Information on Reserving the Theaters for a Student Recital

If you are booking your recital off-campus or in a venue outside of HASoM facilities, the instructions below DO NOT apply.

If you are booking your recital in the Ostin Ensemble Room, please visit the Facilities page and follow the instructions on reserving a classroom. Again, the instructions below DO NOT apply.

If you are booking your recitals in the HASoM theater venues, then proceed with the following instructions:

All graduate and undergraduate recitals can be booked at Popper Theater 

Graduate pianists can be booked in Schoenberg Hall 

You can have only one reservation request at any time. (if you have more than one, they will  ALL be cancelled). Make sure you cancel any prior reservation before making a new one (see instructions below concerning cancellations).

Undergraduate Recitals:

Confirmation of the reservation will be sent to the faculty member you listed. Please request that your faculty member forward this e-mail to you in case you need to cancel your reservation and to fill out the Recital Questionnaire (or you can use this link) embedded in the e-mail. Keep your Recital Questionnaire confirmation e-mail to edit any changes/updates (Edit link is at the bottom of the e-mail). This online form must be completed at least 2 weeks prior to your recital. Failure to do so will result in immediate cancellation of your recital.

Graduate Recitals: (must be approved by Student Services before making a reservation)

Please keep the confirmation email in case you need to cancel your reservation and to fill out the Recital Questionnaire (or you can use this link) embedded in the e-mail. Keep your Recital Questionnaire confirmation e-mail to edit any changes/updates (Edit link is at the bottom of the e-mail). This online form must be completed at least 2 weeks prior to your recital. Failure to do so will result in immediate cancellation of your recital.

Timeline Recommendations: In reserving time for your recital, please note the following maximum timelines you can reserve for your particular student standing:

These timelines include: load-in/stage prep (30 min), soundcheck (1 hr), house opens (15 minutes prior to recital start time), concert length (jr: 20 min, jr pair: 40 min, sr: 50 min, grads: 60 min), restoring stage (30 min).

** Music Education majors maximum time will be 4 hrs if paired together. 3 hrs if performing solo.

Rehearsal Reservation: Each recital is allowed one rehearsal time in the venue before the recital date based on the student standings below:

Rehearsals can be reserved online anytime after the original recital date/time is reserved and confirmed. Please use your own contact name and contact e-mail for the rehearsal reservation.

CANCELLATION: To cancel a reservation at anytime, please refer to the online reservation confirmation e-mail (undergraduates, this will need to be forwarded to you by your faculty advisor). There is a cancel button located at the bottom of the e-mail.

Pianos: When you request use of a piano on the ‘Recital Questionnaire’ an e-mail is immediately sent to the HASoM piano technician / piano tuner, Mike Kemper. If you are ‘Not Sure’ which piano to use, please contact Mike Kemper directly for assistance. Once you’ve chosen the piano you wish use, please ‘edit’ your ‘Recital Questionnaire’ with the updated information and do this at least one week prior to your recital for best support and service.

Audio/Video and Live Streaming Support: When you request audio/video and live streaming support on the ‘Recital Questionnaire’ an e-mail is immediately sent to Luis Henao. If you have any questions, please contact  Luis directly, and if you have any request changes, please ‘edit’ your ‘Recital Questionnaire’ with the updated information at least one week prior to your recital for best support and service.

If you have any questions or need assistance concerning any of these instructions, please contact Shelley Eckart directly at meckart@schoolofmusic.ucla.edu