Proposed Infosnap Revisions 2016-17
----------------------
Page: Medical
Section: Immunizations
Scope: All (note that there is a VT version for Marion Cross, and a NH version for the other three schools, because of two different states and two different links, but I want the same change/delivery logic for both, please.)
Change type: Delivery logic and wording
Relevant IS field: p_ImmunizationAgree (NH) and p_MCImmunizationAgree (VT) (perhaps both should be renamed to ImmunizationStatus)
Relevant PS field: Currently n/a (we're currently not delivering anything here)
Current version: "I, the parent/guardian of, , will submit the up-to-date immunization records to the main office BEFORE the first day of school." and a forced choice of "Agree"
New version: Three choices, they must pick only one. Radio buttons if possible.
1. "I, the parent/guardian of, , AGREE THAT I WILL SUBMIT up-to-date immunization records to the main office, BEFORE the first day of school, which validate my child's compliance as per the state's requirements document referenced here" -> DELIVER LITERAL VALUE "will_submit" to PowerSchool field called "ImmunizationStatus" AND offer an option to "upload now."
FIXME distinguish between digital upload and paper submission so reword these...
2. "I, the parent/guardian of, , HAVE ALREADYSUBMITTED up-to-date immunization records to the main office, which validate my child's compliance as per the state's requirements document referenced here" -> DELIVER LITERAL VALUE "already_submitted" to PowerSchool field called "ImmunizationStatus"
3. "I, the parent/guardian of, , AGREE TO PROVIDE a notarized hard copy of my immunization exemption form to the Health OfficeBEFORE the first day of school" -> DELIVER LITERAL VALUE "exempt" to PowerSchool field called "ImmunizationStatus" and NO option to upload.
----------------------
Page: Medical
Section: Medication in School
Scope: Hanover High School only
Change type: Add a question/field
In the list of over-the-counter meds, add an option for "decongestant" and deliver to a PS field named decongestant, 1 or 0 like the others.
----------------------
Page: Medical
Section: Parental Authorization
Scope: All
Change type: Cosmetic/wording
Relevant IS field: stu_ParentMedAuth
Relevant PS field: PermissionToTreat
Current version: In the interest of my child's health, I give the school permission to:
• Carry out emergency medical care in the event that the parent/guardian cannot be reached.
• Contact the child's physician to communicate information as needed, and to receive immunization records and emergency medical information.
New version: In the interest of my child's health, I hereby give permission for school personnel AND/OR any doctors/nurses/hospital/EMT staff to:
• Carry out emergency medical care in the event that the parent/guardian cannot be reached.
• Contact the child's physician to communicate information as needed, and to receive immunization records and emergency medical information.
----------------------
Page: Medical
Section: Permissions/Authorizations
Scope: All
Change type: Addition
Heading: Authorization to Exchange Medical Information
Text:
If deemed necessary, do you grant permission for the school district to exchange medical/health information with your child's health provider(s) regarding the following general topics:
Please be informed that:
I/We:
I give my permission to have information about my child exchanged as indicated above.
I do NOT give my permission to have information about my child exchanged as indicated above.
Deliver 1 or 0 to PS field called “MedInfoExchangeAllow”
(After this is implemented, I think we’ll want a form that nurses can download and print -- I have a sample I’d like to follow. We’ll discuss later. Marking this as a FIXME for my own future reference)
----------------------
Page: Medical
Section: Medication in School
Scope: variable
Change type: scope-based visibility
The nurses want to make sure that this statement:
“The administration of the above listed medications will be documented and attempts will be made to reach and notify the parent/guardian that a medication has been given.”
ONLY appears for the elementary schools (Bernice Ray and Marion Cross)
----------------------
Page: Medical
Section: Medication in School
Scope: All
Change type: Deletion
Remove the “cough drops” question and associated field.
----------------------
Page: Medical
Section: Medication in School
Scope: All
Change type: Deletion
Remove the whole section (three questions and associated fields) about ointments/creams.
----------------------
Page: Medical
Section: Permissions/Authorizations
Scope: All
Change type: Deletion
Remove the “epi-pen/inhaler authorization” question and its associated field altogether -- each school handles it too differently.
----------------------
Page: Medical
Section: Medical Agreements
Scope: All, but only if earlier stu_MedMedication = Yes
Change type: Logic and Delivery
Relevant IS field: stu_OtcMedsAgree (SHOULD BE RENAMED to stu_SpecificMedsAgree)
Relevant PS field: MedsSpecificAgree
Wording: "I, the parent/guardian of , grant permission to the school nurse or designated staff to attend to my child as deemed appropriate for the medication/treatment as noted above."
New version: Deliver 1 to PowerSchool field "MedsSpecificAgree" for agree, 0 for not agree.
My evidence indicates that we simply overlooked this, probably because of the confusingly-named field.
----------------------
Page: Medical
Section: Medication in school
Scope: All
Change type: Delivery/tagging
If the parent answers "no" to any OTC meds in school, tag the record "NoOTCMeds" and make tag available in nurses' view since that's an unusual situation.
----------------------
Page: Medical
Section: Student's Health History
Scope: varies
Change type: Wording and Delivery
-For ALL schools, please replace the cerebral palsy question with “Physical or motor difficulties” and show the usual “please explain” if they answer yes.
- For ALL schools, please edit the question “Has the student had a serious accident, illness, injury, or surgery?” to read: ““Has the student had a serious accident, illness, injury, surgery, or hospitalization?” If the parent answers yes, where it says “please explain,” make it say “Please explain AND include date(s)”
- For ALL schools, please add a question to the health history list for “Concussion”. (I realize that we already have “head or spinal injury”.) If the parent answers yes, where it says “please explain,” make it say “Please explain AND include date(s)”
- For either of Bernice Ray Elementary or Marion Cross Elementary ONLY, please add the following questions following the same format as the others (Yes/No radio buttons, and “please explain” text field):
- Pregnancy/birth anomalies, “please explain”
- Frequent complaints of discomfort, "please explain causes and treatments"
- Frequent/recurring ear infections, “please explain”
----------------------
Page: Medical
Section: Student's Health History
Scope: All
Change type: Delivery
Relevant IS fields:
stu_SpecProblems, stu_PhysicalActivity, stu_SeriousIllness, stu_FamilyChange, and all of the fields under "Does your child have a history of or problems with" list
Relevant PS fields: allergies, alert_medical, Medical_Considerations
This is probably the most complex/logic-intensive part of our InfoSnap implementation. Leave it for last. I’d like for us to review the current logic and make sure it follows this: https://docs.google.com/a/hanovernorwichschools.org/document/d/1DxohVxKwOWCRjh2-49ILt0hFNyPF18INhs2-WA5iH1o/edit?usp=sharing
----------------------
Page: Medical
Section: History/allergies
Scope: All
Change type: Delivery
If the parent answers “yes” to seasonal allergies but “no” to epi-pen, deliver nothing to alert_medical. Too many false positives on this one.
----------------------
Page: Medical
Section: n/a
Scope: All
Change Type: Delivery
Can we send a 1 to a PowerSchool field called “IS_UploadMed” if they upload anything on the medical page?
----------------------
Page: Medical
Section: insurance area
Scope: All
Change Type: Delivery
Where we ask for insurance provider name and policy number, please also add “Insurance provider phone number” mapped to a field called stu_InsurancePhone which delivers to a PowerSchool field called insurance_phone
----------------------
Page: Medical
Section: n/a
Scope: All
Change Type: Deletion
Get rid of “Hospital Preference” question altogether -- my God, if there’s an emergency at school, we’re gonna take the kid wherever the hell we want.
--------------------------------------------------------------------------------------------------------------
---------- END MEDICAL, BEGIN OTHER -------------------------------------------------------
--------------------------------------------------------------------------------------------------------------
Page: New Student
Section: Previous School Information
Scope: All
Change type: Delivery
Right now, we're not delivering this anywhere. If they answer yes, please deliver to a PS field called PreviousSchool
----------------------
Page: Emergency
Section: all three
Change type: Wording
Make the intro paragraph say:
"Parents will be contacted FIRST! Please list LOCAL individuals, OTHER than the student's parent/guardian(s) who may be contacted in the event that the parent/guardian(s) cannot be reached. If the same contact has two numbers, please enter him or her twice. These people are also permitted to pick up your child from school in the event of an emergency where the primary guardians are unavailable."
----------------------
Page: Student
Section: (make new, at bottom)
Scope: All
Change type: New dropdown question
"Do you anticipate applying for Free and Reduced Lunch?" deliver a 1 for “Yes/Not Sure" or 0 for "No", to a PowerSchool field called "FinancialHardship"
----------------------
Page: Permissions
Section: (make new, at bottom)
Scope: Hanover High School only
New yes/no dropdown question:
"Would you be willing to share contact information for your students who have graduated from Hanover High School? (If 'Yes,' you will be contacted later via email for details.") No delivery to PowerSchool; instead, tag in InfoSnap, something like "GradContactOK".
----------------------
Page: Athletics
Section: My student plans to participate in...
Scope: Hanover High only
Change type: Question style + delivery
For each of the three seasons -- fall, winter, spring -- they should only be able to pick ONE sport.
Fall sports dropdown: Deliver to a PS field called hhs_fall_sports
Options: (the one they pick must be delivered to PS exactly as shown here)
boys_jv_football
boys_varsity_football
boys_jv_golf
boys_varsity_golf
boys_allied_soccer
boys_freshman_soccer
boys_jv_soccer
boys_reserve_soccer
boys_varsity_soccer
coed_all_cross_country
girls_jv_field_hockey
girls_reserve_field_hockey
girls_varsity_field_hockey
girls_freshman_soccer
girls_jv_soccer
girls_reserve_soccer
girls_varsity_soccer
girls_jv_volleyball
girls_varsity_volleyball
Winter sports dropdown: Deliver to a PS field called hhs_winter_sports
Options: (the one they pick must be delivered to PS exactly as shown here)
boys_jv_basketball
boys_reserve_basketball
boys_varsity_basketball
boys_jv_hockey
boys_varsity_hockey
coed_alpine_skiing
coed_nordic_skiing
coed_ski_jumping
coed_swimming
coed_unified_basketball
coed_winter_track
girls_jv_basketball
girls_varsity_basketball
girls_reserve_basketball
girls_varsity_hockey
Spring sports dropdown: Deliver to a PS field called hhs_spring_sports
Options: (the one they pick must be delivered to PS exactly as shown here)
boys_jv_baseball
boys_varsity_baseball
boys_jv_tennis
boys_varsity_tennis
boys_jv_lacrosse
boys_varsity_lacrosse
boys_novice_crew
boys_varsity_crew
coed_spring_track
girls_jv_lacrosse
girls_varsity_lacrosse
girls_novice_crew
girls_varsity_crew
girls_jv_softball
girls_varsity_softball
girls_jv_tennis
girls_varsity_tennis
----------------------
Page: Additional Family
Section: Siblings
Scope: All
Change type: Wording and delivery
Current version: "Does the student have any siblings?" and answers are delivered to nowhere
New version: "Does the student have any siblings 18 years old and younger? If they are in school, please include school names + phone numbers."
And concatenate/deliver everything they write into a single PowerSchool field named "SiblingInfo"
----------------------
Page: Permissions page
Section: wherever
Scope: Marion Cross School only
Change type: Delivery and wording
Two checkboxes or yes/nos:
1. "Please include our family on MCS-PTO emails."
2. "Please include our family in the Marion Cross online school directory."
If they say yes to #2, then display a "click here to download the PTO form; please print and fill it out and return it to school." with PDF that I will send you. FIXME asked Joy to send it to me Feb 25
----------------------
Page: Final post-submit page
Section: (list of links)
Scope: varies
Change type: For each of Ray, RMS, and MCS, update link to point to updated version of Records Release form for each school (I have PDFs for you.) They tell me that this still needs to be a pen-and-ink operation because other schools aren’t going to accept our e-sig stuff.
For HHS, don’t show anything relevant. THEY apparently don’t need parent permission as per the Buckley Amendment. WhatEVER.
NOTE: Pretty much ALL of our parents skipped/ignored this whole page. Can we make it be the penultimate page whereby they have to tick a box that says “I have downloaded any/all of the forms I need from this page” before they can REALLY submit, or some other way to make them pay attention?
----------------------
Page: Landing page
Scope: All
Change type: Wording
You had mentioned on the phone that you might have some alternative wording that makes it clearer to parents what the first question is asking ("is your kid new or returning") -- I'd love to hear your suggestion.
----------------------
Page: Student
Scope: All
Change type: Wording and delivery
Anticipated School Start Date: and force a normal date format.
Deliver to a PS field called "AnticipatedEntryDate"
----------------------
Pages: 6th Grade World Language and Music, 7th Grade World Language and Music, 8th Grade World Language and Music,
Section: World Language
Scope: Richmond Middle School only
Change type: Wording, scope
Make sure these only show for “NEW TO THE DISTRICT” kids.
Add another option to the dropdown, "My child will take a foreign language elsewhere (e.g. Hanover High)."
----------------------
Page: Family
Section: (main)
Scope: All
Change type: Delivery
The delivery data includes Contact_3 and Contact_4 data, and appears to have copied over whatever was in Contact_1's address fields; but I can't see on the IS preview form where there's even an option to enter info for Contact 3 or 4. I'm looking at: https://secure.infosnap.com/admin/preview/introduction.rails?solutionid=1453&mode=action&id=7600&entryid=0&additionalinformation=true
In any case, if they don't specify a contact_3 or contact_4, then the address fields should be blank in the delivery.
----------------------
Page: n/a
Can we just statically send today's date and time to a PS field called "IS_LastImport" whenever we do a delivery?
----------------------
Page: Student
Scope: All returning students
Change type: Prepop, wording, + delivery
I don’t know how to do this, if it’s even possible, because of how PS stores race and ethnicity, but the request is to show something like “here’s what we have on file for your child re: Race and Ethnicity: [Hispanic yes/no, plus any combo of checkboxes for the 5 races] Please contact the main office if this information is incorrect.”
----------------------
Page: New Student
Section: Language Survey
Scope: all
Change type: Add question + field, do NOT deliver to PS
“Check here if you want translated school notices.” Yes/No to field stu_Translate
----------------------
Page: New Student
Section: Language Survey
Scope: all
Change type: Add question + field, do NOT deliver to PS
“Please list all languages spoken in your home.” Text box to field stu_AllHomeLangs
----------------------
Page: New Student
Section: Previous School Information
Scope: all
Change type: Add question + field + deliver
“Date first enrolled in a U.S. school”: mm/yyyy to field stu_FirstUSSchoolDate, deliver to PS field dateOfEntryIntoUSA (Pearson core field, will be migrated)
----------------------
Tag/filter/alert change:
set “custody” tag + email on ANY CHANGE to ANY "custody" field, AND send an email to [school]admin. E.g. Ray -- dushane FIXME may need to show this over the phone to explain what I mean.
----------------------
Page: Permissions
Section: Athletics
Scope: HHS only
Change type: Add question + field + deliver
“I give my permission for (name of child) to have a baseline concussion test administered at Hanover High School. I understand that my child may need to be tested more than once, depending upon the results of the test. I understand there is no charge for the testing.
Hanover High School may release the ImPACT (Immediate Post-concussion Assessment and Cognitive Testing) results to my child's primary care physician, neurologist, or other treating physician.
I understand that general information about the test data may be provided to my child's guidance counselor and teachers, for the purposes of providing temporary academic modifications, if necessary.”
Display a link to download an explanatory letter (will provide to you separately.)
Deliver 1 or 0 to PS field hhsconctestagree
----------------------
This is a Large question, probably for another year. Any possibility of automating delivery of attachments from IS to PS, now that PS supports attachments?
----------------------