter to families.
  1. Ricky Lightfoot
  1. Presented to the board on the current status of the Children’s Kiva Building Corporation (CKBC).
  2. Document: Children’s Kiva Montessori School Programming (on file with the Building and Location Committee)
  3. Site Plan as of 02.06.17 (on file with the Building and Location Committee)
  4. Articles of Incorporation for the Children’s Kiva Building Corporation (CKBC)
  1. Nate: send the Articles of Incorporation for the Children’s Kiva Building Corporation to our lawyer for review.
  2. Once the Articles are approved the CKBC will move forward.
  3. Currently Ricky, Nate, and Chad are on the CKBC.
  4. Two additional community members need to join the CKBC.
  1. Start up fees
  1. Approximately $3200 is needed to cover the start up fees.
  1. Various individuals are willing to pay these fees up front and be reimbursed at a later date.
  2. Stacey will keep track of those who pay these fees.
  1. Approval of application
  1. Julie moved to approve the Application to the City of Cortez: Conditional Use Permit for 2306 and 2310 E. Empire, Cortez, CO.  Motion seconded.  Discussion: the document “Conditional Use Permit E Empire” was uploaded to the Drive for review, Stacey will make minor edits to reflect the discussion points.  All in favor.  Motion carried.
  2. Stacey: file the application on 02.14.17.

  1. BOD Task Calendar
  1. Review policy (Should this read “review existing policies”?)
  1. Tamia: edit wording on BOD Task Calendar to read “Review Existing Policies”.
  1. BOD Fundraising Event
  1. Not applicable at this time.
  1. Colorado League of Charters Annual Conference
  1. Tamia: Add “Registration for CLC conference” to December’s task list.

  1. Reports:

  1. BOD President -  Nate
  1. Second reading / discussion of unadopted policies
  1. Assessment Policy
  2. Kindergarten Scholarship Policy
  1. Personnel Letter will be directed to and handled by the HOS and FD Evaluation Committee.  The evaluation of the FD will take place on Friday, February 17, 2017.
  1. Tamia: email the CH BOD concerning personnel letter.

  1. Head of School - Susan
  1. Report
  2. Approve Unified Improvement Plan
  1. Tamia moved to approve the 2016-17 Unified Improvement Plan, seconded, no discussion.  All in favor.  Motion carried.

  1. Finance Director - Aaron
  1. Report
  2. Review financial reports
  3. Approve preliminary budget for 2017 - 2018
  1. Chad moved to approve the Preliminary Budget for 2017-2018.  Motion seconded, no discussion, all in favor.  Motion carried.
  1. Financial Policy will be ready by the next board meeting

  1. External Networking Report(s)
  1. Chad was visiting family in AZ and had a discussion with a former Montessori parent.  Discussion led to how much influence a Montessori school can have on the community.  What kind of influence is our school on our community?
  1. Chad: document on External Networking Report spreadsheet.
  1. Julie spoke with an administrator at a charter school in Greeley, CO regarding modulars and facilities.
  1. Julie: document on External Networking Report spreadsheet.

  1. New Business
  1. Tamia: email specific instructions for turning over ownership of documents uploaded to the Drive.
  2. Susan informed the board that the Colorado Department of Public Health & Environment has issued a Mumps Alert (currently in the Denver area).  The alert has been posted on Re1’s website and Susan will also post it on our website.

  1. BOD Report to Kiva Kids Newsletter
  1. Watch for a letter from your Board of Directors regarding facilities.
  2. Reminder:  board meetings are open to the public.  The next board meeting will be on Monday, March 13, 2017 at 6:45 pm.

  1. Shared Board Information
  1. CH BOD Retreat & Meeting - February 11, 2017
  1. CH BOD supports Alexia’s communication process
  2. Joint Board Quarterly Meetings with specific topics
  1. March 13, 2017 from 6:15 pm to 6:45 pm

  1. Calendaring – BOD President
  1. Upcoming events
  1. February 20 - No School (holiday)
  2. March 3 - No School (PD day)
  3. March 10 - Parent/Teacher conferences
  4. March 20-24 - No School (Spring Break)
  1. Next BOD meeting
  1. 03.13.17 from 6:15 to 6:45 pm - Joint Board Meeting
  1. Topic: Curriculum Unity
  2. Kelly: prepare a five minute “icebreaker” activity
  1. 03.13.17 @ 6:45 pm (note the date change due to Spring Break and time due to joint board meeting)

  1. Status of previous meeting’s action items – Tamia
  1. Development Committee: create a strategic plan for fundraising/spending… “Financial Summit”  In Process
  2. Tamia: meet with Stacey and Kelli to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application.
  3. Stacey and Kelli: email Tamia a picture and short bio.
  4. Tamia: create a template for each committee to use.
  5. Kelly: look into the logistics of involving Re1 in our policies.
  6. Julie: follow-up with the CLC regarding rural regional meetings.
  7. Stacey: follow-up with Susan concerning insurance; specifically for Kindergarten students and their transportation to our school.
  8. Julie: update Committee List with dates of board membership.
  9. Nate: contact JenniLynn regarding an updated HOS Job Description.
  10. Chad: contact Kathy S. regarding an updated HOS Job Description.
  11. Tamia: create name plates for BOD meetings.

  1. Review all Action Items – Tamia
  1. Next Montessori Moment: Stacey
  2. Tamia: make amendments to the 01.30.17 minutes.
  3. Julie and Nate: draft a letter to families regarding current exploration of potential building purchase for the school.
  4. Board: provide feedback on letter to families.
  5. Nate: send the Articles of Incorporation for the Children’s Kiva Building Corporation to our lawyer for review.
  6. Stacey: file the application on 02.14.17.
  7. Tamia: edit wording on BOD Task Calendar to read “Review Existing Policies”.
  8. Tamia: Add “Registration for CLC conference” to December’s task list.
  9. Tamia: email the CH BOD concerning personnel letter.
  10. Chad: document on External Networking Report spreadsheet.
  11. Julie: document on External Networking Report spreadsheet.
  12. Tamia: email specific instructions for turning over ownership of documents uploaded to the Drive.
  13. Kelly: prepare a five minute “icebreaker” activity
  1. Items for Future Agenda(s)
  1. Financial Policies and Procedures – March 2017
  2. Approval of Community Goals and Expectations – TBD
  3. Renew lease agreements
  4. Strategic Plan - February 2017
  5. Final Reading of existing policies - March 2017

  1. Executive Session - not necessary

  1. Adjournment: Nate moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 8:44 pm.

Prepared by Tamia Hurst, BOD Secretary

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