Frequently Asked Questions about the

Hollins Student Conference (HSC)

(updated 1/24/14)

What is the Hollins Student Conference?

Who sponsors the Hollins Student Conference?

Who can apply to present at the Hollins Student Conference?

Why should students present at the Hollins Student Conference?

What are the costs to apply to and present at the Hollins Student Conference?

What types of scholarly and creative works can students present at the Hollins Student Conference?

What presentation formats are available to participants?

Are multi-authored projects or works acceptable for presentation?

Do students’ projects need to be completed by the application deadline?

How do students apply for presentation at the Hollins Student Conference?

How many project abstracts can students submit?

What information should students include in their abstact?

Can students apply to present work they have submitted to another conference or competition?

Does the Hollins Student Conference conflict with the Hollins Library Research Award?

Where can students get help with preparing their application?

How will students know that their application materials have been received?

Can students revise their application after they have submitted it?

When will students know if their projects have been accepted for presentation?

Do students have to present their work if their application is accepted?

May students request a specific time for their presentation or change their time once it has scheduled?

Who can attend the Hollins Student Conference?

Where can participants view a list of all presentations and student presenters?

Please send additional questions to StudentConference@Hollins.edu.

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What is the Hollins Student Conference?

The HSC showcases scholarly and creative work from across the disciplines. The HSC provides students an opportunity to participate more fully in Hollins’ academic and creative community by presenting their original work to a broad audience.  

Who sponsors the Hollins Student Conference?

The HSC is sponsored by the President’s Office. Dr. Jill Weber and Dean Patty O’Toole are the conference coordinators.

Who can apply to present at the Hollins Student Conference?

Any current Hollins University undergraduate student is welcome to apply to present at the conference.

Why should a student present at the Hollins Student Conference?

Presenting at the HSC provides many advantages including gaining valuable professional and presentational skills for graduate school or one’s career, building one’s résumé, gaining feedback about one’s work, and competing for awards.

What are the costs to apply to and present at the Hollins Student Conference?

There are no submission or registration fees. Students assume responsibility for any costs related to their presentation or performance.

What types of scholarly and creative works can a student present at the Hollins Student Conference?

Students can present several different types of scholarly and creative works including papers, posters, videos and films, visual art images (displayed on a poster or PowerPoint presentation or poster), dance works, theatre pieces, musical performances, oral interpretations, and readings.

What presentation formats are available to participants?

Students can choose to present their work in the form of an 8-10 minute poster presentation, podium presentation, or a performance. Each poster presenter will have 5 minutes for her oral presentation and 5 minutes for the audience to review the poster. Each podium participant and performer will have 8-10 minutes total for her presentation. (The 8-10 minutes includes time for setting up PowerPoints, cueing music, preparing an instrument, etc.) Presentations that exceed the time limit will be ended.

Beginning in 2014, groups of 3-4 students can submit a panel proposal on a common theme (e.g. poverty) or medium (e.g. films). Each presenter will have 8-10 minutes to present. The remaining time will be set aside for a question and answer session. One student should serve as the primary submitter and contact. All presenters must register for the HSC.

Are multi-authored projects or works acceptable for presentation?

Yes, multiple students can submit a shared work for presentation. One student should serve as the primary submitter and contact. All presenters must register for the HSC.

Do students projects need to be completed by the application deadline?

No, projects do not have to be completed in order to submit an application for the conference. Students’ presentation materials (paper, poster, PowerPoint, film, or other format), however, must be completed prior to the scheduled conference presentation.

How do students apply for presentation at the Hollins Student Conference?

There are two basic application steps. Students should first choose a project, paper, or performance appropriate for a conference presentation. Then they should submit their application online.

How many project abstracts can students submit?

Students are invited to submit multiple abstracts. *Students may submit projects from past academic years but cannot re-submit a project previously presented at a previous Hollins Student Conference.

What information should students include in their abstract?

All applicants should submit a single-spaced abstract of 150 to 200 words. Applicants should prepare abstracts using language that a reasonably informed non-specialist could understand. Abstracts for a completed work or work in progress will be accepted.

Abstracts for individual or co-authored scholarly projects should include 1) a clear statement of the research question or issue, 2) a short description of the method, and 3) a brief discussion of the results or anticipated results.

Abstracts for individual or co-authored creative projects should include a clear description of 1) the project, 2) the creator’s purpose for making the work, and 3) what the work signifies.

Panel submissions should include all participants’ information, project titles, and 150-200 word abstracts for each of the projects. It also should include a panel title and a 150-200 word description of 1) the panel, 2) the students’ purpose for constructing the panel, and 3) the panel's anticipated contributions.

Only one abstract is required for multi-authored works.

Can students apply to present work they have submitted to another conference or competition?

Yes. The HSC was designed as an opportunity to develop students’ professional presentation skills. Students cannot, however, apply to present work they have presented at a previous Hollins Student Conference.

Does the Hollins Student Conference conflict with the Hollins Library Research Award?

No. The Library Award organizers and the HSC organizers encourage students to submit appropriate works to both competitions.

Where can students get help with preparing their applications?

The Writing Center can provide assistance with all application materials.

How will students know that their application materials have been received?

The student will receive a confirmation after they have submitted their application.

Can students revise their application after they have submitted it?

Application materials cannot be altered after submission. Students should carefully review their application as the information they provide will be used in all printed and online materials. The Conference planners reserve the right to edit application materials.

When will students know if their projects have been accepted for presentation?

All applicants will receive an email notifying them of their participation status by the third week of April.  

Do students have to present their work if their application is accepted?

Yes, submitting to a conference is a professional obligation. If unforeseen circumstances prevent students from attending the HSC, they should find someone to present there work. If no one else is available, they should contact the conference planners at StudentConference@hollins.edu.

May students request a specific time for their presentation or change their time once it has scheduled? 

No, they will not be able to request a specific time or alter their place in the conference schedule.

Who can attend the Hollins Student Conference?

The HSC registration is open to the entire Hollins community as well as visitors. Students are welcome to invite friends, family, and other guests.

What are the costs to register for the Hollins Student Conference?

There is no registration fee for the HSC.

When does the Hollins Student Conference’s registration open?

Conference registration opens March 15th. Participants will receive a confirmation email after registering for the Conference.

Where can participants view a list of all presentations and student presenters?

The HSC program and schedule will be available on the HSC’s website by the third week of April. The searchable file contains the panels and session information, as well as participant information, project title, project descriptions, and keywords.

Please send additional questions to StudentConference@Hollins.edu.