Palomar College Biology Department Procedure Manual

Spring 2018 Edition

Last updated on March 6, 2018

To search the manual use F (Mac) or Ctrl+F (PC).

For subsequent repeat searches on the same words use G or Ctrl+G

Table of Contents

Important People        4

Professional Trust and Respect Standards        4

Communication        5

Departmental Meetings        5

Special Department Meetings        6

Policy Proposals and Changes        6

Department Chair        6

Course Syllabus        6

Submitting the course syllabus        8

Printing and Copying        8

Department Website Info        9

Faculty WordPress Accounts        10

Credit By Examination        11

Directed Study Projects        11

Safety Procedures        11

Breakage of Departmental Equipment        12

Course Outlines of Record (See the CurricUNET User Guide for full details)        12


Can I add students over and above the recommended class size?        14

How do students obtain a permission code to add a class?        14

What is the Census Certification Process        14

How do I submit my course grades?        15

What is the FW grade?        15

What is the DRC?        15

What’s the difference between Information Services Department (IS) and Academic Technology?        15

What’s STEM?        16

What is Faculty eServices?        16

What is Canvas?        16

What happened to Blackboard?        17

How do I operate the data projectors in NS classrooms?        17

If I’m new, when do I get a Palomar email account?        17

Do I need keys to the rooms where I teach?        18

Are adjuncts required to have a Palomar voicemail?        18

What restrictions are there for photocopying class materials?        18

Where to direct student misconduct?        19

Where to direct student complaints?        19

What about student privacy issues?        19

What procedures must I follow concerning field trips?        20

What is Professional Development?        20

How often are adjunct faculty evaluated?        20

Is there a page at that has links to college-wide forms?        21

Who can proctor make-up exams?        21

Can adjunct instructors attend Biology Department meetings?        21

How do I order equipment and supplies?        21

Do I need to order textbooks?        21

How do I report NS room problems (no AC, etc.)?        22

What should I do if I know I am going to miss class meetings?        22

Am I required to drop students who do not show to class?        23

Who do I call in case of a medical emergency?        23

How do I obtain a Palomar parking permit?        23

How do I get an identification card?        23

Is there a part-time faculty workroom?        23

Are part-time faculty required to hold office hours?        24

What Library Resources are available?        24

What about the union?        25

Appendix 1: Example of Laboratory Safety Regulations        26

Appendix 2: Biology Department Breakage Fee Policy        31

Appendix 3: Crasher Policy        36

Appendix 4: Policy on Class Schedules and Faculty Assignments        37

Appendix 5: Overload Teaching Policy        40

Appendix 6: Summer School Policy        42

Appendix 7: Department Policy Statement on the Uniform Basic Core Laboratory Course Curriculum        44

Appendix 8: Wait-Lists        46

Appendix 9: Sample Job-Order Email Text for Comet Copy (courtesy of Jim Gilardi):        47

You can submit your order through email to Comet Copy, An example of such an email can be found in Appendix 9

Exam preparation


Course content

Once the people who review the proposal in pre-launch are satisfied with the proposal, the originator is instructed to launch the proposal.

A proposal that has been launched cannot be modified by the originator.

Completed proposals will take effect the following fall.


Can I add students over and above the recommended class size?

Class sizes are set in accordance with recommended practices and are established by the department and the dean. Class limits in the Natural Science Building are set at 60 for lecture rooms and 30 for laboratory rooms. Remember that if students are no-shows the first class session, please drop them to make room for wait listed students or others trying to add the class.  At any of the satellite centers you may add additional students at your discretion as long as there are seats available.

How do students obtain a permission code to add a class?

If your class is full and you want to add wait-listed or other students, they need a permission code from you, which can be obtained through Faculty eServices (see below). If a class is not full, students can enroll online without a permission code. Permission codes, however, are required to add any class beginning on the second week of the semester, which gives instructors better control over class enrollments, particularly in regard to late ads. Also, important dates for the semester (including the last day to add) are now printed in the upper right hand corner of class rosters printed with PeopleSoft. Be aware that you can print a class roster with PeopleSoft or Faculty eServices anytime. If you need Karen to run you a first day roster please let her know.

What is the Census Certification Process

Census Certification is a Title 5 requirement.  Regulations require the class roster to be cleared of students who are No Shows.  Therefore, Faculty ARE to drop students who have not been present in their classes prior to Census Date.  ALL no-shows are to be dropped by the faculty member per Title 5 (5 CCR §58004).  What your drop policy will be after Census Date must clearly be stated on your syllabus.

The Census Certification process is a “one-time” process to be completed at or as near to Census Date as possible.  Faculty will be able to see the Census Certification status for their sections in the Faculty Center under “Census Roster.”

How do I submit my course grades?

Yes. In fact, final grades must be submitted on-line through Faculty eServices. No paper copies need to be submitted to the records office. Be sure to print a copy of each completed grade roster for your records.  Grade postings “must be submitted to the Records Office before the last day of the semester or within 48 hours after the last final examination.” (Faculty Manual, 418.1, page 107.)

What is the FW grade?

According to board policy, the FW grade is for unofficial withdrawals from a course and is “for a student who has ceased to participate in a course after the last day to officially drop or withdraw without having achieved a passing grade. The “FW” grade shall be used in determining academic standing.” Students can petition to have an “FW” grade changed to a “W” but they cannot petition to have a “D” or “F” changed to a “W.” Use of the “FW” grade is up to the individual instructor.

What is the DRC?

The DRC is the Disability Resource Center. Staff in the DRC are available to help provide services for students with disabilities, including physical, visual, auditory, communication, learning, and psychological disabilities. The most common request DRC students have for instructors is to take an exam in a quiet room that the DRC provides. You’ll be given a blue envelope for the exam, and the responsibility of delivering the exam by the scheduled exam date is the instructor’s.

Early in the term, usually,  DRC students will give you a form to sign requesting permission to use some of the DRC services, such as exam-taking in their facilities. You are not obligated to sign the form. For more info, check out the DRC website.

What’s the difference between Information Services Department (IS) and Academic Technology?

 IS supports Palomar email and eServices. They also service the office desktop computers, classroom workstations, and classroom projectors. You can reach the Information Services help desk by email, or by phoning X2140, and there is a night tech available from 5:00 pm to 9:30 pm Monday through Thursday. If you receive a voicemail during this time just leave a message with what the problem is and what room.  Someone will contact you.

 Academic Technology supports Blackboard/Canvas and WordPress, and they run the Academic Technology Resource Center (ATRC) in the library. The ATRC  has, among other things, two classroom computer labs which can be reserved for classes to use. Academic Technology also runs numerous tech workshops throughout the year, has many online training videos, and equipment, such as clickers and digital recorder, to check out. Lots of  other services as well. Browsing their website is highly recommended! You can reach Academic Technology by visiting the ATRC help desk,  by emailing, or by phoning X2862 (Note: make sure you have your Palomar email address in the “From” box of any mail you send to AT; other email addresses will be ignored. Some non-Palomar email services, as Gmail will allow you to do this without logging in to your Palomar email account.

What’s STEM?

        Here’s everything you need to know.  Be sure to visit the STEM Center in NS-312!

What is Faculty eServices?

Faculty eServices is an online resource that accesses Palomar’s PeopleSoft enrollment database. It gives instructors the ability to view and print class rosters (including student contact information), wait-list rosters, drop rosters, and permission codes. You must also submit final grades through eServices. To enter the system, you’ll need your employee ID number and a password (follow directions at the Faculty eServices Web site). Note that this system is now using PeopleSoft 9 and includes several improvements over previous services.  Here is a complete list of eServices instructions.

What is Canvas?

Canvas is the course management system used by Palomar College. It is a password secured, web-based system where a "course shell" for every course it is possible to enroll in is created 90 days prior to the start of each semester. Enrollments and instructor assignments are handled automatically through integration with the PeopleSoft system. 

Once the student logs in, they see the Canvas courses for which they are enrolled, and can enter the class area (if the instructor has made it available) in order to read materials, fulfill assignments, take exams, participate in discussion boards, communicate with the instructor and classmates, access podcasts, follow web links to learning resources, and other learning activities. 

Additional Canvas resources:

What happened to Blackboard?

In December 2016, the Faculty Senate voted to ratify the recommendations from the Learning Management System (LMS) Selection Task Force and the Academic Technology Committee to adopt Canvas to replace Blackboard. Fall, 2017 will be the last semester with Blackboard as a option. Beginning Intersession and spring, 2017, you will see only Canvas shells for your courses.  

How do I operate the data projectors in NS classrooms?

Instructions on how to operate the new data projectors can be obtained from any contract Biology Departrment  instructor or from the Information Services web site.

If I’m new, when do I get a Palomar email account?

When your information becomes officially entered into our system through Human Resources, the department’s academic assistant, Karen Buehler, will contact you to establish your Palomar email account. Once established, you can use your username and password to access all network-related services at Palomar, (e.g. WordPress, Canvas, etc.) except for eServices, for which you will use your employee ID number as the password.

Administration requests that all adjunct faculty have a Palomar College faculty email account. You may use any email address of your choice for communication between colleagues and students, but is still important to check your Palomar email for any campus-wide messages, etc.  Please send Karen an email (Please follow department guidelines at the beginning of the semester using the address that you prefer. You can access your Palomar email at 

Your Palomar address is listed in the campus-wide directory. Your preferred email address is listed in the faculty directory on the Biology Department website,  but only if you do this yourself or contact Carey Carpenter and have him do it for you (he really doesn’t mind doing this for some reason.) For more information on the department website, see below.

Do I need keys to the rooms where I teach?

Most rooms are unlocked during class hours. It is the intent of the department to restrict key distribution to the Natural Science building for security reasons.  The security plan of the building should allow access to the various areas of need to meet your requirements.  If you are having a problem with a room being locked when you arrive please let Karen know.

Are adjuncts required to have a Palomar voicemail?

No, although a campus voicemail is available to you each semester you teach at Palomar College. If you wish to utilize the voicemail services, contact Karen before classes begin to arrange a phone extension for you. Unless you request it, you will not receive one. Also note that your campus voicemail must be reactivated each semester. 

What restrictions are there for photocopying class materials?

Because there is a very limited photocopy budget, please photocopy only what is necessary and directly related to your course.

Photocopying can be done at the walk-up copy centers on campus or by submitting a job request to Karen at least 48 hours before you need it. You can also submit copy jobs as email attachments to Comet Copy (see Appendix 9 for an example of such an email) or you can email your photocopy job to Karen if you give her an extra 24 hours lead time. Allow at least an additional 24 hours if the photocopy job is to be sent off campus. Please remember to use the proper account code for your duplication needs.

Please follow department guidelines when copying materials.  As mentioned under “Printing and Copying” on page 5, student handouts, lecture outlines, PowerPoint notes and study guides should NOT be duplicated and distributed to students.  Place these items on your website or on the Blackboard for student access so that they are responsible for duplicating the material that they desire.  If you have lost or forgotten your code contact the department chair, or Karen directly via email or in person.

Where to direct student misconduct?

Students exhibiting disruptive or threatening behavior are in violation of the Student Code of Conduct and are handled through the Office of Student Affairs.  Depending on the nature of the behavior, it may be appropriate to give a verbal warning, or to temporarily remove the student from class and notify the department chair and the Director of Student Affairs who may ultimately suspend or terminate the student from the college. It is always a good idea to keep the department chair aware of any student issues in your classes as they arise and before they escalate. Send the chair a quick email as a ‘heads up’ with the basic information as a way to protect yourself should you need it in the future. For more information on the Student Code of Conduct please contact Sherry Titus, the Director of Student Affairs at X2596 and/or go to this page at the Student Affairs website.

Where to direct student complaints?

If a student has a problem with an instructor they should first speak to the instructor, then the department chair, and then the division dean, if necessary, in that order, to resolve the issue.  If appropriate the dean would then refer the student to the Director of Student Affairs.  If the dispute is a grade dispute, the same procedure would be followed.

What about student privacy issues?

Legally, students may not have access to other students’ confidential information such as social security number, ID number, telephone number, and email address. Class rosters and some other documents may contain this information. As a reminder, keep these records confidential and never pass around a class roster with ID numbers for attendance purposes. Also, do not post anything that contains student information (such as grade rosters). Please shred any confidential student information after you are finished with it.

What procedures must I follow concerning field trips?

The Biology Department encourages instructors to take their classes on appropriate field trips. However, check with the lead instructor in your discipline about the feasibility of a particular field trip and to see if it overlaps with another field trip in a similar course (such as the lab). If you plan to take a required (or optional) field trip during the semester, you must complete a field trip request form at least 3 weeks prior to the field trip.  For more information about field trips see Karen, or the other instructors in your discipline.

What is Professional Development?

Everything you need to know, right here.

How often are adjunct faculty evaluated?

Adjunct faculty will be evaluated using guidelines in the District/Palomar Faculty Federation (PFF) Agreement, Article 17.  To view evaluation forms and guidelines please go to: 

  1. In accordance with Education Code §87663, an adjunct faculty member will be evaluated (including a classroom observation and written student evaluations) during the first year of employment with the District, and at least once in every six (6) subsequent semesters.
  2. Classroom evaluations will be conducted by the department chair or a discipline-specific instructor in the Biology Department the first semester and on a case-by case basis for subsequent semesters as directed by the current contract language.
  3. Classroom evaluations may also be conducted by the Dean.
  4. All evaluations will be arranged ahead of time. The evaluation date and time can be chosen by the adjunct faculty.
  5. Sometime after the observation, a meeting will be set up by the evaluator to discuss the findings; at this time the evaluee we be given the Evaluation Report. The report will include the tabulated results of the student evaluations. However, a copy of the written comments from the student evaluations will be provided only after grades have been posted.
  6. The evaluator should make every effort to schedule this meeting before the end of the term during which the evaluation was conducted.

Is there a page at that has links to college-wide forms?

Very glad you asked. Here is such a site.

Who can proctor make-up exams?

State law requires that a credentialed instructor who is certified for that subject matter be present when exams or make-up exams are given. Thus, only qualified faculty (and not our lab staff) may proctor exams.

Can adjunct instructors attend Biology Department meetings?

Absolutely. The Life Sciences contract faculty meets on an occasional basis during the semester and all adjunct instructors are welcome to attend the meetings. An announcement will be sent out via email informing everyone when department meetings will occur. Most department meetings will be schedule several weeks in advance.

How do I order equipment and supplies?

Contract instructors can order equipment and supplies by checking with the department chair and/or lab tech and then indicating what they want to order. We can order most things with the Cal Card. Part-time instructors should recommend equipment and supply purchases to the lead instructor in their discipline and/or the lab tech. If the item is necessary and within the discipline’s budget, it is likely that it will be ordered.

Do I need to order textbooks?

Textbooks in the Life Science Dept. are ordered by the full-time faculty member in each discipline.  If you are an adjunct faculty member your textbooks will be ordered for you.  Please see your discipline specific faculty member in regards to questions about the textbook/s being used.  Textbooks are ordered through the campus bookstore several months in advance of the semester.  If you require a desk copy please see Karen for publisher contact information.

How do I report NS room problems (no AC, etc.)?

If you have a concern about your room, please send the department chair an email with specifics. The chair will have one of our instructional assistants, if possible, resolve the issue. The department will process any required requests and paperwork.

If your problem is with the classroom temperature, please contact Facilities at ext. 2629, or send them an email at .  When you call please let them know what room number and what the temperature is reading.

If you are experiencing problems with the computer or AV equipment please contact the help desk and ext. 2140, or email .  If your problem is after hours please leave a message with your name, room number and the problem you are having and the night time person on call will be dispatched.

What should I do if I know I am going to miss class meetings?

If you know that you will be unable to attend some class meetings (including the final exam), please notify your discipline-specific instructor(s) as soon as possible (the earlier, the better) so that they can arrange coverage for your class(es), if possible. The department chair can help with this issue, but it is preferred that you handle it within the subject discipline.  Please notify the chair of the arrangements that you have made for the department records.  If you are an adjunct instructor, you may or may not be paid for these missed class hours. If you have an absence because you are ill, notify Karen as soon as possible so that she can notify the administration and post your classes. If you are an adjunct instructor, you may get paid for these hours if you have sick time accrued. There is money available to pay the substitute instructor.

If you teach at the Escondido Center and will be out ill please notify Nicole Puccio at ext.8165 and she will post your class.  If your class starts after 5:00 p.m. please contact Pam Dratler at ext. 8164.

Am I required to drop students who do not show to class?

Yes! You are required to drop students who have never shown up to your class by Census date (second Friday). You may also drop students at a later date for excessive absence, or failure to complete assignments. Your policy on attendance must be clearly stated on your syllabus.

Who do I call in case of a medical emergency?

You call Health Services at ext. 2380, Campus Police either at ext. 2289 or direct at 760-891-7273.

How do I obtain a Palomar parking permit?

Parking permits are required to park on campus 24/7.  Parking permits do need to be renewed annually. You may obtain your parking permit at no-charge at the Part-time Faculty Plenary meeting or after at Campus Police located in the front of the campus, or at the Escondido Center.  Your parking pass must be displayed at all times when parking on campus. You may park in any staff/faculty lot, as well as student lots should faculty lots be full.  Should you forget to display your pass and receive a violation, they will dismiss one violation per year. Just take your violation to campus police.  

How do I get an identification card?

You may get an employee picture identification card (PIC), (which will at least get you discounted coffee and soda drinks on campus) by going to SU-202 (above the cafeteria) with your employee ID#.  Hours: M-TH: 8-2:30, Fri. 8-1:00, ext. 2796.

Is there a part-time faculty workroom?

Yes, it is located on the first floor of the Natural Science Building in NS-153.  It has computers, printers, Scantron machine and small conference rooms available for your use.  Hours are M-Th: 7:30 am – 6:00 pm and Fri. 8:00 -  11:00 am.  For more information contact X3987 or go to

Are part-time faculty required to hold office hours?

From the 2016-17 PFF contract:

Continuing for the academic year 2016-2017 only, instructional part-time faculty members will be compensated for office hours earned in Fall and Spring semester only, according to the following criteria:

a) Three office hours per semester for faculty members teaching three (3) or fewer credit units.

b) Six office hours per semester for faculty members teaching four to six (4-6) credit units.

c) Nine office hours per semester for faculty members teaching seven to nine (7-9) credit units.

d) Office hours shall be compensated at forty-five dollars ($45.00) per hour.

e) Participating part-time faculty shall provide written certification of office hours served on the appropriate District form (Appendix H).

f) Part-time faculty participation is voluntary.

g) Participating part-time faculty are encouraged to share their students’ successes in a written report to the division dean and Vice President of Instruction.

What Library Resources are available?

Library - You can order videos from the County Consortium, place books or articles on reserve, or arrange a customized library instruction session for you class.  Please go to: for more information.

How does an adjunct faculty receive re-employment preference?

Part-time faculty gain re-employment preference using guidelines in the District/Palomar Faculty Federation (PFF) Agreement, Article 20.10.  

Part-time faculty members who meet professional standards of performance and demonstrate a continuing commitment to the educational programs of Palomar College shall receive preferential consideration for continuing adjunct assignments.  This preferential consideration shall be based upon evaluation procedures and the accumulation of assignment credits as outlined in the article.

What about the union?

The Palomar Faculty Federation (PFF) is the union; check out their website, and it’s always advisable to read the current contract,

Appendix 1: Example of Laboratory Safety Regulations

IMPORTANT:  Every Biology 200 student must carefully read this document.  After reading this document sign the last page (acknowledging that you have carefully read and understood this document) and give the signed last page to your instructor.  If you have any questions regarding the information on this document or any questions related to laboratory safety or laboratory procedures please talk with your instructor.

Safety is always an important component of a laboratory experience and you will be expected to learn and carefully follow all safety procedures. In Biology 200 your laboratory exercises will cover a broad range of topics.  Any laboratory material may pose a threat to your health or safety if misused.  You will handle and be exposed to chemicals and bacterial cultures, as well as exposure to UV radiation. Although the majority of the materials used in the Biology 200 laboratory are relatively harmless, the procedures for safe handling of these laboratory materials and the habits you develop during this course will be useful to you in the future, especially if you take other laboratory courses.  If you allergic to any chemicals or if you are pregnant please talk with your instructor.

  1. Advanced preparation

Keep in mind that any laboratory material may pose a significant threat to your health or safety if misused.  One of the most important aspects of lab safety is advance preparation.  Be sure to read the laboratory exercise thoroughly prior to your lab period. As in driving, a person must be "defensive" in the laboratory. Pay attention at all times during lab, to the activities of your fellow students as well as to your own work.

2.        No eating or drinking the lab

Plan ahead for breakfast/lunch/dinner and snacks before coming to la After the lab or during a lab break wash your hands before eating or drinking outside the lab room.  Under no circumstance are you to eat or drink in the lab.

3.        Protect yourself from unnecessary exposure to harmful substances

When you arrive in lab it is recommended that you immediately wipe down your  table area where you sit.  You have no idea what other students have placed on the table surface prior to your arrival.  During lab it is recommended that you wash your hands frequently and keep your hands out of your mouth, nose and eyes.

4.        Keep all lab areas clean

Be certain that before you leave the lab for the day (evening) that your work area is clean, that all the materials you used are put back where they were found when you started lab and  that all counter workspaces are clean.   Failure to follow these guidelines is unacceptable and can result in your being dropped from this class.

5.        Shoes in the lab

Shoes must be worn at all times in a laboratory. Open-toed shoes may not be worn in the lab because they may result in cuts from broken glass or burns from spilled chemicals.

6.        Exposed body fluids

The potential for exposure to harmful pathogens such as HIV and Hepatitis viruses requires that everyone take precautions to protect themselves from contact with blood and other body fluids.  Exposure can occur via open wounds, sores, or any break in the skin including those caused by such things as chapping and dermatitis. In the event of a minor bleeding injury in the laboratory, give absorbent material (paper towel) to the victim and instruct the victim to apply pressure to the wound.  Do not offer DIRECT assistance to the victim unless you are properly protected with disposable latex gloves.   Likewise, if someone becomes ill (vomits) in a classroom setting, offer only INDIRECT assistance.  Contact your instructor immediately for assistance should injury or sickness occurs in class.  Contact your instructor to arrange for cleanup of body fluids, as special supplies are needed in order to perform the cleanup and disposal safely.

7.        Fire

Cuts and burns are the most common injuries that occur in laboratory In case of a fire, never put yourself in danger of being burned.  Warn others, clear the area immediately, and help other students who may require assistance.  If your clothing (or the clothing of others) catches fire, smother the flames by rolling on the floor.  Do not wrap a person who is standing in a fire blanket as it can increase the severity of a burn injury by creating a chimney effect.  Loose clothing and unrestrained hair are a fire hazard.

8.        Safety when working with bacteria and chemicals

  1. If you have open wounds or cuts on your hand, cover them with a bandage or wear latex gloves.  
  2. Disinfect lab bench tops before and after handling bacterial cultures. Spray a disinfectant (e.g. Sanisol), let it stand for 10 minutes and wipe up with paper towels.
  3. Keep your hands away from your eyes, nose, and mouth.
  4. Wash your hands thoroughly with antibacterial soap after handing bacteria.e.        
  5. If a bacterial culture is spilled, cover the spill area with paper towels, flood the paper towels with disinfectant (e.g. Sanisol), wait 20 minutes, wipe up the spill with more paper towels, and dispose of the paper towels in a red biohazard bag.
  6. If a hazardous chemical contacts your skin, wash immediately with water for at least 5 minutes. If a hazardous chemical contacts your eyes, use the yellow eye wash device to flush your eyes for at least 20 minutes.                                                                                
  7. In case of a chemical spill, notify your instructor and he or she will arrange for proper clean up based on the size and nature of the spill.

9.        Proper disposal of laboratory waste

Improper disposal of laboratory waste has both legal and financial consequences. Look for the five types of disposal containers listed below. If you are unsure as to how to dispose of solid or liquid waste ask your instructor.  There is a poster on the wall in the laboratory which contains the following information.

        a.        Wastebasket

The wastebasket is for paper towels from hand washing and non-laboratory, non-contaminated waste that is free from harmful materials like bacteria, body fluids and hazardous chemicals.  Soda cans, water bottles, and other recyclables should be placed in recycle containers located on campus outside the classroom.

        b.        Cardboard box lined with plastic

The blue-white cardboard box is for disposal of broken laboratory glass that is non-contaminated. Your instructor will arrange for the disposal of broken contaminated glassware.

                Red biohazard bag placed in covered trash cans.

This bag is for non-sharp contaminated items that must be autoclaved (sterilized) prior to disposal, such as used Petri plates or soft materials containing bacteria or body fluids.

        d.        Red plastic "Sharps Container"

This puncture-proof red plastic container is for items that are sharp (would puncture a biohazard plastic bag) and require autoclaving prior to disposal. Examples of items for the "sharps container" include syringes with needles, cotton swabs, contaminated microscope slides, and disposable pipettes used with microorganisms. Do not put glassware with hazardous chemicals into a sharps container. Your instructor will arrange for proper disposal of glassware contaminated with hazardous chemicals.

e.        Chemical disposal jugs

Disposal of liquid wastes is of special consideration because Palomar College is part of a water  reclamation district. Regulations governing what we can pour down our sinks are stringent.  Among substances that we cannot pour into our sinks are: flammables (such as alcohol), solvents (like acetone), strong acids or bases, toxics, and grease or motor oil. In laboratories involving these substances, either lab personnel will dispose of the waste for you OR your class will be provided with chemical disposal jugs into which waste will be poured. Be careful not to mix types of waste in the jug.  The chemical disposal jugs are for liquid chemicals that may NOT be poured down sinks including flammables (such as alcohol), solvents (like acetone), strong acids or bases, toxics, and grease or motor oil.

10.        Report all accidents or injuries to your instructor.

        Student Health Services must evaluate each student who is injured in the laboratory.    

11.        If you ever notice a fellow student acting in an unhealthy or dangerous manner in the laboratory please notify your instructor immediately.

Appendix 2: Biology Department Breakage Fee Policy

  1. In the event of damage or breakage of supplies and equipment by students of the department the following policy shall apply:

  1. This policy will NOT determine whether the breakage was from neglect or by accident.  It will apply equally in all cases.

  1. This policy will be enforced on all breakage over $5.00 cost of replacement.

  1. All Instructors will discuss this policy and information with their students at the beginning of the semester.  A sign-off sheet is required as well.

  1. When damage or breakage occurs, the Instructor must be notified.  At that time the breakage form will be filled out by both the Instructor and the student.

  1. The Instructor will submit the top half of the form to the Department Secretary or an Instructional Assistant, to be forwarded to the CASHIER'S OFFICE.

  1. The bottom half of the form is given to the student.  It is the student's responsibility to pay the appropriate amount to the cashier.  The Instructor and the department will not remind the student to pay the damage fee.

  1. When notified by the department (by receipt of the top half of the breakage form), the CASHIER'S OFFICE will note the student's file with a 'monetary hold - fees due'.  At this point, the student owes the college money and cannot register for the next semester nor request transcripts until the debt is paid.
  2. When the student pays the cashier the proper amount, the 'monetary hold' on the student's file is removed.

* Department Copy *

To:        Palomar Community College - Cashiers Office                

From:        Biology Department


Date:        _____________



Amount Due: $______________________________                         

Description of Items: _________________________

The student identified above has damaged or broken the items listed above. The cost is listed as well.  The student will pay this amount directly to the cashier.

Please place a 'monetary hold - fees' due into the students record.

Instructor_________________________________ Date__________________________


• Student Copy •

To:        Palomar Community College - Cashiers Office                         

From:        Biology Department


Date:        _____________

Student Name:_____________________________________


Amount Due: $_____________   Description of items_____________________________________________

The student identified above has damaged or broken the items listed above. The cost is listed as well.
The student will pay this amount directly to the cashier.

Please place a 'monetary hold - fees' due into the students record.

Instructor____________________________________ __ Date__________________________



Biology Department

Students are expected to understand and follow the Health and Safety regulations that are presented in this course.  Failure to comply with these regulations may result in dismissal from the course.

I have read the Laboratory safety rules for this Life Sciences course.  I both understand and agree to abide by these rules in the classroom and laboratory at Palomar College.

_________________________________                ___________________

Signature                                         Date

Rules for the disposal of Medical Waste and other laboratory waste are included in my copy of Laboratory Safety Instructions.  I both understand and agree to abide by these rules in the laboratory at Palomar College.

_________________________________                ___________________

Signature                                         Date

I have read the Breakage Fee Policy for the Biology Department.   I both understand and agree to abide by the Biology Department Breakage Fee Policy.

_________________________________                ___________________

Signature                                                         Date

_________________________________                ___________________

Student Name (PRINT)                                Course

_________________________________                ___________________

Instructor                                        Day and Time of Class

Appendix 3: Crasher Policy

The following is a suggested crasher policy based on “fairness" that pertains especially to Microbiology, Physiology, and Anatomy, but also to any other impacted.

  1. Highest priority will be given to students who need the course to complete the prerequisites for a program they are planning to enter (e.g. for pre-nursing students wishing to crash anatomy, priority will be given to those who have successfully completed physiology and microbiology) or to those students who need the course to complete undergraduate requirements for their major. Transcript evidence should be required.
  2. If, in the judgment of the instructor, there are still too many in the pool of people who meet step #1, priority will be given to the students who have the highest GPA in the prerequisite courses that have been taken.
  3. If step #2 still leaves too many crashers, a lottery will be conducted. 

Appendix 4: Policy on Class Schedules and Faculty Assignments

As stipulated in the Faculty manual it is the task of the department chair to develop and complete the schedule of classes for each department.  This task requires considerable input and advice from all faculty in the department to insure that student needs are met by providing an adequate section count for all of our courses and by providing a variety of courses at times suitable for our student population.

Besides the schedule of classes, it is also the chair that is responsible for the teaching assignments of the faculty within the department. While full-time faculty have their usual and typical assignments that are long standing, our adjunct instructors form an integral part of our department as well. Their teaching assignments are more fluid within the department in order to meet our student’s requirements and maintain the department course curriculum.

Development of the course offerings schedule requires a long lead time imposed by the Office of Instruction.  While the specific dates change with each term the general timeline is below:

1.        Receive materials to start building the schedule

2.        Department chair requests input from full-time faculty.  Later input from adjunct faculty is requested

3.        Schedule discussion and finalization by department for conflict resolution, alterations etc.

4.        Class schedule inputting occurs by ADA

5.        Schedule review by the department chair – conflict resolution

6.        Work with dean to address any corrections or alterations

7.        ADA’s access turned off – no departmental access

8.        No additions or changes that affect dates, times or rooms

9.        Goes to print

10.        Class schedules mailed out

11.        Registration begins

12.            Term begins

13.        Instructor payroll forms finalized

In order to accomplish such a time consuming task in the most efficient manner for all involved the following steps will be instituted:

1.        Notification and requests for schedule proposal sent to each full-time instructor.

2.        Previous term schedule rolls over and then modified to meet student demands, course additions and deletions, room and time allocations and faculty requests.

3.        Scheduling historically has not been and will continue not to be based on instructor’s seniority.  Classes will be scheduled to meet the needs of our student population.  

4.        Consultation within each teaching group to assure validity of offerings.

5.        Full-time teaching assignments are determined and allocated.

6.        Full-time faculty to be notified if requested assignment cannot be met.

7.        Consultation between full-time faculty and the department chair in regards to the adjunct faculty teaching within each discipline to determine teaching assignments.

8.        Notification and requests for schedule proposal sent to each adjunct instructor. Tentative assignments made for returning adjunct faculty working with their requested schedule and their course assignment history within the department.

9.        Advertise for and interview potential adjunct faculty needed to fill open teaching assignments.  Consult with and involve the full-time faculty within each discipline during this selection process.

10.        Part-time teaching assignments determined and confirmed. Notices of hourly employment completed and mailed to each instructor.

11.        Last minute changes due to instructor attrition are remedied.

After each of these steps has been completed faculty wanting to alter their assignment will be discouraged.  The further along in the process the less likely those requested changes will be implemented. Small alterations such as room changes and minor time changes will be granted, when possible, if those changes impact no other faculty. Room allocations need to be confirmed with the Office of Instruction as other departments may have courses schedule in some of our lecture rooms. Larger changes that impact other faculty, will need consensus and agreement from all impacted faculty and can only be granted early in the schedule building process. It is the responsibility of the requesting instructor to seek this consensus and work out the details BEFORE presenting the request to the department chair.

Full-time faculty are free to alter their preferred schedule for each term, but once set any alteration is discouraged and those changes will be implemented as described above.  Full-time faculty have assignment preference over the adjunct faculty but lose that preference once the schedule is determined and assignment notification has occurred.  Again, any late requests for schedule alteration will be implemented as described above.

Full-time faculty members that do not meet the timeline requested by the department chair as this process is implemented, will have low priority during the schedule building process.  The department chair will try to maintain their schedule similar to previous semesters. However, without their input this process may not provide their exact wishes, but their wishes were unknown because they missed the deadlines.  The further past the deadlines instructors are the lower in priority their schedule requests become and the less likely schedule changes will occur.

Without the timely requested input from full-time faculty the department chair will complete the class schedule and teaching assignments to meet the demands of our students by providing an adequate section count for all of our courses and by providing a variety of courses at times suitable for our student population. This may result in teaching assignments that are different than those requested by the full-time faculty.

Appendix 5: Overload Teaching Policy

Intent:        The intent of this policy is to facilitate overload teaching assignments in an equitable and consistent manner.  This policy will be enforced only when there are more instructors wanting overload assignments than actual assignments available.

Discussion:        Over the last several semesters the teaching of overload assignments has become common practice.  This practice has its roots in extended day hourly teaching historically held by adjunct faculty.  When our course offering and class schedule are produced we have always assured that contract faculty have priority over the adjunct.

Now that a number of contract faculty are regularly teaching daytime overloads we must clarify our scheduling process.  It is suggested  that daytime overload teaching assignments must be allocated after all contract instructor schedules are determined.  

The next priority should be given to contract faculty overload assignments and then adjunct faculty assignments.

Policy:        Prior to any overload teaching assignments the full-time contract assignments for all instructors shall be determined.  Overload assignments come after the basic department schedule is determined.

Each member will be given priority to select an overload teaching assignment on a rotating basis.  

The department member with priority can select any overload assignment they desire.  They may teach any course they desire at any time available and within the “Room Allocation Policy” in any room available.  Departmental budget, instructional associate availability, equipment resources and other factors can limit the specific course the instructor may select. This is not written in stone however; negotiation between faculty members is acceptable.

They may select a maximum of 1 lecture section and if the course has a laboratory 1 laboratory section as well.  If the course is cancelled due to low enrollment there will be no recourse.

Each instructor may in turn select an overload assignment following the policy above.

The department chair shall schedule a meeting to determine the departmental course offerings and class schedule.  All instructors should attend and work together towards this goal.  Instructors not in attendance should put their desired assignment in writing for consideration at this time.

If the instructor does not plan to teach an overload assignment their turn is lost.  Once schedules are determined at the department meeting you cannot change your mind and enforce your forfeited priority.

Appendix 6: Summer School Policy

Intent:        The intent of this policy is to facilitate summer school teaching assignments in an equitable and consistent manner.  This policy will be enforced only when there are more instructors wanting summer assignments than actual assignments available.

Discussion:        Over the years we have addressed the issue of summer teaching assignments several times.  My position is that summer teaching assignments should be available for all members of the department.  These assignments allow each of us to earn extra money, try new courses, try team teaching or meet any other need that we may have.

Due to funding constraints not all of us can teach, nor do we all desire to teach each summer.  We also need to offer courses that students need.  So that each of us can best decide our summer schedules the policy described below is followed.

Policy:        The department member with priority can select any teaching assignment they desire.  They may teach any course they desire, at any time they desire within the “Room Allocation Policyin any room they desire. [As in the overload policy above, this is not written in stone either and negotiation is acceptable.

Member may select a maximum of 1 lecture section and if the course has a laboratory 1 laboratory section as well.  If the course is cancelled due to low enrollment the only recourse is to bump an adjunct faculty member.  Bumping an adjunct instructor should only be considered as a last resort.

Course splitting, team teaching and any other ‘side agreements’ are at the discretion of the instructor with priority.  Just because we have always done it a particular way doesn’t mean we must continue.

Each instructor will in turn select their teaching assignment following the policy.

The department chair shall schedule a meeting to determine the summer offerings.  All interested instructors should attend and work together towards this goal.  Instructors not in attendance should put their desired assignment in writing for consideration at this time.

Once schedules are determined at the department meeting you cannot change your mind and play your forfeited priority.

Appendix 7: Department Policy Statement on the Uniform Basic Core Laboratory Course Curriculum

It is the intent of the Biology Department to provide the very best laboratory experiences for our students.  In order to accomplish this mandate under the circumstances of limited funds and laboratory technician hours the following policy will be used to guide the curriculum plan for courses that offer more than one laboratory section whether offered by full-time or adjunct instructors.

Laboratory schedules will be developed to provide a uniform basic core laboratory experience for all students within the course offerings.  By uniform we mean that the basic schedule of labs should be the same for all the sections.  Each instructor is encouraged to add to this basic schedule any additional exercises that they feel would be appropriate for their course.  These additional exercises will not be instead of the scheduled exercises but to augment the basic core laboratory schedule.

Full-time instructors within each course are primarily responsible for the laboratory schedule with consultation and input from the adjunct faculty that teach in the course.  If several full-time instructors teach in the same course they will work towards a mutually agreeable laboratory schedule for all to follow.

One purpose of this policy is to make our budget purchases, and our laboratory technician and assistant hours more efficient.  A more uniform basic core to our labs will allow for better planning for purchases, less waste and overlap of supplies, and better time management for our laboratory workers.

All instructors are encouraged to enrich the basic core laboratory schedule to suit their individual course objectives.  This will lead to our second purpose which is to provide a uniform basic core laboratory experience that meet the needs of all of our students yet allow each instructor the freedom to augment this core as they desire.

In order to minimize the time impact on the department laboratory technicians and assistants, instructors are responsible for the additional instructional preparation they desire to enrich their laboratory sessions.  Department funding and manpower resources can be used when available and without negative impact throughout the department.

If you request a differential to a lab set-up it needs to be in writing and given to the appropriate lab technician at least one week in advance or longer depending on material availability.  The lab technician will make the decision if they are able to accommodate the request without hindering the rest of their schedule.  If your request cannot be accommodated lab tech will notify you in a timely manner to allow you to make alternate plans.

Appendix 8: Wait-Lists

Our Department wait-list policy matches the Palomar College Board Policy 402.1:

  1. The department chair and the dean will establish the wait-list size. The practice of establishing an unlimited wait-list as a measure of demand for a course is to be minimized.
  2. A student will not be allowed to register in another section of a course while on a waitlist for the same course.
  3. All instructors should follow the wait-list system. However, if an instructor will not follow the  system, no wait-list will be established for those sections taught by that instructor. In the event an instructor has made an "informal" arrangement to allow a student into a class, the decision should not penalize wait-list students.
  4. Admittance into a closed class will occur only with permission of the instructor.

Appendix 9: Sample Job-Order Email Text for Comet Copy (courtesy of Jim Gilardi):

Please print 32 copies of each of the attached files.

Please print all 3 files “Quiz A” on BLUE paper.

Please print all 3 files “Quiz B” on GREEN paper.

Copy code:  12345

Please deliver to NS-207E

Thank you