BANARAS HINDU UNIVERSITY

(Established by the Parliament by Notification No. 225 of 1916) Office of the Registrar (Finance) Varanasi- 221 005

NOTICE

Banaras Hindu University invites sealed tenders in two bid system from registered Chartered Accountants for various Works. The complete details are available at B.H.U. website www.bhu.ac.in. The Last Date for submission of Complete application form in all respect is 25.11.2014 up to 04.00 p.m.



BANARAS HINDU UNIVERSITY

(Established by the Parliament by Notification No. 225 of 1916) Office ofthe Registrar (Finance) Varanasi- 221 005

NOTICE

Banaras Hindu University invites sealed tenders in two bid system (Technical & Financial) from registered Chartered Accountants (preferably from Varanasi) for various Works. Firms having at least 5 Chartered Accountants and annual turnover of Rs. 20,00,000.00 or more in each year for last three financial years may submit their bid in the enclosed proforma(s) along with processing fee of Rs. 5,000/­ (non refundable) through Demand Draft drawn in favour of the Finance Officer, BHU payable at SBI, BHU Branch, Varanasi latest by 25.11.2014 up to 04.00 p.m. in the Office of the Dy. Registrar Finance Office, Central Office, BHU, Varanasi- 221 005.

The technical offer will first be opened and scrutinize by a committee constituted for the purpose. Financial bids of the selected qualified bidder, which are found to be technically qualified to undertake the job, will then be opened. BHU reserves the right to accept or reject in part or full the tender without assigning any reason thereof.

Encl: As above.



BANARAS HINDU UNIVERSITY (Established by Parliament by Notification No. 225 of i916) Office of the Registrar (Finance) Varanasi-221 005

DETAILS OF WORK REQUIRED TO BE DONE BY THE EMPANELED FIRM

The University desires to draw a panel of registered Chartered Accountants (preferably from Varanasi) for three years vvnicn can be extended up to five years, for all the following work:

The scope of work is defined as under:

1. Preparation of Utilization Certificate for Proiects and Schemes.

VVori< related to Audit arid preparation of Utilization Certificate for Project 6» Scheme,

2. Income Tax Consultancy.

i. Assignments covered under the retainership charges (to be

quoted on perAnnum basis).

a. The CA Firm would undertake, at the tirne 0f initiation of the agreement, an indepth study of the Various inward and outward financial transactions, in the Central Registry as weil as in the offices of other DDO’s of the University to ascertain as to vvnetner the University complies with the provisions contained onder the lncorne Tax Act, 1961 and rules 8( regulations framecl there under as applicable on the university.

b. As a result of the above study, the CA Firrn would submit a report of all the shortfalls identified by it together with tne suggested corrective measures along vvitn necessary guidelines.

c. The CA Firm would also regularly monitor, during tne entire period of agreement, the cornoiiance of the corrective actions suggested by it to ensure that the University oloes not, in any Way, infringe with the provisions contained in tne income Tax Act and rules made there under.

d. Furnish Consultation and opinion to Various DDO'S, Heads of

DepartmentS/Offices and Central Registry, as and when called fori

e. Prescribing guidelines to the DDO'S for correct deduction of Income Tax 0n Saiary, and Income Tax on Payment other than Salary.



Finaiization of Annual Income Tax Returns and other Formalities required for Complying with Various requirements as deemed necessary under Income Tax Rules.

. Keep the UniverSity updated of such revisions inthe provisions

of Income Tax Act which affect the University.

. Regular foHovv up with the tax authorities for tax related

mattërs including refunds etc.

Attending t0 all queries of Income Tax Department if referred to by Departments/ University and for all other matters, where Charges on per case basis are not admissible.

Assignments covered for which payment wili be admissible on "per case basis"

. Attend to the notices issued by the department of Income Tax

and accordingly, furnish requisite information, documents and mal<e explanations on behalf of the university before the Department of Income Tax parallel suggesting the University

On instituting necessary corrective measures to prevent it frorn recurrence.

. File appeals against any Order of penalty imposed by the

Income Tax Department.

Obtain Exemption Certificate for Deduction of Tax at Source.

d. Scrutinizing the correctness of TDS deductions made by the

financial institutions with which the University has invested its funds and effect the refund of income tax thereof from the Department of Incorne Tax.

3. Value Added Tax Consultancy.

Assignments covered under the retainership charges (to be quoted on per Annum basis).

The CA Firrn would undertake, at tne time of initiation of the agreement, an in­cieptn study of the various inward and outward financial transactions, in tne Central Registry as well as in the offices ot other DDGfs of tne University to ascertain as to vvnetner tne University complies vvitn tne provisions contained under tne VAT Act and rules ¿Si regulations frarneol there under as applicable on the university.

. AS a result of the above Study, the CA Firm would Submit a

report of all tne shortfalls identified by it together with the suggested corrective measures along with necessary guidelines.

. Th@ CA Firm would also regularly monitor, during the entire

period of agreement, the compliance ofthe corrective actions



suggested by it to ensure that the University does not, in any Way, infringe vvitn the provisions Contained in the VAT Act and rules made there under.

. Fur'nish consultation and opinion to Various DDO’S, Heads of

Departments/Offices and Central Registry, as and when Called for.

. Prescribing. guidelines to the DDO'S for correct deduction of

VAT on Payment.

Keep the University updated of such revisions in the provisions of VAT Act vvnicn affect the University.

. Regular follow up with the tax authorities for tax related

matters including refunds etc.

. Attending to all queries of VAT Tax Department if referred to

by Departments / University and for all other matters, vvbere charges on per Case basis are riot admissible.

Assignments Covered for which payment will be admissible on "per Case basis"

. Attend to the notices issued by the department of VAT and

accordingly, furnish requisite information, documents and make explanations on behalf of the university before trie Department of VAT ancl parallel suggesting the University on instituting necessary corrective measures to prevent it from recurrence.

. File appeals against any order of penalty imposed by the VAT

Department.

Assignments covered for which payment will be admissible on "quarterly basis"

a. Filing of quarterly return of VAT vvitn tne VAT Department.

b. Issuance of VAT Deduction Certificate

to the Suppliers» (Monthly).

. Any other matter / work of miscellaneous nature.

4. Service Tax Consultancy.

Assignments covered under the retainership charges (to be quoted on per Annum basis).

The CA Firm would undertake, at the tirne ofy initiation of the agreement, an in»deptn study of tne various invvarcl ancl outward financial transactions, in the Central Registry as vvell as in the offices of other DDO’s of the University to ascertain as to Whether the University complies with the provisions



iii.

Contained under' the Service Tax Act and rules 6( regulations framed there under as applicabîe on the university.

. As a result ofthe above Study, the CA Firm would Submit a

report of all the shortfalls identified by it together with the

suggested corrective measures along with necessary guidelines.

. The CA Firm would also regularly monitor, during the entire

period of agreement, the compliance of the corrective actions suggested by it to ensure that the University does not, in any

way, infringe with the provisions Contained in the Sen/ice Tak Act and rules made there under.

. Furnish consultation and opinion to Various DDO’S, Heads of

Departments/Offices and Central Registry, as and when Called for.

. Prescribing guidelines to the DDO'S for Correct deduction of

Service Tax on Payment.

Prescribing guidelines t0 the DDO’s for correct collection of Service Tax on Receipts.

. Keep the Univërsity updated of Such revisions inthe provisionS

of Service Tax Act which affect the University.

. Regular follow up with the tax authorities for tax related

matters including refunds etc.

Attending to all queries of Service Tax Department if referred to by Departments / University and for all other matters, vvbere charges on per case basis are not admissible.

Assignments Covered for which payment wiii be admissible on "Qer case basis"

. Attend to the notices issued by the department of Service Tax

and accordingly, furnish requisite information, documents ancl mal<e explanations on behalf of the university before tne Department of Service Tax and parallel suggesting the University on instituting necessary corrective measures to prevent it from recurrence.

. File appeals against any order of penalty imposed by the

Service Tax Department.

Assiqnments Covered for which payment will be admissible on "half yearly basis"

. Filing of half-yearly return of Service Tax with trieSerVice Tex

Department.

. Issuanceof Service Tax Deduction Certificate to the Suppliers

(Monthly).



C. Any other matter/ Work of miscellaneous nature.

5. Filing of e-TDS returns,

i. Assignments covered for which payment will be admissible on

"quarterly basis”

a. Filing of quarterly return of TDS with the Incarne Tax

Department.

b. issuance of TDS Deduction Certificates.

Any other matter/ work of miscellaneous nature.

6. Issuance of Certificates 15 CA/CB for foreiqn remittances.

i. Assignments Covered for which payment will be admissible on

"Qer case basis"

a. Attend to the notices issued by the department of income Tax regarding Foreign Remittances and accordingly, furnish requisite information, documents and make explanations on IoenahC of the university before the Department of Inconne Tax and paraiiei suggesting the University on instituting necessary corrective measures to prevent it frorn recurrence.

p. File appeals againet any Order of penalty imposed by the

Department of Income Tax.

c. Issuance of Certificate l5 (IA/CB in case of foreign remittances.

7. Filing of FCRA returns.

i. Assignments covered for which payment wili be admissible on

"annual basis"

a, Filing of annual return of FCRA with the Ministry of Home

Affairs.

b. Any other matter / Work of miscellaneous nature.

8. Any other worlds) that is necessary or miscellaneous in nature.

Sci/Dy. Registrar (A/cs) I



10.

PROFDRMA OF APPLICATION FOR EMPANELMENT OF CHARTERED ACCGUNTANTS IN BANARAS HINDU UNIVERSITY, VARANASI - 221005.

Technical Offer Part |

Questionnaire to be filed in by the "Chartered Accountant Firrn"

Name ofthe Firm Address with phone no. 6( e-maìl

Permanent b. For Communication Date of Registration of Firrn Whether Proprietary/Partnership Name of the Partners Registration of Firm with iCAi (Attach copy of Certification) PAN of Firm (Attach copy of PAN) Quaiification of Partners

Registration Name of BEEK: Date S( No. Aoditionai

. . . as Associate qualifications, Partner(s) Quailflcatioo Member Of if any

ICAI (l) (2) (3) <4)

Experience of Firm (Separately of each type of work) (Attach photocopies of documents for proof for work exceeding RS. 1.00 lacs in each case during iast 3 FY.)

Preparation of Utilization Certificate for Projects and Schemes.

income Tax Consultancy. \/alue Added Tax Consultancy. Service Tax Consultancy.

Filing of e-TDS returns.

Issuance of Certificates 15 CA/CB for foreign remittances. Filing of FCRA returns with Ministry of Home Affairs.

Period of Remarks Name 8i " Work Specificaliy Address D Specifie vvitn , .. Ocurnents i. , h . Y ofthe Nature of Certificates reference Institution of Work regarding to Work for which PX erienœ performed details of From To Conducted you have " p work and

Worked litigation

etc. (l) (2) (3) (4) (5)(` (6) Turnover of the Firmin lastthree Financiai Years

1. 2010-11 2, 2011-12 3. 2012-13



'1.2. No. of Paid Assistants 13. No. of CA's â( Staff that will be

assigned for' BHU’s Work. 14. Whether your firm 0r any partner has been Disqualified /Terminated / black listed/debarred by any of the GOVt./PSU'S/Educational Agencies 15. A demand draft for Rs. 5000/~ Ioeing processing charges in favour of the Finance Officer, BHU payable at Branch, Varanasi is enclosed (DD No.

dt. i.

VVe, the Partner of of the Firrn), hereby dectare that the above mentioned facts are true and correct to the best of our knowledge, and anything found incorrect may result in the cancellation of our fir'rn's name from the Panel of Chartered Accountants of B.H.U.

(Signature ofthe Applicant) Date:

Place:

Note:

~ All points must be answered.



Professional Fee Offer ~ Part Il

Questionnaire to be filed in by the "Chartered Accountant Firm"

¿à Particulars

l. Name of the Firm : 2. Address with phone no. & e

mail Y É

a. Permanent / *ï b. For Communication

Basis of Quotation Rate 31 Ali INCLUSIVE Professional : Per Certificate Basis

Fees for Preparation of Utilization Certificate for Project & Schemes. (Echuding applicable taxes which will be reimbursed by _ BHU at actuai) Álv Ali INCLUSIVE Professiobai : PerAnnum Basis

Fees for Income Tax Consultancy.

(Excluding applìtabìe taxes _u which vvil! be reimbursed by , 'y' w“ w“ x BHU at actual) ' l

Per Case Basis

5, All INCLUSIVE Professional : Per Annurn Basis l Fees for Value Added Tax l Consultancyn Per Quarter Return Basis (Excluding appliçabIQ taxes which will be reimbursed by Per Case Bagis BHU at actual)

6. All INCLUSIVE Professional z Per Armum Basis

Fees for Service Tax Consultancy“ Per Half Year Return Basis l (Excluding applicable taxes which will be reimbursed by Per Case Basis BHU at actual)

mnu au actual) 7. All INCLUSIVE Professional : PerQuarterReturnBasiS

Fees for Filing of e-TDS

returns.

(Excluding applicablG taxes which will be reimbursed by

BHU at actual) ' 8. Alì INCLUSIVE Professional z PerCertìficate Basis

Fees for Issuance of

Certificates 15 CA/CB for

foreign remittances.

(Excluding appiicable taxes

which be reimbursed by

BHU at actual)

All figures to be quoted in INR and rounded-off to the nearest rupee.

(Signature of the Applicant) Date:

Place: