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Docs AFB TTT 2016 (External)
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Google Docs Material

Outline and Exercises

AFB and Google Train the Trainer workshop

December 2016

 

You are welcome to link to and use this material.  Since it might be updated in the future, it is best to point to this page rather than copy the material.

Introduction

With Google Docs you can write reports, create joint project proposals, keep track of meeting notes, and much more.

 

With Google Docs, you can create and edit text documents right in your web browser—no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.

 

Docs is a web application (as are as Sheets and Slides).  As such, the interaction model is more like a desktop application than a flat web page.  Docs, Sheets and Slides all have an application menu, context menu, toolbars and edit area.

 

The screen reader should automatically enter application mode when you open a Doc, Sheet or Presentation.  If it does not, turn off virtual cursor if using JAWS or switch to focus mode if using NVDA.  The screen reader should remain in application mode when working on the content, accessing the menus or accessing the tool bars.  When a dialog is opened (e.g. sharing), The screen reader can remain in application/forms mode.  However, to access some info in the dialogs, you may wish to turn virtual cursor on if using JAWS or switch to browse mode if using NVDA.

 

For more information on how to use Google Docs, including a one-time setup step, check out the getting started resources listed below:

 

Exercises

Note that these exercises are based on usage of an account that has been setup for the AFB train the trainer workshop.

 

Exercise 1 - Create a document

  1. Make sure you are on drive.google.com.
  2. Create a subfolder called "Exercises."
  3. In the Exercises subfolder, create a document.
  4. Enter some text into the file.
  5. Don’t close the file.

Hints:

 

Exercise 2 – Explore Docs application

  1. Open the list of shortcuts and explore.  Look for the navigation shortcuts.
  2. Search for speak shortcuts.
  3. Activate the link to open all shortcuts in help center.
  4. Explore the menus (notice the accelerator key and shortcut announcements as you go through the menus).
  5. Use the search the menu feature to rename your file.
  6. Move to the toolbar and change the font size.
  7. Use the context menu to change something.

Hints:

 

 Exercise 3 - Basic text entry

  1. Enter text into the document.  For example, your name, sections with a name and body.
  2. Enter in two groups of items with each on a different line (e.g. vacation spots, favorite movies, favorite food).
  3. Move around the text by: character, word, line and paragraph.
  4. Move to bottom.
  5. Move to top.
  6. Use read all.

Hints

Exercise 4 - Formatting

  1. Change your name to a Heading 1 style.
  2. Change the section names to Heading 2 style.
  3. Change the first group of items into a bulleted list.
  4. Change the second grouping of items into a numbered list.
  5. Add items to the two groups.
  6. Move to next/prev headers.
  7. Move to next/prev lists.

 

Hints:

 

Exercise 5 – Check your document

  1. Check and correct spellings (if document does not have errors, add some).
  2. Move to next format change.
  3. Check formatting at cursor location.
  4. Review the heading levels

Hints:

 

Exercise 6 - Share a File

  1. Use the share item in the file menu to Share your file with user: a11ytrainer1@gmail.com and the person to your right.
  2. Unshare the file with a11y.trainer1

Hints:

 

Exercise 7 - Collaborators

  1. Partner up with a person sitting next to you.
  2. Both of you open the same document.
  3. Move around in the file and notice the collaborator announcements.
  4. Turn off collaborator announcements.
  5. Review who has the file open.

Hints:

 

Exercise 8 - Comments

  1. Add several comments in the document.
  2. Move to next/previous comments.
  3. Read existing comments.
  4. +Tag your partner with in a comment.

Hints:

 

 Exercise 9 – Suggest mode

  1. Open the document shared with you.
  2. Switch to suggest mode.
  3. Type a few changes.
  4. Close the document.
  5. After your partner has added suggestions to the shared document
  6. Review the suggestions.

Hints:

 

Exercise 10 - Tables

  1. Create a table with 4 columns and 4 rows.
  2. Populate the table with content.
  3. Review the table.

Hints: