P & P PROGRAMMING

Mariposa Project

Policies and Procedures

Subject:  INTERN Violations and Termination Policy

Effective Date: Jan. 1, 2011

Policy Section:  Program

Supersedes Policy and Procedure No:

P & P No: 1

Approved on: 6-21-11

Approved by: Board

Reveiwed on: 9-27-12, 9-23-14

POLICY:  Determine when an Intern must be terminated

PURPOSE: The board is responsible for ensuring the adherence to the organization’s established policies and procedures.  The policy is established to provide a framework for disciplinary actions as needed when policies and procedures are not followed by an Intern (citizen of the world).

RESPONSIBLE PERSON (S):  Mariposa and Site Directors

PROCEDURE:

Meeting will be held telephonically or face-to-face between the Mariposa and Site directors.  The directors will determine the seriousness of the event.  

Reporting of Violations

  1. It is the duty of responsible persons to report any known violation.  
  2. The violation may be discussed and decided upon at a regularly scheduled meeting (Mariposa and Site Director.
  3. The Mariposa Director will report to the board at the following quarterly meeting if the situation is minor and the resolution.  
  4. Major violations will be discussed with the board via email or a by calling a special meeting.  The board will review and recommend resolution or termination

First Offense

  1. The communication can be completed verbally and/or in describing in writing the issue and any remedies deemed appropriate.

Second Offense

The President shall complete a Disciplinary Form, to be shared with the Intern in question and it will be placed in the Interns file.  There may be several options in remedying the offense.  Possible disciplinary actions include; suspension for 1-2 week or retraining.

 

Removal

The Intern will have the right to address their Advisor and the Owners of the Mariposa Project.  Unless resolved the Intern shall be removed from the site. The Board shall notify the Intern of removal in writing of the action taken and why.

Absences

Immediate removal from the Internship will take place in the event of four absences from days of work. 

Mariposa Project

Policies and Procedures

Subject:  Programming

Effective Date:

Policy Section:  Program

Supersedes Policy and Procedure No:

P & P No: 2

Approved on: 9-27-12

Approved by: Board

PURPOSE: To outline the process for the development of new programs for the Mariposa Project (MP) and how proposal for new programming will be considered.

RESPONSIBLE PERSON (S):  Director

PROCEDURE:

  1. Research viability of the program
  2. Seek permission from the board  
  3. Seek viable partners in the community
  4. Seek ways in which the program can be made sustainable and maintainable
  5. Develop a DRAFT proposal in which all members of the partnership can participate
  6. Assign responsibilities of community collaborators/partners
  7. Develop a DRAFT budget
  8. Provide the DRAFT proposal and budget to the board
  9. Board will allow continuation or ask for additional information by vote
  10. A pilot program should be attempted

THINGS THAT NEED ACCOMPLISHING PRIOR TO P&P IMPLEMENTATION:

EVALUATION:  Pilot programs will be reviewed by director and site to determine if the program is viable in the future.

Mariposa Project

Policies and Procedures

Subject:  Programming for Sites & Development of Partnerships

Effective Date: 9-27-12

Policy Section:  Program

Supersedes Policy and Procedure No:

P & P No: 3

Approved on: 9-27-12

Approved by: Board

Reviewed: 9-27-12

PURPOSE: To outline the process for the development of new programs for the Mariposa Project (MP) and how proposals for programming over $5,000 USD will be considered.

RESPONSIBLE PERSON (S):  Director

PROCEDURE:

  1. Research viability of the program (informal for small programs, formal for large programs) including viable partners in community, maintanence and sustainability
  2. Develop a DRAFT proposal in which all members of the pending partnership can participate including; levels of communication, coordination and cooperation.
  3. Assign responsibilities of sites or partnerships
  4. Develop a DRAFT budget
  5. Present and seek written permission from the board for large programs (over $5,000 USD)
  6. Board will allow continuation or ask for additional information by vote
  7. Programs over 2 years will need continued scutiny as to the need, benefits and support of the site in which the program is operated.

THINGS THAT NEED ACCOMPLISHING PRIOR TO P&P IMPLEMENTATION:

Dependent on the program

EVALUATION:

All programs will be reviewed annually to the need, maintanence, development towards partnership (communication, cooperation, coordination) & sustainability of the programs.