Standard Operating Procedure                                        Budd’s Plumbing

Title:

Date

8/26/24

Written By

Benjamin Haberman

Effective Date:

8/26/24

Objective: This Standard Operating Procedure (SOP) outlines the responsibilities and procedures for a bookkeeper with in   Budd’s Plumbing to properly manage the books within Budds Plumbing.

1. Categorize all deposits. This is a WEEKLY recurring task on asana. The task is to be MARKED completed WEEKLY when done. Any questions for weekly categorizations are to be asked within the recurring task on ASANA.

1. This is done by matching deposits properly and cross referencing our AR platform, www.getjobber.com 

1. The “Transactions List” report in the reports section is the best way to do this.
2. Jobber payments auto categorize properly
3. Check Deposits need to be matched properly by referencing “check” payments in the transaction report

2. Categorize all expenses in appropriate accounts. This is a WEEKLY  recurring task on asana. The task is to be MARKED completed weekly when done. Any questions for weekly categorizations are to be asked within the recurring task on ASANA.

1. Bills are paid to our suppliers and some vendors via bill.com and its important that the sync between bill.com and quickbooks online is working properly so the transactions properly sync up on quickbooks end.

1. All expenses categorized must be cross referenced with bill.com to confirm the sync is working properly. If the sync is working properly, the “match” button will appear in quickbooks online. If not, the “add” button will appear and some extra work will be required to cross reference the payment out.

1. Example:

1. 
2. This hajoca bill is not properly synced. For some reason the payments were not batched together properly on bill.com but you can add these amounts and see that they were sent out in 4 different payments in the “Payments Out” screen in bill.com. See here:

1. 
2. Payments paid out of bill.com are ALWAYS to be properly synced with quickbooks online. This is VERY IMPORTANT.
3. When they dont sync properly because bill.com sent in separate bill payments, do this…

1. https://www.loom.com/share/d8247f8b33f04e21b1c66c2337cd79ff?sid=782ce995-a80b-454a-b5ec-a2f8488bd530

1. You would cross reference the bill.com “payments out” from the above.

3. Reconcile all accounts. This is a MONTHLY recurring task on asana. The task is to be MARKED completed monthly when done.

1. Statements can be requested as needed within the monthly recurring task.

1. TD Bank Checking
2. Amex
3. Business checking

2. Liability accounts to be updated monthly

4. THERE SHOULD NEVER BE after a reconcile:

1. Transactions in Undeposited Funds
2. Transactions in Uncategorized Expenses

Note: This SOP can be customized based on the specific requirements and guidelines of Budd’s Plumbing. Regularly review and update the SOP to ensure it remains accurate and aligned with the company's evolving needs. Make notes below in Red that would make this SOP more efficient. Before changing the SOP above, Ben and Mike need to sign off on it.