Rutland Town School

2018-2019

Family and Student Handbook

http://rts.grcsu.org/

Mission Statement

GRCSU Vision:  L.E.A.D.--Learn, Explore, Aspire, Discover

GRCSU Mission: The core mission of the Greater Rutland County Supervisory Union is to create an engaged learning community by empowering students to:

• Learn independently and collaboratively.
• Explore their own passions and choose their own pathways.
• Aspire to achieve success.
• Discover their own roles as contributing members of local and global communities.

Table of Contents

Academic Honesty –39

Acceptable Use of Electronic Resources & Internet (G9)-42-45

Administration, Faculty & Staff Listing – 3, 4

Athletic Activities – 40

Behavior at After School Events – 27

Bus Misconduct – 9, 10

Bus Procedures – 8, 9

Bus Transportation – 8

Cafeteria and Recess Procedures – 25, 26

Calendars – 32

Cell Phone and Personal Device Use – 40

Chromebooks – 45

Classroom / Hallways / Lobbies – 26

Concert Etiquette – 26, 27

Communication: Parent Questions/Concerns- 5

Crisis Response Plan – 36

Curriculum and Assessment – 38, 39

Dance Chaperone Guidelines – 27

Discipline – 29, 30, 31

Disclosure of Personally Identifiable Information – 35

Dismissal Procedure – 7

Dress Code – 19

Dropping Students off at School in the Morning – 6

English Language Learners (ELL) – 46

Equal Access and Public Access/Equal Educational Opportunities – 46

Family Educational Rights Privacy Act (FERPA) – 47

Family Vacations – 14

Federal Child Nutrition Act- Wellness (Code F18) – 20, 21, 22, 23

Field Trips – 10

Guidelines for Chaperones and Volunteers – 11

Gum Chewing – 20

Harassment, Hazing and Bullying Prevention (Code F13) – 49, 50, 51, 52, 53, 54

Healthy Celebrations – 20

Highly Qualified Teachers – 48

Homelessness – 48

Honor Roll for Middle School – 37

If You Have Questions – 55

In-School/Out-of-School Suspension – 31, 32

Instrumental Music Program – 41

Library – 39

Lost and Found- 20

Middle School Chorus – 41

Mission and Vision Statement – 5

No Child Left Behind – 49

Parent/Teacher Conferences – 37

Parental Questions/Concerns – 17

Party Invitations – 20

Perfect Attendance – 37

Personal Property – 35

Picking up Students in the Afternoon – 7

Planning For Success (PFS) Room – 28, 29

Privacy – 48

Procedure for Student Attendance – 14

Report Cards – 36, 37

Reporting Suspected Child Abuse or Neglect – 48

Residency – 48

School Doors Procedure – 7

School Lunch and Breakfast – 23, 24

School Nurse – 32, 33

School Policies – 46

School Routines – 6

School Rules and Expectations – 18, 19

Snack Rules – 26

Snow Days & Delayed Opening Procedures – 17

Statewide Testing - 54

Student Absences for Participation in Non-School Sponsored Extracurricular Activities– 16, 17

Student Placement/Class Lists – 17

Student Records – 34

Student Support Programs (Academic/Social Skills) – 32

Student Telephone Use – 39

Student Trips- 12, 13

Tardy Procedures – 16

Toys – 20

Transfer of Students – 35

Transportation Changes – 7

Truancy Procedures – 15

Visitors Procedure – 7

Yearbook – 42

Greater Rutland County Supervisory Union (GRSCU): (includes Ira, Middletown Springs, Poultney, Proctor, Rutland Town, Wells and West Rutland schools).

GRCSU Vision:  L.E.A.D.--Learn, Explore, Aspire, Discover

GRCSU Mission: The core mission of the Greater Rutland County Supervisory Union is to create an engaged learning community by empowering students to:

• Learn independently and collaboratively.
• Explore their own passions and choose their own pathways.
• Aspire to achieve success.
• Discover their own roles as contributing members of local and global communities.

Communication: Parent Questions and Concerns

RTS encourages open communication. Should a concern arise, parents/guardians are asked to first communicate directly with the teacher involved. Should a resolution not occur, or prove to be unsatisfactory, parents/guardians are encouraged to contact the principal to discuss the concern. If the concern is unable to be resolved at the school level, parents/guardians should contact the Superintendent’s Office. If and only if the issue is not resolved by the Superintendent, the issue will be then brought to the School Board.

School Routines

School Hours

Rutland Town School hours are 8:00 A.M. to 2:45 P.M. If the school hours are changed, parents and teachers will be notified in advance. Students may not enter the building before 7:45 A.M., unless given permission from a teacher. From 7:45 – 7:55 A.M. students will go outdoors, weather permitting. There is no adult supervision to students dropped off before 7:45 A.M. Students should not be dropped off earlier than this time.

All children are required to leave the school grounds directly after school. They may not remain on school grounds unless participating in organized and supervised extracurricular activities such as sports, drama, etc. A student whose athletic event begins at 4:00 P.M. or later may not remain at school from 2:45 P.M. until the start of the event.

Students are required to bring a note, or have a note e-mailed to pam.mock@grcsu.org or faxed 802-775-8951 to the office when not going directly home. If a written note is given to your child(ren), it should be presented to the classroom/TA teacher in the morning. If a note is e-mailed or faxed, it should be done no later than 2:30 P.M on Monday, Wednesday, Thursday and Friday and by 2:00 P.M on Tuesday’s.

Reminder... Every Tuesday students are dismissed early, at 2:15 P.M. for Professional Learning Community (PLC) Teacher meetings. The goals of PLC meetings are to engage in structured conversation around curriculum, instruction, and assessment, in a collaborative and professional manner.

Before School Procedures

• At 7:45, the cafeteria lobby door will be opened in addition to the gym lobby doors.
• Middle School Wing door will open, Main Lobby door will be unlocked.
• All students in grades 1-8 will proceed down the unified arts hallway (Band/Art/Tech Ed room wing) and out to the playground.  
• Students that receive breakfast will proceed to the cafeteria.  Students may not come back after the first or second bell to get breakfast and eat breakfast in their classroom or TA unless there are specific circumstances pre arranged by faculty and staff.  If students come to TA with breakfast, they will be referred to the office.
• Kindergarten students will proceed to the FACS room.
• The bell will ring at 7:55 and students will line up at 7:55. The middle school students will enter the middle school wing door.
• The rest of the grades 1-5, will line up on the basketball court.  5th is closest to the building, in grade level order down to 1st closest to the swings.
• Students should be in their classrooms no later than 8:00.

Dropping Students off at School in the Morning 

 When dropping off students by the Cafeteria doors in the morning please use the following procedure:

1.  Enter the school parking lot via the west(upper) entrance as usual.

2.  Pull your car up around the circle to the Main door entrance so children can step out onto the “sidewalk” in front of the Main door entrance.

3.  If there are already cars there, pull up as close as you can behind those cars.

4.  Students may unload anywhere in the area between the “student drop off and pick up area” sign.

5.  Students should exit the car on the right side and use the main door entrance.

Picking up Students in the Afternoon

All children waiting to be picked up must be either in the lobby or the roped off area.  As cars approach they will be directed in groups of three to a designated spot in front of the lobby.  There is space for three vehicles to pull up to the gym lobby doors. When the cars are stopped, children will be instructed to board their vehicle via the “pick-up area.” When ALL three vehicles have exited the designated pick-up spot, the next group of three will be directed into place and the process repeated. Parents (staff included) that walk their child out of the building to a parked car must exit the building via the west lobby exit and proceed directly to the lower parking lot. The parent must park in the lower lot, exit the vehicle, and check with a staff member before leaving the pick-up area with a child. A student will not be allowed to proceed to a vehicle in the lower lot until this process is complete.

If a child is not at the pick-up area when a parent’s vehicle arrives, the parent will be instructed to circle around and get back into line. Parents that have a problem of any kind while picking up their child(ren) will be asked to park in the lower parking lot and proceed to the office.

Transportation Changes

Please organize any after-school arrangements or transportation changes with your child(ren) prior to the school day. To ensure the safety of our students, the school will not permit any transportation or after school changes in a student’s routine unless a signed note, fax, or e-mail from their parent/guardian is received. Students should turn these notes into their classroom teacher at the beginning of each school day. All bus notes must be turned in on a daily basis. We understand that occasionally an emergency situation arises that requires a change of plans and a phone call to the office. However, parents should not make regular calls to school to change after-school plans. A signed note must be faxed, 802-775-8951, or emailed to pam.mock@grcsu.org by 2:30 P.M on Monday, Wednesday, Thursday and Friday and by 2:00 P.M on Tuesday’s.

School Doors Procedure

The school building will be locked until 7:45 A.M. Students will be unable to enter until that time. Doors will be secured at 8:00 A.M and guests or tardy students will have to enter the main office entrance and sign in. We appreciate everyone’s understanding in this matter. This is a common practice in area schools.

Visitors Procedure

All individuals coming into the school must sign in the Visitor’s Book in the Main Office. Once you have signed in, you will get a Visitor’s Pass required to be worn while at the school. Upon leaving school, we ask that you sign out in the Visitor’s Book. This procedure applies when a parent/guardian is dropping off their student in the morning.

Dismissal Procedure

Once a parent or guardian has signed a child out in the Main Office, the Main Office personnel will call down to the appropriate classroom to get the child dismissed. The child will come to the Main Office to meet their parent or guardian.

Bus Transportation- please review with your child(ren)

Based on a safety recommendation from the Vermont School Crisis Planning Team that all bus students be in a designated seat, we will set up a seating chart for each bus. We ask for both parent and student cooperation to make this bus procedure an effective one. Once set, we may have to periodically adjust the plan as needed.

Bus transportation is provided for all school children according to school board policy. Bus schedules are available in late summer before the start of school. Long distances traveled by buses make it necessary to designate pick-up points where conveniently located, rather than at individual house stops.

1.  Only children assigned transportation may ride on the school bus unless permission is granted by the administration.

2.  Non-bus pupils are not permitted to ride regularly on the school bus.  

3.  Children assigned to a particular bus are not permitted to ride on any other school bus without written permission from the parent, signed by the classroom teacher and Main Office, and given to the bus driver.

4.  Bus pupils may not be discharged at a stop other than their own without written permission.

5.  Bus pupils not wishing to ride home on the bus on a particular day must have written permission from parents.

6.  Parents are responsible for transporting their child if he/she misses the bus.

7.  A parent or other responsible person must be at the bus stop to meet K-3 students as they get dropped off in the afternoon. Please make every effort to be there on time; if no one is there to meet the child(ren), they will be transported back to the school and will have to be picked up at Rutland Town School.

8.  Students will not be dropped off at places of business or make stops within Rutland City limits.

You are invited to confer with the Principal, Sarah Tetzlaff, regarding any phase of our Transportation program.

Note: Bus riding is a privilege which may be revoked if your child’s behavior jeopardizes the safety and well-being of all students on the bus.

Busing Procedures

Applies to transport by “school bus” or “chartered bus.”

Prior to loading:

• Be on time at the designated school bus stop to keep the bus on schedule

• Stay off the road while waiting for the bus
• Riders should conduct themselves in a safe manner while waiting
• Do not move towards the bus at the school bus loading zone until the buses have been brought to a complete stop
• Wait until the bus comes to a complete stop and you are signaled to proceed before attempting to enter

While on the bus:

• The driver is in charge and students must obey him/her respectfully

• Keep hands and head inside the bus at all times after entering and until leaving
• Assist in keeping the bus safe and clean at all times
• Remember that loud talking and laughing or unnecessary confusion diverts the driver’s attention. Vulgar, profane, argumentative, or excessively loud talk is not permitted by students.
• Treat bus equipment with respect. Damage to seats, etc., must be paid for by the offender.
• Never tamper with the bus or any of its equipment
• Do not leave books, lunches, or other articles on the bus
• Keep books, packages, coats, and other objects out of the aisles
• Remain in the bus in case of an emergency, unless directed by the driver to do otherwise
• Do not throw anything out of the bus windows
• Remain in your seat while bus is in motion
• Be courteous to fellow pupils and the bus driver
• Keep absolutely quiet when approaching a railroad crossing
• Seats will be assigned when misbehavior continues
• Seating shall be two (2) to a seat unless more space is needed and pupil size permits (3) to a seat
• Parents will be notified if there is misconduct and the privilege of riding may be revoked
• Students may not gesture or attempt to communicate with individuals outside the bus
• No technology devices of any kind are allowed on the bus (including cell phones, MP3 players, handheld devices, gaming devices). Devices will be confiscated and returned to school to be picked up by a parent or guardian. *When students are on a class Field Trip, classroom teachers will determine if technology devices will be allowed.

Unloading:

• Students should unload in a single file manner
• Students should report immediately to cafeteria entrance or designated area

Consequences for Bus Misconduct

General Misconduct – Inappropriate behavior on the bus and at the bus stops including disrespect to driver, use of profanity and obscenities, spitting, repeated warnings to be reasonably quiet, etc.:

• First Offense – Verbal warning with parent notified.
• Second Offense – Assigned seat and parent notified.
• Third Offense – Suspension from bus, less than 10 days and parent notified.
• Fourth Offense – Suspension from bus, 10 days or more. Parent conference with Administration and Bus Driver.
• Fifth Offense – Suspension from bus for 10 days or more or for remainder of the school year. Parent conference with Administration and Bus Driver.

Unsafe Behavior- fighting, throwing, or projecting objects inside or outside the bus, opening the emergency door, etc.

• First Offense – Verbal warning and/or less than 10 day suspension from the bus will occur; parent notification.
• Second Offense – More than 10 day suspension from the bus; automatic parent conference.
• Third Offense –Suspension for 10 days or more or for remainder of the school year. Parent conference with Administration and Bus Driver.

Smoking

• First Offense – Automatic suspension from school bus for the year and parent notification.

Damage to Buses

• First Offense – Up to a 10 day bus suspension plus restitution.
• Second Offense – Suspension from bus for a year plus restitution - $20.00/hour for repair for damages.                               

Reminder- bus riding is a privilege that may be revoked.

Field Trips

Field trips (historical and cultural) are part of the curriculum. A “Transportation & All-Inclusive Permission Slip” form for all trips will be distributed in First Day Packets. Please sign and return promptly. If the permission slip is not signed, your child will not be allowed to attend the field trip and other arrangements will be made by the school. Parents will receive notification of particulars of each trip shortly before the actual date. If for some reason a parent/guardian does not want their child to attend a particular trip, we will make other arrangements for that child to remain in school. A student not attending a field trip should not miss school that day.

Parents and/or grandparents are generally invited to attend a field trip with their student(s) (please read guidelines for chaperones and volunteers below). When on a field trip, siblings are not permitted to attend the field trip as you are responsible for your child and the other children in your group.

The school retains the right to exempt students from field trips, or other school activities who have demonstrated an inability to control personal behavior that would interfere with the learning experience or jeopardize the safety of the students or other people.

Classroom teachers will determine if technology devices will be allowed on field trips.

Important items regarding field trips

1. Every student that is going on a field trip is required to report to school for regular attendance and must travel with the group to the site they are visiting.

2. Teachers are responsible for communicating the guidelines for chaperones to ensure the safety and supervision of all students.

3. Chaperones must adhere to “Guidelines for Chaperones & Volunteers” on the next page.

4. Any chaperone that plans to take their child with them from the site of the field trip instead of returning to RTS must obtain permission from an Administrator at least 24 hours prior to the trip.

5. Chaperones are not permitted to bring siblings with them the field trip.

6. If students are on an all day trip (beyond the RTS dismissal time), a “return to RTS” time will be designated and communicated to parents.

7. If a student will be picked up at RTS after the trip by someone other than the parent or legal guardian, a note must be provided to the office prior to the trip.

8. No purchases at gift shops are allowed on the Kindergarten through Fifth Grade field trips. Students in Grades 6-8 will follow the plan as developed by their individual teachers.

Guidelines for Chaperones and Volunteers

Volunteers (including chaperones) are required to undergo appropriate background screening including a fingerprint-supported criminal record check. If you think you may want to volunteer at Rutland Town School or accompany your child's class on a field trip this year, please plan ahead by contacting Debbie Dambrackas at the Greater Rutland County Supervisory Union as soon as possible. Her number is 775-4342, ext. 2108. (debbie.dambrackas@grcsu.org) She will instruct you on the process and will be able to answer any questions you may have.

In order to volunteer or chaperone a field trip in the Rutland Town School District you must complete the necessary background check [Policy D1 and D7]. All volunteers may request reimbursement of the costs for the background check from your school office upon presentation of receipts and successful criminal background check. The required background checks that are included: VCIC, fingerprint, adult and child abuse registry, and FBI criminal background check (all 50 states). The reimbursement for the 2017-2018 school year is; $15 background check at grcsu central office, $25 fingerprinting fee at Rutland City Police station. Fingerprints need to be redone every three (3) years. Upon successful completion of the background check, you will be notified by the principal.

Only parents who have completed a successful criminal background check are eligible to volunteer or chaperone field trips.

1. All students and chaperones are expected to abide by the Rules of Conduct and Behavior contained in the Parent/Student Handbook, including the dress code.

2. Chaperones will be expected to attend a meeting to discuss rules and responsibilities while on enrichment trips (overnight). The teachers orchestrating the trip will conduct this meeting. During the meeting policies and procedures pertaining to the trip will be distributed and discussed. The policies include Tobacco Prohibition (F3), Alcohol and Drug Abuse (F9), Student Trips (G3), and Off-Campus Misconduct.

3. Chaperones are responsible for all students they are assigned to, not just their own child(ren).

4. Chaperones may not bring siblings or other children on trips or to classroom events.

5. Chaperones will not use tobacco or alcohol while on trips.

16 V.S.A., Section 260, Rutland Town School Board policy D1 and D7.

Student Trips (Code G3)

Policy

It is the policy of the Greater Rutland County Supervisory Union and its member districts to encourage and support student trips of significant educational value.  These trips must pertain to a specific element of the curriculum for the grade level and be scheduled so that Vermont state regulations regarding the minimum number of hours for a school day (5 ½ ) or week (27 ½ ) are met.

Definitions

Field trips are defined as those trips involving one school day or less.  All requests for field trips must:

1.        include an explanation of the educational value of the trip;

2.        include a list of participating students, teachers and chaperones; and

3.        be approved in advance by the building principal.

Overnight trips are defined as those trips encompassing more than one day of school.  All requests for trips of this type must:

1.        include an explanation of the educational value of the trip;

2.        include a list of participating students, teachers and chaperones;

3.        have the support of the building principal and superintendent; and

4.        have approval in principle of the school board by November 15 of each school year.

Chaperones

Chaperones shall be subject to criminal background checks.  

Evaluation

An evaluation of each enrichment trip will be completed by the chaperones and shared with the school board and administration.

Funds

All money collected for trips as well as payment of trip expenses shall be managed through a school account.

Dates Warned:        5/10/18 Wells Springs, Ira

5/20/18 grcsu, Quarry Valley, Rutland Town

Dates Adopted:        5/30/18 grcsu

                6/6/18 Wells Springs

                6/8/18 Ira

6/10/18 Rutland Town

                6/20/18 Quarry Valley

Legal Reference(s):        Act 154 of 2007-2008 Adjourned Session

                        16 V.S.A. §912

Cross Reference:                RCSU Policy D1 – Personnel Recruitment, Selection, Appointment and Background Checks

As outlined above, enrichment trips are presently proposed to the RTS Board annually for the Middle School grade levels. These trips entail traveling and experiencing learning on a larger, more extended level than a one-day field trip.

It is the responsibility of the grade level teachers to inform parents/guardians of the opportunity to apply for a scholarship for this trip and to provide the proper information regarding chaperone guidelines, etc.

Things to Remember

1. Grade level teams must submit any proposal for enrichment trips to the board as soon as possible.

2. All applications are subject to approval by the RTS Board of Education.

3. Grade teams are required to submit a list of parents’ signatures who are in support of the trip.

4. Any adult who is chaperoning must adhere to the “Guidelines for chaperones.” (page 12)

5. Any adult wishing to chaperones who is not a parent or legal guardian must complete an application to be reviewed for approval by administration. Parents/legal guardians may apply for an enrichment trip scholarship from RTS.

Class Enrichment Trip Scholarship

The Rutland Town School has an academic curriculum that includes an enrichment trip for the Middle School grade levels. These trips are often four to five days in duration and involve an overnight stay away from home. Students in these grades are encouraged to participate in the enrichment trips as they are a valuable part of their learning experience.

The school also recognizes that for some families the expense of an enrichment trip for their child may be unaffordable. To assist families who are having difficulty affording such an expense, the school has provided an opportunity to apply for a need-based scholarship.

To apply for a Rutland Town Enrichment Trip Scholarship, parents or legal guardians may write a letter explaining their circumstances and the need for financial assistance for their child. Requests will be reviewed on a case-by-case basis and it will be determined what amount, if any, will be awarded for the child to participate in the enrichment trip.

Typically, fundraising opportunities are made available to each class. By participating in these activities, students can earn money toward the cost of the trip. Individual teachers can provide more details regarding fundraising and enrichment trips.

Requests for scholarships should be sent to: Mrs. Melissa Theis, Guidance Counselor, at least two (2) months prior to the scheduled enrichment trip. This allows enough time for teachers to have accurate and adequate plans for busing and accommodations for each participant. After review, applicants will be notified of the amount awarded. The family will be responsible for the remainder of the cost plus any out-of-pocket spending money needed for the trip.

Requests can be mailed or e-mailed to:

Mrs. Melissa Theis, Counselor

Rutland Town School

1612 Post Road, Rutland Town, VT  05701

melissa.theis@grcsu.org 

Family Vacations

We strongly encourage you to schedule your family trips and events during our regularly scheduled vacations because many classroom activities are participatory in nature and cannot be made up. In the event a student must be absent from school for family reasons, in excess of three (3) days, please send a letter to the Principal, with the details of the event that is taking them away from school, one (1) week prior to the start date of the request. Approval must be granted before these days are excused. When planning activities in June, please remember that all school days that were cancelled for any reason are made up at the end of the year, thereby extending the school calendar.

Please contact your child’s teacher regarding the makeup of any homework that is missed.

Procedure for Student Attendance, Grades PK-8

Attendance

In accordance with Vermont State Law, attendance at school is mandatory. If a student fails to attend school on account of sickness, the absence may be excused. Proof of such sickness may be requested if the number of absences become excessive. (Reference Policy Code F25:  Student Attendance)

School starts at 8:00 A.M. Students should arrive at school by 7:55 A.M. Students who arrive after 8:00 A.M. must come to the Main Office to get a Tardy Slip.

Tardiness

Promptness to both school and class is very important. In the event a student arrives late to school, he/she must report directly to the Attendance Office. Students who are late must have a written excuse from their parent or guardian explaining their lateness. Excused absences and tardies include validated illness and medical or other appointments that can only be scheduled during the day. All absences or tardiness not explained by a valid note will be considered unexcused. Unexcused absences or tardiness may include, but is not limited to, oversleeping, or missing the bus. Students will receive consequences for repeated unexcused tardiness or absence from school.

A student that is tardy unexcused three (3) times will receive a detention or lunch detention consequence, i.e. lunch detention for students in K-4; after school detention for students in grades 5-8. A student that is tardy to class, should go back to their previous teacher and ask them for a pass. If the teacher sent all students out at the same time the student must go to the main office to receive an unexcused tardy slip. If a student is tardy unexcused from class three (3) times, they will receive a consequence, i.e. lunch detention for students in K-4; after school detention for students in grades 5-8.

Absences

If a student is out sick, a parent/guardian must call the school to report the absence by 7:55 A.M. Messages can be left on the voicemail system before, during, and after school hours, 775-0566, extension 4001.

Greater Rutland County Supervisory Union: Truancy Procedures

At three days of unexcused absences, the following procedures shall be initiated:

Applicable school shall notify the School Resource Officer or designated District Truant Officer that a student is truant under grcsu policy.  The school shall provide the School Resource/designated Truant Officer with applicable documentation.

Youth has accumulated 3 days of unexcused absences:

• Parent/Guardian contacted by School Resource Officer or designated Truancy Officer (if applicable).
• Documentation of possible truancy situation by School Resource Officer or designated Truancy Officer.

Youth has accumulated 5 days of unexcused absences:

• 5 day letter sent to: Parent/Guardian, Principal, Family School Coordinator, Guidance, applicable teachers and School Resource Officer.
• Home visit conducted by School Resource Officer, or designated Truancy Officer.
• Continued documentation of truancy by School Resource Officer or Truancy Officer.

Youth has accumulated 7 days of unexcused absences:

• School schedules a truancy meeting. Parents are notified of this meeting, and are required to attend.
• 7 day letter sent to: Parent/Guardian, Principal, Family School Coordinator, Guidance, applicable teachers, School Resource Officer, and Department of Children and Families (DCF).  
• The team meets with parents/guardians, School Resource Officer and the student. At this meeting the team will develop a plan of action to keep the youth in school, make referrals to the appropriate services, and continue documentation. Representatives from DCF are invited to this meeting.
• The team will follow-up with the suggested strategies identified at this meeting.
• Continued documentation of truancy situation by School Resource Officer or designated Truancy Officer.

Youth has accumulated 10 days of unexcused absences:

• Affidavit is prepared by the School Resource Officer or the designated Truant Officer and filed with the Rutland County State’s Attorney’s Office. This affidavit includes all attempted intervention techniques. Per RCSD/grcsu MOU intervention will be in Rutland District Court.
• 10 day letter is sent to: Parent/Guardian, Principal, Family School Coordinator, Guidance, applicable teachers, School Resource Officer, Department of Children and Families and grcsu Superintendent.

After 10 days of unexcused or excused absences we may ask for doctor’s documentation or other official documentation as approved by the school for any further absence(s). Absences without doctor’s documentation or approved by the school will be considered unexcused.

Excused or unexcused absences of more than 20 days may result in student grade retention.

The goal of all of these interventions is to keep the student in school, and to prevent drop-out situations.

Tardy Procedures

Youth has accumulated 3 days of unexcused tardies:

• Parent/Guardian contacted by School Resource Officer or designated Truancy Officer (if applicable).                                        
• Student will receive a detention or lunch detention consequence for every 3 days of unexcused tardies, i.e. lunch detention for students in K-4 (or detention for grade 4); after school detention for students in grades 5-8.

Youth has accumulated 6 days of unexcused tardies:

• 6 day letter sent to: Parent/Guardian, Principal, Family School Coordinator, Guidance, applicable teachers and School Resource Officer.
• Continued documentation of truancy by School Resource Officer or Truancy Officer.

Youth has accumulated 9 days of unexcused tardies:

• School schedules a truancy meeting. Parents are notified of this meeting, and are required to attend.
• 9 day letter sent to: Parent/Guardian, Principal, Family School Coordinator, Guidance, applicable teachers, School Resource Officer, and Department of Children and Families (DCF).  
• The team meets with parents/guardians, School Resource Officer and the student. At this meeting the team will develop a plan of action to keep the youth in school, make referrals to the appropriate services, and continue documentation. Representatives from DCF are invited to this meeting.
• The team will follow-up with the suggested strategies identified at this meeting.
• Continued documentation of truancy situation by School Resource Officer or designated Truancy Officer.

Continued unexcused tardies may result in an Affidavit filed with the Rutland County State’s Attorney’s Office.  

Student Absences for Participation in Non-School Sponsored Extra-Curricular Activities

The School Board, Faculty, and Administration discourage parents from removing students from school for non-school sponsored extra-curricular activities. Class instruction time is difficult to recreate, and any absence can have a detrimental effect on student learning. However, in the event that a student will be out of school, the following procedure should be followed:

1. The parents notify the Principal in writing at least one week in advance of the beginning of the program in which their child will participate. Such notice shall include the scheduled times, the duration of the program, and a letter of acceptance from the director of the program in which your child will be participating.

2. The student must be in good academic standing in each course in the marking period prior to entering the program. The student is expected to maintain good academic standing while participating in the program.

3. Parents and students understand that there will be some important class instruction which the student will miss. Written work must be made up. It is the student’s responsibility to obtain school assignments from classes that will be missed.

4. Students requesting to participate in such programs are subject to approval by the School Administration in consultation with classroom teachers.

Teachers will notify the parents/guardians of students who may have academic challenges related to these programs.

Snow Days and Delayed Opening Procedures

Snow Day

You will receive a recorded message through Infinite Campus Messenger from the Superintendent on your telephone or you will receive an e-mail telling you that school is either closed or delayed that day. Please keep the main office, administrative assistant, updated as to any changes in your phone number(s).

Delayed Opening Procedure

When school is delayed for 2 hours, the procedure to start the day will be the same as if school started at 8:00 A.M. School will begin at 10:00. Students should report to their class and/or TA at that time.

Parental Questions/Concerns

Chain of Command- RTS encourages open communication. Should a concern arise, parents/guardians are asked to first communicate directly with the teacher involved. Should a resolution not occur, or prove to be unsatisfactory, parents/guardians are encouraged to contact the principal to discuss the concern. If the concern is unable to be resolved at the school level, parents/guardians should contact the Superintendent’s Office. If and only if the issue is not resolved by the Superintendent, the issue will be then brought to the school board.

Student Placement/Class Lists

We strive to create balanced classrooms for students through assessment of the whole child.  The criteria for the placement of students in classrooms, advisories and other groupings include the student’s learning style, the educational needs (both special and regular education), a gender balance, and the need to make heterogeneous groups. Placements are made with input from teachers, counselors, special educators, and administrators. We do not take any teacher requests from parents. However, if a parent/guardian has a student related concern, it must be put in writing and submitted to the principal no later than April 1st. Approval of the class roster is the responsibility of the principal. Any parent may appeal the decision of the principal to the superintendent, whose decision shall be final.

School Rules and Expectations

We practice our A, B, C’s:

• Acceptance
• Belonging and
• Caring to promote a positive learning and working environment.

We care about each other’s feelings

• We are kind to others
• We listen to each other
• We respect others
• We respect ourselves
• We use appropriate and respectful language
• We don’t use put-downs
• We don’t use personal insults
• We don’t swear or offend others with our language
• We don’t bully others
• We don’t harass others by scaring, threatening or intimidating behaviors
• We don’t tease others

We respect ALL adults in the school

• We will listen when an adult speaks
• We will make eye contact when an adult speaks
• We accept the direction from the adult
• We do not challenge an adult’s request

We keep others and ourselves safe

• We keep our hands and bodies to ourselves
• We stay in our own space
• We keep our bodies safe
• We keep our bodies and voices under control
• We play and work safely
• We don’t hurt others
• We don’t fight

We respect property

• We keep our school clean
• We don’t chew gum
• We use equipment appropriately
• We leave other people’s things alone
• We do not damage property

We are responsible for what we say and do

• We take responsibility for our actions
• We come to school on time                            
• We come prepared for class
• We come to class on time
• We do not leave class without permission
• We do not talk out of turn
• We do our best
• We finish our work
• We are on time for our activities
• We use good manners
• We cooperate with others
• We resolve our conflicts
• We apologize and make up for our mistakes
• We follow the bus rules

Classroom/Hallways/Lobbies

• Students may enter the classroom only when a teacher is present
• Students need to line up in an orderly fashion when entering/leaving the classroom
• Students need to wait for the teacher’s permission to exit the classroom
• Walk in halls quietly on the right side of the hallway
• A pass is needed except during passing times
• Students traveling to and from lessons do not need a pass
• Students going to the bathroom need to use the sign out/in procedure

Dress Code

Dress Code/Student Attire: Age appropriate (i.e. PK-4, 5-8) dress that is not hazardous to the health and safety of students and others, and is not disruptive to the learning environment of the school. Students should dress in a manner that displays an appropriate degree of modesty. Students should keep in mind that this is their workplace and the way they dress should reflect the important work they do here.

A student is in violation when:

1) Wearing clothing or accessories that contain profanity, vulgar language or images, sexual messages or images, or any rude or distracting words or images that interfere with the rights of others (explicit or implied).

2) Wearing any item of clothing or accessories that are unsafe or illegal.

3) Wearing clothing that is offensive or unsafe.

4) Wearing tube tops, mesh, sheer, crop, spaghetti straps, or tops with plunging necklines.

5) Wearing shorts or skirts that are very short. Shorts and skirts must be an appropriate and conservative length.

6) Wearing clothes that do not cover the midriff (front and back).

7) Hats, caps, hoods, do-rags, or sunglasses during school hours unless there is a medical necessity for such an item.

8) Body piercing, other than ears, is not allowed at school.

These rules also apply across all school settings (physical education class, after school clubs, co-curricular activities and dances).

Students wearing inappropriate clothing will be addressed discreetly and not subjected to embarrassment or ridicule. Parents will be notified by the office if the student does not have the appropriate change of clothing or the school will supply a change or cover-up of clothes or be sent home to get appropriate attire.

Please note: According to the State Department of Education’s General Counsel, courts have, as a rule, supported school’s rights to implement dress codes that conform to reasonable standards of appropriateness and decency. It has generally been accepted that these codes are not an infringement of free speech.

Lost and Found

Missing items can be located in the “Lost and Found” area on the cafeteria hall table. Items not claimed will be donated to charity at the end of each quarter.  

Toys

Toys are not permitted at school, except for show and tell.

The following personal belongings are not allowed at Rutland Town School:

• Laser pointers                
• Beepers
• Electronic games
• Skateboards/Scooters
• Yoyo’s
• Fidget spinner and fidget toys

Gum Chewing

Gum chewing is not permitted in the school building or on the school grounds from the time a student arrives in the morning until the conclusion of his/her obligations at the end of the school day. Only under certain circumstances and approved by administration is gum chewing allowed.

Party Invitations 

Party invitations are not allowed to be sent and/or distributed through the classroom.  

Invitations should be given outside of school. The main office is not allowed to give out addresses but may be able to assist in the mailing of envelopes. If a whole class is invited, parents may submit sealed and stamped invitations with classmates’ names to our main office and we may be able to send them with address. Please contact the principal with further questions.

Healthy Celebrations

We encourage families to bring in items such as vegetables and dip, cut up fruit, cheese and crackers for any type of classroom celebration. As a school community we need to make an effort to enforce our nutrition and wellness policy. We want to promote student health and reduce childhood obesity.

Federal Child Nutrition Act- Wellness (Code F18)

Purpose

It is the intent of the Greater Rutland Supervisory Union and its member districts to comply with the local policy requirements of the federal Child Nutrition and WIC Reauthorization Act of 2004 and the Healthy, Hunger-Free Kids Act of 2010 (HHFKA). In accord with those requirements, this policy has been developed in consultation with parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, school administrators and the general public.

Policy Statement

It is the policy of the Greater Rutland Supervisory Union and its member districts to establish goals for nutrition promotion and education, nutrition guidelines, physical activity and other school based activities that are designed to promote student wellness. The district will review and consider evidence-based strategies in determining these goals.

I.        Goals for Nutrition Promotion and Education 

A.        The school district shall provide nutrition promotion and education programs as required by state law and regulations of the State Board of Education. In particular, the district shall provide a nutrition component in its Comprehensive Health Education program and shall develop curricular programs intended to accomplish applicable goals enumerated in the Vermont Education Quality Standards.

B.  Nutrition education and promotion programs shall be conducted by appropriately licensed staff members.

C.  To the extent practicable, nutrition education and promotion shall be integrated into core curricula in areas such as science and family and consumer science courses.

D.  The district will limit food and beverage marketing to the promotion of only those foods and beverages that meet the USDA Smart Snacks in School nutrition standards on school campus.

II.        Goals for Physical Education and Physical Activity

A.  The district shall provide physical education classes for all students as required by Education Quality Standards.

B.  The district shall offer opportunities for students in grades K-12 to participate in at least 30 minutes of physical activity within or outside of the school day. Physical activity may include recess and movement built into the curriculum, but does not replace physical education classes.

III. Goals for Nutrition Services

A.  The district shall ensure that guidelines for reimbursable school meals are not less restrictive than regulations and guidance issued by the Secretary of Agriculture pursuant to sections (a) and (b) of section 9A(a) and (b) of the  Richard B. Russell National School Lunch Act as those regulations and guidance apply to schools.

B.  The district shall provide adequate space for eating and serving school meals.

C.  The district shall provide a clean and safe meal environment for students.

D.  The district shall establish meal periods that provide adequate time to eat and are scheduled at appropriate hours.

E.  Food shall not be used in district schools as a reward or punishment.  

F.  The district shall provide training opportunities as appropriate for food service and other staff members in areas of nutrition and wellness.

G.  Schools participating in the National School Lunch and School Breakfast programs shall make free potable water available to children in the meal service areas.

IV.        Nutrition Guidelines

A. The National School Lunch and School Breakfast Programs will meet the requirements provided in  7 CFR 210 and 7 CFR 220 (National School Lunch Program and School Breakfast Guidelines).

B.  All foods and beverages outside the reimbursable school meal programs that are sold to students on the school campus during the school day will meet the USDA Smart Snacks nutrition standards^[1].

C.  School district fundraisers that occur during the school day will meet the USDA Smart Snack nutrition standards^[2].

D. The district is required to establish nutrition guidelines for all other foods provided, but not sold to students during the school day. Foods provided but not sold may include food that is part of a classroom celebration or provided by parents or community organizations free of charge.

(1) It is the policy of the district that, when feasible, food provided but not sold should be limited to those foods that improve the diet and health of students, help mitigate childhood obesity, and model healthy choices.

V. Other School Based Activities

The district will implement other wellness based school activities from time to time at the discretion of the superintendent or his or her designee. These activities will be in accordance with evidence-based strategies such as those provided in the Vermont School Wellness Policy Guidelines.

VI. Assessment

The District will conduct an assessment of the wellness policy every 3 years. This assessment will determine: compliance with the wellness policy, how the wellness policy compares to model wellness policies, and progress made in attaining the goals of the wellness policy.

VII. Policy Implementation

1. The district will permit parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, school administrators and the general public to participate in the development, implementation, monitoring, and periodic review and update of this policy.

2. The superintendent or his or her designee shall periodically monitor district programs and curriculum to ensure compliance with this policy and any administrative procedures established to carry out the requirements of this policy.

3. The district shall annually inform and update the public about the content and implementation of this policy, including the extent to which district schools are in compliance with this policy, the extent to which this policy compares to model local school wellness policies and a description of the progress made in attaining the goals of this policy.

4. The superintendent or his or her designee shall report at least annually to the board and to the public on the district’s compliance with law and policies related to student wellness.  The report shall include information as to the content and implementation of this policy, and an assurance that district guidelines for reimbursable meals are not less restrictive than regulations and guidelines issued for schools in accordance with federal law.

Dates Warned:        5/10/18 Wells Springs, Ira

5/20/18 grcsu, Quarry Valley, Rutland Town

Dates Adopted:        5/30/18 grcsu

                6/6/18 Wells Springs

                6/8/18 Ira

6/10/18 Rutland Town

                6/20/18 Quarry Valley

School Lunch and Breakfast

A breakfast and lunch is available each day at Rutland Town School and is provided by Aladdin. Free meals are available for students if the family qualifies under federal guidelines. (Meals are now offered at no cost to families who qualify with the State contributing the “reduced price” amount for lunch.) Information regarding these programs will be sent home with students the first day of school and can also be accessed online at www.grcsu.org. All information provided on these forms is kept strictly confidential. Applications can be filed any time during the school year.

Greater Rutland County Supervisory Union, Student and Adult Meal Charge Account Procedure

The food service program uses a point of sale system to track student account transactions.  Parents may view student purchase history and receive low balance notifications free of charge.  

The system also allows users to deposit money or make payments on account. We are in the process of upgrading the online payment system. Information on how to access and use the online payment will be sent out and posted on your school’s website as soon as it becomes available.

Student accounts must maintain a positive balance. Families have the option to either use the online payment feature of the system to deposit funds to their student’s account, or send a check directly to the cafeteria the first of each week. (The student’s name and/or account number should be noted on the check.)  Students will be issued a school food service identification number. This number will be used to track the student’s account transactions throughout the year. A detailed report may be requested at any time. Snack beverages, additional entrées or other a la carte purchases may be purchased on an account in good standing. If you wish to prohibit or limit a la carte purchases please contact your school cafeteria and speak to the food service manager.

The goal of the food service program at school is to provide nutritious, high quality meals to all students and staff at reasonable prices.  Some students may qualify for a partial or full subsidy from the USDA or the State of Vermont to offset the cost of their meal. The following guidelines are to be used for students with regard to charging to meal accounts:

1. The maximum charge balance allowed shall be two [2] lunches.
2. Written notification is sent home with the student when the account balance is less than zero.
3. Phone notification is initiated to the parent or guardian, when there is a negative balance equal to or greater than two charged meals.
4. A plan to bring a delinquent account into good standing will be agreed upon. If there is no response from the parent or guardian, the school and parent or guardian is notified that the student is to be refused services.

Emergency Lunch Procedure

All accounts are subject to the Student and Adult Meal Charge Account Procedure. However, students will be allowed two (2) meals on an emergency basis, such as when a lunch or money is lost or forgotten.  If an account is delinquent, students may receive up to two (2) emergency lunches consisting of a sandwich and milk. A $.75 charge will be applied for each emergency lunch. Students will forfeit all meal privileges if a student’s account continues to show a negative balance.  Zero account balance notification letters will be sent home weekly.

Breakfast Prices

Student: $1.60

Adult: $2.50

Lunch Prices

Student: $2.90 

Student reduced lunch: $.40

Adult: $3.70

Cafeteria and Recess

Each PK-4 class is given a one half-hour recess and one half hour lunch. Grades 5-8 are given one half-hour for lunch. Faculty and staff that are designated for a duty will supervise students within that half hour.

Cafeteria Rules

• Stay seated once you have chosen your seat
• No throwing food
• No popping bags or breaking milk cartons
• Your table and floor area will be checked for cleanliness by a supervisor before dismissal
• Students must leave once dismissed
• When entering and exiting the cafeteria, students need to be quiet

All Students

• Students line up with their teacher outside of the cafeteria door. The outgoing students depart before the incoming students enter the cafeteria.
• It is expected that all students will maintain a reasonable level of volume.
• Students will be asked to be quiet for the last 2 minutes of lunch to prepare for dismissal.
• Tables are dismissed one at a time. Quiet tables are dismissed first and line up appropriately.

Consequences for cafeteria rule breaking behavior

1. Verbal warning
2. Sit at an empty table (additional students that are asked to sit at an empty table can be spread out amongst the empty tables)
3. Planning for Success (PFS) room referral
4. Three times being sent to the PFS room for inappropriate lunch behavior will result in a lunch detention.

Continued misbehavior may result in the student being removed to alternative seating, by themselves, in the PFS room, or in the office for an extended period of time.

Basic Playground Rules

• Treat all playground supervisors and each other with respect.
• No rough play, fighting, or aggressive contact sports. Games with tackling, pushing, or tripping will not be allowed.
• No running on paved areas surrounding the school (please walk).
• Re-entry into the building for any reason only with permission from the adult on duty.
• Stay within playground boundaries (woods are off limits).
• Do not throw or kick any objects such as stones, sticks, snowball, wood chips, etc.
• Use balls and other recess equipment for what it is intended for and return to the designated area at the end of recess.
• No eating or drinking during lunch recess.
• Please dress appropriately for the weather (boots, hats, gloves, snow pants needed for sliding on the hill during winter months).
•  Avoid puddles and stay off icy areas on the playground.
• All trash is to be placed in the appropriate receptacle.  
• No lacrosse or field hockey sticks, or hard balls (ex. baseball, lacrosse ball, etc.).

Winter Sliding – Grades PK-4

• One person to a sled unless it is a two person sled.
• No sliding on feet.
• No sliding without a sled.
• No pushing other people on sleds.
• Walk back up the hill on designated areas.
• Must be dressed appropriately.
• Students may only use sleds on the hill behind the playground equipment.  Sleds may not be used around the playground or on snowbanks.  Sleds must be stored outside of the main recess doors.

Equipment Rules (“Big Toy” refers to the playground structure)

Slides– No walking up slides, students should slide down 1 at a time, and sit with feet first only.

Swings– No jumping off, no pushing others on swings, no forward or backward flips, no walking in front of or behind moving swings.

Climbing Apparatus– No climbing on top bars of equipment, give leg space to others while they climb, no running on any part of the Big Toy (slippery when wet).

Spinning Wheel & Seat– 1 person at a time, keep clear of swinging hands and feet.

No Tag on or near the Big Toy.

Snack Rules

• Water in secure topped water bottles are allowed during class time. Snack drinks are allowed during snack only, and not throughout the day.
• Grades K-5 will be given a single snack time as determined by the classroom teacher.
• Students are not allowed to have soda or energy type drinks during school hours.
• Due to food allergies, students are not allowed to share snacks.

Classroom/Hallways/Lobbies

• Students may enter the classroom only when a teacher is present
• Students need to line up in an orderly fashion when entering/leaving the classroom
• Students need to wait for the teacher’s permission to exit the classroom
• Walk in halls quietly on the right side of the hallway
• A pass is needed except during passing times
• Students traveling to and from music lessons do not need a pass

Concert Etiquette (This section is included in concert programs)

As an audience, you are an important part of concerts.  The audience’s responsibility at formal concerts is to honor the efforts of the performers by providing a listening atmosphere in which their performance can be appreciated by all.  To that end, we ask for your cooperation:

• While the performance is in progress, remain seated and quiet.  (If it becomes necessary to leave the gymnasium, please do so between musical selections.)
• If very young children become restless and disrupt others’ ability to listen, please take them from the gymnasium until they are quiet.
• Please do not hum or clap along with the performers, unless specifically invited to do so.
• Show your appreciation for the performance by clapping after each selection.  Whistling and cheering are not appropriate at a formal concert.
• It is impolite to talk, or even whisper, while the music is being performed.  Listeners and performers are also distracted by sounds from programs, candy wrappers, jewelry and other objects.  Remain still and be thoughtful of others by talking or making sounds only between numbers.
• Do not leave as soon as your child’s portion of the concert is over.  All of the students deserve a full audience for their performances.
• Watch the conductor when the music stops to determine when to applaud.  Some musical works have several parts or movements and the audience is expected to applaud only after all movements have been performed.       

Source: MENC (National Association for Music Education)

Behavior at After School Events

After school events include but are not limited to:  sporting events, concerts, dances, back to school night, ABC night, parent conferences, Scout meetings, parent/community committee meetings.

• Students are not allowed to be present in the building after 2:45PM unless supervised by a parent/guardian, or unless they are attending a club or school activity where school staff is supervising the activity.
• For after school sporting events and practice, students are not allowed to wait in the building until practice or game time. The only exception is 3:00 practice.
• For any event type, students are to be in the designated area of the event and not roam the building, loiter in the halls, enter locker rooms, or enter classrooms.
• During athletic events, students are asked to behave appropriately in the stands/bleachers. Taunting or physical aggression or play is not allowed.
• Students will be asked to leave the building if these expectations are not followed. If continued, law enforcement may be called to escort students from the building.

Dance Chaperone Guidelines

Before the Dance

• Contact appropriate person (school faculty or PTO officer in the case of a PTO dance) requesting chaperones if you would like to be a chaperone at the dance.
• Leave a phone number or email where you may be reached.
• You will receive a confirmation regarding your attendance at the dance.
• Review the school student discipline policy as found in the Family/Student Handbook.

Arrival at the Dance

• Arrive 15 minutes prior to the start time of the dance.

• Enter the building through the gym lobby and let faculty or PTO officer know you have arrived and check to see if there are any specific directions for the dance.

During the Dance

• A student with a cell phone will be asked to leave the phone at the admission table marked with their name.

• Monitor students throughout the gym and in the main lobby.
• Monitor the bathrooms off the gym to be sure students are not using a cell phone or loitering.
• Once students have entered the dance and paid their admission, they may exit the gym only through the gym lobby doors.
• Students may not go outside during the dance. A student may leave only if a parent arrives and escorts his/her child out of the dance.
• All school rules apply to students at the dances as posted in the student and parent handbook.
• If you observe behavior that is against school policies, report it to an administrator or teacher.
• If you observe behavior that is rude, threatening, offensive or harmful, report it to an administrator or teacher.
• Participants are limited to those schools/grades invited. (no other guests)

After the Dance:

Stay 15 minutes after the dance to help escort students out of the building and help students find their rides home. Usher students out of the dance once the gym lights have been turned on.

If any student has not been picked up after 15 minutes from the end the dance, escort the student(s) inside and ask the student (s) to begin calling parents for a ride.

Planning For Success (PFS) Room

The PFS room is a place that supervising adults may send a student that is not responding to requests to change the behavior in the classroom. If the student’s behavioral infraction is preventing instruction or greatly affecting the learning environment, a student may be referred to the PFS room to make a plan for a successful re-entry to that classroom. The adult(s) involved may take the appropriate steps in accordance with the discipline guidelines explained in this handbook.

The PFS room may also be utilized for a self-timeout place to go. Often, there is a plan in place for some individuals that need to regroup. If that is the case, or if an adult desires, a student may be referred to the PFS room for a chance to regroup.

The PFS room, when not busy, may also be used by students who need a place to complete work with available adult support present.

In an effort to strengthen student accountability and responsibility for students we are implementing a new approach to discipline in our upper elementary and middle school grades.  Typically when students have a behavior referral the teacher, administrator, or behavior interventionist will call home to communicate the details of the referral. We are have now implemented an approach where a call home will be made by the student with an adult present.

Our aim is to foster student responsibility and clearly communicate the issue to parents. Students need to see that school and home are on the same page with behavior and expectations.  We also aim for a truthful account of the issue which needs to be communicated honestly and clearly to you as parents.

As part of these procedures, students will conduct a reflective process that may including writing, or a “restorative justice” approach in which students will conduct an activity or experience to help them understand what went wrong, why, and how it can have a negative effect on others.  This is a more proactive approach that just issuing a consequence.

3 PFS visits results in a detention for student’s grades 5 through 8. Detention is scheduled and communicated home and to the classroom teacher or T.A.

*If an administrator, staff member or teacher wishes to issue a detention based on a rule infraction that is to be communicated to the Behavior Specialist. This will be then communicated home by the appropriate staff member. The Assistant Principal also supervises detention. Teachers do not schedule detention.

Students in grades 5 through 8 will sign a Discipline Policy form stating clearly that a third (3rd) referral to the PFS Room will result in a detention. Additionally, this policy explains to students that at the discretion of a school administrator, each subsequent incident may result in a detention, in school suspension, or other consequence suitable to the infraction. Those students, who are on any type of educational modification plans, will only fill out this form after proper faculty has been consulted.

t violating school rules will be instructed to go to the Plan for Success Room (PFS). All such incidents will be documented. A student involved in three (3) such incidents will receive a detention and a parent or guardian will be notified. At the discretion of a school administrator, each subsequent incident may result in a detention, in-school suspension or other consequence suitable to the infraction.

Rutland Town School Discipline Policy

Rutland Town School has a graduated discipline policy. Any student violating school rules will be instructed to go to the Plan for Success Room (PFS). All such incidents will be documented. A student involved in three (3) such incidents will receive a detention and a parent or guardian will be notified. At the discretion of a school administrator, each subsequent incident may result in a detention, in-school suspension or other consequence suitable to the infraction.

I ____________________________________ understand the school

        Student Name

graduated discipline policy as explained to me by the Behavior Specialist.

_______________________________________                __________________________

P.F.S. Supervisor                                                        Date

Discipline

The primary responsibility for student discipline rests firmly on the shoulders of the individual student. Each student needs to take ownership for his/her conduct and his/her school. A three-level discipline system recognizes that consistent adult responses to low-level challenging behaviors (e.g., non-compliance, disruption, etc.) produce a positive school climate in which more serious infractions will be minimized. The Three-Level System assigns responsibility for handling different levels of student behavior to specific adults.

Disciplinary Detention

Detentions are held one hour after school and are supervised by the Principal. Disciplinary Detention supersedes any other school-related activities. When a student misses a scheduled detention, they will then receive two detentions.

Level One Behavior: Primary Responsibility – Teacher or Supervising Adult

Level Two Behaviors: Primary Responsibility – Teacher and/or Support Staff

Level Three Behaviors: Primary Responsibility – School Administration

It is the responsibility of the teacher or other supervising adults to make a timely referral to the Principal of any student who engages in significant misconduct (e.g., weapons possession or use, drug or alcohol possession or use, etc.)

*Hands-on as a result from aggressive behavior will result in a level of suspension determined by the administration.*

In-School/Out-of-School Suspension

Alternative School Instruction – the student is removed from the normal classroom setting but remains in school.

• In-School Suspension – The student is removed from the normal classroom setting but remains in school for the entire day. The exclusion from the classroom shall be for no more than 10 consecutive days. The student will be notified of the charges of misconduct and of the proposed disciplinary action, and will be given an opportunity to be heard by the Principal or Assistant Principal. The parent or guardian will be notified immediately of the suspension and urged to come in for discussion with the Principal or Assistant Principal. In short, informal due process will be followed.
• Out-of-School Suspension – The student is removed from the school setting. Exclusion from school shall be for a specified time period. In the event of a short-term suspension, the above informal due process procedures will occur. In the event of a long-term suspension (more than 10 consecutive days) the student has a right to notice in writing of the alleged charges and a hearing before the School Board as set forth in the district policy manual section: CODES F1-F6. 

Student Support Programs (Academic/Social Skills)

Tapestry Program

After school academic support/enrichment program. The program may be accessed by contacting:

Mrs. Kate Bosnich, Executive Director

Tapestry Program

Longfellow Building

6 Church Street

Rutland, VT  05701

802-786-1935

Enrollment in the Tapestry program is limited.

Calendars

The School Day Activities Calendar and After School Activities Calendar are maintained by Mrs. Mock in the Main Office. If you would like to reserve a classroom for your organization, please contact Mrs. Pam Mock at 775-0566, ext. 4001. An Athletic Calendar is maintained by the Athletic Director. This can be viewed via a link on our school webpage, rts.grcsu.org.

School Nurse

We have a nurse full time at Rutland Town School. She participates in health assessments on students, screening for vision and hearing, keeping and updating individual health and immunization records, dispensing of medications, and any other health problems or emergencies that may arise. The nurse is also responsible for collaborating with professional staff to instruct the curriculum for our health program.

Parents are to complete and return the emergency sheet distributed at the beginning of the year to the school office. If there is any change in information (i.e. phone numbers, immunizations, new address) during the year, please notify the school office.

Children must be free from fever for 24 hours before returning to school when ill. The same is in effect with episodes of vomiting or diarrhea. A student who experiences vomiting will be sent home that day.

Rutland Town School will not provide or administer any medication without WRITTEN PERMISSION from a parent and a physician’s order. NOTICE: Rutland Town School believes that the children benefit in their academics from the exercise, fresh air, and play that outdoor recess provides. The American Academy of Pediatrics endorses this philosophy.  If a child is well enough to be in school, he or she is expected to go outside.  Exceptions must be arranged through the school nurse.

If your child has a contagious condition such as strep throat, conjunctivitis, or chicken pox, please notify our school nurse, Lisa Lones. She can check other students if necessary, as well as notify parents appropriately.

Immunizations

According to the District’s Immunization and Physical Examination for New Students policy, proof of appropriate immunizations and a completed District Health Questionnaire must be provided upon entrance to the school system. Adequate proof of immunizations required by the State of Vermont must be on file in the Health Office before the student starts school.  Failure to comply with these State regulations will result in exclusion from school until the requirements are met.  Requests for medical exemption must be signed by the physician. Requests for exemption for moral or religious purposes must be signed by the parent. Both forms may be obtained in the Health Office at each school.

Injuries

All serious injuries occurring during regular school hours must be reported to the school nurse for evaluation. An accident report will be filed on all serious injuries. School personnel may need to arrange for immediate transport to a health care facility in serious cases of illness or injury.  Parents/guardians or their emergency designee will be contacted to make those arrangements.  In the case of emergency, 911 will be called and parent/guardian/emergency designee will be contacted as soon as possible.

Chronic Illness or Life‐Threatening Allergy

Rutland Town School is committed to the requirements of Vermont’s Act 158: An Act Relating to Life Threatening Chronic Allergies and Illnesses in Schools, and the applicable provisions of Section 504 of the Rehabilitation Act of 1973. Rutland Town School is prepared to offer a safe and supportive environment and accommodation for such conditions in a non‐discriminatory manner, enabling each student to meaningfully participate in school activities, including curricular and extracurricular programs, meals, and recess. Rutland Town School maintains school guidelines for managing students with life‐threatening allergies and chronic illness, which include family, school, and student responsibilities.

Prior to entry into school (or, for a student who is already in school, immediately after the diagnosis of a life‐threatening allergic condition), please notify Deborah Rodolfy, principal or school nurse to determine whether your child is eligible for protection under Section 504 due to life threatening chronic allergy or illness.

If your child has a food allergy or other chronic, life‐threatening allergy or illness, it is your responsibility to inform the school of the condition so we may develop a plan to ensure the student’s safety in school activities. Whether or not it is determined that your child has a disabling condition and is eligible for protection under Section 504, an individualized health care plan will be developed to ensure that appropriate supports to address the student’s individual needs are provided, including during mealtimes for food allergies.

Nits and Head Lice

Rutland Town School recognizes that Pediculosis (head lice) is a common challenge for families and agencies dealing with children. While lice cannot be completely eliminated, RTS encourages cooperative measures within the school community to control for lice and nits. RTS Nit’s and Head Lice Policy indicates that students will be sent home if there is a presence of nits and/or lice. Upon returning to school, the nurse will check the student to ensure proper removal.  Notification that a case was found will be sent to only the student’s class, keeping all personal information confidential.

Student Records

The following procedures have been established for maintaining and granting access to and assuring confidentiality of student records:

1.  Content of Student Records –

Parents and/or students 18 years of age or older, have the right to inspect and review any individual student records directly related to their children and themselves. This will include all materials incorporated within the student’s permanent records which will include but not limited to:

A.  Final Grades

B.  Date of Graduation

C.  Academic Average

D.  Various Test Scores

E.  School Health Record

F.  Pertinent letters of other documents sent or received

Materials not included in Individual Student Records –

A. Professional records in the sole possession of the maker and not revealed to any other person other than a substitute.

B. Child abuse reports made to Social and Rehabilitative Services required by law.

C. Employment records.

D. Records created, maintained or used by a professional or para-professional for the sole treatment of eligible students that are not disclosed to anyone not connected with providing service.

Review of Records –

All requests for the review of the student records will be honored within a reasonable time – not to exceed 45 days from the receipt of the request. All records will be reviewed in the school under the direction of the principal or his or her designee.

Disclosure of Personally Identifiable Information

Schools in the Greater Rutland County Supervisory Union may disclose designated directory information on students and eligible students without prior consent of the parent of eligible students, and without any record of such disclosure. The following types of personally identifiable information have been designated directory information:

·         student’s name, address, date of birth, dates of enrollment;

·         parent or legal custodian’s name and address;

·         student’s grade level classification;

·         student’s participation in recognized school activities and sports;

·         weight and height of member of athletic teams;

·         student’s diplomas, certificates, awards and honors received.

Disclosure may include such personally identifiable information contained or reflected in

photographs.

If you are an eligible student and are currently attending any school in the Greater Rutland County Supervisory Union or if you are the parent of a student currently attending school in any of the supervisory union school districts, you have a right to refuse to permit the designation of any or all of these types of information as directory information concerning your child or (if you are an eligible student) yourself, by providing written notice of your refusal listing the type(s) of information which you refuse to have so designated, to the principal or the school your child attends or the school you attend, if you are an eligible student*, on or before October 1st.

*You are an eligible student if you are at least 18 years of age or are attending an institution of postsecondary education.

Transfer of Students

If a student is registering outside of the school district, records are sent upon written request from the appropriate registrar of the new school the student will be attending. An official transcript including scholastic grades, attendance records, standardized test scores, samples of school work, anecdotal reports, and school health records will be sent to the new school.

Personal Property

1.  All money sent to school should be put in an envelope with the student’s name clearly indicated on the outside of the envelope.

2.  Label items such as lunch box, boots, mittens, hats, gym clothing, etc., with student’s first and last name.

3.  No valuable items should be left in desks, lockers, or on school property.

4.  We strongly suggest that you limit the amount of money your child brings to school.

Crisis Response Plan

Rutland Town School has an active Crisis Intervention Team. The team consists of our custodian, nurse, administrative assistant, teachers, guidance counselor, administration, and School Resource Officer. Our team has worked with a consultant to develop an emergency plan, designed to minimize danger to anyone occupying our school should an emergency occur. The main objective of the plan is to attend to the health and welfare of your child in the event of a crisis.

In most emergencies, your child will remain and be cared for at the school. In the rare event of an emergency affecting the school that prohibits re-entry to the building (such as a broken gas or water main, a fire or toxic chemical spill), students will either be bussed or walk to the Green Mountain Power facility. School administration will send an Infinite Campus Messenger phone call and/or e-mail to notify parents that an emergency has occurred at the school.

In the event of an emergency at school, parents are asked to:

1.  Turn on a radio or television. The Crisis Response Team will keep the media informed of any emergency.

2.  Please do not telephone the school. We have limited phone lines. These must be used to respond to the emergency.

3.  Please do not come to the school unless requested to pick up your child. Any emergency may mean that emergency vehicles and workers must be able to get to the building. If the emergency necessitates relocations of students, you will be informed via the media.

If you have any questions about these procedures or any other school-related topics, please feel free to contact the school.

Report Cards

All Report Cards are electronic through Jump Rope (JR). If a parent/guardian does not have email/home internet/electronic means of communication, to access JR, they will be able to pick up a hard copy of their report card in the main office.

Report Cards for Grades K-8

These report cards are submitted quarterly; with the exception of Kindergarten. Kindergarten report cards are submitted twice a year.

Report Card Dates

Kindergarten

and Kindergarten report cards are issued two times per year, at the end of the second and fourth quarter as stated below.

Grades 1-4

1st Qtr. Marking Period ends – October 26, 2018

1st Qtr. Report Cards submitted to Jump Rope – November 2, 2018

1st Qtr. Report Cards go live on Jump Rope Parent Portal – November 2, 2018

2nd Qtr. Begins – October 29, 2018

2nd Qtr. Marking Period ends – January 11, 2019

2nd  Qtr. Report Cards submitted to Jump Rope – January 19, 2019

2nd Qtr. Report Cards go live on Jump Rope Parent Portal – January 22, 2019

3rd Qtr. Begins – January 14, 2019

3rd Qtr. Marking Period ends – March 29, 2019

3rd Qtr. Report Cards submitted to Jump Rope – April 5, 2019

3rd Qtr. Report Cards go live on Jump Rope Parent Portal – April 8, 2019

4th Qtr. Begins – April 1, 2019

4th Qtr. Marking Period ends – June 14, 2019

4th Qtr. Report Cards submitted to Jump Rope – June 17, 2019

4th Qtr. Report Cards go live on Jump Rope Parent Portal – June 18, 2019

Grades 5-8

Student progress can be monitored constantly through the year using the Jump Rope program. There will not be progress reports issued at the end of each quarter for middle school.

Note: If snow days occur, these dates are subject to change.

Parent/ Teacher Conferences

Parent/Teacher conferences are held twice a year, in November and April. These conferences are scheduled for 15 minutes each, PK-4 and provide an excellent opportunity for you to meet with the teachers regarding your child’s progress. Grades 5-8 conduct student-led conferences for 30 minutes. Parents sign up for conferences through an online program.  

Honor Roll for Middle School

Due to changes in our recording and reporting of academic progress, criteria for honor roll and high honors is no longer valid. We will still celebrate student progress at the end of the year 8th grade graduation ceremony.

Perfect Attendance

Due to feedback and other circumstances, the Perfect Attendance Award will no longer be awarded for 8th graders at the end of the school year.

Curriculum and Assessment

Action Plan

A copy of the current Action Plan is available upon request of the principal.

Middle Level Curriculum

Our Middle Level Program is designed and executed by taking into account the developmental characteristics of the young adolescent, typically aged 10 to 14 years old (grades 6, 7 and 8), and the extensive amount of research regarding middle level education that has been conducted over the last twenty years.  Some of the middle level structures in place include advisory, heterogeneous groupings (mixed ability) and academic electives.  As a middle level team, our teachers are committed to the philosophies driving these instructional practices.  We believe that a consistent, robust curriculum and clear expectations are critical factors in a child’s education, and we are committed to continued growth in this area.  Our curriculum is based on National Common Core Standards, Vermont Grade Expectations, and Next Generation Science Standards.

Core Classes

●     Math, English Language Arts, Science, Social Studies and Spanish are all heterogeneously grouped.

Unified Arts

●     Art

●     Health and Technical Education

●     Physical Education: Physical Education is a required subject for all students. For middle school students, they are required to bring a change of clothes for class, consisting of a shirt, a pair of shorts, socks, and sneakers.

●     Band

●     Chorus

Elementary Level Curriculum

Children in Kindergarten through Fifth grade are in self-contained classrooms.  All students in the school receive instruction in reading, mathematics, language arts, science, social studies, physical education, music, library science, health, and art.  Our curriculum is based on National Common Core Standards, Vermont Grade Expectations, and Next Generation Science Standards.

Core Classes

Students receive instruction in the areas of Mathematics, Reading and Writing Skills, Oral and Written Communication, Science and Social Studies.

Unified Arts

●     Art:  PK-4 students meet once a week for approximately 40 minutes.

●     Library: PK-4 students meet once a week for approximately 40 minutes.

●     Spanish: PK-4 students meet once a week for approximately 30 minutes.

●     General Music: Students in grades PK-4 receive instruction in general music. Curriculum includes, but is not limited to music theory, music appreciation, music history, recorder, hand bells, vocal technique, song repertoire, and movement.

●     Physical Education:  All students receive two classes per week for approximately 40 minutes each.

●     Instrumental Music Program: The Grade 4-8 Band Program offers students the opportunity to develop musical skills through study of a band instrument including flute, clarinet, saxophone, oboe, bassoon, trumpet, trombone, French horn, tuba, and percussion instruments. Students receive a 20-30 minute individual or small group lesson each week. Grade 4 students in the program attend Band practice once weekly and grade 5 students two times a week. Students perform in multiple public concerts during the course of the year. Grades 5-8 ensembles also march in local and state parades. Recital performances are offered to students in the fall and spring.

The Rutland Town School instrumental music program has a strong jazz program for students in grades 5-8. The jazz ensembles rehearse prior to the regular school day from 7:00-7:55 A.M. requiring a special commitment from these students. Student attendance may range from 2 to 4 days weekly.

Communication with parents/guardians regarding student progress is of critical importance. Communication should be ongoing and offer opportunities for students to increase their knowledge and skills in the specific area being addressed.

Academic Honesty

Students responsibility for their own learning is very important and a big step towards becoming an adult. They are responsible for completing their own homework and taking their own assessments. Academic dishonesty will not be tolerated. Academic dishonesty includes, but is not limited to, obtaining or giving aid on a test or quiz, doing work for another student, copying another student’s work, and plagiarism. If an infraction occurs, all students knowingly associated with the incident shall have it reflected in their student record and report card. They will still have to make up the assignment. Cheating on assessments and plagiarism will also necessitate a call home to parents/guardians and a consequence, including possible suspension.

Library

Your child is responsible for any books that are borrowed. Lost or damaged books must be paid for so that we can buy a replacement copy. Please help your children keep their books in a safe but easy-to-remember spot at home. Students in the Middle School may borrow up to five titles as long as they have nothing overdue. Students in Grades 2 –5 may choose two books regularly and up to five titles if a report is required for the classroom teacher. Book checkout is prohibited if a student has any title out that is overdue or lost.

Student Telephone Use

Telephone use for students during the hours of 8:00 A.M. to 2:45 P.M. is limited to calls for legitimate reasons, i.e. homework, clothes, or something of an emergent nature. Because the school is responsible for the whereabouts of students, we ask that all plans for after school activities be made before school begins. In the event that a change must be made, students may use the classroom teacher’s telephone, with permission. Parents may fax, 802-775-8951 or e-mail, pam.mock@grcsu.org, a change of transportation to the office, no later than 2:30 P.M on Monday, Wednesday, Thursday and Friday and no later than 2:00 P.M on Tuesdays. 

Cell Phone and Personal Device Use

Students are permitted to use their cell phones and/or electronic device if it is a registered grcsu device under teacher direction. If a student is caught using a device when not permitted by a teacher, para-educator, or staff member, the staff member will confiscate the device and bring it to the main office. The student may pick up their device at the end of the day. If a student is caught using a cell phone and/or device for a second time during the school year, when not permitted, the teacher, para-educator, or staff member will confiscate the device, bring it to the main office and the Principal will call home and ask that a parent or guardian pick up the device. If a student is caught using a cell and/or device for a third time during the school year, when not permitted, the teacher, para-educator, or staff member will confiscate the device, bring it to the main office, the Principal will call home and ask that a parent pick it up and it not be brought back to school for the remainder of the school year.

Athletic/Activities

Participation in extracurricular activities can be an integral part of the student’s educational experiences. This participation is a privilege that carries with it a responsibility to the school, to the group, and to the student body, as well as to the community and to the student him/herself.  When Rutland Town students choose to participate in extracurricular activities, they are representing all of these groups. All extra-curricular activities present challenges in terms of time commitment and self-discipline. Sportsmanship, respect, and fair play should be the guiding principle for all participants.

Athletics, in particular, can be a very demanding and vigorous activity that requires a tremendous amount of stamina and endurance, and because of this, students should strive to be in good physical condition. The expectation is that students who begin a sport will commit for the entire season.  

The following team sports and activities are offered (may be subject to change based on the number of interested students):

Boys—Grade 7 and 8                                Girls—Grade 7 and 8

        Soccer                                                Soccer

Basketball                                         Field Hockey

        Baseball                                         Basketball        

Lacrosse                                        Lacrosse                                            

Cross-country                                        Cross-country                        

Rock climbing                                        Rock climbing                                                        

Other

        Student Council                 Chorus

        Jazz Band                        Yearbook (Grade 8 only)        

        Marching Band                

NOTE:  If there are not enough students to field a team, students in 6th grade may be allowed to participate.

A. Students must meet requirements and observe rules as directed by the Vermont Headmaster’s Association of which Rutland Town School is a member.

B. Students at the seventh and eighth grade level must be in good standing with administration, teachers, and athletic director to maintain athletic eligibility. Students may be placed on a two week probationary period where no school athletic activities (practice or games) will take place.  Steps needed to regain eligibility will be communicated home. Students may remain ineligible if the committee continues to find a student is not in good standing. Criteria may include but is not limited to; work habits as outlined on the proficiency based report card, positive academic effort and academic progress.

C. Each participant must submit to the Athletic Director a physician’s statement, proof of insurance, and a parental permission slip, prior to attending the first practice. The school will attempt to make available student accident insurance that may be purchased at a reasonable price.

D. Students must be in school for the complete day to participate in practices and/or events unless excused by the Principal during that day.

Middle School Chorus

Students may participate in chorus at the Middle School grade level. Chorus meets at the same time as Middle School band. Students wishing to participate in band and chorus may make a request to Mr. Audet or Mr. Whitman.

Instrumental Music Program

The Grade 4-8 Band Program offers students the opportunity to develop musical skills through study of a band instrument including flute, clarinet, saxophone, oboe, bassoon, trumpet, trombone, French horn, tuba, and percussion instruments. Students receive a 20-30 minute individual or small group lesson each week. Grade 4 students in the program attend Band practice once weekly, grade 5 students two times a week, and Middle School students every other day. Students perform in multiple public concerts during the course of the year. Grades 5-8 ensembles also march in local and state parades. Recital performances are offered to students in the fall and spring.

The Rutland Town School instrumental music program has a strong jazz program for students in grades 5-8. The jazz ensembles rehearse prior to the regular school day from 7:00-7:55 A.M. requiring a special commitment from these students. Student attendance may range from 2 to 5 days weekly.

The focus of the Rutland Town School instrumental music program is to develop individual and group musical skills through study of an instrument. Through this study we hope to promote individual self-confidence, self-esteem, community service, teamwork, and musical achievement. Students attend festivals in state and out to receive assessments of their work.

Rutland Town School has a very active and dedicated Friends of Music organization comprised of parents, faculty, and community members devoted to supporting and improving RTS musical offerings. Membership in this organization is offered through a small membership fee. For more information please contact Mr. Audet, Band teacher, at 775-0566, ext. 4042.

Yearbook

Yearbook Committee membership is available to any 8th grader who wishes to participate. Members should be willing to make the time commitment necessary to produce a quality Yearbook.

Greater Rutland County Supervisory Union

Quarry Valley Unified Union School District

Wells Springs Unified Union School District

Rutland Town School District

Ira Town School District

ACCEPTABLE USE OF ELECTRONIC RESOURCES AND INTERNET

        Code G9

Purpose

The Greater Rutland County Supervisory Union and its member districts recognizes that information technology (IT) is integral to learning and educating today’s children for success in the global community and fully supports the access of these electronic resources by students and staff.  The purpose of this policy is to:

1. Create an environment that fosters the use of information technology in a manner that supports and enriches the curriculum, provides opportunities for collaboration, and enhances staff professional development.
2. Ensure the district takes appropriate measures to maintain the safety of everyone that accesses the district’s information technology devices, network and web resources.
3. Comply with the requirements of applicable federal and state laws that regulate the provision of access to the internet and other electronic resources by school districts.

Policy

It is the policy of the Greater Rutland County Supervisory Union and its member districts to provide students and staff access to a multitude of information technology (IT) resources including the Internet.  These resources provide opportunities to enhance learning and improve communication within our community and with the global community beyond.  However, with the privilege of access comes the responsibility of students, teachers, staff and the public to exercise responsible use of these resources.  The use by students, staff or others of district IT resources is a privilege, not a right.  

The same rules and expectations govern student use of IT resources as apply to other student conduct and communications, including but not limited to the district’s harassment, bullying and hazing policy.  

The district’s computer and network resources are the property of the district.  Users shall have no expectation of privacy in anything they create, store, send, receive or display on or over the district’s computers or network resources, including personal files and electronic communications.

1.  The supervisory union/school district shall cooperate to the extent legally required with local, state and federal officials in any investigation concerning or related to the misuse of the district’s information technology systems.

Procedures

The superintendent is responsible for establishing procedures governing use of IT resources consistent with the provisions of this policy.  These procedures must include:

1. An annual process for educating students about responsible digital citizenship.  As defined in this policy, a responsible digital citizen is one who:

• Respects One’s Self.  Users will maintain appropriate standards of language and behavior when sharing information and images on social networking websites and elsewhere online. Users refrain from distributing personally identifiable information^[3] about themselves and others.
• Respects Others.  Users refrain from using technologies to bully, tease or harass other people.  Users will report incidents of cyber bullying and harassment in accordance with the district’s policies on bullying and harassment. Users will also refrain from using another person’s system account or password or from presenting themselves as another person.
• Protects One’s Self and Others.  Users protect themselves and others by reporting abuse and not forwarding inappropriate materials and communications.  They are responsible at all times for the proper use of their account by not sharing their system account password.
• Respects Intellectual Property.  Users suitably cite any and all use of websites, books, media, etc.  
• Protects Intellectual Property.  Users request to use the software and media others produce.

2. Provisions necessary to ensure that Internet service providers and other contractors comply with applicable restrictions on the collection and disclosure of student data and any other confidential information stored in district electronic resources.

3. Technology protection measures that provide for the monitoring and filtering of online activities by all users of district IT, including measures that protect against access to content that is obscene, child pornography, or harmful to minors.^[4]

4. Methods to address the following:^[5]

• Control of access by minors to sites on the Internet that include inappropriate content, such as content that is:

• Lewd, vulgar, or profane
• Threatening
• Harassing or discriminatory
• Bullying
• Terroristic
• Obscene or pornographic

• The safety and security of minors when using electronic mail, social media sites, and other forms of direct electronic communications.
• Prevention of unauthorized online access by minors, including “hacking” and other unlawful activities.
• Unauthorized disclosure, use, dissemination of personal information regarding minors.
• Restriction of minors’ access to materials harmful to them.

5. A process whereby authorized persons may temporarily disable the district’s Internet filtering measures during use by an adult to enable access for bona fide research or other lawful purpose.^[6]

Policy Application

This policy applies to anyone who accesses the district’s network, collaboration and communication tools, and/or student information systems either on-site or via a remote location, and anyone who uses the district’s IT devices either on or off-site.

A.        Parental Notification

Each school will provide written annual notice to parents/guardians about student use of Supervisory Union/School District information technology resources including the Internet, the policies and procedures governing their use, and the limitation of liability of the Supervisory Union/School District.

Limitation/Disclaimer of Liability

The District is not liable for unacceptable use or violations of copyright restrictions or other laws, user mistakes or negligence, and costs incurred by users. The District is not responsible for ensuring the accuracy, age appropriateness, or usability of any information found on the District’s electronic resources network including the Internet. The District is not responsible for any damage experienced, including, but not limited to, loss of data or interruptions of service. The District is not responsible for the accuracy or quality of information obtained through or stored on the electronic resources system including the Internet, or for financial obligations arising through their unauthorized use.

Enforcement

The district reserves the right to revoke access privileges and/or administer appropriate disciplinary action for misuse of its IT resources.  In the event there is an allegation that a user has violated this policy, a student will be provided with notice and opportunity to be heard in the manner set forth in the student disciplinary policy.

Allegations of staff member violations of this policy will be processed in accord with contractual agreements and legal requirements.

Chromebooks

We are fortunate to have 1:1 Chromebooks as part of our school and we need to keep them in the best condition possible.

Grades 7 & 8 will be bringing their chromebooks/chargers home for homework completion and charging.  Cases will be provided for protection during transport.  

Chromebook Misuse

Chromebook misuse will be treated similar to a behavior infraction. Student misuse may be, but is not limited to;

• Not using the Chromebook as or when directed by a teacher.
• Going on websites that are not allowed or not part of the activity directed by a teacher.
• Improper handling and/or not showing care of the Chromebook (dropping, tossing, sliding, slamming the cover, not carrying properly in case).
• Using the Chromebook out of class time (hallway, cafeteria, etc.).
• Minor damage (picking, peeling, scratching, gouging, writing on the Chromebook).

Students will be sent to the PFS room for Chromebook misuse which will constitute a PFS behavior referral (see pages 29-33 for PFS consequences)

Chromebook Damage

If it is found that a student is willfully damaging a Chromebook, a replacement cost of $250.00 will be billed to parents/guardians. This constitutes damage to school property. 

School Policies

The approved Rutland Town School Policies are available for review in the main office and via the school webpage. To help alleviate your carbon footprint, we are not sending paper copies of policies. The following policies are most pertinent to your child’s educational experience. They are available online.         

English Language Learners (ELL)

Rutland Town School is committed to ensuring that all educational programs meet the diverse needs of all students. Students who are English Language Learners (ELL) in grades K‐12 are provided with a comprehensive ELL Program that is staffed by highly qualified ELL teachers. These teachers focus on meeting the needs of all students in the program in two areas: becoming proficient in the English language and adjusting to the school and community culture.

Equal Access and Public Access/Equal Educational Opportunities

Rutland Town School will not discriminate against any person or group on the basis of race, color, religion (creed), ancestry, national origin, place of birth, sex, sexual orientation, disability, age marital status, or any other legally protected status under federal or state law. Appropriate measures will be taken within the context of Title VI, Title IX and Section 504 of the Rehabilitation Act of 1973 guidelines and regulations to insure such compliance.

The board in compliance with Title VI, Title IX, and Section 504 of the Rehabilitation Act affirms:

1. The right of all students to equal treatment (including aid, benefits, services, and application of rules and regulations) without regard to gender.

2. The right of every student to access all courses with regard to gender.

3. That no student will be excluded on the basis of gender from participation in, be denied the benefits of, or be subject to discrimination in Health and Physical Education programs.

4. That no student will be excluded on the basis of gender from participation in, be denied the benefits of, or be subjected to discrimination in athletics, intramural or extra‐curricular activities.

5. That no student shall be excluded on the basis of gender from participation in, be denied the benefits of, or be subjected to discrimination in vocational programs and activities.

6. The rights of all students to equal treatment without regard to marital or parental status.

7. The right of every student to counseling without regarding to gender, and with non‐discriminatory counseling instruments/materials.

The following person has been designated by the grcsu to coordinate efforts to comply with the regulations implementing Title VI, Title IX, and section 504 of the Rehabilitation Act of 1973:

Christine Kamm, GRCSU Student Services Director

16 Evelyn Street, Rutland, VT

802-775-4342, ext. 2105

Family Educational Rights Privacy Act (FERPA) Notice/ Student Records (Policy)

The Family Educational Rights and Privacy Act (FERPA) afford parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:

1. The right to inspect and review the student's education records within 45 days of the day the school receives a request for access. PES will assume that either parent has the right to inspect, review, and release the student’s records unless evidence is provided demonstrating there is a legally binding instrument or court order providing the basis for specifically excluding a parent from such access.

2. The right to request the amendment of the student's education records the parent or eligible student believes is inaccurate or misleading.

3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception permitting disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist) or a parent or student serving on an official committee, such as a disciplinary committee, or assisting another school official in performing his or her tasks. Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. The school will also release student records without prior consent or authorization under certain other exceptions including: government officials and authorities as required by law, in health and  safety emergencies, in connection with the application and receipt of financial aid; if required by state law, to accrediting organizations carrying out their official functions and to comply with a judicial order or lawfully issued subpoena after having made a reasonable effort to notify the parent or eligible student of the order or subpoena. Student information is provided to the State of Vermont concerning certain incidences of discipline and student behavior including: bullying, harassment, physical restraint, suspension and long‐term suspension.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. The name and address of the office administering FERPA is Family Policy Compliance Office U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202‐4605.

5. The district has determined that student directory information is not harmful or an invasion of privacy, and therefore will release this information without first obtaining parental consent or prior authorization. The purpose of releasing such information is to enable the district to publish newsletters, yearbooks, directories and similar publications, and to release information to media outlets concerning student academic and athletic achievements. If a parent, guardian, person acting as a student’s parent/guardian, or the student (if 18 or older), does not want the district to release the directory information listed below, they must notify the district in writing within

10 days of receiving this document.  If no written request is received in a timely manner, the school will disclose directory information without prior consent.

Highly Qualified Teachers (HQT)

In compliance with the requirements of the No Child Left Behind (NCLB) law, parents are entitled to request information about the professional qualifications of their child’s teacher for the current school year. The following information may be requested:

·         Certification(s)

·         College major/graduate certification or degree held by the teacher; and/or

·         Qualifications of the paraprofessional (if paraprofessional services are provided)

·         Families seeking information concerning their child’s teacher’s qualifications should contact the school principal.

Homelessness

Parents and students within Rutland Town should inform the grcsu Homeless Education Liaison, Christine Kamm, Student Services Director at 775-4342, ext. 2105 if their living situation becomes one defined as homeless.  Definition: Homeless is defined as lacking a fixed, regular and adequate nighttime residence.

Reporting Suspected Child Abuse or Neglect

We are committed to the safety and welfare of each student under our care.  Any school employee, regardless of whether he or she is a “mandated reporter”, shall report suspected child abuse or neglect to the building principal or the designee.  Any school district employee, who is a “mandated reporter” shall immediately report the suspected abuse or neglect to the Department of Children and Families (DCF). http://legislature.vermont.gov/statutes/section/33/049/04913

Privacy

Except as set forth herein, school personnel should not disclose information that may reveal a student’s transgender, gender nonconforming status or sexual orientation. Under the Family Educational Rights and Privacy Act (FERPA), only those school employees with a legitimate educational need should have access to a student’s records or the information contained within those records. Disclosing confidential student information to other employees, students, parents, or other third parties may violate privacy laws, including but not limited to FERPA. Transgender or gender nonconforming students have the ability, as do all students, to discuss and express their gender identity and gender expression openly and decide when, with whom, and how much of their private information to share with others.

Residency

Under Vermont law, the school a child attends is determined by where parents or court appointed guardians reside.  Verification of residency is required. Misrepresentation of residency is a violation of State law.  Notification is required if residency changes during the school year. Any nonresidents are required to pay tuition.

No Child Left Behind

Under Section 1111 (H) (6) of the No Child Left Behind law, parents have the right to request information regarding the professional qualifications of their child’s classroom teacher(s). A reasonable and timely manner the school district shall provide:

(i) Whether the teacher has met State qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction.

(ii) Whether the teacher is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived.

(iii) The baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree.

(iv) Whether the child is provided services by paraprofessionals and, if so, their qualifications.

 In addition to the above, regardless of whether a parent requests the information, an LEA must provide the following:

(i) Information on the level of achievement of the parents’ child in each of the State academic assessments required by NCLBA; and

(ii) Timely notice that the parent’s child has been assigned to, or has been taught for four or more consecutive weeks by, a teacher who is “not highly qualified.” The definition of “highly qualified” is contained in Section 9101(23) of NCLBA.

Harassment, Hazing and Bullying Prevention (Code F13)

Greater Rutland County Supervisory Union

Quarry Valley Unified Union School District

Wells Springs Unified Union School District

Rutland Town School District

Ira Town School District

HARASSMENT, HAZING AND BULLYING PREVENTION OF STUDENTS

See Appendix A for designation of employees

Code F13

1. Statement of Policy

The Greater Rutland County Supervisory Union and its member districts,^[7] (hereinafter “district”) is committed to providing all of its students with a safe and supportive school environment in which all members of the school community are treated with respect.

It is the policy of the district to prohibit the unlawful harassment of students based on race, color, religion, creed, national origin, marital status, sex, sexual orientation, gender identity or disability.  Harassment may also constitute a violation of Vermont’s Public Accommodations Act, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and/or Title IX of the federal Education Amendments Act of 1972.

It is also the policy of the district to prohibit the unlawful hazing and bullying of students.  Conduct which constitutes hazing may be subject to civil penalties.  

The district shall address all complaints of harassment, hazing and bullying according to the procedures accompanying this policy, and shall take appropriate action against any person - subject to the jurisdiction of the board - who violates this policy.  Nothing herein shall be construed to prohibit punishment of a student for conduct which, although it does not rise to the level of harassment, bullying, or hazing as defined herein, otherwise violates one or more of the board’s disciplinary policies or the school’s code of conduct.

The Model Procedures are expressly incorporated by reference as though fully included within this Model Policy.  The Model Procedures are separated from the policy for ease of use as may be required.

2. Implementation

The superintendent or his/her designee shall:

1. Adopt a procedure directing staff, parents and guardians how to report violations of this policy and file complaints under this policy  (See model procedures on the Prevention of Harassment, Hazing and Bullying of Students);

2. Annually, select two or more designated employees to receive complaints of hazing, bullying and/or harassment at each school campus and publicize their availability in any publication of the district that sets forth the comprehensive rules, procedures, and standards of conduct for the school;

3. Designate an Equity Coordinator to oversee all aspects of the implementation of this policy as it relates to obligations imposed by federal law regarding discrimination.  This role may be also be assigned to one or both of the designated employees;

4. Respond to notifications of possible violations of this policy in order to promptly and effectively address all complaints of hazing, harassment, and/or bullying;

5. Take action on substantiated complaints.  In cases where hazing, harassment and/or bullying is substantiated, the district shall take prompt and appropriate remedial action reasonably calculated to stop the hazing, harassment and/or bullying; prevent its recurrence; and to remedy the impact of the offending conduct on the victim(s), where appropriate.  Such action may include a wide range of responses from education to serious discipline;

Serious discipline may include termination for employees and, for students, expulsion or removal from school property.  It may also involve penalties or sanctions for both organizations and individuals who engage in hazing.  Revocation or suspension of an organization’s permission to operate or exist within the district’s purview may also be considered if that organization knowingly permits, authorizes or condones hazing.

3. Constitutionally Protected Speech

It is the intent of the district to apply and enforce this policy in a manner that is consistent with student rights to free expression under the First Amendment of the U.S. Constitution.  The purpose of this policy is to (1) prohibit conduct or communication that is directed at a person’s protected characteristics as defined below and that has the purpose or effect of substantially disrupting the educational learning process and/or access to educational resources or creates a hostile learning environment; (2) prohibit conduct intended to ridicule, humiliate or intimidate students in a manner as defined under this policy.

4. Definitions.  For the purposes of this policy and the accompanying procedures, the following definitions apply:

1. “Bullying” means any overt act or combination of acts, including an act conducted by electronic means, directed against a student by another student or group of students and which:

1. Is repeated over time;
2. Is intended to ridicule, humiliate, or intimidate the student; and
3. (i) occurs during the school day on school property, on a school bus, or at a school-sponsored activity, or before or after the school day on a school bus or at a school sponsored activity; or

(ii) does not occur during the school day on school property, on a school bus or at a school-sponsored activity and can be shown to pose a clear and substantial interference with another student’s right to access educational programs.

2.  “Complaint” means an oral or written report with information provided by a student or any person to an employee alleging that a student has been subjected to conduct that may rise to the level of hazing, harassment or bullying.

3.  “Complainant” means a student who has provided oral or written information about conduct that may rise to the level of hazing, harassment or bullying, or a student who is the target of alleged hazing, harassment or bullying.

4. “Designated Employee” means an employee who has been designated by the school to receive complaints of hazing, harassment and bullying pursuant to subdivision 16 V.S.A. 570a(a)(7). The designated employees for each school building are identified in Appendix A of this policy.

5.  “Employee” includes any person employed directly by or retained through a contract with the district, an agent of the school, a school board member, a student teacher, an intern or a school volunteer.  For purposes of this policy, “agent of the school” includes supervisory union staff.

6.  “Equity Coordinator” is the person responsible for implementation of Title IX (regarding sex-based discrimination) and Title VI (regarding race-based discrimination) for the district and for coordinating the district’s compliance with Title IX and Title VI in all areas covered by the implementing regulations. The Equity Coordinator is also responsible for overseeing implementation of the district’s Preventing and Responding to Harassment of Students and Harassment of Employees policies. This role may also be assigned to Designated Employees.

7. “Harassment” means an incident or incidents of verbal, written, visual, or physical conduct, including any incident conducted by electronic means, based on or motivated by a student’s or a student’s family member’s actual or perceived race, creed, color, national origin, marital status disability, sex, sexual orientation, or gender identity, that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating hostile, or offensive environment.

Harassment includes conduct as defined above and may also constitute one or more of the following:

1. Sexual harassment, which means unwelcome conduct of a sexual nature, that includes sexual violence/sexual assault, sexual advances, requests for sexual favors, and other verbal, written, visual or physical conduct of a sexual nature, and includes situations when one or both of the following occur:

(i)        Submission to that conduct is made either explicitly or implicitly a term or condition of a student’s education, academic status, or progress; or

(ii)        Submission to or rejection of such conduct by a student is used as a component of the basis for decisions affecting that student.

Sexual harassment may also include student-on-student conduct or conduct of a non-employee third party that creates a hostile environment.  A hostile environment exists where the harassing conduct is severe, persistent or pervasive so as to deny or limit the student’s ability to participate in or benefit from the educational program on the basis of sex.

2. Racial harassment, which means conduct directed at the characteristics of a student’s or a student’s family member’s actual or perceived race or color, and includes the use of epithets, stereotypes, racial slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, and taunts on manner of speech and negative references to cultural customs.

3. Harassment of members of other protected categories, means conduct directed at the characteristics of a student’s or a student’s family member’s actual or perceived creed, national origin, marital status, disability, sex, sexual orientation, or gender identity and includes the use of epithets, stereotypes, slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, taunts on manner of speech, and negative references to customs related to any of these protected categories.

8. “Hazing” means any intentional, knowing or reckless act committed by a student, whether individually or in concert with others, against another student: In connection with pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization which is affiliated with the educational institution; and

1. which is intended to have the effect of, or should reasonably be expected to have the effect of, endangering the mental or physical health of the student.

Hazing shall not include any activity or conduct that furthers legitimate curricular, extra-curricular, or military training program goals, provided that:

1. The goals are approved by the educational institution; and
2. The activity or conduct furthers the goals in a manner that is appropriate, contemplated by the educational institution, and normal and customary for similar programs at other educational institutions.

With respect to Hazing, “Student” means any person who:

(A) Is registered in or in attendance at an educational institution;

(B) Has been accepted for admission at the educational institution where the hazing incident occurs; or

(C) Intends to attend an educational institution during any of its regular sessions after an official academic break.

9. “Notice” means a written complaint or oral information that hazing, harassment or bullying may have occurred which has been provided to a designated employee from another employee, the student allegedly subjected to the hazing, harassment or bullying, another student, a parent or guardian, or any other individual who has reasonable cause to believe the alleged conduct may have occurred.  If the school learns of possible hazing, harassment or bullying through other means, for example, if information about hazing, harassment or bullying is received from a third party (such as from a witness to an incident or an anonymous letter or telephone call), different factors will affect the school’s response.  These factors include the source and nature of the information; the seriousness of the alleged incident; the specificity of the information; the objectivity and credibility of the source of the report; whether any individuals can be identified who were subjected to the alleged harassment; and whether those individuals want to pursue the matter.  In addition, for purposes of violations of federal anti-discrimination laws, notice may occur when an employee of the district, including any individual who a student could reasonably believe has this authority or responsibility, knows or in the exercise of reasonable care should have known about potential unlawful harassment or bullying.

10. “Organization” means a fraternity, sorority, athletic team, association, corporation, order, society, corps, cooperative, club, or other similar group, whose members primarily are students at an educational institution, and which is affiliated with the educational institution.

11. “Pledging” means any action or activity related to becoming a member of an organization.

12.  “Retaliation” is any adverse action by any person against a person who has filed a complaint of harassment, hazing or bullying  or against a person who assists or participates in an investigation, proceeding or hearing related to the harassment complaint.  Such adverse action may include conduct by a school employee directed at a student in the form of intimidation or reprisal such as diminishment of grades, suspension, expulsion, change in educational conditions, loss of privileges or benefits, or other unwarranted disciplinary action. Retaliation may also include conduct by a student directed at another student in the form of further harassment, intimidation, and reprisal.

13. “School Administrator” means a superintendent, principal or his/her designee assistant principal/technical center director or his/her designee and/or the district’s Equity Coordinator.

14.  “Student Conduct Form“ is a form used by students, staff, or parents, to provide, in written form, information about inappropriate student behaviors that may constitute hazing, harassment and/or bullying. 

Dates Warned:        5/10/18 Wells Springs, Ira

5/20/18 grcsu, Quarry Valley, Rutland Town

Dates Adopted:        5/30/18 grcsu

                6/6/18 Wells Springs

                6/8/18 Ira

6/10/18 Rutland Town

                6/20/18 Quarry Valley

Legal Reference: 16 V.S.A. §570 (a)-(f)                

APPENDIX A (Updated yearly)

Designated Employees

The following employees have been designated by the districts to receive complaints of bullying and/or harassment pursuant to this policy and 16 V.S.A. §570a(a)(7) and 16 V.S.A. §570c(7) and under federal anti-discrimination laws:

Rutland Town School

Name:                                        Deborah Rodolfy                        

Title:                                         Principal

Contact Information:                        775-0566

Name:                                        Melissa Theis

Title:                                        Guidance Counselor

Contact Information:                         775-0566

Statewide Testing

Vermont school districts are required to assess student performance using the assessment method(s) established  by the State Board of Education, and all publicly funded students in Vermont, including those in independent schools must participate in the state assessments.

Each school must account for 100% of its enrolled students at the grades designated for state assessment either by reporting a valid assessment score or by documenting a valid exemption.  Valid exemptions are limited to ill health, personal crisis or family emergency.

The term opt-out in relation to assessment does not appear anywhere in the law and would be considered “parent refusal” under these rules.  Because parent refusal is not a valid assessment exemption, such occurrence will result in a score of zero for calculating the school’s Adequate Yearly Progress (AYP) Index and the student will be considered a non-participant.  This, of course, adversely affects school-wide results and increases the likelihood that the school will be put on a plan of improvement. Schools also run the risk of loss of state aid due to noncompliance.

If you have a question about:                                       Please first contact:

- Your Child’s Program                                                               Classroom Teacher or Teacher Advisor

- Use of School Facilities                                                             Administrative Assistant, Mrs. Mock

- An Athletic Program or Procedure                                           Athletic Director, Mr. Rowe

- Hot Lunch Program                                                                  Food Service Manager of FitzVogt

- School Calendar or Events                                                        Administrative Assistant, Mrs. Mock

- School Policies and Procedures                                                Principals, Mrs. Deborah Rodolfy or

                                                                                                                              Mrs. Sarah Tetzlaff

- Attendance                                                                               Administrative Assistant, Mrs. Mock

- Transportation                                                                             Principal, Ms. Sarah Tetzlaff

- School Health Services Programs                                             School Nurse, Mrs. Lones

 - Your Child’s Academic Progress and/or Behavior                Classroom Teacher or Teacher Advisor                                                                                                

If you are not satisfied with the response to your inquiry, please ask to speak with either Principal. We will make every effort to be of assistance.