MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Meeting

12.12.16 at 6:30 pm – 18 N. Beech

BOD Approved on 01.30.17

  1. Call to Order: Nate called the meeting to order at 6:29 pm.

  1. Roll Call: Nate Seeley, President; Julie Suckla, Vice President; Tamia Hurst, Secretary; Chad Fish, Treasurer; Stacey Weyand, Member

Absent from BOD: Kathy Clark

Staff: Susan Likes, HOS; Aaron Knox, FD

Community Members: Kelli Jackson

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

Montessori Moment – Tamia

Volunteer for next Montessori Moment (TBD at meeting) – Julie

  1. Approval of the Previous Minutes
  1. 11.14.16 - Regular Meeting

Chad moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Julie moved to approve the agenda as presented, seconded, no discussion, all approved.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Staff Comments
  1. No discussion

  1. Consent Agenda
  1. N/A

  1. Reports:

  1. Nominations Committee -  Julie
  1. Report
  2. Current Applicant
  1. Julie recommends Kelli Jackson for board membership.
  2. Julie moved to nominate Kelli Jackson as a board member of Children’s Kiva Montessori School, Elementary/Middle School Board of Directors.  Motion seconded, no discussion, all in favor.  Motion carried.
  3. Kelli Jackson accepted the nomination for board membership.
  1. Tamia: meet with Kelli to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application.
  2. Susan: provide Kelli with a copy of Montessori the Science Behind the Genius.
  1. Kelli Jackson took the Oath of Office as read by President Nathaniel Seeley.
  2. Stacey and Kelli: email Tamia a picture and short bio.
  3. Tamia: email Gabi regarding name tags for Stacey Weyand & Kelli Jackson.
  1. Budget & Financial Oversight Committee - Chad
  1. Report

  1. Head of School - Susan
  1. Report
  2. AMS Conference
  1. The board asked if there is room in the budget for Susan to attend the conference.  Susan said that there is sufficient funds.  On that note, the board gives their blessings on her attending.
  2. Next year the AMS Conference will be held in Denver.  Susan recommends that we don’t hold school that Thursday and Friday and send as many of our staff as we fiscally can.
  1. SAC Survey
  1. The board gives Susan their blessings on moving forward with the SAC Survey.

  1. Finance Director - Aaron
  1. Report
  2. Finance Manual

  1. Building & Location Committee
  1. Report
  1. Julie talked with the City today regarding max occupancy space, which we will be well under in classroom space, large meeting rooms, etc.
  2. Code issues...alarms systems, doors, sprinklers, etc.
  1. The City suggested we schedule a meeting sooner than later to review codes.  Sam is out of town this week and therefore won’t be available until next Monday.
  2. We need CDOT’s approval, which Julie will follow-up on.
  1. Price for location could allow us to start saving towards long-term facility.
  2. Re1 invited us to attend their next board meeting to express interest in the Downey Building.
  1. Tuesday, December 20th at 7:30 pm

  1. New Business
  1. Julie met with Ricki Lightfoot and made a formal ask for the school.  He committed to a donation.  He also emphasized the importance of doing face-to-face asks whenever possible.
  2. Chad mentioned that the company he works with, VP, will match a donation made to the company to the organization of the donor’s choice.  Perhaps there are other companies that will do this as well.
  3. Julie and Nate: prepare agenda and logistics for the board retreat.

  1. Shared Board Information
  1. None

  1. Calendaring – BOD President
  1. Upcoming events
  1. Winter Social - December 13 at 5:30 pm (Potluck), 6:15 (Performance), MCHS auditorium
  2. Last day of classes, December 16
  3. First day of classes, January 3
  4. BOD Retreat - Friday, January 6th, 8:30 am to 2 pm, Sophia Retreat Center
  1. Next BOD meeting
  1. January 16, 2017 @ 6:30 pm

  1. Executive Session (§24-6-402(4)(e), C.R.S.), developing strategy for negotiations
  1. No longer applicable

  1. Status of previous meeting’s action items – Tamia
  1. Development Committee: create a strategic plan for fundraising/spending… “Financial Summit”
  2. Chad: provide Susan with contact information for GOAL Academy.
  3. All: add names to the Kiva Donor Tracking Appeal List 2016-17.
  4. Tamia: meet with Stacey to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application

  1. Review all Action Items – Tamia
  1. (Work Session) Nate: input edits to the document and send out for review.
  2. Next Montessori Moment: Julie
  3. Tamia: meet with Kelli to review: (i.) Modules, (ii.) Access to Google Drive, (iii.) Charter application.
  4. Susan: provide Kelli with a copy of Montessori the Science Behind the Genius.
  5. Stacey and Kelli: email Tamia a picture and short bio.
  6. Tamia: email Gabi regarding name tags for Stacey Weyand & Kelli Jackson.
  7. Julie and Nate: prepare agenda and logistics for the board retreat.
  1. Items for Future Agenda(s)
  1. Financial Policies and Procedures – Draft to Finance Committee
  2. Approval of Community Goals and Expectations – TBD
  3. Renew lease agreements

  1. Adjournment: Nate moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 7:59 pm.

Prepared by Tamia Hurst, BOD Secretary

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