Macedon Public Library Board of Trustees

Minutes of the October 24, 2016 Meeting

Youth Section of Macedon Public Library

Macedon New York



Present: Warren Jeffries, Steve Hanrahan, Stacey Wicksall, Gary Crane, Mert Bartels, Christina Henley, Carol Deys, Helen Darrow and June Hamell.

Visitor(s): None

Absent: Nancy Simpson and Sandy Pagano


APPROVAL OF AGENDA: RESOLVED, that the agenda be approved on motion by S. Hanrahan with M. Bartels seconding. Motion carried.


 APPROVAL OF MINUTES:  RESOLVED, that the minutes of the September 26, 2016 meeting are approved on motion by H. Darrow and second by S. Hanrahan.  Motion carried.


MOTION ON NEW TREASURER:  RESOLVED, on motion by M. Bartels to sign the letter of engagement with the firm of RDHB, Accountant and CPA Services, of Pittsford, NY, represented by Christopher Harris, CPA and Non-profit Team Director, effective November 1, 2016.  C. Deys seconded that motion and it carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 145-159 of Abstract 10-2016. RESOLVED, that payment be made of claims 145-159 inclusive in the amount of $11,414.18, on motion made by S. Hanrahan and second by M. Bartels.  Motion carried.


FINANCIAL REPORT:  G. Crane stated that no reports are available at this time as we are waiting for the new treasurer to come on board.  S. Wicksall presented a trial budget.


DIRECTOR’S REPORT (WITH STAFF INPUT): The Director reported a successful launch of the Little Bits Club and the library has a waiting list to start a second group of 8 participants.  She also reported that the Macedon Public Library was in 6th place of 42 libraries in the Pioneer Library System for circulation for the month of September.  S. Wicksall has called New York State Department of Taxation to report that our book sale receipts have not been reported and is waiting for a response.  She also shared that the second series of Entrepreneurial Workshops is well attended.



Policy:  H. Darrow will lead the policy committee consisting of herself, S. Wicksall, M. Bartels, N. Simpson, W. Jeffries, and C. Henley.  The November policy committee meeting date is yet to be determined.


BULLIS ROOM REPORT: Report was emailed out.




 TOWN LIAISON: S. Pagano:  Not available




NEW BUSINESS: For our Christmas meeting, the date will be December 19, 2016, at 6 p.m. at the library and 7 p.m. at Flaherty’s, 113 Pittsford-Palmyra Road, Macedon, for a holiday dinner.  Spouses are invited also.  H. Darrow will make the reservations.



RESOLVED, that the meeting adjourn at 7:38 p.m., on motion by G. Crane and second by C. Deys.  Motion carried.  The next meeting will be November 28, 2016 at 6:30 p.m. in Community Room.



June Hamell