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Secretary Handbook Section
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Office Name:

Secretary

This is an outline for the structure of the BRAA Handbook for committee operations. It is a tool to encourage thinking and responses, and to give to new committee chairs/members so that they know what the job entails.  Please respond to questions in gray that are applicable or indicate - Not Applicable (NA).  . Please fill out gray sections only, they will expand as needed.

Committee Information

Mission/Purpose (from Bylaws)

Keep an accurate account of the proceedings of the meetings of both the Board of Directors and the Annual Membership meetings.

Coordinate with the web administrator for the preservation of such records in the Association’s document files (electronic and/or paper).

Maintain the calendar of events

Current Chairperson

Judy Crowgey

Current Members

N/A

More Needed?

No

Operations

What committees do you work with to do your job? List and identify what interactions are needed:

Web: pass on minutes of meetings

How do you perform your role on the committee?  

Take minutes

Budget: What part of your mission requires monetary resources to operate?

None

What budget items should be included in your budget?

What part of your mission requires volunteers to operate?

Do you have critical deadlines? List and explain- 

  • Coordinate with president to develop agendas
  • Prepare minutes of all meetings and distribute to board
  • Send minutes to the web administrator for posting
  • Distribute agenda before all pertinent meetings
  • All communications done in a timely manner

 

Are there events that are proposed in the future that should be considered to promote/expand BRAA?  

Tasks/Job Descriptions  [things that this committee does, that new members would need to know]

  • agenda preparation prior to quarterly Board Meetings
  • agenda preparation for Annual meeting
  • agenda preparation for any specially called Executive Board meeting
  • take minutes at meetings
  • send minutes to Web administrator for posting on the BRAA website
  • prepare and send out agenda for board meetings
  • Bring agenda copies to meetings
  • Aid in design of documents sent to members, work with Admin to put online (e.g. exhibiting artist application document).
  • Send out requests for volunteers etc to membership
  • Post events on the BRAA calendar of events