Libby-Tozier

Sabattus Primary

Student-Parent Handbook

2016-2017

RSU #4

Kathy Martin

Principal of the Primary Schools

Libby-Tozier School

466 Academy Road

Litchfield, ME 04350 (207) 268-4137

Janice Plante, Secretary

Sabattus Primary School

36 No Name Pond Road

Sabattus, ME 04280

(207) 375-4525

Lorraine Curran, Secretary

RSU #4 Schools: www.rsu4.org

Superintendent of Schools: James Hodgkin

Handbook Introduction:

This handbook is designed to clarify policies and procedures for the parents and students of the Primary Schools. These policies and procedures are consistent with Maine State Law, RSU #4 and School Committee Policies. If changes are required during the school year, parents will be notified.

Our Mission: Inspiring all learners to achieve future success

Our Shared Vision:

Our students demonstrate mastery of rigorous standards and skills and apply these to effectively solve problems in the school, home, workplace and community.

Our students come to school and are met at their current learning level; they are engaged, challenged, successful, empowered and eager to return.

Our students learn both within and outside the walls of the classroom, utilizing technology and other tools to learn in different ways and different time frames.

Our students advance through a rigorous and relevant curriculum where they are given a voice and choice and become increasingly accountable for their own learning.

Our staff members are model learners and collaborative leaders.

Our staff, families and community members share responsibility with students for their education.

Our students leave our school system with the opportunity to design the future they desire in a world that is yet to be fully imagined.

Our Shared Beliefs/Guiding Principles:

Everyone can learn; independent, continuous life-long learning is the goal.
Learning happens in different ways and time frames.
High expectations based on clear and measurable standards are essential for learning.
Successful learning influences esteem, attitude, and motivation.
Teaching and learning is future-focused.
Decisions are based on research and data.
Mistakes play a critical role in learning and perseverance.
Curiosity and learning are basic human drives.
Learning requires positive and collaborative relationships.
Complex thinking and varied, real life experiences are required for success.
Formative feedback and self-reflection are necessary for learning.
Learning is a shared responsibility among the student, teacher, parent and community.
An effective environment for learning is safe, supportive, respectful, and nurturing.

Table of Contents

Letter to Parents

School Schedules

Primary School Behavioral and Academic Standards

Behavior Response To Intervention ~ Grade Levels K – 2

Explanation of School Consequences

Cafeteria/School Lunch Program

Child Abuse Reporting

Exemption from Instruction

Network and Internet Acceptable Use Policy

Out of School Parties

Parent/Teacher Conferences

Questioning and Student Search

Report Cards

Return of School Material

Safety Drills

Special Family Programs

Storm Day Cancellations

Health Services (Nurse)

Testing & Assessments

Parent Organizations:

Appendix

Letter to Parents

Dear Parents/Guardians and Students,

Whether you are a veteran family or a newcomer to the Primary Schools, we welcome you and offer this booklet as a means of communicating our procedures and expectations. Through our procedures and expectations we maintain a climate that ensures the physical, social, emotional and academic safety of all of our children.

This handbook contains information about our school that will be useful to you throughout the school year, so please keep it in a handy location. It is your reference for routine, factual questions and other helpful information. If you do not find the answers to your questions, please feel free to call me at school. The handbook is one step in creating our partnership in your child’s education. Parents play an important role in a child’s education and I hope this handbook will help you as we work together to make a real difference in your child’s life each day.

The staff and I are looking forward to welcoming students and parents/guardians to a school year filled with learning and excitement. We are proud of the programs and activities that are offered at the Primary Schools and encourage you to take an active role. Students and families who get the most out of the educational experience are those who actively participate.

Our school is always open to you. If you have a question or a concern, please call or schedule a visit. Open communication is the key to a happy school community and an involved parent is an informed parent.

Our caring staff provides quality education to all students in an environment conducive to learning. We invite you to be our partner in this rewarding journey.

Yours in Partnership,

Kathy Martin

Principal

School Schedules

Libby-Tozier:

8:15 Buses Arrive

8:40 School Begins

Group A:

11:45 Lunch

12:15 Recess

Group B:
11:45 Recess

12:15 Lunch

3:10 Dismissal

Sabattus Primary:

8:00 - 8:10 Buses Arrive

8:20 School Begins

11:35 – 12:05 Lunch for all students

12:05 – 12:35 Recess for all students

2:45 Dismissal by Announcement

Parents/Guardians wishing to dismiss their child early must stop in the office. Students coming to school after the first bell must sign in at the office. Parents of absent students may be called by noon, if parents do not contact the school.

Contact Information:

Libby-Tozier Contact Information:

Libby-Tozier School: 268-4137

Libby-Tozier Fax: 268-2680

Sabattus Primary Contact Information:

Sabattus Primary School –375-4525

Sabattus Primary Fax – 375-8154

Primary School Behavioral and Academic Standards

The following five standards define the behavior guidelines that we believe are necessary for a safe and healthy school environment. These standards apply from “door to door” – from the time the student leaves for school until they return home after school.

Be Responsible:

Example:

Students will be responsible to choices.

Students will have all assignments and materials ready to begin the day.

Students will be on time, prepared, and expect to succeed.

Students will follow directions and expectations of the school and classroom.

Students will display appropriate cafeteria manners, hallway, playground, and bus

behavior.

Be Respectful:

Example:

Students will respect everyone’s right to teach and learn.

Students will treat others as they would like to be treated.

Students will use appropriate language at all times.

Students will raise their hand so as not to interrupt the learning process.

Be Safe:

Example:

Students will keep hands, feet and objects to themselves.

Students will not touch others’ belongings.

Students will not name call, tease, harass, push, or fight.

Students will tell the truth.

Students will not vandalize or destroy school property.

All school personnel will work with students to identify what respectful, safe and responsible behavior looks like and to model expected behavior. The following behaviors will be recorded on the report cards:

Work Habits: Quality Producers

I do neat and careful work.
I complete my class work on time.

Work Habits: Self-Directed Learners

I demonstrate independent work habits.
I follow directions.
I listen attentively.

Work Habits: Good Citizen

I work well with others.
I work without disturbing others.
I accept responsibility for my own actions.
I follow school and classroom rules.

Behavior Response To Intervention ~ Grade Levels K – 2

Tier I:

All students will participate in the creation of a school-wide and classroom vision
All students will participate in the creation of the school-wide and classroom code of cooperation
All students will participate in the creation of a school-wide and classroom SOPs
All students will participate in the Second Step (empathy) Curriculum
All students will participate in the Zones of Regulation Curriculum
All students will have a conference (parent-teacher) at least once per year.

Tier II:

Parents will be notified of student’s progress
The student will attend a social skills intervention group.
The student will attend an alternative lunch or recess.
The student will utilize a buddy teacher when Tier I is not working.
The student will have formal behavior plan or token economy system set up.
Teacher will collect data into enter into the database.

Tier III:

Parents will be notified of student’s progress
The student will receive Tier 3 instruction in an alternative setting
The student will be progress monitored daily.
Principal, dean, and social worker will meet with parent separately to go over a home plan/intervention.
Teacher will start a referral packet for a special education referral.
Step 1 referral for special education will be made.

Explanation of School Consequences

Students who break the rules or policies will face consequences, which may include:

Verbal reprimand
Redirection
Loss of recess or other privileges
Recess alternative
Intervention by professional school staff
Parent contact or conference
Written apology
Denial of participation in school activities
Community or school services
After school detention
Suspension

Loss of recess: Students may be required to stay in for one or more of their recesses due to inappropriate behaviors. This recess may be served with the teacher, in the office, or even a quieter location in the building. While serving this loss of recess, students are expected to follow the directions of the adult responsible for them. If the loss of recess is not successful in changing a student’s behavior, further discussion of consequences will occur between home and school.

In-School Suspension (ISS): Assignment of an in school suspension is made by the Principal. The goal of ISS is to provide a structured disciplined environment for students who are having difficulty in other parts of the building and to provide them with the tools they need to successfully re-enter the classroom. Students may be assigned to ISS for constant rule violation, refusing to complete academic work, disrupting a class or as a consequence for inappropriate behavior on the bus, on the playground, in the cafeteria, or in the gym or library.

Suspension: Maine State Law allows a Principal to suspend a pupil for any offense which may endanger the safety of others for up to ten school days. The student will be excluded from school for a determined number of days. Suspension applies not only to incidences in the school building and on school grounds, but also walking or riding the bus to or from school, including the bus stop. Students suspended from school will be supplied with work in a timely manner. This work should be completed and turned in upon the student's return. Students and families who have questions about this work are responsible for making communication with the appropriate teacher.

Expulsion: The student will be excluded from school for one year or any other amount of time determined by the school board. No pupil shall be expelled from school except by the action of the RSU #4 School Board. This Committee also has the power to restore an expelled student upon satisfactory evidence that the behavior that caused the student to be expelled is not likely to recur.

Harassment Policy

RSU #4 recognizes the right of each student and all those entering our buildings to perform and visit in an atmosphere that is free of intimidation, ridicule, hostility and offensiveness. In order to insure such an atmosphere, RSU #4 employees and all those entering our schools shall not engage in harassment of students and students shall not harass other students.

Harassment is abuse based upon race, color, sex, religion, age, national origin, marital status, handicap or sexual orientation (real or perceived). Acts of this nature are not only a violation of this policy, but also constitute illegal discrimination under State and Federal laws.

The Affirmative Action Officer or the principal, Kathy Martin, shall advise the person who has allegedly been harassed of the various options available to the person: Title IX civil action, formal request for discipline by the RSU #4 Superintendent and/or Principal; or by filing a complaint to the Director of the United States Office of Civil Rights, Department of Education, Washington, D.C. (Adopted August 22, 1991)

Harassment Plan:

Harassment can be:

Verbal i.e. name calling, taunting, threatening

Physical i.e. tripping, slapping, shoving, punching

Sexual i.e. off-color jokes, sexual innuendoes, comments about the body,

unwanted touching, comments about sexual preference

Consequences:

1st Offense

Verbal: Investigation, call parent, warning or detention

Physical: Investigation, call parent, detention

Sexual: Investigation, call parent, in-school suspension (1 day)

2nd Offense

Verbal: Investigation, call parent, in-school suspension (1 day)

Physical: Investigation, call parent, in-school suspension (1 day)

Sexual: Investigation, call parent, out of school suspension (1 day)

3rd Offense

Verbal: Investigation, out of school suspension (1 day), meet with parent

Physical: Investigation, out of school suspension (1 day), meet with parent

Sexual: Investigation, out of school suspension (2 days), meet with parent

4th Offense

Meeting with parent, administration and police.

Any offense should be reported immediately.

The Affirmative Action officer will be involved in all harassment investigations.

Further inquiries can be made to:

Steve Feldman

Affirmative Action Officer/Libby-Tozier School

466 Academy Road

Litchfield, ME 04350

Telephone: 268-4137

Maine Human Rights Commission

State House Station #57

Augusta, ME 04333

US Department of Education/Office of Civil Rights

33 Arch Street, Suite 900

Boston, MA 02110-1491

Our goal is to make the Primary Schools a safe place that all children in the community want to attend. Consequences may vary in severe cases.

General Information

Arrival & Departure

Students being dismissed during school hours will be dismissed from the office. Please report to the office to pick up your child.

If there is a change in your child’s after school arrangements, please notify the school in writing. Without written notes, students will be dismissed in their usual way. Emergency changes should be handled by calling the school secretary.

Libby-Tozier

Staff supervision on the school grounds begins at 8:15. Students should not arrive at school before 8:15. Students who arrive later than 8:40 are tardy. They will need to report to the school office before going to their classroom. If a student is tardy 3 times in a quarter a meeting may be scheduled with the principal to discuss concerns. Students will be dismissed from school at 3:10 PM.

Sabattus Primary

Staff supervision on the school grounds begins at 8:00. Students should not arrive at school before 8:00. Students who arrive later than 8:20 are tardy. They will need to report to the school office before going to their classroom. If a student is tardy 3 times in a quarter a meeting may be scheduled with the principal to discuss concerns. Students will be dismissed from school at 2:45 PM.

Attendance

It is important to note that positive school attendance is directly linked to academic achievement.

If illness prevents your child from attending school, please call to inform the school of the absence. Call your child’s school between 7:30 A.M. and 9:00 A.M. Write a note, to be given to the teacher, explaining the absence and send it with your child the first day back at school. Please be sure to sign and date the note. Phone calls will be made home to parents of students with unexcused or unexplained absences.

If a child has been under a doctor’s care, especially in the case of a communicable disease or surgical procedure, the school nurse may request a note from the doctor. Your help in notifying the school of illness or communicable disease would be deeply appreciated. You may contact the nurse at the number given on page 5.

A student returning to school after an absence is responsible for talking with the teacher(s) regarding assignments to be completed.

Return to School after Illness or Injury

After an injury or hospitalization, the student needs written permission from the doctor to return to Physical Education. Caution is urged in returning a student to school after an illness. The day a student returns she/he is expected to go out for recess.

Planned Absence

A student may be out of school because of a trip or special occasion. Please notify the teacher(s) ahead of time so arrangements can be made. Students must receive approval by the administration if this is to be considered an excused absence. Please be considerate of the time it takes for teachers to gather work ahead of time. The best way to do this is to give them plenty of notice and to have the work completed upon the student’s return. This work is subject to grade level grading procedures.

Early Dismissal

A student being released early from school should have a signed, dated note explaining the reason for the early dismissal, and the parent/guardian will go to the school office and sign the student out. If the student returns to school on the same day, the parent/guardian will come to the office and sign the student in again. The student will be given a pass to give to the classroom teacher. Students being dismissed must be picked up by 3:00 P.M.

Excused Absences

Excused absences are defined as days of school missed for one of the following reasons:

Personal illness;
An appointment with a health professional that must be made during the regular school day;
Observance of a recognized religious holiday when the observance is required during the regular school day;
A family emergency; or
A planned absence for a personal or educational purpose which has been approved (by administration).

When informing the office of an excused absence, please identify which category applies.

Unexcused Absences (Truancy)

A student is determined to be habitually truant if he/she is at least seven years of age and has not completed grade 6 and has the equivalent of seven full days of unexcused absences or five consecutive school days of unexcused absences during a school year. (State of Maine Laws Related to Public School: Title 20-A., Section 5051, P.327). A Student truant from school will be referred to the Superintendent of Schools. Truancy or unexcused absences will result in a referral to the SAT Team.

Tardiness

A student who arrives after the morning bell must check in at the office for a late slip to be given to the classroom teacher. The student must be accompanied by a parent/guardian or have a signed, dated note explaining the reason for the late arrival.

Building Use

The Primary School buildings are available for use by community groups. An application needs to be filled out 2 weeks in advance of the activity. Forms are available at each of the school offices. School activities will take precedence over other activities.

Bus

The privilege of students to ride on the bus depends upon their behavior and the observance of the expectations contained herein. Any action which endangers safe operation of the bus may cause the suspension of the student’s privilege to ride on the bus. Drivers are authorized to enforce the rules and to make other suggestions in line with good citizenship on the bus.

Note: These are guidelines only. More serious discipline, up to and including bus/school suspension and expulsion recommendation to the School Committee, may be imposed for any offense if the administration determines that the offense warrants such action.

Students are expected to observe the following rules on the bus: (“Bus” includes any vehicle that is being used for a school sponsored function.)

The Driver is in full charge of the bus and all riders, including students, parents, teachers, school administrators, coaches and chaperones. This is to include the transportation portion of a field trip, athletic event or extra-curricular event. Students and all other passengers will obey the driver promptly and respectfully. Any behavior that distracts the driver creates a potentially dangerous situation and is considered unacceptable.
When the bus is in motion, riders are not to stand or move about. Students are to remain seated approaching their school or their home until the bus comes to a full stop. If students wish to change seats they must first have permission from the driver.
All students will be ready in the morning 10 minutes before the time the school bus generally arrives at the pick up point. The bus will not wait for those who are tardy.
During the morning pick-up, students shall be discharged only at the regular designated stops at their schools. Permission will not be granted to allow students to leave the bus at any other place.
During the afternoon drop-off, the driver shall unload students at their designated bus stop unless a school bus pass indicates otherwise.
Normal conversation among students is allowed. Loud boisterous speech, swearing, shouting out the window or causing distraction to the driver are not permitted. Students are asked to refrain from unnecessary conversation with the driver.
Throwing objects of any kind is not permitted.
Students shall not extend their arms or head out the windows.
There shall not be any eating or drinking on the bus. Exceptions to this expectation will be made for field trips and/or athletic events when bag lunches or other food may be permitted. In these cases, the students will be expected to be responsible for properly taking care of whatever they bring on to the bus to eat or drink.
Students shall help keep the bus clean by taking responsibility for their own belongings and trash. A waste container is provided at the front of the bus.
Gum chewing is not allowed on the bus.
No passengers shall be permitted to enter the bus with a gun, weapon or pyrotechnics.
Drivers shall not be permitted to transport any animals, firearms, explosives or anything of a dangerous nature.
No passengers shall be allowed to use tobacco products of any kind, including but not limited to cigarettes, cigars, chewing tobacco and vapor cigarettes. Lighters and matches are not allowed on a school bus.
No passenger shall be permitted to enter the bus while under the influence (or the appearance being under the influence) of alcohol or drugs.
Drivers may assign seats on the bus and passengers must take the assigned seats.
Any damage done to seats or other equipment on or in the bus will be paid for by the responsible party or parties.
Students who cross the road shall cross in front of the bus on the signal from the driver when he/she has determined that all traffic has stopped.
Students will be permitted to carry on the bus personal items that can fit into a book bag or grocery style bag. No more than two bags per student will be allowed at any one time.
All musical instruments which are deemed too large to be transported safely in the student’s seat will be placed in a location that the driver designates as appropriate. In some cases, transporting large instruments will not be possible due to space or safety concerns.
Students are responsible for reporting problems on the bus to the driver.

Above all, the expectation will be for all riders to be courteous and respectful to the driver and others on the bus.

Disciplinary Consequences for Inappropriate Behavior:

First Offence: The bus driver will speak with the student about his/her behavior.
Second Offense: The bus driver will provide the student’s principal with a completed behavior report. The principal will speak to the student, parents and/or guardians shall be notified and appropriate disciplinary action will be taken.
Third Offense: The bus driver will provide the student’s principal with a completed behavior report. The principal and the bus driver will meet with the student and his/her patients or guardian. The student's ‘bus riding ‘privileges will be suspended for a period of time deemed appropriate. If the bus driver cannot attend due to scheduled field trip, the Facilities/Transportation Director will meet in the bus driver's place.
Fourth Offence: The bus driver will provide the student’s principal with a completed behavior report. The principal will discuss the problem with the student. The principal suspends the student from all bus riding privileges including to and from home and the activity bus and all sports for the remainder of the school year. The principal will notify the parents and bus driver.

****** Steps 1 and 2 may be omitted for any serious violation or any repeated violation.

Cafeteria/School Lunch Program

Breakfast and lunch are served daily to students in the cafeteria. Meals are available to all students. If children bring lunch from home, they may purchase milk in the cafeteria. The lunch program is an automated system where each student has a numbered account. Payments and charges are recorded as they occur.

Free/reduced price meal applications will be sent home the first week of school. Please fill out and return the form to school immediately so that we may forward them to the district lunch office for processing. If you would like more information on qualifications for the free/reduced meal program, please call your child’s school.

	Full Price	Reduced Price
Breakfast	$1.00	FREE
Lunch	$2.65	$0.40
Milk or Juice	$0.35	N/A
Adult	$3.75	N/A

* Prices are subject to change

Our school is participating in an exciting initiative called 5-2-1-0 Goes to School.

5-2-1-0 Goes to School is a healthy lifestyle program based on an easy to remember message which stands for:

5 fruits and vegetables per day
2 hours or less of recreational screen time.
1 hour or more of physical activity.
0 sugary drinks, more water and low fat milk.

As a part of our efforts toward health and wellness, our classrooms are addressing the kinds of celebrations we have in school.

We can’t control what we see in the stores, but to help promote healthy habits and to respect the needs of children with allergies, the Primary Schools are committed to keeping candy and other “junk food” out of our schools and our classrooms. We are asking that you not allow your child to bring candy into school for snacks or sharing. Please do not send in cupcakes/cookies or other sweets during the holidays or for your child’s birthday as we are trying to encourage our children to make better snack choices. We no longer “stop learning” to have holiday or birthday parties in school.

Some classrooms may decide to hold celebrations in support of our curriculum that may include healthy food options. More and more, however, we are developing other ways to encourage and reward children – options that do not include food. Please contact your child’s classroom teacher before sending in any food items for the classroom.

Stay tuned for information coming from RSU#4, as all our schools will be adopting procedures that promote healthier habits.

Cafeteria Rules/ SOPs:

Keep hands, feet and objects to yourself.
Be polite to everyone.
Use an “indoor” voice.
Remain seated until you have permission to leave your area.
Be responsible. Pick up after yourself, both the table and floor.

If a student is not following the SOPs consequences could be given. These could include loss of recess, eating lunch in another area, or in-school suspension. Tables and floor areas will be picked up before students are dismissed.

Child Abuse Reporting

Title 22, Subchapter II, Section 4011 of the Maine compiled School Laws states:

Persons mandated to report suspected abuse or neglect:

Reasonable cause to suspect. When, while acting in his/her professional

capacity, a…. teacher, guidance counselor, social worker, school official, or nurse

knows or has reasonable cause to suspect that a child has been or is likely

to be abused or neglected, will immediately report to the Department of Human

Services.

Custody

Parents with shared custody are able to pick up students early or have them dismissed. If there is a change in custody, please bring in copies of all legal documents to the office. Step-parents do not have legal rights for a child unless documented by a custodial parent.

Deliveries

Deliveries of flowers and gifts must be made to the office. In order to minimize any academic interruptions students will be called to the office at the end of the day to pick up deliveries. Please keep in mind that students may not be able to bring certain deliveries onto the bus ride home.

Dress Code

The Primary students are expected to be properly attired in dress that reflects courtesy to others and pride in oneself. A student who chooses not to follow guidelines will meet with an administrator. The student will be offered another article of clothing. If the student refuses to change, the parent will be notified.

Students may not wear:

clothing which displays inappropriate language, sexually suggestive language or promotes the possession and use of alcohol, cigarettes, weapons or other illegal substances.
clothing exposing the midriff section of the body or see-through tops.
undergarments that are visible.
outside coats in class.
clothing or accessories that are unsafe (example: wallet chains).
clothing or hairstyles that cause a distraction to learning.
hats, hat-like coverings or kerchiefs are not worn in the building except for special events.
pajamas and slippers are not to be worn at school
flip-flops are discouraged at school and are not allowed to be worn on the playground equipment

Please know that we have a limited number of extra clothes for when accidents occur. Please always send an extra set of clothes with your child.

Physical education attire:

All students attend physical education classes. For safety and floor maintenance purposes, children are encouraged have a pair of sneakers with non-marking soles. These should tie or velcro securely. During the winter months when boots are worn, children are expected to have sneakers with them to change for gym class.

Electronic Devices

Electronic devices are allowed on the bus, but are not allowed to be out at school. Cell phones must be kept in student bags during bus rides and at school. Other electronic devices should also be kept in students’ bags and cubbies during the school day.

Exemption from Instruction

Students may be exempt from instruction due to religious convictions. Parents must contact the school administration to make these arrangements.

Field Trips

Field trips are to supplement, complement and reinforce classroom experiences. Therefore, students are required to attend a field trip, as they would be required to attend a class. A parent/guardian may be asked to chaperone. Siblings are not allowed to attend the field trip. All students are required to ride the bus to and from the field trip activity.

Homework

We believe that homework is an integral part of student learning. It is expected that parents provide a homework space that is free of distractions. Parents should encourage their child to complete assignments thoroughly and on time. We ask that parents review their child’s homework each night. If for some reason there is difficulty with an assignment, parents should make note of the difficulty on the homework page and return the assignment to school so that the child may get additional help. Consequences for incomplete homework will be determined on an individual basis between the teacher and student. Individual teachers may establish additional homework expectations.

Purpose of Homework:

To reinforce skills and concepts previously taught
To extend or enrich classroom work: research, special projects or creative problem solving
To develop responsibility, time management, and independent study skills
To complete unfinished class work
To make up work missed due to absences: When students are absent from school they are expected to complete the work missed within a time frame determined by the classroom teacher.

The classroom is the primary place for instruction and learning. A variety of strategies (e.g. direct instruction, small group exploration and practice, individual practice) are employed during school hours to introduce and expand on the wide range of knowledge and skills that are included in the local curriculum and the Common Core. However, not all learning takes place during school hours.

Work that students are expected to do outside of normal school hours can be grouped in four broad categories:

a) work that is related to routine daily class activities

b) work that is needed to help a student address unique individual situations (e.g. extended illness; unique learning styles)

c) work that is general in nature and which promotes the general intellectual growth of all students (e.g. leisure reading)

d) work that is focused on specific curriculum objectives involving major projects (e.g. science fairs, research studies).

Routine: Only very limited assignments should be given in the primary grades and then only for the purpose of strengthening basic reading, math, and writing skills for those students who have yet to demonstrate mastery of such skills. Routine assignments shall not be formally graded in the primary grades.

Special: Special assignments will always be highly individualized. When there is a gap in learning that may be due to an extended absence that is a result of an illness or injury, special assignments may be made. In most situations parents will need to assist students because some of the assigned concepts may not be fully understood by the student. In other situations there may be a few students with highly unusual learning styles (e.g. requires more time to process information) who will require additional practice to ensure that the student has achieved full mastery of a core skill.

General: ALL students should read, or be read to, at least four nights per week. Depending on the age of the student this should involve 10 to 20 minutes per night on a book that is selected for personal enjoyment, not a content area assignment. In addition to regular reading students should be encouraged to watch TV or video programs or visit community sites that promote an understanding of history, science, and the arts.

Individual accommodations will be made to ensure that no student is placed at a disadvantage due to circumstances beyond his/her control. Long-term projects rarely will occur below third grade. Projects will become more complex in successive grades. Component skills may be given formative feedback through the course of the project. Summative feedback (e.g. grades) on the final product shall be based on an objective assessment of student performance.

Students, Teachers, and Parents each have special responsibilities with regard to work that must be completed outside of school.

Approximate homework time expectations are as follows:

Kindergarten: 5 -10 minutes

Grade 1: 10-15 minutes

Grade 2: 20-30 minutes

Students:

Write down assignments during class time.
Complete assigned work in a timely and accurate manner.
Set aside a consistent time each afternoon/evening to do tasks involved in one or more of the four forms of homework identified above.
Ask for help from parents and teachers when something is not understood.
Accept age appropriate responsibility for timely work completion

Teachers:

Assign work that will enhance or solidify student learning.
Communicate assignment content and standards in a clear and meaningful manner.
Provide feedback that is timely and specific and that supports active learning.
Coordinate assignments across content areas.
Communicate with the parent when work is not up to standard (i.e. content or process).
Create accommodations that recognize the needs of individual students.
Remain within the guidelines set by this policy and its related procedures.

Parents:

Provide a quiet place that is suitable for the work to be done.
Set aside a specific time each evening for homework.
Turn off the TV.
Provide assistance and support, but have the student do the work.
Be available when homework is being done or verify that homework is completed.
Give rewards and praise for work that demonstrates good effort.
Communicate with the teacher when questions or problems arise.
Help the student manage time so that schoolwork and other interests remain balanced.
Encourage independent reading for older students. Read to younger students.

Library

The school library provides students with books, reference materials and assistance in the use of those materials. Students are responsible for their behavior in the library and for any materials

that are signed out of the library. Books that are not returned will need to be replaced before the close of the school year. Parents will be billed for books missing at the end of the year. If books are not returned or paid for by the following start of the school year, that student will not be allowed to check books out of the library until that bill is paid.

Lost and Found

Articles of clothing or other lost items will be placed in the “Lost and Found”. The school is not responsible for lost items. Unclaimed items will be donated to charity at the end of the school year. It is highly recommended that parents write students’ names on articles of clothing that may be more easily lost (hats, mittens, coats).

Network and Internet Acceptable Use Policy

The RSU #4 School Board believes that the use of the Union Network and Internet in instructional programs is an educational tool, which facilitates communication, innovation, resource sharing and access to information. The purpose of this policy is to ensure the proper and acceptable use of all aspects of the RSU #4 Network including but not limited to Internet connections. Students utilizing the Network and the Internet will comply with RSU #4 policy regarding appropriate use. The Board, via its superintendent or his/her designees, reserves the right to monitor all Network and Internet activity by students. Privacy is not guaranteed.

The use of RSU #4 Network and the Internet is a privilege and not a right. Inappropriate use will result in restriction or cancellation of access privileges. In addition, students violating this policy shall be subject to potential disciplinary and/or appropriate legal action; behaviors that will determine restrictions and the removal of access rights. Disciplinary actions and/or appropriate legal actions include but are not limited to:

Involvement in any activity prohibited by law
The string or transferring of unnecessary large files
Attempting to establish commercial ventures on the network that go beyond a “classified ad” area for the selling or trading of personal property
Involvement in online games
Downloading, storing or transferring obscene materials
Transferring “chain” type letters
Sharing passwords and transferring, utilizing or story materials in violation of copyright laws or license agreements
Interfering with the normal and proper operation of the RSU #4 Network or the Internet
Adversely affecting the ability of others to use the equipment or services
Changing computer files that do not belong to the user
Accessing, sending or posting materials or communications that are:

damaging another’s reputation
abusive
obscene
sexually oriented
threatening
contrary to the RSU #4 harassment policy or
illegal

RSU #4 makes no assurances of any kind, whether expressed or implied, regarding any Internet service provided. RSU #4 will not be responsible for any damages the student/user suffers. RSU #4 specifically denies any responsibility for the accuracy or quality of information or software obtained via the Internet is at the student’s own risk. RSU #4 specifically denies any responsibility for the accuracy or quality of information or software obtained through its services.

All users shall assume full liability – legal, financial or otherwise – for their actions when using the RSU #4 Network. In order for a student to gain access to the RSU #4 Network and the Internet, the student and the student’s parent/guardian must sign a RSU #4 Network and Internet User Contract. This contract will be reviewed with students during training on the use of the Internet. Once the contract has been signed an Internet use license will be issued. These licenses must be presented in order to gain access to the Internet.

These rules accompany Board policy IJNDB-R (Student Computer and Internet Use). Each student is responsible for his/her actions and activities involving school unit computers, networks and Internet services, and for his/her computer files, passwords and accounts. These rules provide general guidance concerning the use of the school unit’s computers and examples of prohibited uses. The rules do not attempt to describe every possible prohibited activity by students. Students, parents and school staff who have questions about whether a particular activity is prohibited are encouraged to contact a building administrator or the Technology Coordinator.

A. Consequences for Violation of Computer Use Policy and Rules

Student use of the school unit computers, networks and Internet services is a privilege, not a right. Compliance with the school unit’s policies and rules concerning computer use is mandatory. Students who violate these policies and rules may have their computer privileges limited, suspended or revoked. Such violations may also result in disciplinary action, referral to law enforcement and/or legal action.

The building principal shall have the final authority to decide whether a student’s privileges will be limited, suspended or revoked based upon the circumstances of the particular case, the student’s prior disciplinary record and any other pertinent factors.

B. Acceptable Use

RSU#4 computers, networks and Internet services are provided for educational purposes and research consistent with RSU#4’s educational mission, curriculum and instructional goals.

All Board policies, school rules and expectations concerning student conduct and communications apply when students are using computers.

Students are also expected to comply with all specific instructions from teachers and other school staff or volunteers when using the school unit’s computers.

C. Prohibited Uses

Examples of unacceptable uses of RSU #4 computers that are expressly prohibited include, but are not limited to, the following:

1. Accessing Inappropriate Materials - Accessing, submitting, posting, publishing, forwarding, downloading, scanning, storing or displaying defamatory, abusive, obscene, vulgar, sexually explicit, sexually suggestive, threatening, discriminatory, harassing and/or illegal materials.

2. Illegal Activities - Using the school unit’s computers, networks and Internet services for any illegal activity or in violation of any Board policy or school rules. The school unit assumes no responsibility for illegal activities of students while

using school computers.

3. Violating Copyrights – Copying, downloading or sharing any type of copyrighted materials (including music or films) without the owner’s permission. The RSU #4 School Department assumes no responsibility for copyright violations by students.

4. Copying Software - Copying or downloading software without the express authorization of the Technology Coordinator. Unauthorized copying of software is illegal and may subject the copier to substantial civil and criminal penalties. RSU #4 assumes no responsibility for illegal software copying by students

5. Plagiarism - Representing as one’s own work any materials obtained on the Internet (such as term papers, articles, music, etc). When Internet sources are used in student work, the author, publisher and web site must be identified.

6. Non-School-Related Uses - Using RSU #4 computers, networks and Internet services for non-school-related purposes such as private financial gain; commercial, advertising or solicitation purposes; or any other personal use not connected with the educational program or assignments.

7. Misuse of Passwords/Unauthorized Access - Sharing passwords, using other users’ passwords, and accessing or using other users’ accounts.

8. Malicious Use/Vandalism - Any malicious use, disruption or harm to the school’s computers, networks and Internet services, including but not limited to all hacking activities and creation/uploading of computer viruses.

9. Unauthorized Access to Blogs/Chat Rooms - Accessing chat rooms or newsgroups without specific authorization from the supervising teacher.

D. No Expectation of Privacy

RSU #4 computers remain under the control, custody and supervision of the school at all times. Students have no expectation of privacy in their use of school computers, including email, stored files and Internet access logs.

E. Compensation for Losses, Costs and/or Damages

The student and his/her parents are responsible for compensating the school for any losses, costs or damages incurred by the school unit for violations of Board policies and school rules while the student is using school computers, including the cost of investigating such violations. The school assumes no responsibility for any unauthorized charges or costs incurred by a student while using school unit computers.

F. Student Security

A student is not allowed to reveal his/her full name, address, telephone number, social security number or other personal information on the Internet without prior permission from a teacher and signed parent permission slip. Students shall never agree to meet people they have contacted through the Internet without parental permission. Students shall inform their teachers if they access information or messages that are dangerous, inappropriate or make them uncomfortable in any way.

G. System Security

The security of the RSU #4 computers, networks and Internet services is a high priority. Any student who identifies a security problem must notify his/her teacher immediately. The student shall not demonstrate the problem to others or access unauthorized material. Any user who attempts to breach system security, causes a breach of system security or fails to report a system security problem shall be subject to disciplinary and/or legal action in addition to having his/her computer privileges limited, suspended or revoked.

Out of School Parties

Out of school party invitations may be distributed in the classroom as long as every child in that classroom receives an invitation. In the event that only selected children are invited, we ask that these invitations be distributed from home. Although unintentional, children not included may be deeply hurt, and this unfortunate circumstance should not be part of any child's school day.

Parent/Teacher Conferences

Parent Teacher Conferences are scheduled once a year. This is an opportunity for a parent/guardian to discuss the progress of a student with the teacher. Parent / Teacher Conferences are scheduled through the teacher. If you would like to request an additional conference, please contact your child’s classroom teacher.

Playground

The playground is intended for children to enjoy and have an opportunity to play with their peers in an unstructured environment. Rules are made to provide a safe place for all children. Consequences for not following the rules will include a verbal warning, standing next to the wall of the building for part of the recess, or loss of recess. Repeat offenders and major playground problems will be referred to the office. Parents will be contacted if their child has frequent or severe issues on the playground.

Promotion/Retention

Advancement in grade is based on several things including developmental maturity, social adjustment, academic achievement, and overall record of progress. The most important issue the school looks at for promotion is attainment of knowledge and skills.

When retention is a possibility, the teacher will seek the advice of the parent/guardian, guidance staff and administration. The teacher will meet with parent/guardian regarding a student’s lack of progress. Any decision regarding retention or promotion will be consistent with school policy. School administration along with parents will make final decisions on student retention.

Physical Education

Each student is required to take physical education. A student must wear sneakers to physical education. Only a doctor’s note may excuse a student from physical education. After an injury or hospitalization, the student needs written permission from the doctor to resume physical education.

Pupil Records

Pupil records include directory information (name, address, date of birth, etc.), academic data (screening information, report cards, etc.) and test scores, achievement tests and any other relevant information. Pupil records are confidential and are available to the parent upon request. The parent/guardian completes a “Request to Review” form in the school office. Copies of the records may be obtained at the cost of $0.20 per page. If you wish copies to be made, please notify the office a few days before the material is needed to allow time for the copying to be completed.

Questioning and Student Search

The administration has the right and responsibility by law to question students. Administration is allowed by law to search a student and their property, if reasonable suspicion exists.

Report Cards

Every student receives a record of academic progress at the end of each trimester. Report cards will be sent home with students approximately ten days after the end of the trimester; however, once grades are put into Empower and parents have access to the parent portal, grades should be seen at all points throughout the year. The parent portal should be available by the second trimester. However, a paper version of the report card will be sent home in an envelope at the end of each trimester. The parent keeps the report, but the envelope needs to be signed by a parent/guardian and returned to school promptly, except for the last trimester.

Return of School Material

Library books, textbooks, or school equipment must be returned to the school or reimbursed for, if lost. Students moving out of the district are asked to return all school material to the school.

Safety Drills

Fire Drills will be conducted each year to ensure that students and staff are aware of emergency procedures.

Evacuation Drills are combined with fire drills and will be used if students and staff need to be further away from the school.

Lock Down Drills will be conducted with students. A Lock Down is used if students and staff need to remain in the building because it is not safe to evacuate.

Students will be informed before each initial practice drill. The initial practice drill will be conducted with “guided practice.”

Special Family Programs

Open House & Parent Nights- Please join us for our special event in August to welcome and orient your family to our school.

Family Activities- PTA will sponsor family gatherings such as, Movie Nights, Farm Day, Flag Day, etc. We welcome your ideas!

Art Show- This special evening showcases students’ artwork created throughout the year.

Title One Evenings- Title One parent evenings are especially designed to keep parents informed and to offer training to help support struggling readers at home. Interactive activities are used to provide guided practice.

Literacy & Math Evenings- Everyone is invited to attend these evenings of engaging & fun filled learning activities. There is learning for everyone!

Music Shows- Evenings of musical entertainment where all students will perform and showcase their talents during our special music shows.

Storm Day Cancellations

Decisions on school cancellations or delayed starts are decided by the Superintendent.

For information:

Television: WCSH – CHANNEL 6 – STORM CENTER

WGAN – CHANNEL 13

WMTW – CHANNEL 8

Radio WBLM – 102.9 FM

WLAM – 1470 AM

Websites: www.wcsh6.com

www.wgme.com

Shout Point: A robo-call will be made and will leave a message.

Student Placement

At the close of each school year, teachers meet to assign students to classes for the following year. The goal is to place each student in a class that is academically and socially suited for her/his needs. The teacher considers learning style, special education needs and social growth. In addition, teachers must create equal class size as well as gender balance. The special education staff and Administration review class lists. The final report card will indicate the teacher for the next grade. Parents are asked each spring to complete a student profile sheet. Parents are asked not to request a particular teacher, but describe an environment that will enhance your child’s unique learning style or needs. Please understand that a parent request may or may not be honored.

Toys

Toys (including trading cards) of any kind are not allowed at school. Too many issues around trades and playing with toys have cropped up and led to a distraction of teaching and learning.

Transfer Students

Students may register from another school district with the school office one full school day prior to beginning classes. The Primary Schools may deny admission to a student who has been expelled or suspended from another school district.

Visitors

All visitors must report to the office upon entering the building. Visitors will sign in and receive a visitor’s pass. Parents wishing to visit specific classrooms are asked to make this arrangement with the teacher prior to the day of the visit.

Volunteers

Volunteers are welcomed and encouraged to work with children and staff in the classrooms. It is hoped that volunteers will share their knowledge, skills, interests and enthusiasm with our children and staff. If you would enjoy participating, whether it’s chaperoning a field trip, working with an individual child or a group of children, or helping with clerical tasks at home or at school, please call and arrange times with the appropriate staff person. While volunteering in our school or on a school field trip, we request that you leave siblings at home.

For more information about visiting or volunteering, please ask the office for a copy of the volunteer handbook.

Weapons

A weapon or any object, which is used as a weapon to threaten, intimidate, coerce, harass or inflict bodily harm, is not allowed. Examples of weapons may include, but are not limited to, firearms, ammunition, explosives (including fireworks), brass knuckles, switchblades, butterfly knives, chains, clubs, and Kung-Fu Stars. Examples of an object that may be used as a weapon may include, but are not limited to, pencils, pens, compasses, scissors, belts, nail files, combs, and toys, which are realistic replicas of weapons.

Student Services

Health Services (Nurse)

A school nurse or nurse’s aid is available to students during school hours each school day. The nurse’s office is located in the administrative area of the building. The Primary Schools nurses are available to:

1. respond to any emergency.

2. examine and treat minor cuts and bruises occurring at school.

3. dispense prescription medication.

4. help with other student needs as they arise.*

*If these needs include bathroom accidents, parents will be asked to assist in the problem solving process.

Prescription Medication

Prescription medication must be in the container, in which it was purchased, have the name of the medication on the bottle, the dosage, times to be given, and the physician’s name. Medication in baggies will not be administered to the student and may be discarded at the discretion of the nurse.
Parents should always administer the first dose of a newly prescribed medication at home. Whenever possible, medications that are prescribed less than four times per day should be administered at home.

Over-the-Counter Medication

Over-the-counter medication (non-prescription) such as antacids, cough medication, throat lozenges, acetaminophen and ibuprofen should be given at home whenever possible.
If it is determined that a student must take a nonprescription medication at school, the medication must be provided by the parent. The medication must be in the original container. A medication administration form must be completed and signed by the parent/guardian.
If an over-the-counter medication is expected to be given for more than 15 days, written permission must be obtained from the physician.
Over-the-counter medication such as acetaminophen, ibuprofen and Caladryl lotion are available from the school per physician standing order for incidental use at the request of the parent and after discussion with the school nurse.

Inhaler/Epi-Pens

Proper documentation is necessary for administration of asthma inhalers and epipens. Documentation may include a written asthma plan or an allergy action plan.
It is important that inhalers and epipens have a proper prescription label in order to identify the medication should it be lost or found.
It is the parent’s responsibility to notify the school nurse should there be any changes in protocol.
Inhalers should be used in the nurse’s office whenever possible. Students may be allowed to carry inhalers/epi-pens after demonstration of knowledge in use.

RSU #4 Standing Orders

As outlined in the school handbook, the school nurse will follow the standing orders as recommended by a physician, if the need arises.
All medication will be kept in the nurse’s office in a locked cabinet.
Medications may be administered by trained unlicensed staff under the supervision of the school nurse, if the school nurse is unavailable.
ALL MEDICATION THAT NEEDS TO BE ADMINISTERED AT SCHOOL MUST BE BROUGHT IN BY THE PARENT/GUARDIAN.
PARENT/GUARDIAN MUST SIGN AND COMPLETE A MEDICATION ADMINISTRATION FORM BEFORE MEDICATION WILL BE GIVEN.
PARENTS WILL BE CONTACTED AFTER COMPLETION OF PRESCRIPTION/END OF SCHOOL YEAR AND GIVEN THE OPPORTUNITY TO PICK UP ANY UNUSED MEDICATION. MEDICATION REMAINING AT THE END OF THE SCHOOL YEAR WILL BE DISCARDED.

Health Screenings

The Primary Schools do a number of health screenings. The nurse or nurse’s aide does:

pre-kindergarten screening for students entering kindergarten.
full health screening including: vision, hearing, height, weight at grades Pre-K-2.
conduct vision/hearing screening for 2nd grade or upon request from a parent/guardian or a staff member.

Return to School After Illness

Children should return to school when they are well enough for a full school day’s activities including going to outdoor recess. Vomiting and/or fevers occurring 24 hours before a school day begins indicate the need for another day of rest. Please do not send your child to school too soon after being ill.

I. We cannot risk the possibility of infection to the other students when a sick youngster is sent to school or becomes ill at school. If your child has developed any of the following symptoms during the previous 24 hours, he/she should remain at home the next school day.

fever greater than 100(F. The temperature should be normal for 24 hours before returning to school.
congestive cough
vomiting
diarrhea
discharge that is other than clear from nose, eyes, mouth, ears or any other areas.
skin rash

II. If a student arrives at school or develops any of the previously listed symptoms, you will be notified and expected to take your child home. If you cannot be reached, the available contact on the emergency card will be called. (If you have not provided the school with emergency contacts, please do so immediately.) Students sometimes are not able to specify what is wrong or how they feel. Thus, staff must use their own judgment to determine if the student can benefit from an educational setting at that time. When, in the judgment of the student’s teacher, principal, secretary and/or school nurse, a student shows signs of being in ill health or of suffering from infections or a contagious disease, the parent shall be notified and said student will be excused from school.

A student should not be in school and will be sent home if the following condition(s) are present:

The student has a fever of 100 degrees F or higher. The temperature should be normal for 24 hours before returning to school.
The student is unable to function/participate in the school activities due to observed health status.
The student wants to sleep during the day and appears listless.
The student has a discharge, which is other than clear from nose, mouth, eyes, ears or any other areas.
The student is vomiting.
The student has diarrhea.
The student has a congestive cough, which prevents him or her from meaningful involvement in the educational process.
The student has an open, draining sore and will not keep the bandage on.
The student had a previously controllable medical; condition and that condition has become unmanageable (e.g., asthma, seizures).
The student exhibits unusual pallor or a flushed face.
The student has an unknown skin rash.
The student has a strong offensive body odor suggestive of urine/fecal soiling or hygiene concerns.

III. Universal precaution is the practice of following certain safety measures when a school employee or student may be exposed to blood or certain other body fluids. In general, students whose clothing becomes bloodied should change into clean clothing. Exposure control is the practice of reducing the risk of infection with bloodborne pathogens. If it has been determined that a student has an exposure incident, the parent will be notified. The student’s physician should then evaluate the situation in terms of prophylaxis as recommended by the Center for Disease Control.

Student Emergencies

In the event of an accident or illness, a parent/guardian will be notified as soon as possible. In order to make notification quickly the parent/guardian is asked to supply the school with the following information.

Telephone numbers: both home and work telephone numbers as well as correct street and mailing address.

2. Name and telephone number of someone other than the parent/guardian who may be contacted in case of an emergency.

Note: The school will not give out phone numbers. If you move or change your home or work number, please notify the school as soon as possible.

School Counselor

The school counselor/social workers are available to meet with students on a one-to-one basis for emergency situations. These counselors also guide small groups for friendship, sharing and other social skills issues.

Special Education

Students who have been identified with specific learning disabilities or physical disabilities may be eligible for special education services. These services are provided to students in a setting deemed most appropriate. Services may range from content support in or out of the classroom to instruction in a separate setting such as a resource room or composite room.

When a teacher and/or parent are concerned with a student’s progress, the pre-referral process must be followed. If the student continues to have difficulties after appropriate interventions are tried and documented, a referral to Special Education should be completed. After the initial referral, a Step 1 PET will determine if testing is recommended and completed. A Pupil Evaluation Team (PET) meeting will take place and if a student is identified as needing special education services an Individual Education Plan (IEP) is developed. This individual plan identifies the specific services necessary and the appropriate special education staff decides the best way to implement the education plan. Each year the plan is reviewed and revised as the student gains skills. Every three years a reevaluation is mandated. Appropriate testing is done and a Pupil Evaluation Meeting is held with administration, parent(s)/guardian(s), classroom teacher(s) and special education staff to determine if the present Individual Educational Plan (IEP) is appropriate.

Student Support Team (SST):

The SST consists of caring educators who offer assistance to students in need. The SST accepts referrals from concerned staff and parents/guardians. They identify a student’s problem, brainstorm interventions and develop plans to help solve the problem. The SST assigns a case manager who will gather information and monitor the student’s plan. The team meets regularly to accept new referrals and review the active caseload.

Schoolwide Title I

The School-wide Title I program provides support and instruction in reading and in math for eligible students. Teacher recommendation, test scores and class observations are used in determining eligibility. The Title I staff work in conjunction with the classroom teachers to reinforce and supplement reading or math instruction.

Testing & Assessments

In an effort to obtain the most up-to-date information on a student’s academic progress, tests other than standardized or teacher-developed tests may be used. Each test helps provide information about a student’s individual learning style. This testing also provides the staff with information on the appropriateness and effectiveness of the curriculum.

Parent Organizations:

The Parent Teacher Association concentrates its energy on providing enriching, educational experiences for students. As a parent or guardian of a child in our school you are already a member of this organization. The PTA meets each month at Oak Hill Middle School library on the first Monday of every month. Watch for notices to be sent home from school with details about meeting dates and times. We encourage all parents and guardians to participate in P.T.A. activities!

Use your PTA Membership to:

Get Connected:

PTA provides opportunities to meet and network with other parents, teachers, and school administrators. There’s no better way to know what’s happening in your child’s school and community.

Speak Up:

PTA can be a way for you to more effective by being the voice for change at your child’s school.

Watch Yourself Grow:

As a PTA volunteer, you can use your skills and hobbies for a relevant cause while setting a good example for your child and all children in the community.

Give Back:

By becoming part of PTA, you will be part of the solution, to help make positive changes in your child’s school and in the lives of many children.

Effectively Engage:

Spend quality time with your children through IPTA programs, events and resources. Not only will you show how much you care about them but will also demonstrate the importance you place on their education.

PTA Mission:

The overall purpose of PTA “To make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.”

Appendix

RSU #4

Office of Superintendent of Schools

971 Gardiner Rd.

Wales, Maine 04280

(207) 375-4273

ANNUAL NOTICE OF STUDENT’S EDUCATION RECORDS AND INFORMATION RIGHTS

The Family Educational Rights and Privacy Act (“FERPA”) provides certain rights to parents and eligible students (18 years of age or older) with respect to the student’s education records.

Inspection of Records

Parents/eligible students may inspect and review the student’s education records within 45 days of making a request. Such requests must be submitted to the Superintendent or building administrator in writing and must identify the record(s) to be inspected. The Superintendent or building administrator will notify the parent/eligible student of the time and place where the record(s) may be inspected. Parents/eligible students may obtain copies of education records at a cost of $0.20 per page.

Amendment of Records

Parents/eligible students may ask the School Department to amend education records they believe are inaccurate, misleading or in violation of student’s right to privacy. Such requests must be submitted to the Superintendent or building administrator in writing, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Superintendent or building administrator decides not to amend the record as requested, the parent/eligible student will be notified of the decision, their right to request a hearing, and information about the hearing procedure.

Disclosure of Records

The School Department must obtain a parent/eligible student’s written consent prior to disclosure of personally identifiable information in education records except in circumstances as permitted by law.

Directory Information

The School Department designates the following student information as directory information that may be made public at its discretion: name, participation and grade level of students in officially recognized activities and sports, height and weight of student athletes, dates of attendance in the school unit, and honors and awards received. Parents/eligible students who do not want the School Department to disclose directory information must notify the Superintendent in writing by September 15th or within thirty (30) days of enrollment, whichever is later.

Military Recruiters/Institutions of Higher Education

Military recruiters and institutions of higher education are entitled to receive the names, addresses and telephone numbers of secondary students and the School Department must comply with any such request, provided that parents have been notified of their right to request that this information not be released without their prior written consent. Parents/eligible students who do not want the School Department to disclose this information must notify the Superintendents in writing by September 15th or within thirty (30) days of enrollment, whichever is later.

School Officials with Legitimate Educational Interests

Education records may be disclosed to school officials with a “legitimate educational interest.” A school official has a legitimate educational interest if he/she needs to review an education record in order to fulfill his/her professional responsibility. School officials include persons employed by the School Department as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); members of the Board of Education; persons or companies with whom the School Department has contracted to provide specific services (such as attorneys, auditors, medical consultants, evaluators, or therapists); and parents, students and volunteers servicing on an official committee (such as a disciplinary or grievance committee) or assisting a school official in performing his/her professional responsibilities.

Other School Units

Under Maine law, the School Department is required to send a student’s education records, including disciplinary records, to a school unit to which a student applies for transfer.

Other Entities/Individuals

Education records may be disclosed to other entities and individuals as specifically permitted by law. Parents/eligible students may obtain information about other exceptions to the written consent requirement by request to the Superintendent or building administrator.

Complaints Regarding School Department Compliance with FERPA Parents/eligible students who believe that the School Department has not complied with the requirements of FERPA have the right to file a complaint with the U.S. Department of Education. The office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202