WHITEHALL

SCHOOL

DISTRICT

EXTRA-CURRICULAR

HANDBOOK

2017-2018

SECTION I

Article I - General Information

  1. This handbook has been prepared using the guidelines established in accordance with current School District Policy.  A committee composed of board members, administrators, teachers, advisor/coaches, and students authored this extra-curricular code.  It has been prepared for the benefit of the students, parents and advisor/coaches in an effort to make extra-curricular activities a more worthwhile part of the overall school program.
  2. This handbook contains policies that govern all extra-curricular activities.  It is divided into two parts: athletic activities and co-curricular activities.  Athletic activities are Homecoming Court and all sports offered by the Whitehall School District plus the cheerleading and pom pon squads.  Co-curricular activities are defined as any non-athletic activity that is not considered to be a part of a regular classroom curriculum, such as forensics, F.L.A., F.F.A, drama, school plays, class officers, prom court, show choir, jazz band, pep band, madrigal, etc.  The only two activities that will not be included in this code are when the entire band and/or the entire chorus are performing a concert.
  3. This extra-curricular code applies to grades 7 - 12.  Any violations of this code by 7th and 8th grade students will not carry over into their high school extra-curricular careers.  They will start with a "clean slate" as a 9th grade student.  This extra-curricular code is enforced throughout the entire calendar year.  It covers all extra-curricular activities and their students.
  4. All students in the district have the privilege of choosing to participate in extra-curricular programs.  Those who choose participation have much to gain, if they are willing to accept certain responsibilities.  The challenges that this code will present are intended to promote the ideals of good citizenship, sportsmanship, self-discipline, leisure time interests for later life, cooperation, competitive spirit, pride, confidence in self, school and community, and to provide an emotional and physical outlet for students.  The students will develop these ideals through dedication, hard work, and the acceptance of the responsibilities.

E.        Dual-sport participation.  No athlete may participate in more than one WIAA sanctioned sport per athletic season unless the following conditions are met:

1.        Students are to make a declaration of interest in dual-sport participation at least two weeks before the first sport of the season is to begin.

2.        There must be a face-to-face meeting involving the athlete, head coaches of each sport, the athletic director and at least one parent or guardian before the athlete may participate in the second sport.  This meeting must be held before practices begin in either sport for the athlete to be eligible to compete in both sports.

3.        Dual-sport participation is only recommended for the exceptional student-athlete and in sports where conflicts of events is minimal.  A head coach always has the right to deny participation in two sports if they feel the participation is detrimental to the athlete’s potential in either sport or detrimental to the team chemistry.

Article II - Handbook Meetings

  1. It is very important that students and parents have a clear understanding of the extra-curricular code.  Because of this the school district will be offering Extra-Curricular Handbook meetings in the fall each year prior to the start of the fall sports season.  The high school principal, in consultation with the athletic director and guidance counselor, will establish the meeting dates.  All 7th - 12th grade students, accompanied by a parent, guardian, or designated adult will be required to attend.  The designated adult should be approved in writing prior to the meeting.  The Extra-Curricular Handbook will also be discussed at 7th grade orientation prior to the first day of school in the fall of the year.  A parent, guardian, or designated adult must also be present at the handbook portion of the 7th grade orientation.  The signature page will also make specific reference to any changes that have taken place in the handbook since the previous year.  It needs to be emphasized that by signing the "Signature Page" of this document you as a parent and student fully understand this extra-curricular code, including all possible violations and suspensions.  The signature page must be signed by the student and their parent/guardian and turned into the high school office prior to being eligible to participate in any extra-curricular activities.

Article III - Extra-Curricular Council

  1. The Extra-Curricular Council will be the governing body of the extra-curricular code.  The Extra-Curricular Council is composed of the following group of people:  One board member (an alternate will be assigned to guarantee that a board member is always present); two extra-curricular advisor/coaches not involved in athletics; one female sport advisor/coach; one male sport advisor/coach; one non-advisor/coaching faculty member; one faculty member of the extra-curricular student's choice; high school principal (non-voting member); athletic director (non-voting member) and guidance counselor (non-voting member).  The athletic director, guidance counselor and high school principal will be permanent members of the council.  All other members will serve for one year subject to review and reappointment by the principal in consultation with the athletic director and guidance counselor.  There must be a majority of the voting members present to make any decisions.

SECTION II

Article I - Rules of Conduct

All students will refrain from any activities that reflect unfavorably on them, their parents, school, or community.  It is therefore the responsibility of each student to adhere to the following statements:

  1. Display a spirit of cooperation
  2. Display good sportsmanship
  3. Use socially acceptable language
  4. Use socially acceptable behavior
  5. Display moral and acceptable conduct in accordance with the ideals, principles, and standards of this school.
  6. It is expected that all students will follow the guidelines developed by the advisor/coaches.
  7. If a student is released from class for an extra-curricular event/contest, it is the responsibility of that student to complete all work in advance whenever possible.
  8. All students will ride to and from all extra-curricular events/contests on the bus, unless prior arrangements have been made.

Article II - Violations

  1. A student shall be suspended from extra-curricular activities for acts at any time involving the:  (a) consumption, possession, procurement, or distribution of alcohol;  (b) consumption, possession, procurement, or distribution of tobacco products; (c) consumption, possession, procurement or distribution of controlled substances, substances intended to be used like a controlled substance, and/or paraphernalia used with a controlled substance; (d) consumption, possession, procurement, distribution, or sale of prescription drugs for use other than prescribed; (e) consumption, possession, procurement, distribution or sale of any items identified on the W.I.A.A. banned substance list; (f) behavior or language which displays or promotes poor sportsmanship; (g) any conviction for a misdemeanor or felony; (h) any theft from school property or theft from any student or school employee; (i) vandalism on school property or vandalism of any student or school employee's property; and (j) disorderly conduct; (k) attendance as an under-aged person at “parties” where the the underage consumption (as defined by 125.02 (20m) of the Wisconsin Statutes, of alcohol, tobacco, or other illegal drugs is occurring. (Note:  a.   Presence in bars and attendance at parties or the use of illegal drugs is occurring is prohibited.  This is not meant to prohibit presence in establishments that are primarily that are also eating places or halls for parties, weddings, and other activities with parents/guardians, or presence at family functions where there is parental supervision. However, even though a student may be in the presence of his or her parent/guardian and may have their permission to do so, the possession or consumption of alcoholic beverages is strictly prohibited at all times prior to or when participating in activities governed by this policy, as is the possession or consumption or other use of controlled substances (i,e, performance enhancing drugs as defined by the WIAA.  Note: b.  possession of alcohol, tobacco or other illegal drugs for this policy is defined as having control of at anytime without the presence of the individual parent, legal guardian or spouse who has attained the legal drinking age (S.S. 125.07.)  

  1. Any violation involving alcohol or tobacco will be assessed the appropriate minimum violation.  The Extra-Curricular Council will review all other violations and issue an appropriate suspension.  The Extra-Curricular Council reserves the right to review and/or impose a suspension more or less stringent than those listed in accordance with the Extra-curricular Code.

  1. A student will be notified in writing of a violation within 10 school days from the date that the school district was made aware of the violation.  This notification will include the nature of the violation, the date on which it occurred, the length of the suspension, any requirements of the student in conjunction with the suspension, and the availability of the appeal process.

  1. Pictures--  Any pictures turned in with a completed and signed Witness Complaint Form will be subject to investigation by school administrative personnel and may serve as grounds for athletic or co-curricular violation and suspension.  Only pictures originating within the last 12 calendar months will be subject to violation.  Anonymously turned in pictures, or pictures from a witness unwilling to sign a Witness Complaint Form will not be accepted.  Once pictures have been accepted, the Whitehall School District will have ten school days to investigate and levy a suspension if the administration deems the pictures to be seemingly genuine.  The burden or cost of proving pictures to be fake or “doctored” lies with the accused.  Any student-athlete wishing to challenge the validity of a picture must do so within five school days of receiving notification of violation.  After the five-day waiting period, athletic or co-curricular suspension will begin unless picture authenticity has been reversed.   However, any student-athlete who chooses to challenge a picture unsuccessfully will be eligible for double the suspension originally levied.  In addition, students may not be suspended for multiple pictures submitted that originated from the same incident.

  1. Witness Complaint Form—Any witness, 18 years of age or older, wishing to report a code violation of a student athlete, either through visual or photographic means, must completely fill out and sign a Witness Complaint Form that explains the violation in detail.  Witnesses under 18 years of age may also fill out a Witness Complaint Form, but must do so with parent or guardian co-signature and presence during meeting with school personnel.  Witness Complaint Forms may be obtained in the High School Office.

Article III - Suspensions

  1. First Violation
  1. Co-Curricular - The student will also be required to perform a minimum of 40 hours of community service, up to a maximum of 100 hours, after the violation occurs.  The community service must be completed before the student is allowed to participate in any scheduled event/contest in an extra-curricular activity.  It should be noted that it is the responsibility of the student to find the community service and have it approved in advance by the high school principal.
  2. Athletic - The student will be suspended for a minimum of one third of a season up to a maximum of 4 calendar years from the date of the first contest after the violation occurs.
  1. Second Violation
  1. Co-Curricular - The student will also be required to perform a minimum of 60 hours of community service, up to a maximum of 100 hours, after the violation occurs.  The community service must be completed before the student is allowed to participate in any scheduled event/contest in an extra-curricular activity.  It should be noted that it is the responsibility of the student to find the community service and have it approved in advance by the high school principal.
  2. Athletic - Second Violation - The student will be suspended for a minimum of two thirds of a season up to a maximum of 4 calendar years from the date of the first contest after the violation occurs.
  1. Third Violation - The student will be suspended from one to four calendar years from the date of the infraction.  This suspension is the same for co-curricular and athletic violations.
  2. Additional Violations - The student will be suspended from one to four calendar years from the date of the infraction unless the student is still serving a suspension, in which case the additional suspension will not begin until the completion date of the current suspension has been reached.

SECTION III

Article I - Suspension Information

  1. Community Service - Students will not be allowed to perform community service for a family member or in place of a job that they normally have received wages for in the past.
  2. Once students have participated in any extra-curricular program they have indicated a desire to be a part of the extra-curricular program.  Later in their career they may decide to no longer participate in the extra-curricular program.  Once students quit participating, violations of the extra-curricular code will still be documented and kept on file with the Extra-Curricular Council.  Students will be kept informed of any violations and suspensions.  They will also be informed of their right to appeal the suspension to the Extra-Curricular Council.
  3. A student must attend school at least the afternoon of the day of an event/contest or practice in order to participate that day.  Appropriate absences excused in advance by the high school office will be accepted.  It is strongly recommended that a student be in school the day following an event/contest.  Repeated absences the day following an event/contest or the morning on the day of an event/contest may be subject to review by the Extra-Curricular Council.
  4. If a student serves a suspension for a co-curricular violation it does NOT eliminate that student from serving a suspension in athletics for that same violation.  This would also be true of a student that serves a suspension in athletics; it does not eliminate that student from serving a suspension in a co-curricular activity for the same violation.
  5. Students will not be eligible for Homecoming Court or Prom Court if their suspension (co-curricular or athletic) is not completed prior to the selection process (balloting) or if the violation occurs between (and including) the date of the selection process (balloting) and the date of the actual Homecoming or Prom dance.  Remember that Homecoming Court is an athletic activity. (See Page 1, Article I, Item B)
  6. To be eligible for the Homecoming Court a student needs to be a participant in the required activity (one that makes a student eligible for the court) from the beginning of the season (start of practices).
  7. Pom Pon and Cheerleading squad members will not be allowed to participate in girls volleyball, girls basketball or cross country if that season occurs while they are a member of the Pom Pon or Cheerleading squad.
  8. Athletic suspensions will automatically be rounded up to the next whole number when calculating third’s of a season.  For example one third of 20 baseball games would be 6.67 games, which would be rounded up to a 7 game suspension.

Article II - School Days Defined

  1. Extra-curricular events/contests that take place on days when school is not in session will be counted as part of the suspension time.  Practices and/or scrimmages on Saturdays, holidays, and vacation days will NOT count as part of the suspension time.
  2. Students that participate in summer extra-curricular activities will use the basic week (Monday through Friday) as "school days" unless Section III, Article II, C.1. concerning Saturdays, holidays and vacation days applies.

Article III - Suspension Status

  1.  A student serving a suspension must attend practices unless the length of the suspension is for one year or more.  In the case of one year or more, if the student's suspension is completed in the middle of an extra-curricular season the student must start practicing prior to the first event/contest in that extra-curricular activity to be eligible for participation.
  2. If a suspension is not completed within a particular extra-curricular season, it will be carried over into the next extra-curricular season in which the student participates.  The remaining suspension will be calculated in proportion to the length of the next season with the fraction of the suspension remaining to be served from the previous season.  For example, one third of a 20 game basketball season would be 7 games.  If the student served 5 games he/she would have 2 games or two sevenths of the suspension left to serve.  If the next sport were track one third of the season (14 meets) would be 5 meets.  With two sevenths of a suspension left to complete it would be two sevenths of the 5 meets which would be 2 meets
  3. A student who is serving a suspension must complete all extra-curricular seasons affected by the suspension.  If a student does not complete all extra-curricular seasons affected by the suspension, the suspension must be served over.  The coach/advisor of the extra-curricular activity has the discretion to determine if a student has completed the requirements of participation during practices as set forth in the rules for that activity.
  4. An advisor/coach may, by team rule/policy, implement disciplinary procedures above and beyond the activities code for violations that occur during or prior to that season.  
  5. A student who is suspended from school will not be allowed to participate in practices or events/contests while suspended.  This includes in-school suspensions.
  6. If a student comes to any practice or event/contest (not just the activity in which the student is participating) under the influence of alcohol and/or other drugs, the student will be suspended from all extra-curricular activities for a minimum of one calendar year from the date of the infraction.
  7. If any part of a student’s suspension falls during an extra-curricular post-season series, that student is ineligible for the remainder of the post-season.  If the violation occurs prior to the beginning of the post-season the days the extra-curricular activity remains in the post-season will be counted towards the suspension, if necessary.

SECTION IV

Article I - Assessment

  1. Second Drug and Alcohol Related Violation (Co-curricular or Athletic)
  1. Mandatory Drug and Alcohol Assessment
  2. The student must provide written documentation of evidence of enrollment and completion of the drug/alcohol assessment.  The assessment appointment must be made within 10 school days from the date of the notification of the suspension.  The actual assessment must take place within 30 school days from the date of the notification of the suspension.
  3. If the drug/alcohol assessment results recommend counseling it must be successfully completed.  Written verification of the completion must be provided by the counseling agency to the school district's guidance counselor.
  4. Any costs involved in the assessment and/or counseling will be the responsibility of the student.
  5. If the assessment and/or counseling are not successfully completed the student will be required to serve a suspension equal to the original suspension.  The Extra-Curricular Council will determine the date from which this suspension would be served.
  1. Third Drug and Alcohol Related Violation (Co-curricular or Athletic)
  1. Mandatory Drug and Alcohol Assessment
  2. The student must provide written documentation of evidence of enrollment and completion of the drug/alcohol assessment.  The assessment appointment must be made within 10 school days from the date of the notification of the suspension.  The actual assessment must take place within 30 school days from the date of the notification of the suspension.
  3. If the drug/alcohol assessment results recommend counseling it must be successfully completed.  Written verification of the completion must be provided by the counseling agency to the school district's guidance counselor.
  4. Any costs involved in the assessment and/or counseling will be the responsibility of the students.
  5. If the assessment and/or counseling are not successfully completed the student will be required to serve a suspension equal to the original suspension.  The Extra-Curricular Council will determine the date from which this suspension would be served.
  1. The Extra-Curricular Council may require a student to have an assessment of repeated violations that are not drug and/or alcohol related.


SECTION V

Article I - Scholarship

  1. Students must maintain a 1.66 (C-) grade point average to remain eligible for extra-curricular activities.  If a student receives one or more "F's" the student will be academically ineligible regardless of their grade point average.  Incompletes are recorded as "F's" for calculation of grade point averages.  A student regains eligibility immediately if incompletes are made up within two weeks after a grade-reporting period.   It should be noted that nine weeks grades will be used at the end of the grading term. All courses that a student is enrolled in will be used to determine their academic eligibility grade point average.
  2. If students are academically ineligible they will not be allowed to participate in extra-curricular activities for 15 school days.  On the 15th day they will be re-evaluated.  If they are still ineligible they will not be allowed to participate in extra-curricular activities until the next available grade-reporting period.  It should be noted that students are allowed to practice during their period of academic ineligibility.
  3. It is strongly recommended that students that receive deficiencies and/or are ineligible contact their teachers, the guidance counselor, or principal for assistance.
  4. Because of computer-generated report cards and grade point averages a prearranged date will be used to start the 15 school days of ineligibility status.  This prearranged date may not coincide with the last day of a grade-reporting period.
  5. If students are academically ineligible they may appeal their status to the Extra-Curricular Council if they feel there are extenuating circumstances (prolonged illness, emotional problems, or have reached their peak performance level).  The appeal process covered in Section VI would be followed.

Article II - Ineligibility Adjustments

  1. Co-Curricular - The ineligibility status described in Section II, Article III, A and B, will be adjusted as follows for students in extra-curricular activities that extend beyond the end of second semester and for students in summer extra-curricular activities:
  1. Activities beginning during the summer - The minimum ineligibility period shall be 21 consecutive calendar days from the date of the first scheduled practice.
  2. Activities extending beyond the end of the 2nd semester - The ineligibility period shall be a minimum of three weeks (21 consecutive calendar days) as of the end of the second semester. (See Section V, Article I, D)
  1. Athletic
  1. Fall Sports - The minimum ineligibility period shall be the lesser of (a) 21 consecutive calendar days beginning with the date of earliest allowed competition in a sport or (b) one-third of the maximum number of games/meets allowed in a sport (rounded up if one-third results in a fraction). It should be noted that this is the minimum allowed by the W.I.A.A.

SECTION VI

Article I - Appeal Process

  1. A student that has been suspended must request an appeal of that suspension within 10 school days from the date that the student was notified of the suspension.
  2. The Extra-Curricular Council will be required to convene prior to the next scheduled event/contest, but not to exceed 5 school days for any appeals that are requested by a student concerning a suspension that has been imposed.
  3. If a rule involving a specific extra-curricular activity is involved, the head advisor/coach of that activity will be on the council as a non-voting member.  
  4. If an appeal is requested:
  1. The student will be informed that he/she may select a faculty member of their choice to be a member of the Extra-Curricular Council.
  2. The parents (in addition to the student) will be informed in writing that they will be allowed to attend the meeting along with one other representative of the student's choice.
  3. The hearing will be closed to the public.
  4. The student will be expected to bring any and all documentation to the hearing that would support the appeal and should be prepared to propose alternatives/compromises to the present suspension.
  5. The principal will preside over the meeting using the following format:
  1. Appoint a recorder and/or tape the meeting.
  2. Introduce all persons present at the meeting.
  3. Give a brief summary of the alleged violation and the suspension.
  4. Request that the student, parents, and/or a representative present their remarks concerning the case.
  5. Open it up for questions from the Extra-Curricular Council.
  6. Allow for any final remarks from the council and/or the student.
  7. Dismiss the Extra-Curricular Council to deliberate and return with one of three solutions:
  1. Uphold the existing suspension.
  2. Accept the request(s) of the student.
  3. Issue an alternative suspension.  This alternative could still include missing a portion of a extra-curricular season in combination with community service, counseling, assessment, or any other options deemed appropriate by the council.
  1. The student and parents will be informed of the Extra-Curricular Council's decision immediately upon completion of their deliberation.  They will also be given written notification (certified mail) within 5 school days from the date of the decision.