MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

05.15.17 @ 5:00 pm - Children’s House

BOD Approved on 06.19.17

  1. Call to Order: Matt called the meeting to order at 5:06 pm.

  1. Roll Call: Matt Clark, President; Gabi Morey, VP; Tamia Hurst, Secretary; Chad Fish, Treasurer; Shamai Buckel, Member; Andrew Campo, Member; Eric Ikenouye, Member; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Aaron Knox, FD; Alexia Hudson, CHD; Angela Adams, Mountain Room Lead Teacher; Martha Rogers, Canyon Room Assistant Teacher

Community Members: Char Neighbors

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia (Postponed)

Lead for next Montessori Article Discussion - Alexia (Mindfulness Practices in Education)

  1. Approval of Previous Minutes
  1. 04.17.17 - Regular CH BOD Meeting Minutes

Matt moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Tamia moved to approve the agenda with the elimination of the Fundraising Committee Report. Motion seconded, no further discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Staff Comments
  1. Angela reported that our students are doing well, but certainly have “spring fever.”  They recently enjoyed an educational field trip to the Landfill.  Reminder of Gallery Night and Bridge Ceremony on May 24th.

  1. Consent Agenda
  1. Not applicable

  1. BOD Task Calendar
  1. Discuss and approve Evaluation and performance goals for CHD
  1. No further discussion.
  2. The evaluation was uploaded to the drive and board members were able to view and comment on the evaluation.  Matt and Andrew incorporated the comments as applicable.
  3. Matt moved to approve the final draft of the CHD’s Evaluation.  Motion seconded, no further discussion, approved unanimously.  Motion carried.
  4. Tamia: create a “CH Evaluation” folder under the “Childrens House” Drive.
  5. Alexia: review evaluation and provide a response to Matt and Andrew.
  1. Review BOD evaluation goals and/or progress
  1. Tamia suggested holding regular work sessions at the beginning of each board meeting.  No one opposed.  At our next board meeting we will hold a work session re: Evaluation Summary and Work Session Calendar.
  2. Cayce: prepare a BOD Evaluation summary for the upcoming work session.
  1. Academic Calendar approval
  1. Matt moved to approve the Academic Calendar as presented by the CHD.  Motion seconded, no discussion, all in favor.  Motion carried.
  1. Approve Family Handbooks for next fiscal year
  1. Tamia: move Approve Family Handbook to June BOD Task Calendar.
  1. Approve Employee Handbooks for next fiscal year
  1. Tamia: move Approve Employee Handbook to June BOD Task Calendar.

  1. Reports:

  1. BOD President
  1. Report
  1. The BOD meeting in June will be Matt’s final meeting as his term has come to an end.
  1. Update on Google Drive
  1. All: turn over all of documents to kivamontessorischools@gmail.com.
  2. Start using your new board email address once the account is active - Tamia will notify everyone once the new drive is up and running.
  3. Structural - everyone agreed upon having an outside source be the Super Admin of our Google for Education accounts.
  1. Aaron: follow-up with Mark Knox re: Super Admin of our Google for Education accounts.
  1. Aaron and Tamia: meet to finalize the Google for Education transition for the E/M S.

  1. Budget & Financial Oversight Committee
  1. Report
  2. The BOD meeting in June will be Chad’s final meeting as his term has come to an end.

  1. Children’s House Director
  1. Report

  1. Finance Director
  1. Report

  1. Additional Committee Reports (uploaded to Google)
  1. Mission and Vision Committee Report
  2. Nominations Committee Report and Discussion
  1. This is Shamai’s final meeting as her term is up.
  2. Matt’s and Chad’s terms are both up at June’s meeting.
  3. Gabi asked if there is a list of everyone was has served, who has been asked to serve, or who might potentially be candidates to serve on the board.
  1. Tamia: find out if there is a list of previously served, asked, and potential board members.

  1. Unfinished Business
  1. BOD Task Calendar: Review BOD evaluation goals and/or progress.
  2. Review and make next steps re. Sunshine Law
  3. Plan for refinancing note at DSB (see additional information under New Business)
  4. Strategic Plan

  1. New Business
  1. Review and make next steps re. Sunshine Law - moved to Unfinished Business
  2. Plan for refinancing note at DSB
  1. Budget and Financial Oversight Committee: address a plan for CH’s refinancing note at DSB at the next meeting.
  1. Strategic Plan - moved to Unfinished Business
  2. Tamia: add “Unfinished Business” to the Agenda Template.
  3. Next Meeting: Work Session re: Evaluation Summary and Work Session Calendar.
  4. Tamia: updated BOD Task Calendar to include the following:
  1. July - Signed Board Agreement Letters
  2. July - Signed Conflict of Interest
  3. July - Oath of Office

  1. BOD Report for Monthly Newsletter
  1. n/a at this time.

  1. Shared Board Information
  1. Joint board membership
  1. Consider taking turns attending each other’s board meetings in place of joint board membership.
  1. Google for Education
  1. Utilize an outside source (Mark Knox) as our Super Admin.
  2. Aaron and Tamia will meet to try and finalize the Google for Education transition.
  1. Approved the CH academic calendar, there are some date differences.
  2. Updates to CH BOD Task Calendar
  1. June - Approve Family Handbook to June BOD Task Calendar.
  2. June - Approve Employee Handbook to June BOD Task Calendar.
  3. July - Signed Board Agreement Letters
  4. July - Signed Conflict of Interest
  5. July - Oath of Office

  1. Calendaring – BOD President
  1. Upcoming events
  1. Bridge Ceremony and Gallery Night - May 24th at 5 pm
  1. Eric: attend Bridge Ceremony on May 24th
  1. Next BOD meeting
  1. 06.19.17 at 5 pm, Work Session (5 pm), Regular Meeting (5:30 pm)

  1. Status of previous meeting’s action items – Tamia
  1. Tamia and Chad: inquire of BSA’s interest in taking on an outdoor project. In progress
  2. All BOD: review and make comments on the Strategic Plan.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia - Social Justice Standards
  2. Tamia: create a “CH Evaluation” folder under the “Childrens House” Drive.
  3. Alexia: review evaluation and provide a response to Matt and Andrew.
  4. Cayce: prepare a BOD Evaluation summary for the upcoming work session.
  5. Tamia: move Approve Family Handbook to June BOD Task Calendar.
  6. Tamia: move Approve Employee Handbook to June BOD Task Calendar.
  7. All: turn over all of documents to kivamontessorischools@gmail.com.
  8. Aaron: follow-up with Mark Knox re: Super Admin of our Google for Education accounts.
  9. Aaron and Tamia: meet to finalize the Google for Education transition for the E/M S.
  10. Tamia: find out if there is a list of previously served, asked, and potential board members.
  11. Budget and Financial Oversight Committee: address a plan for CH’s refinancing note at DSB at the next meeting.
  12. Tamia: add “Unfinished Business” to the Agenda Template.
  13. Next Meeting: Work Session re: Evaluation Summary and Work Session Calendar.
  14. Tamia: updated BOD Task Calendar to include the following:
  1. July - Signed Board Agreement Letters
  2. July - Signed Conflict of Interest
  3. July - Oath of Office
  1. Eric: attend Bridge Ceremony on May 24th

  1. Items for Future Agenda(s)
  1. BOD Task Calendar
  2. Financial Policies and Procedures – (Fall 2016)
  3. Select Board officers (June 2017)
  4. Tamia would be entering into her third term on the board in December.  A vote will need to take place in order for her to join for another term (November 2017)

  1. Adjournment: Matt moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:43 pm.

Prepared by Tamia Hurst, BOD Secretary

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