CHICOPEE WOODS GOLF COURSE

2515 Atlanta Highway

Gainesville, GA  30504

770-534-7322

www.chicopeewoodsgolfcourse.com

contact:  Al Morrison, PGA

al.morrison@chicopeegolf.org

Special Event Packet 

 

Dear Event Coordinator,

 

We would like to thank you in advance for allowing us to assist you with your upcoming event.  The entire staff of Chicopee Woods Golf Course is eager to ensure that your event will be the best experience of golf that we can provide.  Chicopee Woods GC prides itself in conducting and coordinating professional quality events with a personal touch to provide you with a day of fun and enjoyment that is unmatched.  We will guarantee that all of your guests are treated as though they are our personal members for a day, and that they will have the best golf day of their lives.

 

During the planning and execution of your event, many questions will arise.  We plan on assisting you with each and every one.  If you have any concerns, please feel free to call us.  We plan on every detail being addressed so you can have the assurance that your event will go off without a hitch.

 

We have established the following rules of play for tournaments, special events and also regular public play.  You are asked to please follow these simple rules.  If you have any questions concerning any of these, please feel free to ask.

 

  1. The tournament format must be approved by Chicopee Woods Golf Course.
  2. We ask that groups have no more than 4 players per group.
  3. The representative of the event group will be responsible for any damage to the golf course or golf course property.
  4. We are a soft spike only facility.
  5. Each player must have his or her own golf clubs.  Rental clubs are available upon request for a fee.
  6. Personal coolers are not permitted on the property.
  7. Individuals may not bring alcoholic beverages on the property.  Any alcohol purchased at our facility must remain on our property.
  8. We ask each guest to please adhere to our cart path rules for that day.
  9. Chicopee Woods Golf Course reserves the right to limit and/or deny groups from bringing their own food or beverages to the facility.  A corkage fee may be required.  Please contact management prior to making these arrangements.

 

All details concerning your event are presented on the event contract.  These accommodations include your event date, number of players, price per player, time of your event and event coordinator contact information.

 

We eagerly anticipate your arrival and again thank you for choosing Chicopee Woods Golf Course to allow us to host your event.

 

Sincerely,

Chicopee Woods Golf Course

 CHICOPEE WOODS GOLF COURSE

Chicopee Woods Golf Course, convenient to North Atlanta, Gwinnett and surrounding counties, is located only one mile from I-985 in the rolling foothills of the North Georgia Mountains. This beautiful course in Gainesville, Georgia features Mini Verde Bermuda greens and is home to 27 holes that have to be played to be appreciated. Home to GA PGA sectional and state tournaments, including a past Georgia Public Links Championship, it is a true way to test your golfing ability. Unlike country club courses, Chicopee Woods is a public pay course built with no homes on the course. The 27 holes are divided into 3 nines named after the original Chicopee community. While all three are blended to make a great round no matter which nines are played, they each have a distinct feel:

 

The Village is a true traditional course. Little water, big greens and wide fairways offer a thorough test to all golfers.

The School, along with the Village, is part of the original 18 holes. It has water on 4 holes but the same greens size and fairways as the Village.

The Mill is the newest nine but fits in wonderfully with the other 18 holes. Shorter in yardage, it has a drivable par four as well as the longest par 3 on the course.

 

We also feature a full snack bar/restaurant, complete Pro Shop, club repair services, a state of the art Learning Center and a practice facility that features all natural grass tees, bunker practice area, chipping green and putting green.

 

GOLF OUTING / EVENT INFORMATION

 

Golf outings are defined as groups of 16 or more players; however it is possible to set up an outing package for smaller groups.  Golf outings are eligible for a shotgun start, modified shotgun start or tee times start.  Please contact Chicopee Woods Golf Course tournament staff to see which format would best suit your group. We do require a minimum of 72 players in order to have an afternoon shotgun start event.

 

We offer a variety of outing packages to choose from.  The packages range from green fee and cart fee only to packages that include green fee, cart fee, range balls, a food and beverage credit and a pro shop merchandise credit that can be used for prizes.  Also, we will prepare the golf carts with player’s names, rules sheets and team scorecards.  Prior to the start of the event, announcements will be made regarding the rules of the day, starting methods and special notes in relation to your event.  At the completion of play, we will have a scoreboard set up to allow us to score the event and award prizes.

 

We will also be happy to plan any requests you might have regarding food and/or beverages for your group.  Depending upon the time of your event, arrangements can be made prior to or at the completion of your event.  Our event coordinators will assist you with scheduling your agenda, deciding upon the format, creating rules sheets and selecting prizes.  We will administer everything from setting up closest-to-the-pin and long-drive contests, to staging your golf carts in fleet formation with all players’ names and hole assignments to synchronizing modified shotgun starts.  Our detail-oriented coordinators will make sure that your event is everything you want it to be and much, much more!

                                        TEE GIFTS / PRIZES FOR PLAYERS

 

Keep in mind that we can order a variety of merchandise including golf apparel, golf balls, specialty items such as glassware or hot/cold mugs to be given away to the participants.  If an event is scheduled enough in advance, many of these items can be produced with your corporate logo included.

 

 

GOLF OUTING PRICES

 

 

Par Package

Birdie Package

Eagle Package

Double Eagle

Package

Mon - Thurs

$40

$49

$58

$70

Friday

$50

$58

$67

$79

Sat & Sun

$56

$65

$74

$90

***All rates above do not include tax***

 

These are some of our more popular packages, but keep in mind we can customize a package to fit your event with discounts available for large numbers of players.   There are some limitations for weekend outings.

PAR PACKAGE 

Includes green fee and cart fee only.  Any other requests would be in addition to this fee.

 

BIRDIE PACKAGE 

Includes green fee, cart fee, range balls and 2 drink tickets per person.

 

EAGLE PACKAGE 

Includes green fee, cart fee, range balls, 2 drink tickets per person, bag lunch and $5 credit per person to be used for prizes in the form of Pro Shop gift certificates.

 

DOUBLE EAGLE PACKAGE 

Includes green fee, cart fee, range balls, continental breakfast bar, your choice of buffet meal at the completion of play, 2 drink tickets per person and $10 credit per player to be used for prizes in the form of Pro Shop gift certificates.  

 

 

DEPOSIT

 

A deposit of 20% of the estimated total for the event up to $1000.00 (which ever is least) will be required to secure the date of your event.  If your golf event is cancelled at least 10 days prior to the scheduled date of the event, your deposit will be refunded.  The deposit may be paid by credit card or check.  If paying by credit card, you may either provide us the card information in person or you may fill out a credit card authorization form if you are not present.  The required credit card authorization form is located in your event package.

 

CONDUCT 

We expect all guests to observe proper conduct during their visit. Chicopee Woods Golf Course reserves the right to eject, or cause to be ejected from the premises any individuals behaving in an objectionable manner.  Chicopee Woods Golf Course will not be liable for any damages that might be incurred through the exercising of this right.

 

DAMAGE / LIABILITY

 

The event coordinator and/or event group will be responsible for any damage to the facility or golf course from any of its members or guests as a result of gross negligence, willful misconduct, alcohol or theft.  

 FOOD & ALCOHOL

 

Chicopee Woods Golf Course reserves the right to limit and /or deny groups from bringing their own food or beverages to the facility.  No person shall be served alcohol under the age of 21 and Chicopee Woods Golf Course reserves the right to deny alcohol to individuals if warranted.  Special situations may be discussed with Management.

HOLD HARMLESS AGREEMENT

 

I agree that my use of Chicopee Woods Golf Course is undertaken at my own risk and that the facility will not be liable for any claims, injuries, damages of whatever nature incurred by the event group, its members, guests or the negligence of third parties.  On behalf of _________________________________, I release Chicopee Woods Golf Course, its agents or employees from any responsibility, claim, injury or damages as a result of our event including, but not limited to the consumption of food or alcohol.

 

Event Agent : ______________________________________  Date: _______________

 

 

FINAL COUNT / GUARANTEE POLICY

 

A final count of participants must be submitted to Chicopee Woods Golf Course at least seven (7) days in advance of the event.  At this point the guaranteed amount of players may be reduced, but only with the consent of the golf course or you may be required to fully pay for the amount of players guaranteed.

  

PLAYER INFORMATION AND PLAYER PAIRINGS

 

To have a successful and professionally-run event, we must have complete player information on each golfer at least two days prior to the event.  Player information should include:  names (both first and last), handicaps (if applicable), and pairing group requests.  All play on the course will be in groups of no more than four players.  At no time do we allow more than four in a group. Having the correct player information ahead of time allows for us to provide cart signs, hole assignments and customer service when loading golf bags.  We are here to assist in the success of your golf event.

 

RENTAL CLUBS

 

Golf club rentals are available upon request for a fee of $35.00 per set.  Please let us know if the rentals will be paid for by the event group or if you would rather the individual guests pay for their own.

 

 

PAYMENT TERMS

 

Payment in full is expected on the day of the event. 

 

 

BEVERAGE CART SERVICE

 

For your convenience, we have a fully stocked beverage cart available while on the golf course.  Our beverage cart is stocked with everything from an assortment of non-alcoholic beverages, beer and snacks.  If you desire any “special” items, please give our event coordinators advance notice so we can accommodate you.  Additional beverage carts may be requested if necessary.

 

 

FOOD AND BEVERAGE OPTIONS

We can customize any of our menus to suit the needs of your group.  Some of our more popular options are listed below.  *All buffets are subject to state sales tax.  Coffee and water included.  Add iced tea or fountain drink for .75 per guest

 

                                                                 BREAKFAST

 

CONTINENTAL BREAKFAST                                  BISCUITS AND GRAVY 

Danish, Bagels with cream cheese,                                  Flaky buttermilk buscuits

Assorted donuts, fresh fruit and juices                              accompanied by country gravy.

                                                                                     Add bacon or sausage.

Starts at $4.50 per person

                                                       Starts at $5.50 per person

 

LUNCH

 

BOXED LUNCHES                                                   DELI BUFFET   

Deli sandwiches with choice of turkey,                               Deli meat with 2 choices of bread,

Ham or Roast Beef on white bread or                                  2 side items, fresh fruit and dessert.

Upgrade to our Kaiser roll.  Includes

Chips, cookie and condiments                                          *Vegetable trays may also be added

 

Regular $7 / Upgrade to Kaiser Roll $8                                 Starts at $9.50 per person

 

 

BBQ BUFFET                                                                   PICNIC BUFFET 

Pulled pork, 2 side items,                                                  ¼ lb. Hamburgers, hotdogs, slaw and

Bread and salad                                                                        2 side items

                                                                                       Includes condiments and toppings

Starts at $10 per person

                                                                                          Starts at $8.50 per person

 

DINNER

 

ITALIAN BUFFET                                                           SOUTHERN BUFFET 

Choice of 2 Entrees, tossed salad                                        Baked ham or roasted chicken,

Italian bread and dessert                                                     choice of 2 side items, bread, salad & dessert

 

Starts at $11.50 per person                                                     Starts at $10.50 per person

 

Side items:  Slaw, hash brown casserole, baked beans, potato salad, pasta salad, garden salad, fresh veggies, assorted fruit or green beans.

                                               

 

PROFESSIONAL GOLF INSTRUCTION

& GOLF CLINICS

 

ADD A GOLF INSTRUCTION CLINIC TO YOUR NEXT GOLF OUTING!

 

Chicopee Woods Learning Academy employs PGA Professionals who will conduct all pre-tournament clinics.  These clinics/presentations are entertaining and informative.  We can accommodate any number of participants on any subject matter that you choose.  We look forward to helping you with your game and making your event both memorable and enjoyable.  These clinics are hands on and involve both the PGA Teaching Professionals and the participants.  Pricing for these clinics are subject to the length of time requested and the number of participants.  Ask us to set up an exciting event for you.

 

 

Beginner Golf 101.

 

This type of clinic could be provided to those who are assisting or volunteering for the event but are new to golf and don’t yet feel comfortable enough to get out on the course.  Once the Tournament has begun play there is usually a four to five hour window where volunteers and organizers have an hour or two of downtime.  We would happy to provide an opportunity for them to learn the basics of golf.  Grip, posture, alignment as well as simple swing concepts, etiquette and rules to help them feel for comfortable and have some FUN while participants are enjoying themselves on the course.

 

Short Game Scoring Clinic:

 

This type of clinic could be geared to participants who are playing in the event.  Those interested could arrive and hour to hour an half ahead of lunch festivities or tournament play and receive expert PGA instruction on the fundamentals of pitching, chipping, putting and bunker play.  They could then head out to the tournament armed with brand new confidence on there much improved short game which would enhance the fun factor for all involved.

 

10 Minute Video Analysis:

 

This type of program could be designed around participants interested in receiving a start of the art 10 minute video analysis of their golf swing.  Our professional staff would provide a signup sheet with specific times an hour or two prior to tee of where participants could register for a specific time and arrive to learning center to have a personalized swing analysis done prior to play.

 

Full Swing Fundamentals:

 

This type of clinic would be geared to anyone involved in your event that would like to take advantage of professional instruction focused the full swing.  Topics would include fundamental set up techniques, body positions from takeaway to downswing, as well as what creates ball flight curvature and direction.

In summation we can provide your participants with an additional exciting opportunity for your event they may not receive at other venues.  Prices for this opportunity will be exceptionally reasonable based on the number of pre registrants.

EVENT CONTRACT

 

The date of your event has been confirmed as: ________________________

Number of players: ________    # of players guaranteed:________     Date Confirmed: ___________

Tee times and/or method of start: ____________________________

Name of Event Group: ____________________________________________

Address: ________________________________

City: _____________________ State: __________ Zip: _____________

E-mail Address: _____________________________________

Event Coordinator: _______________________________

Telephone Number: ______________________________

 

Your event has been reserved and scheduled for the above date at a price of _________+ tax per player.  This includes green fees, cart fees, range balls, a food and beverage credit and a credit for prizes in the form of gift certificates for pro shop merchandise.  These credits may be used in a variety of ways.  The total amounts of these credits are listed below and are based upon the number of players that you reserved.

 

The credit reserved for your food and beverage is ________ per person. This credit does not include a 20% service fee added to menu items or open tabs for your group.  For your convenience, open tab accounts are available on the beverage cart.  Chicopee Woods Golf Course reserves the right to limit and/or deny groups from bringing their own food or beverages to the facility.  A corkage fee will be required if permitted.  All Food and Beverage arrangements need to be made through the Tournament Staff at 770-534-7322.  

 

The credit reserved in the Pro Shop is _______ per person.

 

Every event we conduct will consist of all participants’ names placed on the carts, personalized scorecards, rules sheets for the event and tournament scoring after completion of play.  We will also pair your teams at your request.  Markers are provided if you wish for long-drives, closest-to-the-pin, longest-putt made, etc.

 

A deposit of _________ is required by __________.  We ask that you provide Chicopee Woods Golf Course with a final count of players 7 (seven) days in advance of the event.  This is needed to reserve the proper amount of tee times to accommodate your event.  This confirmed number of players may be the minimal amount you will be required to pay for on the event date.  After the number of players is confirmed, your deposit is non-refundable. Final payment is required by Cash, Check, Visa, MasterCard or American Express from event coordinator the day of the event.  We are unable to have players pay individually.  In the event of inclimate weather, a rain date may be set.  Cancellation of the event within seven days of the scheduled date may result in the forfeit of your deposit.

 

Event Coordinator’s Name:     __________________________

Event Coordinator’s Signature: __________________________        Date: ___________

 

Golf Course Coordinator’s Name:     ________________________

Golf Course Coordinator’s Signature: _______________________        Date: ___________

DIRECTIONS

Chicopee Woods Golf Course, convenient to North Atlanta, Gwinnett and surrounding counties, is located only one mile from I-985 in the rolling foothills of the North Georgia Mountains.

From Atlanta :  I-85 N toward Greenville

·         Merge onto I-985 N/Lanier Pkwy (signs for Gainesville/I-985 N/Lanier Pkwy)

·         Take exit 17 for Gainesville

·         Make a left on Atlanta Hwy (hwy 13)

·         Chicopee Woods located on the Right Hand Side (approx. 1 mile)

·         Conveniently located ONLY 15 from the Mall of Georgia.

From North of Gainesville  : I-985 S/Atlanta Gainesville Highway

·         Take exit 17 for Gainesville (hwy 13)

·         Right onto Atlanta Hwy (hwy 13)

·         Chicopee Woods located on the Right Hand Side (approx. 1 mile)

 

 

 

 

 

CHICOPEE WOODS GOLF COURSE

 

CREDIT CARD AUTHORIZATION FORM

Name:  _________________________________________

Billing Address:_______________________________________

City ______________ State _______ Zip _________

Phone Number:  ________________

 

Type of Credit Card: ________________

 

Credit Card:  #  ______________________

 

CVV2 #:  ________________

(This number is a three-digit number listed on back of your credit card.)

 

Expiration Date:  ___________

 

I authorize CHICOPEE WOODS GOLF COURSE to charge my credit card for the amount of the deposit required for my corporate outing.

 

Authorized Signature: ____________________________

 

Date:  __________