Minutes of the Annual General Meeting of Shocking Pink

Date: Thursday, 11 September
Time: 8:00 PM – 8:26 PM
Location: Online Meeting

1. Welcome and Meeting Opening

The Chair, Cheralyn Sorrell, opened the meeting at 8:00 PM and welcomed attendees.

2. Attendance

Present:

• Cheralyn Sorrell (Chair)
• Kylie Richardson
• Anna Manson
• Nadia Winks (Treasurer)
• Kirstee Griffiths )
• Cheree Catanach

Apologies:

• None needed - full attendance

3. Confirmation of Minutes of Previous AGM

• The minutes of the previous AGM were taken as read and confirmed as a true and accurate record.
• Moved: Cheralyn Sorrell | Seconded: Nadia Winks | Carried

4. Matters Arising from Previous Minutes

• No matters raised

5. Chairperson’s Report

• The Chair acknowledged the ongoing efforts of members and the importance of aligning meeting times with family commitments.
• Appreciation was expressed for the group’s collaboration and support.

6. Treasurer’s Report (Nadia Winks)

• A financial summary of the end of financial year accounts was presented.
• Records from February were located and confirmed.
• Key observations:

• Possible higher financial hardship in 2023 (post-pandemic) contributing to increased demand for assistance.
• Growing number of referrals coming from hospital nurses and health professionals, indicating broader community reach.
• Requests for support and pamphlets are increasingly made via public hospitals and nursing staff.

• Discussion:

• While increased referrals are positive, they raise concerns about funding sustainability.
• Annual survey proposed to capture how people find the organisation and which services they access.

• Action: Kylie Richardson to continue development of the annual survey
• Resolution: Treasurer’s Report accepted.

• Moved: Nadia Winks | Seconded: Kylie Richardson | Carried

7. General Business

7.1 Meeting Times

• Members discussed adjusting meeting times to suit family routines.
• Resolution: All future meetings to commence at 7:00 PM.

• Moved: Cheralyn Sorrell | Seconded: Nadia Winks | Carried

7.2 May 2026 AGM Meeting

• Confirmed that the next AGM meeting will be held in May 2026 at 7:00 PM.

8. Election of Officers

• The following officers were elected unopposed:
• Chairperson: Cheralyn Sorrell
• Vice Chair:  Cheree Catanach
• Secretary: Kirstee Griffiths
• Treasurer: Nadia Winks

The new chair acknowledged the incredible work outgoing Chair Cheree Catanach has done for Shocking Pink and thanked her for handing over the charity in a good solid state.

9. Resolutions Passed

1. That the Treasurer’s Report be accepted.
2. That all future meetings commence at 7:00 PM.

10. Actions Arising

• Action 1: Kylie Richardson to finalise and circulate the annual survey for members/recipients to gather data on referrals and awareness.
• Action 2: Cheralyn Sorrell to ensure updated meeting schedule reflects the new 7:00 PM start time.
• Action 3: Treasurer (Nadia Winks) to circulate the end of financial year summary formally to all committee members.
• Action 4: All members to read and digest code of conduct before getaway
• Action 5: Feedback from policies to Anna to correlate
• Action 6: Regular board meetings every 2 months (Kylie to set up via teams) 
• Action 7: All Shocking Pink Policies and Procedures up for review - to be completed by Dec 2025
• Action 8: Minutes of AGM to be circulated within 2 weeks (Kirstee)

11. Meeting Closure

• There being no further business, the Chair thanked all members for attending.
• The meeting was declared closed at 8:26 PM.

✅ Key Outcomes:

• Treasurer’s Report accepted.
• Demand and referrals increasing; funding sustainability noted.
• Annual survey to be completed (Kylie).
• Future meetings confirmed for 7:00 PM start time.
• Policies and procedures need review 
• Board meetings every two months set at the 2 Thursday of the month
• Agenda to be issued one week before each meeting. Agenda items to be sent to Anna at least two weeks before each meeting.