Student Information Technology Acceptable Use Policy

Lake George Central School District (LGCSD) directs that the use of technology be curriculum driven and be equitably integrated into the total school setting. LGCSD will ensure that all students will have the opportunity to develop lifelong learning and problem solving skills necessary to be productive citizens in an ever changing, information-driven, global society. The LGCSD will strive to provide faculty, staff, and students access to an education through state-of-the-art technologies.

Lake George Central School District provides its students with access to a variety of technological resources, including software, hardware, computer networks, and electronic communication systems. LGCSD is providing Google Apps accounts, Internet access and network student accounts on the physical and wireless network to support the curricular goals of the school.  LGCSD intends that students benefit from these resources while remaining within the bounds of safe, legal and responsible use. Accordingly, the district establishes this policy to govern student use of school district technological resources. This policy applies to all school district equipment and technological resources, including but not limited to computer networks and connections, the resources, tools and learning environments made available by or on the networks, and all devices that connect to those networks.

Expectations for Use of School Technological Resources 

The use of school district technological resources (DTR), including access to the Internet, is a privilege, not a right.  Individual users of the school DTR are responsible for their behavior and communications when using those resources.  Responsible use of school DTR is use that is ethical, respectful, academically honest and supportive of student learning. This policy does not attempt to articulate all required and/or acceptable uses of the DTR; nor is it the intention of this policy to define all inappropriate usage.  

General student behavior standards, including those prescribed in applicable board policies, the Student Code of Conduct, the Student Handbook, and other regulations and school rules, apply to this Acceptable Use Policy (including the use of the Internet and other DTR). District users shall also adhere to the laws, policies and rules governing computers including, but not limited to, copyright laws, rights of software publishers, license agreements, and student rights of privacy created by federal and state laws.

In addition, anyone who uses DTR, or who accesses the school network or the Internet must comply with the Rules & Regulations listed below.  Failure to follow these guidelines could result in confiscation of equipment and resources, suspension of Internet/network access, and may lead to disciplinary and/or legal action.

Rules & Regulations 

Acceptable Use: The DTR is provided for school-related purposes only.  Acceptable uses of such technological resources are limited to responsible, efficient and legal activities that support learning and teaching.  The district reserves the right to monitor all activity on district owned hardware and on any hardware accessing this network.  All use must be in support of education and/or research consistent with the goals and purposes of LGCSD.

Ownership of Equipment:  District issued technology (laptops, iPads, peripherals, etc) remain the property of the LGCSD and must be returned promptly if a user leaves the district, at the end of the school year, or upon request from the district.  Failure to return district equipment will result in the replacement cost of the equipment becoming immediately due and payable to the district.

Accounts & Passwords: Users must take all precautions to prevent others from using their assigned network or email accounts.

Google Apps for Education: LGCSD provides every student with a Google Apps for Education account.  The following services are a part of the Google Apps for Education account and are available anywhere with Internet access:

Using these tools, students collaboratively create, edit, and share files and websites for school related work.  School staff will monitor student use of Apps when students are at school.  Parents are responsible for monitoring their child’s use of Apps when accessing programs from home.  Students are responsible for their behavior at all times.

The Children’s Online Privacy Protection Act (COPPA) helps to protect our students when they utilize online or web-based programs like Google Apps for Education.  COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. By default, Google advertising is turned off for Apps for Education users. The district’s collection and/or use of student information is solely for educational purposes. However, users should be aware that Google may collect certain information concerning users of Google Apps for Education from time to time.

 

Please refer to the Privacy Policy published by Google, which outlines the information that Google may collect and how it may be used. Google’s Privacy Policy can be found at:

https://www.google.com/edu/trust/  NOTE: this is the same Privacy Policy which currently applies to a student’s use of any Google products, including use of Google products at home or anywhere that Google products are accessed by students.

Parents may contact the Director of Educational Technology with questions about Google Apps for Education and to discuss removing their child’s account at any time.

Inappropriate Conduct & Access: 

Students shall not access, create, transmit, retransmit or forward material or information:

Students are not to take photos or videos of staff or other students without permission.

**Failure to follow teacher direction in regards to the use of devices/tools/websites during class is a violation of this policy.

Illegal or Destructive Activities: 

Filtering & Virus Protection: LGCSD makes use of network management technology to protect the DTR from security violations, to protect equipment from viruses, malware, harmful files, and from unauthorized changes to network setting.  Moreover, the LGCSD filters Internet content as required by CIPA (Children’s Internet Protection Act).  Students may not use proxies or other means to bypass this filter.

Privacy:

No right of privacy exists in the use of DTR.  Users should not assume that files or communications accessed, downloaded, created or transmitted using the DTR will be private.  The District may access student accounts, files and emails at any time.

Care of Equipment: The DTR is installed and maintained by members of the Office of Information Technology.  Students shall not attempt to perform any installation or maintenance without the permission of the Office of Information Technology.  LGCSD is responsible for any routine maintenance or standard repairs to the school system DTR.

Security: Security on any computer system is a high priority, especially when the system involves many users.  Anyone who expects or sees a security problem, must notify a District employee, official or system administrator immediately.  No one should attempt to demonstrate the security problem to anyone else.

Disclaimer/Warranty:  LGCSD makes no warranties of any kind, whether expressed or implied, for the services provided and is not responsible for any damages suffered while using the DTR.  This includes the loss of data and inaccurate or poor quality information obtained through the DTR.

**Users are encouraged to back up important digital information.**

weLearn Device Loan Agreement

Lake George Central School District (LGCSD) will be providing the opportunity for students to participate in the weLearn initiative.  The weLearn initiative will support instructional shifts by allowing students and teachers access to a variety of information sources, and opportunities to communicate, collaborate and create in authentic learning environments.  As part of the weLearn initiative, students will be issued a laptop or mobile device.  Starting in 7th grade the laptop or mobile device is available to go home, however,  the device is to be used as a learning tool and is for academic purposes only.  Parents are an integral part to the success of this program.  As with all forms of technology, home monitoring should be embraced and practiced.  In order to keep weLearn successful, school officials, teachers, students, and parents must act as partners committed to the same goal.

To support the weLearn goals, maintenance and care of each device is critical.  Each year the devices will be inspected and serviced or repaired if deemed necessary, District installed system configuration may be updated.  Throughout the school year if any device has any issue; technical, cosmetic, or anything else, it is the responsibility of the STUDENT to bring this information to the attention of the building tech. support staff.  District staff must be made aware of any and all issues with equipment as soon as possible.

Terms:  Before being issued a device, students and parents/guardians must read, agree to comply with, and sign:

  1. This weLearn Device Loan Agreement
  2. The Information Technology Acceptable Use Policy
  3. The Student Handbook Code of Conduct

Any failure to comply with any of the above, or with any school rule, may result in the termination of the student’s privilege of possession effective immediately and LGCSD may repossess the laptop or mobile device at any time.  The student assigned to the device will be responsible AT ALL TIMES for its appropriate care and use.

Title:  Legal title to property is with LGCSD and shall at all times remain with LGCSD.  The student’s privilege of possession and use is limited to, and conditioned upon, full and complete compliance with the regulations set forth in:

  1. This weLearn Device Loan Agreement
  2. The Information Technology Acceptable Use Policy
  3. The Student Handbook Code of Conduct

Laptop Setup & Use:  Laptops and mobile devices will be configured in a way that will provide the best experience to support classroom instruction and the student’s educational experience.  It is expected that students will not modify the installed system configuration.  If, however, a student does modify the installed system configuration, tampers with security seals or is in possession of a school laptop or mobile device that has been modified, their privileges may be suspended, disciplinary action may be taken, and necessary repair fees will be charged to the student.

In addition to the laptop and charger, students will also receive a protective case.  Students are required to use the case to protect the laptop. Just putting the laptop into your backpack is not sufficient protection, even if your backpack is padded. Students seen not using the protective case will be reminded to do so and may have their use suspended or revoked.

Return of Laptops:  On the scheduled date at the end of the school year, all property (laptop, charger, and case) will be returned to the Office of Technology to be re-imaged with the latest software updates over the summer. When the student returns in the fall, the laptops will then be issued back to the student at the designated time. A student’s right to use and possess the property of LGCSD will terminate no later than the last day of the school year unless earlier terminated by LGCSD or upon withdrawal from LGCSD. Failure to return the laptop in a timely manner may be considered theft of LGCSD property and reported to law enforcement authorities for appropriate legal action.  If it is determined that the device or installed system configuration has been modified or the security seal has been tampered with, the student privileges may be suspended, disciplinary action may be taken, and necessary repair fees will be charged to the student.

Insurance:  LGCSD has partnered with Worth Ave. Group to provide laptop insurance coverage.  This group insurance policy will protect the laptops against accidental damage such as drops, cracked screens, and spills, as well as theft (if accompanied by a police report), liquid submersion, fire, flood, vandalism natural disasters and lightning strikes.  This laptop policy will provide replacement cost coverage and protect the laptop worldwide (on and off school grounds). The annual cost of this policy will be made by the LGCSD (Lake George Central School District).

This insurance policy does NOT cover cosmetic damage such as scratches, abrasions, change in color, texture, or finish.  Additionally, power adapters are NOT covered by insurance. If a power adapter is lost, stolen or damaged student will be responsible for full replacement cost of $79.00.

For further questions about the laptop insurance policy and complete coverage information please refer to the Worth Ave. Group Insurance Policy Booklet at http://www.worthavegroup.com/media/wysiwyg/Policy-Booklets/ElectronicDeviceProtectionPolicy.pdf 

**Student /Family will be responsible for the full replacement or repair cost if a claim is not covered by this insurance policy.**

                

Damage & Repair: Students shall not attempt to perform any installation or maintenance without the permission of the Office of Information Technology.  LGCSD is responsible for any routine maintenance or standard repairs to the school system DTR, including this laptop.

For laptop maintenance and/or assistance, students are responsible for contacting the Office of Information Technology.  

  1. Students should complete an online Help Desk Ticket at https://helpdesk.lkgeorge.org/.  If they are unable to submit a Help Desk Ticket, students must ask someone to submit one for them.  The help desk is accessible from smartphones.
  2. At such time an Office of Technology staff person will determine the necessary steps; which may include remote access of student computer, user bringing computer to the Information Technology Office located in the library, or servicing outside of the district. All attempts will be made to handle the repair within the district.
  3. If outside repair or service is required, LGCSD will process an insurance claim with Worth Ave. for the repair.  LGCSD will charge the student for cost of the insurance deductible, $100.  If the claim is not approved student will be responsible for cost.

If students will be without their computer for an extended period of time, they will have the opportunity to “Check out” a loaner computer.  Students will be responsible for returning the loaner computer in the same condition as it was when borrowed and will be financially responsible for any damage or loss.

Theft, Vandalism, and Other Criminal Acts: If the device is stolen the student is required to immediately file a police report and bring a copy of it to the Office of Information Technology. DO NOT file a false police report.  It is a crime and individuals filing a false report may be criminally prosecuted.

General Rules and Expectations:

Failure to Comply and Potential Consequences: Any inappropriate use or content found on a laptop by the Office of Information Technology or individual staff member will be reported to the building administration for disciplinary action.

A laptop may be repossessed, necessary repair or replacement fees may be charged to student/parent, and/or disciplinary or legal action may be taken for the following reasons:

Warranty: LGCSD makes no warranties of any kind, whether expressed or implied, for the service it is providing hereunder.  LGCSD will not be responsible for any damages you may suffer.  This includes loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by its own negligence or your errors or omissions.   Use of any information obtained via the Internet is at your own risk.  LGCSD specifically denies any responsibility for the accuracy or quality of information obtained through its services.

**Be sure to read, sign, and return the Information Technology Acceptable Use Policy Parent/Student Agreement Consent AND the weLearn Loan Agreement located at the end of The Student Handbook**

Information Technology Acceptable Use Policy

Parent/Student Agreement

Worth Ave. Group Insurance

I understand that LGCSD will purchase the Electronic Device Protection Plan with Accidental Damage from Worth Ave. Group for the device and I accept responsibility to pay the $100.00 deductible if the district must make a repair claim to the insurance company.

________________________________           ______________________________  _____________

Parent or Guardian Name (Please Print)               Parent or Guardian Signature                Date

________________________________           ______________________________          _____________

Student Name (Please Print)                        Student Signature                        Date

Parent/Guardian Acceptable Use Signature

As the parent or guardian of this student, I have read this contract and understand that the DTR is designed  and meant for educational purposes only and will support my student in adhering to the Acceptable Use Policy and the Student Code of Conduct. I understand that any violations of the above provisions and/or the Student Code of Conduct may result in disciplinary action, the revoking of my child’s user account and/or posession of laptop, and/or disciplinary action, and appropriate legal action being brought against him/her or me.

 

I accept full responsibility and liability for supervision if and when my child’s use of the DTR is not in a school setting and agree to report any misuse of the DTR to access or convey such things as pornography and obscenity, unethical or illegal solicitation, treasonous and subversive activities, racism, sexism, inappropriate language and other issue described above.

I understand that it is impossible for LGCSD to restrict access on the system to controversial or inappropriate materials.  I will not hold the District responsible for material my child accesses on the network and I release the LGCSD, its Board of Education and its employees from any liability or damages that may result from the use of the DTR.

I also understand that the school network and e-mail accounts are owned by LGCSD and the LGCSD has the right to access any of the information used or accessed by my child through the DTR at any time.  I certify that I understand the information contained in this document and I hereby give permission to issue an account for my child and for my child to use technology resources at LGCSD, in accordance with the Information Technology Acceptable Use Policy, as set forth above and as may be amended, and/or the Student Code of Conduct.

_____________________________________

Parent or Guardian Name (Please Print)

_____________________________________                __________________________

Parent or Guardian Signature                                Date

Student Expectations

I have read, understand and will follow this Acceptable Use Policy.  I understand that my use of district equipment and the use of school district technological resources (DTR), is for educational purposes only and is a privilege, not a right. By allowing my the use of the District’s equipment and DTR, the district does not create a property right in the programs or equipment and that the district may revoke my access or privilege at any time for any or no reason.  I understand that any violations of the Information Technology Acceptable Use Policy, as set forth above and as may be amended, and/or the Student Code of Conduct may result in disciplinary action, the revoking of my user account, and appropriate legal action. I understand that I am responsible for my laptop at all times and agree to follow the General Rules and Expectations outlined above.  I agree to report any misuse of the information system to the Lake George Central School District Information Technology Coordinator or School Administrator. I also understand the school network and e-mail account are owned by LGCSD and LGCSD has the right to access any information used through the DTR at anytime.

_____________________________________

Student Name (Please Print)

_____________________________________                __________________________

Student Signature                                                Date