April 25, 2017

Bylaws of the Wesleyan Green Fund Committee (GFC)

Growing and Strengthening Sustainability Efforts at Wesleyan

  1. Purpose:
  1. Mission Statement: The GFC shall act as the conduit through which environmentally-sustainable campus projects from the Wesleyan community and/or the broader Middletown community are supported financially, comprehensively strategized, and regularly expanded in number and nature.
  2. Core principles
  1. Consultation and Collaboration
  1. The goal of the GFC to develop and evolve projects brought to us through our expertise and guidance; the GFC shall serve as a think tank resource to help build stronger projects. GFC members should have an in depth understanding of available resources on campus, and help link projects to said resources.  
  1. Teamwork and Deliberation
  1. Most projects on the GFC will be approved only when every member is comfortable with the project. If something bothers a member they are encouraged to speak up, and they are also encouraged to work as hard as possible to come up with solutions to problems with the team.
  1. Practical Idealism and Expansion
  1. We believe that there is no single way to be an environmentalist. We want to expand and redefine the ways we, as humans, interact with and view sustainability but, at the same time, we recognize our responsibility to have a meaningful impact on this campus. We balance both our need to be directly relevant and our desire to envision new ways to do so.
  1. Financial Responsibilities
  1. The GFC shall serve as the controlling body of funds raised by either the opt-out fee passed by supermajority vote of the student body, Wesleyan Student Assembly (WSA), and Board of Trustees or other sources of revenue that it attains.
  2. The GFC shall maintain in-depth financial records of projects funded and responsibly allocate funds.
  1. Composition:
  1. Six to twelve voting student members and one Faculty Advisor
  1. Five to eleven internally selected members
  2. One WSA liaison who is part of the Environmental Sustainability Sub-Committee
  1. This member works with the SBC liaison to the Green Fund to coordinate joint SBC-Green Fund fundings and reports back to the larger WSA
  1. The committee has the right to adjust the number of members
  1. Roles and Responsibilities
  1. Committee Member
  1. Actively seek out diverse and influential proposals from the entire campus community
  2. Provide effective insight and creative ideas
  3. Attend all meetings
  1. Communicate absences effectively and remain up to date on all proposals
  2. Repeated, unexplained absences may result in a GFC member being asked to leave, at the discretion of the facilitator
  1. Monitor the implementation of funded projects
  2. Actively publicize and promote the GFC
  3. Internal roles will be decided internally through whatever means deemed necessary by the Facilitator and/or the Faculty Advisor. These include but are not limited to:
  1. Financial Contact
  2. Information Technology Coordinator
  3. Social Media Coordinator
  4. Facilitator
  5. Secretary
  1. Selection process
  1. The selection process is at the discretion of the Committee Facilitator
  2. An recruitment email must be sent out before the end of the fall semester
  1. Facilitator
  1. Lead all GFC meetings
  2. Ensure the continued prominence of the GFC through advertising and recruiting potential members
  3. Maintain regular contact with the Sustainability Advisory Group for Environmental Stewardship (SAGES) and other key organizations in the environmental community
  4. Divide subcommittee responsibilities at the start of the term
  5. Selection process
  1. Candidates must be current students at Wesleyan who can carry out the two semester term.
  2. The committee should not discourage co-facilitators as teamwork is one of our core principles
  3. A meeting should be held annually on or before April 15 where candidates can nominate themselves for the facilitator position.
  4. A nominee must receive unanimous support from committee members
  1. Staff Advisor
  1. Advise the committee
  2. Control the distribution of the dollars in the Green Fund
  3. Act as a resource for any grant recipient of the GFC
  4. Act as liaison to the administration
  5. Serve on the SAGES committee
  6. Provide continuity and institutional memory for the GFC
  7. Selection Process
  1. The Staff Advisor will indefinitely be the Sustainability Coordinator of Wesleyan or a person that both the Sustainability Coordinator and the GFC decide is a suitable alternative
  1. Reserves the right to veto any decision made by the GFC
  1. GFC reserves the right to solicit counsel from individuals outside of the Green Fund in the form of non-voting sitting members on the committee.
  1. Procedures for Applications: 
  1. Applications
  1. Deadlines
  1. Grant applications will be accepted annually beginning the end of Drop/Add until the last Monday before  Reading Week
  2. Amendments to active previously funded projects can be approved year round if approved by all active participants of the GFC and the Faculty Advisor
  1. Review Process
  1. A designated committee member will respond promptly to tell the applicants that the proposal has been received.
  2. A meeting will be scheduled with every applicant for an in person or Skype meeting (other alternatives possible)
  3. Criterion for funding
  1. Strong Projects include:
  1. Visibility
  2. Education
  3. Direct environmental impact
  4. Connection/collaboration
  5. Longevity
  6. Equity and inclusion
  7. Direct impact on the Wesleyan or Middletown community
  1. GFC does not fund
  1. Food
  1. Unless the project has key elements related to food waste, food safety, or other topics related to sustainability
  1. Transportation
  1. Exceptions can be made in rare occasions
  1. The Green Fund may not fund student worker labor or off-campus internships, except pre-planned summer internships that are on Wesleyan’s campus that relate to environmental work done at Wesleyan. (i.e Long Lane Farm Internships)
  1. Unanimous agreement
  1. In order for a project to be funded, all members of the committee must agree with the plan including the faculty advisor who can veto any project from moving forward.
  1. If a Green Fund member is part of a student group or other group/with an individual that requests money from the GFC, that member must recuse themselves from the deliberation/vote on the budget request.
  1. Post Review
  1. At least one Green Fund member will act as liaison to each project
  1. As liaison they will work to make the process as easy for the recipient as possible
  2. Have a deep understanding of the project and its developments
  1. Require all successfully funded projects to submit a Project Evaluation form provided to them by the GFC
  2. If applicable, all GFC members are strongly encouraged to attend events and projects funded by the GFC
  1. Other Procedural Notes:
  1. Organization Funds
  1. The Green Fund will be allowed up to 0.5% of its annual budget for institutional use (i.e. website, marketing, supplies)
  1. All of these funds needs to be approved by the Faculty Advisor
  1. Review of this document
  1. Though many of the core values of the GFC should always be maintained, this document is meant to be reviewed regularly so the GFC can adapt into a more effective tool to serve its purpose. Therefore, this document should be reviewed annually in the Spring semester by all members of the GFC. They should sign the document below indicating that they have  
  1. All previous editions should be readily accessible to the GFC members.
  1. The Fund has an obligation to provide adequate information about funding processes to the public.
  2. Regular updates to the Wesleyan and alumni community about sustainability projects on campus