Airdrie Dance Academy
Policies, Terms & Conditions
This is a concise alphabetical list of additional things you need to know including studio policies. Please check our website on a regular basis for updated info.
Director: Susan Laing firstname.lastname@example.org
Instructors: Susan Laing, Angela Dumont, Natasha Krochak
Accts/Office Manager: Leanne Bohnsack email@example.com
Attendance – Parents, please be aware that dancers are expected to attend and be prepared for all of their classes. (Please see “Competition Preparation Policy). Please email firstname.lastname@example.org for any absences. Please list dancer’s name, class, teacher’s name and contact person. Correct dance attire is expected at all classes - including proper footwear and hair up and off the face. If a dancer is not prepared, instructors reserve the right to refuse or dismiss the dancer from participating in that lesson and it will be counted as an absence from the class. Dancers arriving late for a class, must ask permission to enter the class to avoid distraction and for respect of the instructors and classmates.
Class Moms - are very valuable. They are the contact person for each class. Messages will be passed from the teacher/office to them and they will fan the information out. This role has minimal commitment with a massive amount of fun. Volunteers and an Assistant will be requested during Watching Week in October. A “Class Mom Handbook” will be made available to help assist the Class Mom in her role.
Competition – Regular classes will participate in 2 -3 competitions. These are usually local however, a travel competition may be considered. Creative will not be included in competition. Entry fees are approx. $70.00 plus GST/competition/dancer/routine. Payment must be received on Measuring Day, October 28th, 2018. (post-dated cheque, cash or credit card authorization) ALL competition choreography and competition preparations are done in regular class time. Classes are run efficiently and are organized in order for all dancers/parents to be ready for the competition experience. Recreational classes do not participate in competitions.
Competition Preparation Policy – Dancers’ progress and attendance is noted throughout the year. Once choreography for the routines begin, the progress and attendance is even more vital. Any dancer falling behind may be “put on notice”. They will have 2 weeks to show progress or they will receive another “notice”. Anyone still on “notice” during competition time will not be able to participate and fees are non-refundable. Regular attendance and consistent practice will build confidence in your student and contribute to a healthy dance experience. Students missing classes due to family vacations may also fall behind. Communication with your instructor prior to your trip may avoid any unnecessary consequences afterwards. Decisions to put a student on notice will not be taken lightly!!!!
Competition Prizes - Trophies will be displayed at the studio. Group “Dance Off Awards” cheques are made payable to the studio and will be handled under the discretion of Miss Susan.
Costumes – Costume choices are non-negotiable. Discussions are encouraged, however, please trust your teachers! Parents are responsible for alterations. Costume measuring will happen on October 28th, 2018 at the studio - 1030am - 1230pm. Every student is expected to come to be measured that day unless otherwise indicated by teachers. Girls must be dressed in their bodysuit and tights as well as hair tied back. Boys that require measuring need to be in shorts and t-shirts. Anyone missing will be rescheduled for a fee of $10 per student. **A reference binder listing each class, their costume picture, price, song name, artist, class mom and other related information will be on the desk in the lobby.
Costume/Competition Fees - These fees are to be paid for by Measuring Day, October 28th, 2018. Cheques are to be made out to Susan Laing or Airdrie Dance Academy and dated for October 28th, 2018. Visa or MC payments are also accepted by notifying email@example.com. Costume fees will be posted at the studio and on the website. Cash payments are also accepted. Competition fees start at $80 +GST/dancer per class per competition. Costumes start at $185. Costume and competition fees are non-refundable. Please note that Costumes will not be handed out to Accounts with a balance still owing.
Dance Accounts/Payment Terms – The Dance Season is based on the number of classes for the year/season divided by 8 months and averaged for the monthly tuition amount.
ALL ACCOUNTS require a credit card (Visa/Mc) number and expiry to be on file.
Registration fee of $35 is due at time of Registration.
September/April fees are due upon Confirmation of Classes being sent and will be applied to the credit card used for Registrations.
Please be advised that the Registration and September/April fees are non-refundable.
Classes/schedule/fees/teachers are subject to change.
Airdrie Dance Academy will NO LONGER accept post-dated tuition cheques for any other date but the 1st of the MONTH.
RECREATIONAL SESSIONS and STRETCH CLASSES must be paid in full by credit card at the time of registration. These classes are non-refundable.
Upon receipt of payment, the registration process is considered complete.
Accounts will have a $50.00 service charge/administrative fee on returned/NSF cheques, as well as any declined Credit Card transactions. The amount of the original cheque plus the $50 service charge/administrative fee, will be charged directly to the credit card on file. It is the responsibility of Credit Cardholders to ensure that Credit Cards on file are current and valid, and to inform the Office of any changes to Credit Card information.
Late payments will be assessed a late fee of $25 per month and will be added to an account by the 7th of the month if payment has not been received by that date. Late payments will also be applied to the credit card on file without notice, if the Account holder has not made arrangements with the office otherwise.
Registration Fees, Sept/April, Recreational Fees and Stretch Class fees are non-refundable.
Accounts may be suspended if payments are not received.
Dance Music – Parents are responsible for acquiring the music for their dancer’s routines. Details for music are in the Costume Reference Binder. Parents are also encouraged to video dance routines as another useful practice tool.
Emails - Emails will be sent out to parents on a regular basis. If you are not receiving any, please contact firstname.lastname@example.org to update your personal information. All information will be posted on our website and/or the lobby bulletin board.
First Week Procedure - Orientation/Introductions -
Each family must have their payments received at the office prior to the first class. Dancers are encouraged to bring a parent along with them to their first class. Each class will begin with an introduction of the instructor and staff. Studio rules and expectations will be reviewed. This will be followed by a parent/dancer question period. Once complete, the parents will be asked to leave. Dancing will begin.
Liability - As the legal parent or guardian of any student, you release and hold harmless Airdrie Dance Academy, it’s owners, operators, instructors and volunteers from any and all liability, claims, demands and causes of action whatsoever, arising out of or related to any loss, damage or injury that may be sustained by the participant and/or the undersigned, while in or upon the premises of Airdrie Dance Academy, it’s owners and operators or in route to or from said premise or to and from competition/dance-out/exam locations.
Payment Terms - see Dance Accounts/Payment Terms
Personal Info - It is your responsibility to keep your personal information updated (phone #s, emails, emergency contacts). Please contact the office by email with updates.
Private Lessons - Private Lessons are availabe at a cost of $55 per half hour block. Bookings will be made through email@example.com.
Recital – FOLLIES 2019 will be held tentatively May 3rd and 4th, 2019 at the Bert Church Theatre. There will be 4 performances. Classes will be divided into 2 groups. Showcase A and Showcase B. Each showcase performs twice allowing family and friends an opportunity to see their dancer. Tickets will be available online approximately 2-3 weeks prior to the Follies Weekend. Details TBA.
Service Charges/Extra Fees - All returned cheques or declined credit cards will be charged a $50.00 service charge. This amount will be automatically charged to the credit card on file along with the amount of the original cheque. Late payments will be assessed a late payment fee of $25/ month. Any fees not received by the 7th of the month will be charged this fee. Accounts may be suspended if payments are not received. Any late payments will be applied to the credit card on file without notice, it the Account Holder has not made arrangements with the office otherwise. Costume and competition fees are due on Measuring Day, October 28th. (cheque, cash or credit card authorization). Costume fees start at $140. Competition fees are approximately $70 +GST/competition/dance/routine. Costume/Competition fees are non-refundable.
Snow Day Policy - Cancellation of classes will be sent out via email by 2 pm the day of the cancellation. Snow days will be observed according to the local schools and makeup classes will not be rescheduled.
Solos/Duets Guidelines - Dancers are chosen by Miss Susan. Criteria for selection includes: a strong technical base in the area of solo selection, a true love of dance, regular attendance, hard work in class, enthusiasm and most important, a positive attitude. Selection for this is a privilege.
Studio Jackets/Dancewear - Order forms/info will be made available at the studio or by contacting the office by email..
Studio Rules -
Studio Website - www.airdriedance.ca - will be the location for studio information.
Tax Receipts – As the Fitness Tax Credit was eliminated as of for 2017 - no tax receipts will be supplied.
Upcoming Dates - check the website’s bulletin board on a regular basis. Some dates to follow:
Watching Week - Parent watching week will be held from October 17-19 and October 22-23, 2018. This is an opportunity to please come and enjoy watching your child in class. Valuable information for the Season is also provided at this time. Watching Days for Recreational and Toddler Classes are as stated in the above dates.
Withdrawals - One month’s written notice is required prior to withdrawal. Failure to give sufficient notice will forfeit the next month’s payment and then the remaining cheques/fees will be returned. (Registration fees and September/April and any costume/competition fees paid are non-refundable). Credit card info will be deleted to avoid any further charges. Recreational/Sessional Fees/Stretch Classes are non-refundable.
Thank you for following the rules and expectations of Airdrie Dance Academy. With everyone’s cooperation, we will have a fun and successful dance season.
Yours in Dance,
Miss Susan and Staff
Dancewear available at: East Side Sports - Airdrie; Classique Dancewear - Calgary;
Masque - Calgary; Bodythings - Calgary; City Dancewear - Calgary.
Please Note: Dancewear Requirements are subject to change and may be updated prior to the start of the Season in September. Please check Dancewear Requirements in August before purchasing for your class.
Airdrie Dance Academy - Required Dancewear
Pre-Primary Ballet and Primary Ballet
Grade 1, Grade 2 and Grade 3 Ballet
Grade 4 and 5 Ballet
Grade 6, 7 and 8 Ballet
RAD Exams (Grade 1 thru 8)
Hip Hop and Boys Only
Recreational Hip Hop
Toddler Hip Hop
Jazz (includes Pre-Jazz)
Recreational Musical Theatre
Tap 1 to Tap 4
Tap 5 and up
Girls (Minis and Juniors):
APPENDIX B - DANCE COSTUME CARE
How to Take Care of Dance Costumes
It is important to take good care of costumes.
Most students will try on their costumes during class; so that the teachers can make sure they are properly fitted and include all the accessories needed for the performance. They may also perform the routine in class with the costume at that time.
After it is determined that the costume fits properly and all pieces are included, make sure the costume is stored carefully at home. It should be put in a safe place, inside where humidity and temperature can be controlled. The best place would be in a closet, where it won’t be faded by direct sunlight. Make sure there are no signs of water or mold in the storage area.
Do not clean or wash the costumes before the first performance because they may not withstand the cleaning and may fade or lose their shape. Cleaning a costume can cause noticeable damage that may not be easily repaired. Dancers should not eat or drink anything but water while wearing a costume, so as to avoid stains. If, at the end of a season, the costume needs to be cleaned, hand-washing is usually the best idea, or place the costume inside a pillowcase and run it through the gentle cycle in a washing machine. Do not iron a costume, as most fabrics are too delicate and damage may occur easily. Steaming is the best method to remove any wrinkles.
Costumes should be kept in a clear plastic bag. Wire hangers can leave marks or pinch costumes, so place them on wooden or plastic hangers. Costumes should not be folded, so as to avoid wrinkles and creases before performances.
By taking care of costumes before and after each performance, dancers can look their best and enjoy their costumes for many years.
All tights should, ideally, be hand washed in cool water with a gentle detergent. If it is necessary to wash them in a washer, they should be placed in a mesh bag before adding to the washer. Use a gentle cycle, cool water and a mild detergent. Air dry away from direct heat - never place in a dryer.
(also go to the “Competition” Tab under Students and click on Make-Up Instructions for easy to read instructions)