ST GERMANS PARISH COUNCIL
Chairman: Mr T May Tel: 01752 851031
Clerk: Mrs Vicki White Tel: 01503 232771 Email: firstname.lastname@example.org
Website – www.stgermans-pc.org.uk
Minutes of the meeting held at the RBL, Tideford on 29 July 2013
Tideford Ward: Cllr T May, Cllr A Hodge
Polbathic Ward: Cllr S Barnes, Cllr Mrs V Sullivan
St Germans Ward: Cllr G Mackeen, Cllr Mrs A Barnicoat, Cllr B Skelton
Bethany Ward: Cllr I Davey, Cllr Mrs H Gillbard
There were 31 members of the public present all of whom objected to the planning application at 8.1. The applicant and his agent were also present.
One resident had given prior notice that he wished those Cllrs who attended the site meeting ‘to indicate the manner in which each voted and to give reasons why each voted in the manner they have’. Each of the 5 Cllrs responded with this information amongst some heated discussion. The applicant had prepared a handout explaining the situation from his point of view and offered a copy to those residents present. He confirmed that he will be submitting an amended application for consideration by Cornwall Council.
Cllr May called an end to the public participation at 8.10pm as there was currently no application to make a decision on. He thanked everyone for their time and for taking the trouble to attend the meeting.
1. Police Report
No Officer was in attendance but the clerk had received a report. Between
24.6.13 and 29.7.13 there were 7 recorded crimes in the Parish as follows:
St Germans – 1 criminal damage to a vehicle
Polbathic – 1 theft from a boat and 1 Communications Act crime
Tideford – 1 assault, 1 harassment, 2 criminal damage to vehicles, not thought
to be related.
2. Apologies for absence – none received
3. Approval of the Minutes of the meeting held on 24 June 2013
It was proposed by Cllr Hodge and seconded by Cllr Barnes that the minutes
be approved. All were in favour and the minutes were signed by Cllr May
4. Matters arising from previous minutes
4.1 Highways – Ongoing Issues
Fencing between Quay Road and Lower Fairfield – the repairs have now
been carried out
Replacement Bus Stops on the A38 – we await information regarding the
War Memorial at Tideford
Boundary Wall of Lynher House – Building Control confirm that no action
is required under the Building Act 1984
Cattle Grid at Port Eliot – This is being repaired by Ron Cradick
Triangle of land near the burial ground – grass has now been cut
Pot Hole outside Cliff Cottage - now repaired
Hedge Trimming at Church Road, Tideford – awaiting a response from
Port Eliot and Cllr May reported that WH Bond is to cut the hedges at the
Flashing 30MPH sign near Fairfield, St Germans – awaiting a response
from Cormac Highways. Cllr Mackeen reported that Darren Berrey had
suggested an area of red paint on the road at the point where residents cross
New sign at Furze Park corner – this has been installed
Barriers along the A374 between Trerulfoot and Polbathic – awaiting a
response from Highways
Quarry Street, St Germans – Highways confirm that they have no money
but that the Parish Council could fund this. The clerk will ask for a quote
Polbathic Flooding – Highways confirm that the drainage system is working
and fit for purpose. The clerk will try to contact Mr Blatchford regarding the
issues further upstream
4.1.1 Highways – New Items
B3249 between Polbathic and St Germans – A resident has contacted the
Parish Council regarding his enquiry last year. This has been chased with
Road between Catchfrench and the A38 – the condition of the road has now
deteriorated further resulting in damage to a vehicle. The clerk will contact
4.2 St Germans and District Twinning Association – Cllr Barnicoat reported
that there were now 109 members and that the Downderry Carnival was held
on 27.7.13. They are still looking for a home for the large board of
photographs and ask if it could be placed somewhere in St Germans, possibly
the Eliot Hall. The clerk will contact Mr Dave Elliot and ask him to
respond to Cllr Barnicoat.
4.3 Vacancies on the Parish Council
Mr Nigel Witton has expressed an interest in being co-opted onto the Parish
Council as a ward member for St Germans. It was agreed to meet at 7.00pm
on 5.8.13 at the Polbathic Hall. The clerk will continue to advertise the
vacancy at Tideford.
4.4 Tideford Lighting
Cllr Hodge has obtained the Certificate of Unmetered Supply which we will
need to be able to change our supplier. The clerk will contact Southern
4.5 Standing Orders and Financial Regulations
A final draft had been circulated to all Cllrs. It was proposed by Cllr Hodge
and seconded by Cllr Skelton that both documents be adopted by the Parish
Council. All Cllrs agreed. The clerk will arrange for both documents to be
printed and each Cllr will be given a copy.
4.6 Audit for the year ended 31.3.13
Grant Thornton have now audited the annual return – see 7.10. This was noted
5.1 St Germans
Roger Prowse started to replace the rotted timbers on 29.7.13.
Cllr Skelton carried out the July inspection and Cllr Barnes will carry out the
Fencing – Cllr May received an approximate price of £7000 from W H Bond
& Sons and is awaiting an alternative quote.
Cllr Hodge carried out the July inspection and highlighted various repairs that
needed to be carried out. Cllr May will carry out the August inspection and
will contact WH Bond to arrange for the repairs to be carried out. All Cllrs
Cllr May has ordered the replacement seat from Lappset at a cost of £70.80
6. Burial Ground
6.1 Mr WK Tamblin applied to reserve Plot J1 at the burial ground. He paid £230
in cash to the clerk on 29.6.13 – see 7.6. This was noted
6.2 Cllr May advised that the new area is to be levelled and seeded week
6.3 The clerk asked for someone to stand in for her when she is on holiday. Cllr
Mackeen agreed and Cllr May will also be available. The clerk will go through
the procedures with Cllr Mackeen
7.1 Clerks expenses for June 2013 - £90.50
7.2 SLCC Annual Membership - £100
7.3 HM Revenue & Customs – repayment of VAT for 2012/2013 - £1419.19
7.4 Lloyds bank statements reconciled to the cash book as at 28.6.13.
Treasurers account balance - £58575.79. Fixed Term Deposits balance –
£20090.28 Totalling £78666.07
7.5 Cormac Solutions invoice for sign at Furze Park Corner - £383.92
7.6 Cash of £230 received from Mr WK Tamblin (see 6.1). Paid into account on
7.7 Quercus invoice for grass cutting and clearing area around the shed at Burial
ground - £640
7.8 Cornwall Council invoice for the uncontested election - £507.57
7.9 Clerks expenses for July 2013 - £89.93
7.10 Invoice from Grant Thornton for the audit of the annual return - £360
7.11 Quercus invoice for the annual work to the footpath from Quay Road to Lower
Fairfield and trimming the hedges at Tideford play park - £300
7.12 Update to the clerks manual to be purchased - £32.50
7.13 SLCC advise result of pay award for clerks to be backdated to 1.4.13 –
increase in hourly rate from £8.919 to £9.009
7.14 As agreed at the Finance & General Purposes Committee on 10.10.12 the
clerks extra hours for work on the Standing Orders and Financial Regulations
would be paid as a one off payment. The hours total 25. It was proposed by
Cllr Davey and seconded by Cllr Barnes that the extra hours be paid and all
7.15 Douglas Tonks payment for clerks July salary plus their admin fee - £519.54
The clerk advised that £10,000 in a fixed term deposit matures on 12.8.13 and
it is proposed to re-invest it for a further 6 months. All were in favour
It was proposed by Cllr Barnes and seconded by Cllr Sullivan that all finance
items be approved and all were in favour
8. Planning Applications
The following application was received after the agenda for the June meeting
had been published.
Sewage treatment Works, Eliot Drive, St Germans Mr W Davis
Retention of sewage tanker shed with storage, toilet and separate store
Because Cornwall Council needed our response by 9.7.13 this application was
discussed at the June meeting and a site meeting was held on 27.6.13,
attended by Cllrs May, Barnes, Skelton, Mackeen and Barnicoat and
Cornwall Cllr Daniel Pugh. After much discussion it was proposed by Cllr
Skelton and seconded by Cllr May that support be given to the application
subject to conditions regarding hazardous waste, only 1 tanker to be parked
on the site, provision of bunding and any Environment Agency conditions or
requirements to be met.
The application was to be brought to this meeting for ratification but the
application has been invalidated and there is no current application for this
Cllr Barnicoat had recorded 2 telephone calls she had received from residents
wishing to oppose the application because of noise, pollution and extra traffic
on narrow roads.
The clerk reported that she had received 3 telephone calls and 3 emails from
residents wishing to object to the proposal and read out a letter from a
resident enclosing a copy of a letter sent to the Planning Officer, also objecting
to this proposal
The following application has been received by Cornwall Council:
Anskyber, Tideford Mr Philip Hughes
Conversion of barn/outbuildings into 3 holiday lets
The Ward Members had no objections to the proposal but had concerns
regarding privacy issues, extra traffic particularly as the current state of the
road from Tideford to the site is very poor and sewage concerns. Noise
reduction requirements could be included as part of the building infrastructure.
It was proposed by Cllr Hodge to support the application. This was seconded
by Cllr May and all were in favour.
Cornwall Council has made the following decision which was noted:
9.1 PA13/04354 - APPROVED
Trewolsta, Tideford Miss Andrews & Mr Barry
Construction of barn
10. Planning Correspondence and Reports
10.1 Notification from CC that Planning Application PA13/04650, Land at Trequite
Farm, Menheniot was reported to the Strategic Planning Committee on 4.7.13.
Menheniot Parish Council voted to support the application (6 votes to 3)
10.2 Planning Enforcement lists – one closed case because immune from action:
EN10/03735 Formation of a lake at The Crags, Tideford Cross Lane.
The clerk was asked to make enquiries as this is the first notification we have
10.3 East Sub-Area Planning Committee 15.7.13 at Camelford - noted
10.4 Jeremy Tucker, the Chairman of Menheniot Parish Council is trying to set up a
meeting to hear the pro’s and con’s of Neighbourhood Planning.
Once a date is known Cllr May and Cllr Barnes will attend.
11. Correspondence Received
11.1 Cornwall Blind Association thanking the Parish Council for their donation
11.2 Saltash Area Road Safety Meeting – agenda for 8.7.13 and the minutes of the
meeting held on 22.4.13. Noted
11.3 John Gander offering his services as a handyman - noted
11.4 Saltash Policing Team Monthly Bulletin – July 2013. Noted
11.5 Good Councillor Guide – 4th edition. Emailed to all Cllrs. Hard Copies will be
available from August at a cost of £2 each. It was agreed to purchase enough
copies for all Cllrs.
11.6 Cornwall Council breakdown of charges for the uncontested election – see 7.8.
CALC are looking into the fees charged by the Returning Officer and clerical
11.7 Rural Services Network – weekly email news digest. Noted
11.8 Rural Services Network – rural opportunities bulletin July 2013. Noted
11.9 Parish Online news - noted
11.10 SLCC news bulletin - noted
11.11 Nut Tree – July edition. Noted
11.12 SLCC – The Clerk magazine July 2013. Noted
11.13 SLCC branch meeting 10.7.13 at Launceston and minutes of the meeting held
on 17.4.13 - noted
11.14 Clerks & Councils Direct - July 2013. Mail to Cllr Sullivan
11.15 Coastline Chronicles - noted
11.16 Play & Leisure – latest news June 2013. Noted
11.17 Liskeard & District Agricultural Association – Posters for the Liskeard Show
on 13.7.13 – on all noticeboards
11.18 CIPFA Property – learn how to value your public assets. Mail to Cllr
11.19 Building, Leading & Maintaining Effective Teams - noted
11.20 SLCC special news bulletin – NEC Elections. Noted
11.21 Simply Scilly – Isles of Scilly newsletter. Mail to Cllr Barnicoat
11.22 Cornwall Council Localism and Devolution Information Bulletin - noted
11.23 Cornwall Council Seagull Proof Sacks – available for Town & Parish
Councils to buy in bulk and sell on locally. Noted
11.24 Rural Services Network – Rural Vulnerability Service – Broadband. Noted
11.25 Rural Services Network – Rural Vulnerability Service – Fuel Poverty. Noted
11.26 Came & Company – the summer holidays have arrived. Noted
11.27 SLCC news bulletin - noted
11.28 Scripti Ltd offering a service to scan burial registers - noted
11.29 Dealing with Difficult People – courses in London, Bristol and Manchester.
11.30 Rural Services Network – Spotlight on the heart of the village. Noted
12. Informal Correspondence
12.1 Cllr Mackeen reported that there is a donation available from the RBL in
Tideford for a war memorial but it cannot be used in their village but could be
used in St Germans. He will try to find out more information.
12.2 Cllr Mackeen had received complaint from residents about the overgrown
hedge at The White House in Old Quay Lane. The clerk was asked to contact
12.3 Cllr Barnes reported that more rubbish was being tipped on the land leased by
Mr Hitchcock. The clerk will contact the Environment Agency and Mr
Blatchford from Cornwall Council
12.4 Cllr Mackeen had received a letter from the St Germans Rail Users Group on
the downside station building. Once firm proposals are clear application for
funding will be made to various bodies.
12.5 Cllr May reported that the hedges at Lanthrone corner are overgrown and need
cutting back. The clerk will contact Highways again.
12.6 The clerk asked if the automated response time for emails sent to the website
address could be amended as a reply within 5 days is not always possible. Cllr
Sullivan will look into this.
The meeting closed at 10.10 pm.
Signed as a true record of the meeting………………………………………………..