SHOW OBJECTIVES

Providing Communication through Technology

The ARRL Nevada State Convention (NVCON 2017) is sponsored by the Las Vegas Radio Amateur Club, Inc. and other Nevada Amateur Radio Clubs as noted in the official convention brochure.  The objective is to promote and foster friendship, fellowship and communication in the technical, emergency, and new product aspects of amateur radio to better serve our local communities and the public at large.

 

LOCATION AND DATES

The NVCON 2017 will be held at The Eastside Cannery Casino & Hotel located at 5255 Boulder Highway, Las Vegas, NV 89122.  Exhibitor setup in the Casablanca exhibit area will be on Friday, March 31, 2017 from 7:00 A.M. to 1:00 P.M.  At the end of the show, the exhibitor area must be left clean, tidy and in the same condition as upon arrival.

Show days and times are as follows: 

March 31, 2017 - 7:00 A.M. to 1:00 P.M.  Exhibitor setup

March 31, 2017 - 12:00 Noon to 6:00 P.M. Technical Sessions

March 31, 2017 - 1:00 P.M. to 6:00 P.M.  Exhibit Hall open

April 1, 2017 - 9:00 A.M. to 6:00 P.M. Exhibit Hall open and Technical sessions

April 1, 2017 – Outdoor Ham Swap Meet Open to Public 6:00 A.M.

April 2, 2017 - 9:00 A.M. to 12:00 Noon Exhibit Hall open and Technical sessions

April 2, 2017 - 11:30A.M. to 12:30P.M. ARRL Forum & Grand Prize Drawings

April 2, 2017 - 12:00 Noon Exhibitor dismantle & clean up

EXHIBIT FEES

The fee for one 10 foot by 10 foot booth is $200.00 to include up to three draped tables if needed. Power, banner installation and additional drapery fees may apply.

OUTDOOR HAM SWAP MEET FEES

The Fee for a tailgate space is $15.00 in advance and $20.00 on the day of the event.  Tailgaters must secure their own equipment as security above and beyond the normal hotel parking lot security will not be provided during the day or overnight.

SPONSORSHIP FEES

Platinum Sponsor ($2500)

Receives full page advertising space in official program.  Four exhibition booths (four adjoining 10 ft. by 10 ft booths. Company logo on NVCON website. Inclusion on sponsor’s page on web site. Ten admission tickets to banquet.  Ten admission tickets to VIP reception.  50 raffle tickets.

Gold Sponsor ($1500)

Receives full page advertising space inside official program. Two exhibition booths (two adjoining 10 ft. by 10 ft. booths). Inclusion on sponsor page on NVCON web site. Five admission tickets to banquet.  Five admission tickets to VIP reception.  30 raffle tickets.

Silver Sponsor ($1000)

Receives one-half page advertising space inside official program.

One exhibition booth.  Two admission tickets to banquet.  Two admission tickets to VIP reception reception.  Inclusion on sponsor’s page on NVCON web site.  20 raffle tickets.

Bronze Sponsor ($500)

Receives one-quarter page advertising space in official program.

One exhibition booth.  Inclusion on sponsor’s page on NVCON web site.  One admission ticket to banquet.  One admission ticket to VIP reception.

10 raffle tickets.

EXHIBITOR PAYMENT SCHEDULE

Option 1.  Payment in full submitted with completed exhibitor registration form at the NVCON.ORG web site.

Option 2.  Payment of 50% of rental fee paid by January 15, 2017 submitted with completed exhibitor registration form at the NVCON.ORG web site with balance due by March 1, 2017. Payments received after March 1, 2017 shall be assessed a 10% late fee. Failure to pay a remaining balance shall result in forfeiture of initial deposit. Specific booth location will be granted if available after payment in full is received.

 

ATTENDEE PAYMENT SCHEDULE

Fees per individual attendee is $25.00 in advance and $30.00 at the door. 

Regular attendees of NVCON 2017 wishing to attend the event and guest speaker meals, banquet and lecture technical sessions shall remit payment in full when ordering tickets.  Check the NVCON.ORG web site for full details.

 

CANCELLATIONS & REFUND

Cancellations of any exhibit space shall be made in writing to the Las Vegas Radio Amateur Club, Inc. Refunds shall be made according to the following schedule:

1.  Cancellation requests prior to January 15, 2017 shall receive an 80% refund of monies paid. Any selected exhibit space shall be forfeited. 

2. Cancellation requests received prior to March 1, 2017 shall receive a 40% refund of monies paid. Any selected exhibit space shall be forfeited.

3. Cancellation requests received after March 1, 2017 shall not be refunded.

4. Exhibitors may not "sublet" transfer or gift any rental space for which they have contracted without the written consent of the Las Vegas Radio Amateur Club, Inc.

 

INDIVIDUAL ATTENDEES may cancel their ticket purchase and apply for a Refund until March 20, 2017.  Refunds will be 90% of monies paid to cover credit card, pay pal and processing charges. Cancellation requests must be in writing and sent to the Las Vegas Radio Amateur Club, Inc.

EXHIBITOR ELIGIBILITY

The Las Vegas Radio Amateur Club, Inc. retains the sole right to determine the eligibility and appropriateness of any applicant exhibitor.  Any signs and/or banners used by an exhibitor must be approved by the Las Vegas Radio Amateur Club, Inc. and subject to rules and regulations of the Eastside Cannery Casino & Hotel as well.

EXHIBIT SPACE & ASSIGNMENT

The method and assignment of exhibit space shall be at the sole discretion of the Las Vegas Radio Amateur Club, Inc. and may be changed from time to time to best serve the interests of the NVCON 2017 event.

Exhibitors may request and/or select their location when submitting their rental agreement and payment in full.  Every effort shall be made to grant such requests pending sponsored booth requests and on a first come, first served basis.  CONFIRMATION of space location shall be emailed to the responsible party following payment in full as soon as possible.

OUTDOOR HAM SWAP MEET

Individuals contracting for tailgate (ham swap) space shall not sell, offer or provide any equipment or services which shall directly conflict (e.g. new product of an event exhibitor) with any show exhibitors.  Violators will be asked to leave the event and no refund given.  Tailgate space is for the sole purpose of trading, selling or swapping amateur radio gear and applicable equipment for individual use.  No alcoholic beverages of any kind are allowed in the tailgate activity area while the NVCON 2017 event is in progress.

ADVERTISING

Exhibitors shall not post any advertisements, signs or banners anywhere on the property except within the exhibitors own booth space without consent of the Las Vegas Radio Amateur Club Inc. and must conform to the rules of the Eastside Cannery Casino & Hotel.

“COUNTRY STORE” CONSIGNMENT BOOTH

A booth seen at many Ham conventions and swap meets known generically as a “Country Store” which accepts amateur related equipment on consignment and sells that equipment for the owner will be established at the NVCON 2017 event.  Pending availability of volunteers to staff the booth, the “Country Store” operation will be the same hours as the Exhibit Hall.  The following rules shall apply to the “Country Store” operation.

  1. All sales are cash only.
  2. All sales are final.
  3. The consignment form (available on the NVCON.ORG web site) must be completed prior to equipment being accepted for sale.  This to include your sale price and minimum acceptable price as well as your contact information.  All equipment must be related to amateur radio to be accepted for consignment sale.  LVRAC reserves the right to refuse equipment for consignment for any reason.
  4. A 10% commission will be charged on all completed sales.
  5. Proceeds of a sale will be sent to consignees within two weeks following the closure of the event.
  6. ANY unsold equipment which is UNCLAIMED by NOON on Sunday April 2, 2017 shall become the property of the Las Vegas Radio Amateur Club, Inc. and disposed of at its sole discretion.  It is the equipment owner’s responsibility to determine that the equipment is SOLD, RECLAIMED OR ABANDONED.

AGREEMENT

By checking “AGREE” and purchasing admission to the NVCON 2017 event, you certify that you have read these rules and regulations and agree to abide and adhere to the spirit and intent of the rules and regulations of the NVCON 2017 event.