MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Meeting

11.14.16 at 6:00 pm – 18 N. Beech

BOD Approved on 12.12.16

  1. Call to Order: Nate called the meeting to order at 6:03 pm.

  1. Roll Call: Nate Seeley, President; Julie Suckla, Vice President; Tamia Hurst, Secretary; Chad Fish, Treasurer; Kathy Clark, Member

Absent from BOD: None

Staff: Susan Likes, HOS; Aaron Knox, FD

Community Members: Alexia Hudson, Stacey Weyand, Shamai Buckel, Gabi Morey, Kelli Jackson

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

Montessori Moment – Chad

Volunteer for next Montessori Moment (TBD at meeting) – Tamia

  1. Approval of the Previous Minutes
  1. 10.17.16 - Regular Meeting

Kathy moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Tamia moved to approve the agenda as presented, seconded, no discussion, all approved.  Motion carried.

  1. Community Member Forum
  1. Kelli Jackson submitted an application for board membership and is here to observe the board meeting.

  1. Staff Comments
  1. No additional staff attended.
  2. Nate mentioned the Kiva’s success at Knowledge Bowl.  Congratulations to our students and staff!

  1. Reports:

  1. Nominations Committee - Julie
  1. Report
  2. Current applicant
  1. Stacey Weyand has submitted an application, attended a board meeting, and met with the board.
  2. Kelli Jackson has submitted an application.
  1. Board interview with Kelli Jackson - Tuesday, December 6th at 5:30 pm at Stone Fish.
  1. Julie recommends Stacey Weyand for board membership.
  2. Tamia moved to nominate Stacey Weyand as a board member of Children’s Kiva Montessori School, Elementary/Middle School Board of Directors.  Motion seconded, no discussion, all in favor.  Motion carried.
  3. Stacey accepted the nomination for board membership.
  1. Tamia: meet with Stacey to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application
  2. Susan: provide Stacey with a copy of Montessori the Science Behind the Genius.
  3. Stacey took the Oath of Office as read by President Nathaniel Seeley.
  1. BOD President -  Nate
  1. HOS / FD Evaluation
  1. All: continue to upload and review evaluation tools.
  2. Susan & Aaron: Nate requested again that Susan & Aaron submit items that are most important to their job description.
  3. Work Session re: HOS/FD Evaluation - December 12th at 5:30 pm with the BOD meeting beginning at 7:30 pm.
  1. Tamia: post work session and board meeting time change on the website.
  1. Need to update website with correct dates, etc
  1. Tamia has updated the website.

  1. Budget & Financial Oversight Committee - Chad
  1. Report - verbal

  1. Building and Location Committee (Start at 6:30) - Julie
  1. Report - verbal
  1. Antonia’s Building, Mitchell Toms
  1. The committee toured the building and needs further direction from the board.
  2. How much of the space do we need?
  1. 2 large rooms and an office space are potentially available.
  2. Susan uploaded to the drive a document detailing space needed.
  1. How much can we pay for this space?
  1. Susan and Aaron: crunch the numbers this week.
  1. Nate: discuss possible new location with the Mayor.
  2. Julie: meet with Sam and Shane from the City to discuss possible new location.
  1. Long Term Planning
  1. Permanent location
  1. New build behind existing Kiva on Empire
  1. Can we afford more than 10,000 square feet?
  1. New build is generally double what it costs to renovate.
  2. Chad is doing research into steel buildings.
  1. Renovation Possibilities
  1. Antonio’s
  1. Currently being considered.
  1. Justice Building
  1. Waiting for the City and County to move on the building.
  1. Downey
  1. Waiting on the district.
  1. Modulers
  1. Not cost effective.
  1. Inform/involve our Kiva community
  1. Set up a display board at Stone Soup
  1. Chad and Julie: oversee the facility display board(s).
  1. Lori Hendrick Call-in at 7:00 to present the audit and 990
  1. Chad moved to accept the audit report as presented by Lori Hendrick.  Seconded, no discussion, all in favor.  Motion carried.

  1. Head of School - Susan
  1. Report
  2. Resource letter presented for approval
  1. Susan: add specifics to the letter of our school’s process in such circumstances.
  2. All: Review letter and provide comments as needed.
  1. Finance Manual presented for review
  2. Parent Survey presented for review
  1. Tamia: edit survey.

  1. Finance Director - Aaron
  1. Report

  1. Development and Fundraising Committee
  1. Book Fair Report
  1. $3000 in sales - way to go!  Thank you Kathy for all of your hard work!
  1. Each teacher will receive a little over $200 in credit.
  2. Note: have staff select books prior to shipping everything back in order to save return shipping costs.
  1. This is to be an annual event.
  1. Chair will select a co-chair and then the co-chair will move to the  chair position the following year.
  1. 2016 - Kathy Clark, Chair with Angie Seeley, Co-Chair
  2. 2017 - Angie Seeley, Chair
  1. Annual Appeal
  1. Susan’s letter
  1. All: provide Susan with input on letter by the end of the week.
  1. Process and implementation
  1. Susan: complete the annual appeal packet and distribute to the board.
  2. All: continue to add names to the donor list.

  1. New Business
  1. E/M S BOD Retreat will be held on Friday, January 6th - 8:30 am to 2 pm
  1. Julie: secure the Mesa Verde conference room for the retreat.

  1. Shared Board Information
  1. CH BOD Retreat will be held on February 11, 2017.

  1. Calendaring – BOD President
  1. Upcoming events
  1. Stone Soup - December 1st at 5:30 pm at the Annex
  1. Bring nonperishable items and your own eating utensils, bowls
  1. Board interview with Kelli Jackson - Tuesday, December 6th at 5:30 pm at Stone Fish.
  2. Budget & Financial Oversight Committee - December 8 @ 5:30 pm
  3. E/M S BOD Retreat - Friday, January 6th from 8:30 am to 2 pm
  1. Next BOD meeting
  1. Work Session re: HOS/FD Evaluation - December 12th at 5:30 pm
  2. December 12, 2016 @ 7:30 pm

  1. Status of previous meeting’s action items – Tamia
  1. Development Committee: create a strategic plan for fundraising/spending… “Financial Summit”
  2. Chad: provide Susan with contact information for GOAL Academy.
  3. All: find, upload, and review various rubrics/ideas for evaluations.
  4. Susan & Aaron: email Nate a list of what things are most important and areas of needed support/training about your jobs. Susan Complete
  5. All: add names to the Kiva Donor Tracking Appeal List 2016-17.

  1. Review all Action Items – Tamia
  1. Next Montessori Moment: Tamia
  2. Tamia: meet with Stacey to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application
  3. Susan: provide Stacey with a copy of Montessori the Science Behind the Genius.
  4. All: continue to upload and review evaluation tools.
  5. Susan & Aaron: Nate requested again that Susan & Aaron submit items that are most important to their job description.
  6. Tamia: post work session and board meeting time change on the website.
  7. Susan and Aaron: crunch the numbers this week.
  8. Nate: discuss possible new location with the Mayor.
  9. Julie: meet with Sam and Shane from the City to discuss possible new location.
  10. Chad and Julie: oversee the facility display board(s).
  11. Susan: add specifics to the letter of our school’s process in such circumstances.
  12. All: Review letter and provide comments as needed.
  13. Tamia: edit survey.
  14. All: provide Susan with input on letter by the end of the week.
  15. Susan: complete the annual appeal packet and distribute to the board.
  16. All: continue to add names to the donor list.
  17. Julie: secure the Mesa Verde conference room for the retreat.

  1. Items for Future Agenda(s)
  1. Financial Policies and Procedures – Draft to Finance Committee
  2. Approval of Community Goals and Expectations – TBD
  3. Renew lease agreements

  1. Adjournment: Tamia moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 8:39pm.

Prepared by Tamia Hurst, BOD Secretary

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