Version: DSM-20141006

Release Date: 2014-10-07

Module: Dance Studio Magic (Studio)

Related Modules: Dance Studio Magic (Parent)

Welcome to another Dance Studio Magic Update! For October 2014, we have rolled out many improvements as well as new features! Check these out below!

ENHANCEMENTS & NEW FEATURES

Description

Studio:

Fees >> Misc. Fees

MISCELLANEOUS FEES UPDATED!

This October we’ve altered the way Miscellaneous Fee are administered. We listened to your thoughts and suggestions and combined them into this new function.

As you can see from this above list, you can now create Misc. Fees and save this fee without charging students until you are ready to charge the fee to all students.

Once you’ve saved the list of students you wish to charge this fee to, you’ll see a new button called “Generate Misc Fee Statements”:

So it is only once you click on Generate Misc Fee Statements that this particular fee will then be charged to the students you’ve selected.

Studio:

Student >> Fees >> Add New Fee

CHARGE A MANUAL FEE BY STUDENT DIRECTLY FROM FEES PAGE

Do you want a faster way to charge Miscellaneous fees to a particular student?

This October we’ve brought a new feature called Add New Fee. You can find this feature on each students’ fees summary page:

Once you click this new link, you’ll be asked to enter the fee information:

You can tell the system which class this fee is associated with, the fee name, the $ amount, and the due date.

Once you click Add Fee, this new manual fee will display on the Misc Fee table as such:

Notice that you can edit this fee or delete this fee. This is unlike the usual Misc. Fees charged separately through the Misc. Fee section.

This new feature gives you much more flexibility when it comes to charging random miscellaneous fees to students & parents.

Studio:

Fees >> Tuition Fees >> Sliding Scale

PRO-RATE STUDENT SLIDING SCALE FEES!!

Great news! We’ve now brought over the Pro-rating function over from the Per Month tuition setting over to our Sliding Scale tuition setting!

This means that you’ll now be able to use the Sliding Scale Tuition method to charge your fees for each semester WITHOUT having to manually adjust for FIRST MONTH and LAST MONTH!

Feel free to play around with the three pro-rating options:

  • First Month: Pro-rated fee, Last Month: pro-rated fee
  • USE THIS OPTION IF YOU WANT TO CHARGE PARTIAL RATES FOR 1ST MONTH & LAST MONTH
  • First Month: FULL, Last Month: FULL
  • USE THIS OPTION IF YOU WANT TO CHARGE A FULL MONTH’S TUITION FOR FIRST MONTH & LAST MONTH
  • First month: FULL, Last Month: $0
  • USE THIS OPTION IF YOU WANT TO CHARGE FULL FIRST MONTH AND $0 FOR LAST MONTH

Studio:

Students >> Fees >> Combine & Override

COMBINE & OVERRIDE IMPROVED--NOW ABLE TO EDIT DISCOUNTS!!

This new improvement is our favorite new feature for October--you’re now able to combine and override your tuition fees per each student without having to manually figure out what their total should be.

Simply select the fees you wish to combine and then click Combine & Override:

Notice how the system automatically gives a new total?

To edit the payment schedule for this combined total, click on Monthly Details and you’ll see the current payment schedule.

And now there is an option for you to edit the discount!!

Note: the edit discount button can be used on any tuition payments you created manually using “Manually Create Term Payment”!!

Studio:

Students >> Accounts >> Update Account Info

UPDATE A PARENT’S LOGIN EMAIL / PASSWORD

Did you previously set up a parent’s account as “doesn’t need access”? Are parents now asking you to log in with the information you set up?

There is now a great function for you to give access to parents without having to set up an account all over again. Simply go to the Account you created for them and choose “Change login Email” checkbox:

Once you update their email address, you can give them a temp password. Remember to scroll down and click SAVE before sending this info to the parent!