STUDENTS’ CONSTITUTION

INDIAN INSTITUTE OF TECHNOLOGY MADRAS


Original Constitution Committee  

Dr. R Srinivasan, Dean (Students) and Convenor

Dr. Kalyanaraman S

Dr. Ananth M S

Dr. Manoharan P T

Ahobala Rao P

Sethuram B K

Chandramohan T A

Ganesh L S

Ravi Subramanian

Uday Prakash M

Vijay Subramanian

Ms. Rapti Madhurawe

Ghose A K

Manmohan Singh

Revisions to the Original Constitution

First Revision – By the Senate sub-committee –

Prof. R. Srinivasan

Prof. Victor D J

Prof. Kuriacose J C

Assisted by

Ganesh L S

Uday Prakash M

Second Revision – 1997

Prof. P Srinivasa Rao (Dean – Students)

Arvind Desikan (Speaker, SAC)

Third Revision – 2011

Prof. M Govardhan (Dean – Students)

Nikhil Jogimahanti (Speaker, SAC 2010-11)

Nitish Garg (Speaker, SAC 2011-12)

Constitution Redrafting Committee (2015-16)

Dr. M.S. Sivakumar (Dean (Students))

Dr. Dhiman Chatterjee

Dr. Gandham Phanikumar

Dr. Preeti Agalayam

Dr. Sudarsan Padmanabhan

Aroon Narayanan (Speaker, SAC 2015-16)

Shyam Sundar Sridhar (Chairperson)

Abhinav Surya L T

Amala Bonnie

Ankit Jain

Mahesh Kurup

Nitish Reddy

Supreet Hegde

Venkataraman Ganesh

Contributions by:
Answesha Pathi, Varun Shridhar, Ankit Jain


TABLE OF CONTENTS

PREAMBLE

CHAPTER I - GENERAL PROVISIONS

CHAPTER II - RIGHTS AND RESPONSIBILITIES

SECTION I - RIGHTS OF STUDENTS

SECTION II - RESPONSIBILITIES OF STUDENTS

CHAPTER III - LEGISLATURE

SECTION I - INTRODUCTION

SECTION II - ORGANIZATION

SECTION III - SPEAKER OF THE STUDENT LEGISLATIVE COUNCIL

SECTION IV - STUDENT LEGISLATIVE COUNCIL SECRETARIAT

SECTION V - LEGISLATORS OF THE STUDENT LEGISLATIVE COUNCIL

SECTION V - STANDING COMMITTEES

SECTION VI - AD-HOC COMMITTEES

SECTION VII - LEGISLATIVE PROCEDURE

SECTION VII - RESIGNATION PROCEDURE

CHAPTER IV - EXECUTIVE

SECTION I - INTRODUCTION

SECTION II - ORGANIZATION

SECTION III - GENERAL PROVISIONS

SECTION IV - POWERS AND RESPONSIBILITIES

SECTION IV - RESIGNATION PROCEDURE

CHAPTER V - JUDICIARY

SECTION I -­ INTRODUCTION

SECTION II ­- ORGANIZATION

SECTION III -­ JURISDICTION AND POWERS

CHAPTER VI - HOSTELS

SECTION I - INTRODUCTION

SECTION II - HOSTEL COUNCIL

SECTION III - POWERS AND RESPONSIBILITIES

CHAPTER VII - DEPARTMENTS

SECTION I - INTRODUCTION

SECTION II - DEPARTMENT COUNCIL.

CHAPTER VIII - ELECTIONS AND IMPEACHMENT

SECTION I -  STUDENT ELECTION COMMISSION (SEC)

SECTION II - ELECTORATE

SECTION III - NOMINATION

SECTION IV - CAMPAIGNING

SECTION V - VOTING

SECTION VI - GRIEVANCE COMMITTEE

SECTION VII - IMPEACHMENT

CHAPTER IX - FINANCE

SECTION I - SOURCES OF FINANCE

SECTION II - BUDGET

CHAPTER X - CONSTITUTIONAL BODIES

SECTION I - THE FIFTH ESTATE (T5E)

SECTION II - THE FINANCIAL ACCOUNTABILITY COMMITTEE (FAC)

CHAPTER XI - AMENDMENTS


PREAMBLE

We, the students of the Indian Institute of Technology Madras, give ourselves a Constitution to promote, through a democratic representative system, the common welfare of all students by:

  1. responding to and resolving student concerns,
  2. representing students to the administration,
  3. sharing institute resources,
  4. promoting liberty, equality and fraternity,
  5. promoting unity in diversity,
  6. providing opportunities for all-round excellence, and
  7. promoting cooperation among the members of the campus community.

For these ends, we are resolved to respect and abide by this Constitution, to reflect maturity in our thoughts and actions, and to cultivate an atmosphere of mutual respect, trust, and harmony.


CHAPTER I - GENERAL PROVISIONS

  1. Student Government
    The governmental organization under this Constitution will be known as the IIT Madras Student Government. The authority of this Constitution is the basis for all business of the Student Government.
  2. Membership
    All registered students of the institute who pay Gymkhana fees are members of the General Student Body (General Student Body), and shall be subject to the Constitution and the laws of the Student Government.
  3. Political Power
    All political power granted to bodies authorized under the Constitution, and by-laws and regulations of the Student Government, is inherent in the General Student Body. The Student Government governs, represents and is directly accountable to the General Student Body.
  4. Precedence
    This Constitution shall take precedence over all other instruments for the governance of the Student Government or any part thereof.
  5. Branches of Government
    The Student Government shall be divided into legislative, executive, and judicial branches.
  1. Student Legislative Council
    The name of the legislative branch shall be the Student Legislative Council.
  2. Executive Council
    The name of the executive branch shall be the Executive Council.
  3. Student Judicial Commission
    The name of the judicial branch shall be the Student Judicial Commission.
  1. Exercise of Powers
    No person belonging to one branch shall exercise any powers appertaining to either of the other branches unless expressly provided by the Constitution.

  1. Student Government Officials
    All Student Government Officials shall be members of the General Student Body in good academic and ethical standing, as determined by the Student Election Commission (SEC), at the time of the election and appointment. These officials are expected to maintain the highest levels of ethical standard during the term of office.
  2. Student Organization
    A student organization is any grouping of members of the student body recognized by the Student Legislative Council. There are two types of student organizations:
  1. Student Government Associated Organizations
    These organizations come under the purview of either the Executive Council, the Student Legislative Council or the Student Judicial Commission, and can use Gymkhana funds.
  2. Board of Student Associated Organizations
    These organizations function independent of the Student Government and cannot use Gymkhana funds except for using institute infrastructure and transport service. This does not prevent the Student Legislative Council from recommending guidelines regarding the registration, functioning and termination of such bodies to the Board of Students.
  1. Institute Organizations
    Organizations comprising of students, faculty, and/or staff that report directly to the Deans or the Director shall be known as Institute Organizations.
  2. Positions of Responsibility
    Any student member of a student organization who possesses executive or decision-making power within that organization will be considered to be in a Position of Responsibility (PoR). No member of the General Student Body can hold more than one elected Position of Responsibility at any given point of time.

  1. Institute Boards
    Institute Boards refer to the Senate sub-committees that deal with student issues, including, but not limited to, the Board of Students (BoS), the Board of Academic Courses (BAC), the Board of Academic Research (BAR), and the Board of Placements (BoP).


CHAPTER II - RIGHTS AND RESPONSIBILITIES

SECTION I - RIGHTS OF STUDENTS

  1. Introduction
    All members of the General Student Body will enjoy, and shall not be prevented from enjoying, any rights granted to them under the purview of this Constitution. These rights shall be maintained by the constant endeavor of the General Student Body, who shall refrain from any abuse of these freedoms and rights and shall be responsible for utilizing them for the public welfare.
  2. Amendability of Rights of Students
    The rights of students form a part of the basic structure of this constitution and cannot therefore be amended by an act of the Student Legislative Council or the Senate.

  1. Fundamental Freedoms
    All members of the General Student Body shall have the freedom:
  1. of thought, opinion, expression, belief, faith, and worship. This also includes the freedom of campus publications and the freedom to address the external media.
  2. to assemble and/or protest peacefully within the hostel zone;
  3. to form associations and student organizations, as long as they are not affiliated to external political parties, or organizations that promote hatred, violence, and divisiveness in the campus on the basis of race, color, caste, sex, sexual orientation, age, religion, political convictions, language, ethnicity, region, nationality, socio-economic condition, or disability.
  4. to move freely within the campus.

The above freedoms can be subject to reasonable restrictions, determined by the Student Legislative Council and subject to judicial review on the basis of the spirit of this Constitution and the rights it enshrines.

  1. Equality
    All members of the General Student Body shall have the right to equality before law and equal protection and benefit of law without discrimination, exclusion or preference based on race, color, caste, sex, sexual orientation, age, religion, political convictions, language, ethnicity, region, nationality, socio-economic condition, or disability.

  1. Equal Opportunity
    All members of the General Student Body shall be given equal opportunity to apply for a position of responsibility. This does not prevent the Student Legislative Council from listing out relevant criteria for said application subject to judicial review on the basis of the spirit of this Constitution and the rights it enshrines.
  2. Personal Liberty and Privacy
    No member of the General Student Body shall be deprived of their personal liberty and privacy, except according to procedure established under the purview of this Constitution subject to judicial review on the basis of the spirit of this Constitution and the rights it enshrines.

  1. Exercise of Rights of Citizenship Outside Campus 
    As citizens, all members of the General Student Body are to enjoy the same freedoms and rights enjoyed by other citizens
    as long as they do not claim to represent IIT Madras. Institutional disciplinary powers shall not be employed to punish a member of the General Student Body because he or she exercises his or her rights of citizenship outside campus.
  2. Political Rights
    All members of the General Student Body shall have the right -
  1. To vote in student elections;
  2. To contest in student elections; and
  3. To address student representatives at regularly scheduled times and places; 

subject to guidelines and restrictions delineated under this Constitution.

  1. Secret Ballot
    In all elections, secrecy of the ballot shall not be violated. A voter shall not be answerable, publicly or privately, for the choice he or she has made.
  2. Right to Seek Information
    All members of the General Student Body shall have, in addition to the rights granted by the Right to Information Act (2005) passed by the Parliament of India, the right to seek any information about any entity which uses either the Institute Fees or Hostel Fees. The Executive Council shall be responsible for furnishing any such information requested, failing which the request shall be forwarded to the Student Judicial Commission. 
  3. Academic Rights and Responsibilities
    All members of the General Student Body shall have, within their academic spaces, the right:
  1. to quality education;
  2. to quality research environment and facilities;
  3. to engage in free discussion, inquiry, and expression in the classroom while maintaining standards of sound scholarship;
  4. to take reasonable exception to data or views offered in the course of study, and to reserve judgement about matters of opinion;
  5. to academic evaluation free from caprice and prejudice;
  6. to access their respective academic records, including records of oral and written evaluation, grading policies and comprehensive viva;
  7. to access the latest protective standards in their workstations and laboratories;
  8. to protection against improper disclosure of information  about student views, beliefs, answers, records, and political associations which faculty members acquire in the course of their work;
  1. Right to Quality Healthcare, Hygiene, and Nutrition
    All members of the General Student Body  shall have the right to quality healthcare, medical service, hygiene, and nutrition. The medical records of the members of the General Student Body shall be considered to be confidential.

SECTION II - RESPONSIBILITIES OF STUDENTS

  1. Non-Enforceability
    The provisions contained in this section shall not be enforceable by the Student Government or the Institute Administration, but the principles therein laid down are nevertheless fundamental in the constant endeavor of consciously building a flourishing, mature, and diverse student community.
  2. Responsibilities of Students
    It shall be the responsibility of every member of the General Student Body:
  1. To abide by and uphold the Constitution in both letter and spirit and respect its ideals and institutions;
  2. To cherish and develop the noble ideals of scientific temper, humanism, and the spirit of enquiry and reform;
  3. To strive towards excellence in all spheres of individual and collective activity so that the student community constantly rises to higher levels of endeavor and achievement;
  4. To promote harmony and the spirit of common brotherhood among all individuals transcending religious, linguistic and regional, or sectional diversities;
  5. To renounce and condemn practices derogatory to the dignity of all individuals;
  6. To value and preserve the rich heritage of our composite culture;
  7. To protect and improve the natural environment in the campus, and to have compassion for all living creatures;
  8. To safeguard public property and to abjure violence in our thoughts, words, and deeds;
  9. To act in accordance with the IIT Madras Student Honor Code.

CHAPTER III - LEGISLATURE

SECTION I - INTRODUCTION

  1. Legislative Powers
    All legislative powers of the General Student Body are vested in the Student Legislative Council.
  2. Types of Legislation
    The Student Legislative Council shall have the power to pass three types of legislation:
  1. Bills
    Legislation pertaining to policies that can be implemented under the authority of the Student Legislative Council will be labelled Bills. The Executive Council shall be responsible for their satisfactory execution.
  2. Resolutions
    Legislations that propose official recommendations and directives of the Student Legislative Council will be labeled Resolutions. They express the will of the General Student Body.
  3. Constitutional Amendments
    Legislations that seek to modify any part of this Constitution shall be deemed to be Constitutional Amendments and shall follow the procedure elucidated in Chapter XI to be valid.

  1. Powers and responsibilities of the Student Legislative Council
    The Student Legislative Council, provided a quorum of more than fifty percent of the total legislators elected at a given point of time is met, has the power and responsibility:
  1. To be the primary legislative authority with the mandate to enforce this Constitution and enact legislation by making rules and regulations as may be deemed necessary and proper for the execution of its responsibilities to fulfill this mandate;
  2. To disburse funds collected from the students and earmarked for student welfare;
  3. To approve and recognize all student organizations in the campus;
  4. To oversee student activities and ensure the smooth functioning of the Student Government;
  5. To advocate student interests and to provide for the student welfare;
  6. To investigate matters pertinent to the interests of the General Student Body and to make recommendations about the same to the administration, the faculty and staff, and the students;
  7. To provide special attention to the interests of students belonging to weaker sections; and
  8. To create offices and positions as it deems necessary for the satisfactory execution of its responsibilities.
  1. Prohibitions
    The Student Legislative Council shall not:
  1. Enact any legislation or amendment that violates the spirit of this Constitution;
  2. Appropriate funds for a period of more than one year;
  3. Deny speaking privileges in the Student Legislative Council to members of the Executive Council;
  4. Conduct any vote on legislation in the Student Legislative Council by secret ballot;
  5. Overrule a decision of the Student Judicial Commission;
  6. Change election laws during the six weeks before a scheduled election
  7. Discuss or vote on issues that pertain to the private lives of individual students.

SECTION II - ORGANIZATION

  1. Composition

The composition of the Student Legislative Council shall be as follows:

  1. One Hostel Legislator from each hostel.
  2. One Department Legislator (Academic) representing the taught programs of each department.
  3. One Department Legislator (Research) representing the research programs of each department.
  4. Four Legislators representing postgraduate students pursuing two year postgraduate courses in engineering/technology.

The Speaker shall  be the presiding officer of the Student Legislative Council.

  1. Legislative Committees
    The Legislative Committees shall be a link between the Student Legislative Council, the Executive Council, and the General Student Body. These committees shall:
  1. Review the actions of the Executive in order to maintain accountability, and
  2. Thoroughly and systematically scrutinize all agenda points that are raised in the Student Legislative Council.

The Legislative Committees shall take into account the views of Executive Council and other student government officials, as well as the opinions of the General Student Body, and shall submit reports to the Student Legislative Council at least once a month. The Committees and the Executive Council shall work together amicably, and the former shall have no executive authority over the latter. However, the Executive Council is expected to cooperate with the legislative committees and must take all possible measures to ensure that the legislative committees fulfil their mandates.The Student Legislative Council may create new Legislative Committees as and when required.

  1. Types of Legislative Committees 
    Legislative Committees can be of two kinds:
  1. Standing committees
    Standing Committees are permanent committees of the Student Legislative Council with a prescribed area of jurisdiction.
  2. Ad-hoc committees 
    Ad-hoc Committees are temporary committees established to deal with matters in need of immediate/urgent attention.

SECTION III - SPEAKER OF THE STUDENT LEGISLATIVE COUNCIL

  1. Election of the Speaker
    The Speaker will be elected by the Legislators of the Student Legislative Council. S/he shall not hold any office that falls under the chain-of-command of any other member of the Executive Council.
  2. Responsibilities of the Speaker
    The Speaker shall:
  1. Convene, conduct, and moderate the meetings of the Student Legislative Council in an impartial manner;
  2. Be responsible for the smooth functioning of Student Legislative Council and Legislative Committees;
  3. Call for agenda points from Legislators before every meeting of the Student Legislative Council;
  4. Be a non-voting member of the Executive Council and facilitate coordination between the Executive and Legislative branches of the Student Government;
  5. Represent the views of Student Legislative Council and the Student Government to the Board of Students and the Senate;
  6. Act as a point of contact for communications between the Student Legislative Council and other individuals and organizations.
  7. Be responsible for taking steps to inculcate interest in governance, politics and policy formulation amongst General Student Body Members
  8. Maintain up to date records of the following documents:
  1. A copy of the Constitution and Amendments,
  2. The minutes of all meetings of the Student Legislative Council for all preceding years,
  3. The reports of all student committees, legislative committee, Institute Boards, and executives at the hostel and institute levels for all preceding years, and
  4. All official correspondence from any individual or group of individuals of the General Student Body to the Speaker for the past five years;
  1. Be responsible for the production of the above documents within 48 hours when demanded by any of the following:
  1. Legislators of the Student Legislative Council,
  2. Members of the Executive Council,
  3. The Student Judicial Commission,
  4. Campus Press, and
  5. Any other person or body authorized by the Student Legislative Council;
  1. Call for, compile, and release to the General Student Body, reports from:
  1. Individual members of the Executive Council, covering their activities and the activities of the organizations falling under their purview,
  2. Student Legislative Council and its committees, and
  3. Constitutional Bodies, as defined in this constitution, after ensuring anonymity if required.

This shall be done, at a minimum, twice every academic year. The Speaker may also call for reports from any student organization and position of responsibility in the Institute.

  1. Powers of the Speaker
    The Speaker shall:
  1. Set the legislative agenda for every meeting of the Student Legislative Council;
  2. Be the final arbiter in case of disputes related to rules of procedure of the Student Legislative Council;
  3. Define the terms of reference for legislative committees in such cases where the Student Legislative Council has not set the same;
  4. Oversee and supervise the work done by members of legislative committees and report on the same to the Student Legislative Council periodically;
  5. Have the right to restrict the entry of General Student Body members into meetings  of the Student Legislative Council after due consultation with members of the Student Legislative Council;
  6. Appoint Legislators to Standing Committees, subject to the ratification of the Student Legislative Council;
  7. Oversee and supervise the work done by members of the Student Legislative Council Secretariat;
  8. Appoint the student-heads of constitutional bodies in consultation with the outgoing student-heads, subject to ratification by the Student Legislative Council;
  9. Have the right to censure Legislators, members of the General Student Body and members of the Executive Council for unparliamentary and unconstitutional behavior in matters related to the functioning of the Student Legislative Council. Three censures in a year shall lead to automatic disqualification of the Legislator from the Student Legislative Council;
  10. Have the right to suspend Legislators from sessions of the Student Legislative Council for unparliamentary and unconstitutional behavior in matters related to the functioning of the Student Legislative Council;

The Speaker must exercise his/her punitive powers with caution. The Speaker must submit a report to the Student Legislative Council and the Board of Students via the Dean (Students) giving detailed reasons behind the exercise of his/her punitive powers within a week of such an action. Misuse of his/her powers and failure to submit the report on time are grounds for impeachment of the Speaker.

SECTION IV - STUDENT LEGISLATIVE COUNCIL SECRETARIAT

  1. Responsibilities of the Student Legislative Council Secretariat
    The Student Legislative Council Secretariat, under the leadership and guidance of the Speaker, shall be in charge of looking after the publicity and facilities requirement of the Student Legislative Council and its committees. In addition, the Secretariat shall carry out those duties and responsibilities that are assigned to it by the Speaker insofar as it relates to fulfilling the Speaker’s constitutional obligations.

  1. Composition
    The student-head of the secretariat shall be appointed by the Speaker subject to ratification by the Student Legislative Council. The student-head shall in turn appoint coordinators in consultation with the Speaker.

SECTION V - LEGISLATORS OF THE STUDENT LEGISLATIVE COUNCIL

  1. Election of Legislators
    Each hostel shall elect a Hostel Legislator and each Department shall elect two Department Legislators (Branch and Research) to represent itself in the Student Legislative Council. In addition to this,
    four Legislators representing postgraduate students pursuing two year postgraduate courses in engineering/technology shall be elected to the Student Legislative Council.

  1. Powers and Responsibilities of Legislators in the Student Legislative Council
    Each Legislator shall:
  1. Attend and participate in every meeting of the Student Legislative Council.
  2. Represent the interests of their electorate in specific and the Institute in general in the Student Legislative Council.
  3. Ensure unfettered access for all members of his or her electorate to voice their concerns to him or her.
  4. Ensure the maximum possible level of personal interaction with members/groups of his or her electorate in order to represent them to the best possible extent in the Student Legislative Council.
  5. Take an active part in both offline and online discussions and votes.
  6. Be a member of at least one Standing Committee for the course of the entire year;
  7. Be well-versed with the Students’ Constitution and legislation passed by the Student Legislative Council.

SECTION V - STANDING COMMITTEES

  1. Responsibilities of Standing Committees
    Standing Committees shall be responsible for:
  1. Improving the efficiency, economy, performance, and effectiveness of  the Student Government operations and activities;
  2. Detecting and preventing poor execution, abuse, arbitrary and capricious behavior, or illegal and unconstitutional conduct of the Executive Council;
  3. Ensuring that executive policies reflect student interest by collecting information from the General Student Body;
  4. Gathering information to develop new legislative proposals or to amend existing laws;
  5. Ensuring executive compliance with legislative intent;
  6. Preventing executive interference in legislative authority and prerogatives.
  7. Reviewing and examining legislative proposals that require expertise and close scrutiny that is not possible on the floor of the Student Legislative Council.
  8. Preventing the Student Legislative Council from getting lost in details and thereby losing hold on matters of policy and broad principles.
  9. Providing useful forums for the utilization of experience and ability that may otherwise remain untapped.
  10. Enabling the General Student Body to participate more directly and effectively in the consideration of issues directly affecting it.

  1. Membership
    Members to all standing committees shall be selected by the Speaker based on application with a statement of purpose for joining that committee. This selection shall be ratified by the Student Legislative Council. Members must be Legislators.

  1. Standing Committee Chairperson
    The Standing Committee Chairpersons shall:
  1. Be elected by the members of the respective standing committee from among themselves;
  2. Set an agenda of goals for their respective Committees after due consultation with the Speaker.;
  3. Be a member of the respective Institute Boards.
  4. Ensure that any and all resolutions and bills pertinent to the respective committee are passed by the respective Boards and followed through;
  5. Schedule and hold at least one committee meeting a week;
  6. Record the attendance of committee members at committee meetings and report the same to the Speaker;
  7. Delegate tasks to each committee member in each meeting and ensure that tasks are completed within the specified deadline;
  8. Submit a report of the committee’s findings and activities to the Student Legislative Council every two months;
  9. Be responsible for scheduling and holding meetings with member(s) of the Executive Council to discuss matters of their committee pertinent to that member’s domain whenever deemed necessary.
  10. Submit a comprehensive petition to the Speaker for the removal of a Committee member in case of dereliction of duties by the member.

Any Legislator may submit a comprehensive petition in case of dereliction of duties against the Chairperson of any Standing Committee to the Speaker. The Standing Committee Chair can be removed from their position, after being allowed to present his/her defence in Student Legislative Council, by a two-thirds vote of the Legislative Council at the advice of the Speaker. Appointment of a replacement Chairperson in such a circumstance will follow the same procedure as appointment of a new Chairperson.

  1. Terms of Standing Committees
    A Standing Committee shall hold office for a period of one year.
  2. List of Standing Committees
    The Student Legislative Council shall be composed of the following Standing Committees
  1. Standing Committee on General Affairs
    This Committee shall assist the Students' General Secretary in policy framing, maintain Students' General Secretary rule book and Students' General Secretary budget & expenses, and oversee the work of the Students' General Secretary.
  2. Standing Committee on Academic Affairs
    This Committee shall assist the Academic Affairs Secretary in policy framing, maintain the Academic Affairs Secretary rule book and Academic Affairs Secretary budget & expenses, and oversee the work of the Academic Affairs Secretary.
  3. Standing Committee on Research Affairs
    This Committee shall assist the Research Affairs Secretary in policy framing, maintain the Research Affairs Secretary rule book and Research Affairs Secretary budget & expenses, and oversee the work of the Research Affairs Secretary.
  4. Standing Committee on Co-Curricular Affairs
    This Committee shall assist the Co-Curricular Affairs Secretary in policy framing, maintain the Co-Curricular Affairs Secretary rule book and Co-Curricular Affairs Secretary budget & expenses, and oversee the work of the Co-Curricular Affairs Secretary.
  5. Standing Committee on Hostel Affairs
    This Committee shall assist the Hostel Affairs Secretary in policy framing, maintain the Hostel Affairs Secretary rule book and Hostel Affairs Secretary budget & expenses, and oversee the work of the Hostel Affairs Secretary.
  6. Standing Committee on Sports Affairs
    This Committee shall assist the Sports Secretary in policy framing, maintain the Sports Secretary rule book and Sports Secretary budget & expenses, and oversee the work of the Sports Secretary.
  7. Standing Committee on Cultural Affairs
    This Committee shall assist the Cultural Affairs Secretary in policy framing, maintain the Cultural Affairs Secretary rule book and Cultural Affairs Secretary budget & expenses, and oversee the work of the Cultural Affairs Secretary.
  8. Standing Committee on International and Alumni Relations
    This Committee shall assist the International and Alumni Relations in policy framing, maintain the International and Alumni Relations rule book and International and Alumni Relations budget & expenses, and oversee the work of the International and Alumni Relations.
  9. Standing Committee on Health, Hygiene, and Environment
    This Committee shall assist the Executive Council in ensuring that each student is provided with a hygienic and clean environment, and ensure that the campus ecology is preserved.
  10. Standing Committee on Social Inclusion
    This Committee shall study the special needs and issues facing students from marginalized communities, women, students of socially and culturally backward communities, students with disabilities, etc. and propose necessary legislation to ensure sensitivity towards the students in the campus.

SECTION VI - AD-HOC COMMITTEES

  1. Ad-hoc Committees
    The Speaker can constitute Ad-hoc committees with specific mandate to work on issues not falling under the purview of any standing committee.
  2. Membership
    Members can be selected to these committees either through self-nominations or by submitting an application with a statement of purpose based on the discretion of the Speaker. General Student Body members can also be part of Ad-Hoc committees.
  3. Ad-Hoc Committee Chairperson
    The Ad-Hoc Committee Chairpersons shall:
  1. Be elected by the members of the respective standing committee from among themselves.
  2. Schedule and hold at least one committee meeting a week.
  3. Record the attendance of committee members at committee meetings and report it to the Speaker.
  4. Delegate tasks to each committee member in each meeting and ensure that tasks are completed within the specified deadline.
  5. Submit a report of the committee’s findings to the Student Legislative Council at the end of its mandate.
  6. Be responsible for scheduling and holding meetings with member of the EC to discuss matters of their committee pertinent to that member’s domain whenever deemed necessary.
  7. Submit a comprehensive petition to the Speaker for the removal of a Committee member in case of dereliction of duties by the member.

Any Legislator may submit a comprehensive petition in case of dereliction of duties against the Chairperson of any Ad-Hoc Committee to the Speaker. The Ad-Hoc Committee Chairpersons can be removed from their position, after being allowed to present his/her defence in the Student Legislative Council, by a simple majority of votes within the committee. Appointment of a replacement Chair in such a circumstance will follow the same procedure as appointment of a new Chair.

  1. Terms of Ad-Hoc Committees
    The mandate and duration for which the committee shall work will be specified in the Student Legislative Council meeting in which the committee is constituted before any members are selected for the same.
  2. Nominations and Ratifications Committee
    The Nominations and Ratifications Committee shall be a mandatory Ad-Hoc Committee formed to collect applications and propose a final list of nominations for all positions which the Student Legislative Council is required to ratify.

SECTION VII - LEGISLATIVE PROCEDURE

  1. Introduction of Legislation
    An agenda point can be raised by any Legislator either on the online group or on the floor of the Student Legislative Council with the permission of the Speaker, and shall be subject to due deliberation. If the matter requires only a discussion, the Speaker may call for a vote after s/he feels that due deliberation has occurred. If it requires greater scrutiny, the Speaker may forwarded the legislation either to a Legislative Standing Committee or an Ad-Hoc Committee formed specifically for this purpose. The committee shall table a report on the same after which it will be discussed and voted on.
  2. Legislative Privilege
    Legislators and Executive Council Members shall have the right to speak freely within the Student Legislative Council and cannot be prosecuted for their speech or conduct during the proceedings of a meeting except by the Speaker.

  1. Voting
    All legislation shall be passed only under the condition of a simple majority of affirmative votes of legislators present and voting, except for Constitutional Amendments, which require a half of the total strength of the house to be present and two-thirds majority of affirmative votes of legislators present and voting.

  1. Online Voting
    The Speaker may put an agenda to an online vote at times when it is not possible for the Student Legislative Council to meet physically. The Speaker must inform Legislators of the same well in advance and must provide Legislators at least 24 hours to cast their vote. The regular rules of procedure follow for online voting. Constitutional Amendments, however, cannot be voted online.
  2. Approval by the Board and the Senate
  1. All legislation except for resolutions passed by Student Legislative Council shall be forwarded to the Chairperson of the appropriate Board by the Speaker within three days of being passed, and shall be included in the agenda of the next meeting of the Board.  
  2. Legislation shall be considered law if passed by the Legislative Council, the Boards, and the Senate.
  3. Legislation passed by the Legislative Council but rejected by the concerned Board will return to the Legislative Council, which shall make modifications to the legislation, if necessary. The Legislation shall then be passed to the Board again. In case of a deadlock, the Legislative Council may appeal to the Chairman of the Senate whose decision is binding.
  4. The Boards may not take up any legislative agenda concerning the welfare of the students without consulting the Student Legislative Council first.

SECTION VII - RESIGNATION PROCEDURE

  1. Resignation of Legislators
    Legislators who wish to resign their seat at the Student Legislative Council may do so by writing a resignation letter to the Speaker detailing reasons behind the same along with the password to their official email-id. A Legislator shall have resigned his/her seat upon official communication of the same to the Student Legislative Council by the Speaker.

  1. Resignation of members of the Student Legislative Council Secretariat
    Members of the Student Legislative Council Secretariat may tender their resignation by writing to the Speaker. A member shall have resigned from the Secretariat once all financial transactions carried out by him/her have been settled and the same is notified to the Student Legislative Council by the Speaker.


CHAPTER IV - EXECUTIVE

SECTION I - INTRODUCTION

  1. Executive Council
    All executive powers of the Student Government shall be vested in the Executive Council. The members of the Executive Council shall be responsible for the execution of their Constitutional responsibilities and the policies of the Student Legislative Council. They shall function independent of one another in the process of implementation and execution of these policies.

SECTION II - ORGANIZATION

  1. Composition
    The Executive Council shall consist of:
  1. Academic Affairs Secretary
  2. Co-Curricular Affairs Secretary
  3. Cultural Affairs Secretaries (Art and Literary)
  4. Hostel Affairs Secretary
  5. International and Alumni Relations Secretary
  6. Research Affairs Secretary
  7. Sports Secretary
  8. Students' General Secretary
  9. Speaker of the Student Legislative Council

  1. Accountability to Student Legislative Council
    The Executive Council shall be accountable to the Student Legislative Council for the satisfactory execution of its  constitutional responsibilities and the policies set by the Student Legislative Council. The Executive Council must present reports to the Legislative Council once in two months detailing its actions thus far and the plans for the remaining length of the term.
  2. Executive Committees
    Each Executive Council member shall form a committee to assist him/her. The Core Members of each Committee will be nominated by the respective Executives and ratified by the Student Legislative Council, while the coordinators will be selected by the respective Core Members.

SECTION III - GENERAL PROVISIONS

  1. Student Government Associated Organizations
    Every organization, committee or club working for the students through office of Dean (Students) shall be headed by a member of the Executive Council. Every such organization, committee or club shall hence work in coordination with the Executive Committee of the Executive Council member concerned. All Core Member appointments to these organizations must be ratified by the Student Legislative Council.
  2. Executive Rule Book
    The Executive Council member shall obtain and maintain an Executive Rule Book. The Executive Rule Book shall contain the list of organizations working under the respective Executive Council member, the duties and responsibilities of the Core Members of each organization and the process of selection of the Core Members of each organization. Any changes to the Executive Rule Book must be verified by the respective Standing Committee and ratified by the Student Legislative Council.
  3. Formulation of Policies
    Any Executive Council member, along with the members of the Committee under him/her, can recommend policies to the Student Legislative Council, including ones which may have been proposed in his/her election manifesto regarding the matters under his/her purview. These policies must be deliberated upon and passed, with amendments if required, by the Student Legislative Council before officially becoming the policy of the Student Government.

SECTION IV - POWERS AND RESPONSIBILITIES

  1. Circulation of Minutes of Meetings
    Every Executive Council Member shall be responsible for circulating to the General Student Body minutes of meetings of student government associated organizations that they are a part of. The Speaker must circulate the minutes of Student Legislative Council Meetings within a week of the meeting after due approval from the Student Legislative Council.

 

  1. Students' General Secretary
    The Students' General Secretary shall:
  1. Co-ordinate the work of the other Executive Council members;
  2. Represent the views of the General Student Body to the Senate;
  3. Handle matters and monitor organizations, committees or clubs which do not fall under the purview of other Executive Council members;
  4. Represent the students in all tendering processes for student facilities inside the Institute;
  5. Be an ex-officio member of any committee which may be set up by the Administration for matters related to the general amenities provided to the students;
  6. Be one of the student members of the hospital, transport, canteen, security and other such committees which may be formed for providing amenities to the students;
  7. Be a member of the Hostel Disciplinary Committee (HDC), the Committee for Monitoring of General Facilities for Students (CMGFS) and the  Mess Monitoring and Control Committee (MMCC).
  1. Academic Affairs Secretary
    The Academic Affairs Secretary shall:
  1. Represent the views of the students from taught programs on academic matters to the Board of Academic Courses and the Senate. These include, but are not limited to the academic programme, the curriculum, teacher and course feedback, academic clubs and activities, and undergraduate  and postgraduate research;
  2. Coordinate between the Executives at the department level regarding issues which concern more than one department;
  3. Coordinate with the functioning of all the centralized facilities of an academic nature, such as the Library, the Computer Centre and the Placement Office along with the Research Affairs Secretary in a manner that addresses the academic needs of the General Student Body. The Academic Affairs Secretary, along with the Research Affairs Secretary, shall be held accountable for the state of these facilities, including, but not restricted to, the number, variety and quality of books and journals available to the General Student Body;
  4. Be an ex-officio member of any committee which may be set up by the Administration for matters related to the academic affairs of the students;
  5. Be a member of the Academic Disciplinary Committee and regularly update the Student Legislative Council and the General Student Body regarding the decisions taken by the Committee;
  6. Coordinate with the International and Alumni Relations Secretary on promoting academic collaborations between IIT Madras and other premier Institutes/Universities in India and around the world;  
  7. Be conversant with all the academic rules of the Institute.
  1. Research Affairs Secretary
    The Research Affairs Secretary shall:
  1. Represent the views of the students from research programs on matters related to academic research to the Board of Academic Research and the Senate. These include, but are not limited to the research programme, the curriculum, teacher, guide and course feedback, and postgraduate research;
  2. Coordinate between the Executives at the department level regarding issues which concern more than one department;
  3. Coordinate the functioning of all the centralized facilities of academic nature, such as the Library, the P. G. Senapathy Computer Centre, the Placement Office etc. along with the Academic Affairs Secretary in a manner that addresses the needs of the General Student Body. The Research Affairs Secretary, along with the Academic Affairs Secretary, shall be responsible for the smooth functioning  of these facilities including, but not restricted to, the number, variety and quality of books and journals available to the General Student Body;
  4. Be an ex-officio member of any committee which may be set up by the Administration for matters related to the affairs of academic research of the students;
  5. Be a member of the Academic Disciplinary Committee and regularly update the Student Legislative Council and the General Student Body regarding the decisions taken by the Committee;
  6. Be a member of the Ethics Committee and regularly update the Student Legislative Council and the General Student Body regarding the decisions taken by the Committee for issues regarding unethical publishing/plagiarism etc;
  7. Coordinate with the International and Alumni Relations Secretary on promoting research collaborations between IIT Madras and other premier Institutes/Universities in India and around the world;
  8. Be conversant with all the rules of academic research of the Institute.
  1. Hostel Affairs Secretary
    The Hostel Affairs Secretary shall:
  1. Look after the issues regarding general maintenance of the hostels;
  2. Be the ex-officio student head of the Mess Monitoring and Control Committee and the Committee for Monitoring of General Facilities of Students (CMGFS);
  3. Be responsible for monitoring the process of allocation of messes to the students;
  4. Be the principal representative of the Student Body to the Hostel Management in all matters, including, but not restricted to, the procurement of equipment and supplies for hostels and messes;
  5. Represent the students in all tendering processes for student facilities inside the Institute;
  6. Be one of the student members of any committee which may be formed for providing amenities to the students;
  7. Be a member the Hostel Disciplinary Committee (HDC);
  8. Be a permanent invitee to any of the Legislative Committees monitoring the hostel and mess affairs of the students.
  1. Sports Secretary
    The Sports Secretary shall:
  1. Look after all issues regarding sports activities of the students;
  2. Be responsible, with the assistance of the Physical Training Instructors, for the following matters
  1. Selection of Institute Teams
  2. Coaching
  3. Organizing inter-hostel and inter-collegiate matches;
  1. Help the Institute Sports Advisor in maintaining an inventory of sports equipment;
  2. Be involved in all matters of procurement of sport equipment and maintenance of facilities;
  3. Be responsible for the signing and submission of all bills and vouchers to the Sports Advisor;
  4. Be responsible for bringing information regarding the Sports festivals of other Institutes to the notice of the student body.
  1. Cultural Affairs Secretaries (Art and Literary)
    The Cultural Affairs Secretar
    ies shall:
  1. Be responsible for the satisfactory conduct of all literary and cultural competitions and events in the Institute;
  2. Be responsible for conducting inter-college literary and cultural competitions and events in the Institute;
  3. Be the head of Sangam, the umbrella organization for all literary and cultural clubs in the Institute;
  4. Call for selections and, along with the Cultural Advisor, select Cores for the respective departments for conducting inter-college events and competitions;
  5. Call for selections and select Club Convenors for each club. These nominations must be ratified by the Student Legislative Council;
  6. Be responsible for bringing information regarding the cultural festivals of other Institutes to the notice of the student body.
  1. Co-Curricular Affairs Secretary
    The Co-Curricular Affairs Secretary shall:
  1. Be responsible for planning and organizing all the co-curricular activities of the students;
  2. Be responsible for conducting inter-college technical and co-curricular competitions and events in the Institute;
  3. Call for selections and, along with the Co-Curricular Affairs Advisor, select Cores for the respective departments for conducting inter-college events and competitions;
  4. Call for selections and select Club Convenors for each club. These nominations must be ratified by the Student Legislative Council;
  5. Be responsible for bringing information regarding the technical festivals of other Institutes to the notice of the student body.
  1. International and Alumni Relations Secretary
    The International and Alumni Relations Secretary shall:
  1. Work in coordination with the Office of International & Alumni Relations to maintain and improve the Institute’s relations with its alumni and organize avenues for the students to interact with and benefit from the Institute’s alumni network;
  2. Maintain and improve the Institute’s public image by managing the Institute’s public relations, including, but not restricted to, its interactions with the external media and its online and social media presence by collaborating with the Institute’s media and publicity cell;
  3. Ensure the best possible relations with other universities and colleges by pursuing and maintaining beneficial agreements pertaining to common activities, exchange programmes, and academic and research collaborations in collaboration with the Office of International and Alumni Relations;
  4. Reach out to international competitions and conferences and disseminate information regarding the same to the students;
  5. Organize cultural exchange programmes for visiting foreign universities and industries;
  6. Help the Office of International and Alumni Relations raise funds from alumni in order to finance renovation and upgradation projects at the hostel, departmental, and Institute levels;
  7. Conduct events for International students in the Institute and ensure that they adjust to the academic, hostel, and social life of the campus.

SECTION IV - RESIGNATION PROCEDURE

  1. Resignation of Members of the Executive Council
    Any member of the Executive Council who wishes to resign his/her Position of Responsibility may do so by writing a resignation letter to the Speaker and the Chairman, Board of Students, detailing reasons behind the same along with the password to their official email-id. A member of the Executive Council shall have resigned upon official communication of the same to the Student Legislative Council by the Speaker.
  2. Post-resignation Procedure
    In case a member of the Executive Council resigns with more than six months available for the scheduled General Elections, the Student Election Commission shall conduct an election for that particular Position of Responsibility immediately. In other cases, the Dean (Students) shall give additional charge of the vacated Position of Responsibility to a member of the Executive Council.


CHAPTER V - JUDICIARY

 

 SECTION I -­ INTRODUCTION

 

  1. Judicial Powers
    All judicial powers of the General Student Body shall be vested in the Student Judicial Commission.

SECTION II ­- ORGANIZATION

  1. Composition
    The Student Judicial Commission shall be composed of the following members:
  1. Dean (Students)
    The Dean (Students) shall be a member of the Student Judicial Commission and may impart non-binding advi​s​e to the student members​ of the commission.
  2. Judicial Faculty Adviser
    The Judicial Faculty Adviser, the chairperson of the Student Judicial Commission, shall be appointed by the Dean (Students) from a list of members prepared by the​ Chief Judicial Commissioner in consultation with the Speaker, Student Legislative Council and the Students’ General Secretary. The Judicial Faculty Adviser may impart non-binding advice to the student members of the commission.
  3. Chief Judicial Commissioner
    The Chief Judicial Commissioner shall be chosen from amongst the student members of the Student Judicial Commission. The outgoing Chief Judicial Commissioner shall nominate his or her successor subject to ratification by the outgoing Student Legislative Council.
  4. Judicial Commissioners
    There shall be two Judicial Commissioners, each of whom shall be selected from among the members of the General Student Body through a due process overseen by the Speaker, Student Legislative Council, the Chief Judicial Commissioner and the Office of the Dean (Students). The appointment of the Judicial Commissioners shall be subject to final ratification by the Student Legislative Council.

The members of the Student Judicial Commission shall be ex-officio members of any committee formed under the Dean (Students) that discusses or acts on disciplinary matters concerning students, including the Hostel Disciplinary Committee.

  1. Student Judicial Commission Secretariat
    The Student Judicial Commission shall have a dedicated Secretariat comprising of Core Members nominated by the Chief Judicial Commissioner subject to ratification by Student Legislative Council. The Core Members shall appoint coordinators subject to the Chief Judicial Commissioner’s approval.

SECTION III -­ JURISDICTION AND POWERS

  1. Jurisdiction
    Original jurisdiction of the Student Judicial Commission shall include controversies arising over:
  1. Interpretation of the Constitution.
  2. Interpretation of constitutional amendments.
  3. Interpretation of all legislation passed into law.
  4. Disputes and controversies involving:
  1. Student(s) against an organization or vice versa
  2. An organization against an organization.
  3. Student(s) against student(s).
  4. Student(s) against faculty members and staff in such cases where the Fundamental Rights guaranteed by this Constitution are ​suspected of having been violated.
  1. Charges of violations of the constitution, constitutional amendments, or other legislation passed by Student Legislative Council and signed into law.

Violations of academic rules or the rules laid out in the Office of Hostel Management Manual shall be referred to the Academic or Hostel Disciplinary Committee respectively after being heard by the Student Judicial Commission. The verdict of the Student Judicial Commission along with its recommended penalty(ies) shall be forwarded to the Chairperson of Hostel Disciplinary Committee.

  1. Powers
    The Student Judicial Commission shall have the power to:
  1. Impose Sanctions on students as provided for under this Constitution, subject to laws framed by the Student Legislative Council;
  2. Issue charges, sub­poenas and orders to students and request the presence of faculty members and/or staff;
  3. Rule on any procedural decisions that are necessary to carry out its duties within  the limits of its jurisdiction.
  1. Conducting Student Government Elections
    The Student Judicial Commission shall be responsible for conducting free and fair Student Government elections. The Student Judicial Commission shall act as the Election Commission during the period of elections. The Chief Judicial Commissioner shall be the Senior Student Core of the Election Commission and the Judicial Commissioners shall be the Junior student cores.
  2. Contempt of Court
    Failure by a student or an organization to comply with the decision(s) issued by the court will result in that student being in violation of a disciplinary policy of the Institute.
  3. Voting
    Ordinarily, decisions should be taken by consensus failing which the matter will be decided by a vote of simple majority. Each member of the Student Judicial shall have one vote each and must provide a written document detailing the reasons behind each judgment. All discussions and deliberations of the Student Judicial Commission shall be documented and these documents shall be accessible by all students after the necessary arrangements are made to ensure the privacy of the concerned parties by the Secretariat.
  4. Public Interest Litigation
    All members of the General Student Body shall have the right to file a Public Interest Litigation (PIL) with the Student Judicial Commission regarding issues which affect the Institute. The Commission shall hear the PIL at the earliest and can recommend or direct, as the case may be, the concerned authorities to take action based on the PIL.
  5. Impeachment
    The student members of the Student Judicial Commission can be impeached by the Student Legislative Council under circumstances and  procedures elucidated in Chapter VIII (VII) of this Constitution.
     
  6. Sanctions
    The Student Judicial Commission, in cases where the Student Legislative Council has not legislated upon, shall have the following sanction available to it:
  1. Disciplinary Warning
  2. Suspension from a particular event for a particular time period. This can be awarded to both individuals and organizations.
  3. Restrictions on further participation and/or fines
  4. Compensation for losses
  5. Dismissal of elected representatives

CHAPTER VI - HOSTELS

SECTION I - INTRODUCTION

  1. Introduction
    The Hostel Student Body (HSB) shall decide policies with respect to their own Hostels in accordance with the Constitution and the laws passed by the Student Legislative Council.
  2. The Hostel Council
    The Hostel Council shall be responsible for taking decisions consistent with the policy set by the general body of the hostel, and their implementation. It shall be in continuous touch with the Hostel Student Body and shall apprise it of issues of interest.
  3. General Body Meeting
    The Hostel Student Body shall meet at a General Body Meeting (GBM) in order to discuss the issues of its interest, to pass policies and the Budget of the Hostel Council, and to review the performance of the members of the Hostel Council. The following are the rules and procedures pertaining to General Body Meetings:
  1. The Hostel General Secretary shall call for the General Body Meeting.
  2. There shall be at least one General Body Meeting every semester, chaired by the Warden.
  3. The Hostel Student Body shall pass the budget allocations obtained out of Establishment B funds in the General Body Meeting. The general policies of the hostel shall also be formed during the General Body Meeting.
  4. The quorum for any General Body Meeting shall be 10 percent of the total current strength of the residents of the hostel.
  5. All the members of the Hostel Council shall mandatorily attend the General Body Meetings.
  6. The minutes of all General Body Meetings shall be communicated to the hostel residents within 72 hours of holding the General Body Meeting.
  1. Hostel Budget
    The Hostel Council shall draw up a budget for the hostel for a period of no longer than one year, and shall have it passed in the first General Body Meeting of the academic year by a simple majority of the members of the Hostel Student Body present and voting. The budget, along with the signatures of all the members of the Hostel Student Body voting for it, shall be forwarded to the Financial Accountability Committee.

  1. Policies
    The Hostel Council shall have the power to table policies at a General Body Meeting and have them passed by a simple majority, provided they are not contradictory to the spirit of the Constitution or any legislation passed by Student Legislative Council. These policies shall be forwarded to the Speaker within three days of the General Body Meeting. The Council shall maintain the records of all the policies passed in at least the past five years.
  2. Expenditure
    All expenditures incurred by the Hostel Council under the budget approved by the Warden shall follow the procedures found in the Hostel Expenditure By-Laws.

SECTION II - HOSTEL COUNCIL

  1. Composition of the Hostel Council
    The Hostel Council shall consist of the following members:
  1. Hostel Legislator
  2. General Secretary
  3. Sports Secretary
  4. Literary Secretary
  5. Social Secretary
  6. Technical Affairs Secretary
  7. Health and Hygiene Secretary

The Hostel shall be administered by the Warden with the assistance of the Assistant Warden.

  1. Hostel Council Meetings
    The Hostel Council shall meet as often as necessary to consider the proposals for improvement of the functioning of hostel and on occasions when elected secretaries come up with any problems in the hostel or any proposals in regard to their activities. It is mandatory, however, for it to meet at least twice a semester along with Warden.

SECTION III - POWERS AND RESPONSIBILITIES

  1. The Hostel Legislator
    The Hostel Legislator shall, at the hostel level:
  1. Convene and chair Hostel Council meetings when the Warden and the Assistant Warden are not present.
  2. Take the Minutes of the Meeting for Hostel Council meetings and General Body Meetings, and shall circulate it to the Hostel Student Body by email and display it on the notice board of the Hostel.
  3. Call for, compile, and release to the Hostel Student Body, reports from Hostel Council Secretaries.
  4. Advise the Hostel Council Secretaries in their work.
  5. Raise issues from the hostel level to Student Legislative Council in case of wider applicability.
  1. The General Secretary
    The General Secretary shall:
  1. Ensure the proper maintenance of the hostel and its precincts;
  2. Co-ordinate the activities of the other Hostel Secretaries;
  3. Convene the Hostel General Body Meeting as and when required;
  4. Help the Assistant Warden and/or the Warden in keeping an account of procuring or condemning of hostel furniture;
  5. Ensure adequate security provision for the hostel.

  1. The Sports Secretary
    The Sports Secretary shall:
  1. Procure and maintain sports equipment for the use by the hostel residents through Sports Equipment Ledger, which shall contain the list of all sports equipment that the Hostel possesses;
  2. Plan sports activities within the hostel for the year and propose budget to the Hostel Student Body at the beginning of the year for approval;
  3. Plan sports activities by identifying suitable teams for different events;
  4. Appoint Captains for various teams of the hostel sports/games;
  5. Conduct various intra-hostel sports/tournaments in his/her hostel and coordinate the participation of hostel teams in the inter hostel competitions organized by the Institute Sports Secretary.
  1. The Literary Secretary
    The
    Literary Secretary shall:
  1. Plan cultural activities within the hostel for the year and propose budget to the Hostel Student Body at the beginning of the year for approval in coordination with the Social Secretary;
  2. Monitor and maintain the Hostel library;
  3. Arrange to buy new books after obtaining approval from Warden and take them on stock, catalogue them and check the physical stocks every month; 
  4. Procure magazines and newspaper for the Hostel Common Rooms;
  5. Identify suitable talent and mobilise teams for participating literary  events.

  1. The Social Secretary
    The Social Secretary shall:
  1. Conduct social functions and festivals within the hostel. 
  2. Be responsible for arranging food, if necessary, during the organization of social events in the hostel in cooperation with the Cultural Secretary.
  3. Procure and maintain musical instruments and other accessories and account for  these through Hostel Musical Instruments Ledger, which shall contain the list of all musical instruments that the Hostel possesses;
  4. Conduct of the various social and cultural activities of the hostel and coordinate the participation of hostel teams in the inter hostel competitions organized by the Cultural Affairs Secretaries;
  5. Repair or replace faulty audio/video equipment in the hostel.
  1. Technical Affairs Secretary
    The Technical Affairs Secretary shall:
  1. Plan co-curricular activities within the hostel for the year and propose budget to the Hostel Student Body at the beginning of the year for approval.
  2. Procure and maintain computers and technical parts and other accessories and account for these through Hostel Computer Equipment Ledger, which shall contain the list of all computer and technical equipment that the Hostel possesses.
  3. Repair or replace faulty technical equipment in the hostel.
  4. Conduct various co-curricular activities in the hostel and coordinate the participation of hostel teams in the inter-hostel competitions organized by the Co-Curricular Affairs Secretary.
  5. Identify suitable talent and mobilise teams for participating in intra-hostel and inter-hostel co-curricular events.
  6. Assist the Election Officer in conducting elections when his/her hostel is one of the polling venues.
  1. The Health and Hygiene Secretary
    The Health and Hygiene Secretary shall:
  1. Be in ­charge of maintaining cleanliness in and around the hostel premises.
  2. Be responsible for the functioning and training of the hostel housekeeping staff
  3. Be part of any committee formed to ensure the safety of the students, such as the Disaster Management Committee.
  4. Be responsible for the proper upkeep of the hostel garden(s)
  5. Be a member of the MMCC and shall represent his electorate in issues related to messes. He shall be the point of contact for the redressal of complaints made by his/her electorate
  6. Maintain a database of blood donors specific to that hostel
  7. Be the point of contact in the case of a medical emergency and shall be liable to help in the case of a student falling sick in the hostel.
  8. Monitor and inspect the water storage, supply and distribution systems to ensure that the hygiene and quality of potable and non-potable water is maintained.
  9. Be responsible for the cleaning and sanitization of the water dispensers and water storage facilities in the hostel.
  10. Initiate and regulate the necessary actions in a hostel in case of an outbreak of disease.
  11. Monitor and regulate the issues related to waste bins in the hostel.

CHAPTER VII - DEPARTMENTS

SECTION I - INTRODUCTION

  1. Introduction
    The Department Student Body (DSB) shall decide policies with respect to its own Department in accordance with the Students’ Constitution of IIT Madras, any legislation passed by Student Legislative Council, or the respective Department Charter, whichever is appropriate in the given circumstance.
  2. The Department Council
    The Department Council shall be responsible for taking decisions consistent with the policies set by the general body of the Department and their implementation. It shall be in continuous touch with the Department Student Body and shall apprise it of issues concerning students’ interest.
  3. General Body Meeting
    The Department Student Body shall meet at a General Body Meeting (GBM) in order to discuss the issues of its interest, to pass policies, to review the performance of the members of the Department Council, and to make amendments to the Department Charter, if necessary.
  1. The Department Legislator/Research Councillor shall call for the General Body Meeting;
  2. There shall be at least one General Body Meeting every semester;
  3. The quorum for any General Body Meeting shall be 10 percent of the total current strength of the students of the Department. Individual Departments can choose to increase the quorum;
  4. It is mandatory for all the members of the Department Council to attend the General Body Meetings;
  5. The minutes of all General Body Meetings shall be communicated to the Department Student Body within 72 hours of holding the General Body Meeting.
  1. Policies
    The Department Council shall have the power to propose policies at a General Body Meeting and shall have them passed by a simple majority, provided they are not contradictory to the spirit of the Students’ Constitution of IIT Madras, any legislation passed by Student Legislative Council or the Department Charter. It shall maintain the records of all the policies passed in at least the past five years.
  2. The Department Charter
    The Department Student Body of every Department shall create and maintain a Department Charter. The Charter shall create and specify the structure of the Department Council, along with the powers and responsibilities of all the members of the Council. It shall also contain rules and procedures regarding General Body Meetings and finances. The Charter shall be passed, and can be amended, in a General Body Meeting by a two-thirds majority of the total members present and voting, and a copy, or an updated copy in the case of an amendment, shall be given to the Speaker of Student Legislative Council.
  3. Department Finances
    Each Department will have the option to ask for fees from the students of the department. These fees shall be collected at the beginning of every academic year (or every semester) and shall be used to conduct Department events and fests. Any changes to these fees will have to be passed in a General Body Meeting by a two-thirds majority of the students present in the meeting.

SECTION II - DEPARTMENT COUNCIL.

  1. Mandatory Members of the Department Council
    The Department Council of every Department shall mandatorily contain the following members:
  1. Department Legislator (Academic)
  2. Research Councillor
  3. Department Legislator (Research)
  4. Class Representatives
  1. Other Members of the Department Council
    Every Department shall have the power and liberty to create any other positions of responsibility as it deems necessary. These include, but are not restricted to, Deputy Secretaries, Department Secretaries etc. Their election procedures and powers and responsibilities shall be clearly stated in the respective Department Charters.
  2. The Legislators
    Every Department shall elect two Legislators to represent the interests of its academic and research students respectively in Student Legislative Council.

The Department Legislator (Academic) shall be a B.Tech, Dual Degree, M.A, M.Sc, or MBA student.
The Department Legislator (Research) shall be an M.S or Ph.D student.

  1. Duties and Responsibilities of the Department Legislator (Academic) and Research Councillor
    The Department Legislator (Academic) shall, at the department:
  1. Represent any academic/research concerns of students to the Head of the Department and the Department Consultative Committee and shall facilitate interactions between faculty and students;
  2. Conduct General Body Meetings at the Department at least once a semester;
  3. Help students tackle their specific academic/research problems and take up their problems with the respective authorities;
  4. Attend the Department Consultative Committee meetings and represent the views of the students;
  5. Be conversant with all the rules and procedures of the Department;
  6. Facilitate the disbursement of stipends/fellowships/scholarships/etc. to the scholars;
  7. Take up any other responsibility not falling under the other Positions of Responsibility created by the Department Charters.

In addition to these, the Research Councillor shall, be default, be part of the placement team headed by the Research Affairs Secretary.

  1. Elections of Department Council
  1. The electorate for the Department Legislator (Academic) shall include B.Tech, Dual Degree, M.Sc. MBA and MA students.
  2. The electorate for the Research Councillor and Department Legislator (Research) shall include Research scholars.
  3. M.Tech students shall elect four M.Tech Legislators to represent them in the department and in the Student Legislative Council.

  1. The Class Representative
    It is mandatory for each class to elect a Class Representative. The representatives of all classes shall form the Class Council which shall be answerable to the Department Legislator (Academic).

  1. Duties and Responsibilities of the Class Representative
    The Class Representative shall:
  1. Assist the Department Legislator (Academic) with collecting feedback and compiling the mid-term review for his/her class.
  2. Notify the Department Legislator (Academic) about any academic concerns and developments in the class.
  3. Inform the Department Legislator (Academic) about issues related to course registration and shall attempt to solve the issues in coordination with the Academic Section and the faculty advisors.


CHAPTER VIII - ELECTIONS AND IMPEACHMENT

SECTION I -  STUDENT ELECTION COMMISSION (SEC)

  1. Mandate
    The Student Judicial Commission, acting as the Student Elections Commission (SEC) will be empowered with the full authority to enforce any and all regulations, rules, policies and procedures relating to student elections.
  2. Special Election
    In the case of a Special Election, the Student Election Commission will provide a Special Elections Code specifying the election’s rules and procedures at the direction of the Chief Election Officer and the Office of the Dean of Students. Special Elections shall be conducted in case a position remains unfilled or if an elected representative resigns with more than three months to go before the scheduled General Elections. In such cases, the Special Election shall be held within a month of the vacancy being notified.
  3. Composition
    The Student Election Commission shall be constituted by:
  1. Chief Election Officer (CEO)
  2. Deputy Election Officer (DEO)
  3. Student Judicial Commission members
  4. Speaker, Student Legislative Council

  1. Coordinators
    In order to facilitate its smooth functioning, the Student Election Commission may select student coordinators to assist it in conducting the elections. These coordinators shall not be members of the commission, but shall work directly under the supervision of the commission. Applications to this post should be open to the entire General Student Body.  In case no applications are received, the Student Election Commission can nominate members.

  1. Financial Support
    The Student Election Commission shall receive funding from Gymkhana Fees. The Student Legislative Council shall allocate the money requested by the Chief Election Officer in its budget.

  1. Logistical Support
    The Student Election Commission shall receive logistical assistance for the performance of its duties from the Office of the Dean (Students).
  2. WebOps Support
    The Institute WebOps team shall work directly under the Student Election Commission during the election period.
  3. Duties of the Student Election Commission
    The Student Election Commission shall be responsible for:
  1. The conduct of all elections prescribed in the Constitution in a free and fair manner.
  2. Issuing and publicizing the Code of Conduct and campaign restrictions
  3. Arbitration of complaints through the Grievance Committee
  4. Announcing the dates and times for the following:
  1. Filing of nominations
  2. Withdrawal of nominations
  3. Complaints regarding nominations
  4. Date of elections
  5. Declaration of results
  1. Specifying procedures for filing and withdrawal of nominations.
  2. Announcing the list of valid nominations and the results of the elections to the General Student Body.

SECTION II - ELECTORATE

  1. Executive Council
    The electorate for all Executive Council positions will be the General Student Body;
    Provided the electorate for the Academic Affairs Secretary and the Research Affairs Secretary will be the students from taught and research programs respectively;
    Provided further that the electorate for the Speaker, Student Legislative Council will be the Hostel, Branch, M.Tech and Research Councillors.
  2. Hostel Council
    The electorate for Hostel Council positions will be the Hostel Student Body.
  3. Department Council
    The electorate for Department Council positions shall be as follows:
  1. The electorate for the Department Legislator (Academic) will be the Department Student Body from taught programs.
  2. The electorate for the Department Legislator(Research) and the Research Councillor will be the Department Student Body from research programs.
  3. The electorate for any other elected position in the Department Councils will be defined in the respective Department Charters, and their elections shall be conducted separately.

SECTION III - NOMINATION

  1. Nomination Forms
    The nomination forms shall be prepared by the Student Election Commission. The nomination forms must be made available online as
    well as at all Hostel Offices for all elected posts.
  2. Filing of Nominations
    The nomination form must be submitted to the Student Election Commision. The SEC must announce beforehand where, offline or online, it shall be accepting the forms and the final date for filing nominations.
  3. Eligibility
    The following qualifications hold for all posts:
  1. In case of B. Tech., M. Tech., MA, MBA and MSc students, the nominee’s CGPA must equal or exceed 6.5 at the date of filing the nomination;
  2. The nominee must have obtained an X grade in NCC/NSO/NSS if not a research scholar;
  3. The nominee must not have a U or I or W grade at the date of filing the nomination;
  4. The nominee must not have been found guilty of gross misconduct by Hostel Disciplinary Committee, Complaint Committee Against Sexual Harassment or any similar competent authority;
  5. The nominee must be a member of the electorate of the post they are contesting for, except in the case of the post of Speaker;
  6. No person shall contest for more than one post concurrently;
  7. The nominee must stay as a student for the entire academic year for which they have been elected;
  8. For MS and PhD research scholars, the nominee should have cleared satisfactorily all the required courses for which they have registered for, and should have received the scholarship amount uninterruptedly as evidence of having maintained satisfactory progress in research;
  9. In case of sponsored candidates, permission of the sponsoring agency must be obtained for contesting any post;

The above eligibility criterias may be waived by the Student Election Commission after due consultation with the Dean (Students) on a case to case basis.
In addition, candidates wishing to stand for the posts of Legislator and Speaker will have to meet additional criteria that seek to determine the candidates’ knowledge of the Students’ Constitution and policy making. These additional requirements shall be set by the Faculty Advisor, Student Legislative Council and the Dean (Students).

  1. Manifesto
    The SEC must frame guidelines for manifesto preparation and announce the same along with the valid nominations. The candidate must submit their manifesto as either a soft copy or a hard copy to the SEC within 48 hours of the announcement of valid nominations.

SECTION IV - CAMPAIGNING

  1. Campaign Rules
    The following are the rules for campaigning:
  1. The Student Election Commission shall specify timings that candidates/campaigns can use to campaign.
  2. Door to door campaigning is allowed, provided that the candidate informs the concerned Warden at least 6 hours beforehand via letter/e-mail, except
  1. At timings set by the Student Election Commission
  2. If the room occupant has specifically put up a notice of Do Not Disturb on the door of his room
  1. Mess hall campaigning is allowed.
  2. Campaigning in departments is allowed after 5 PM, unless explicitly disallowed by the HoD. Posters/Pamphlets cannot be displayed/distributed in departments.
  3. Online campaigning, strictly restricted to the Institute, is allowed. Smail outreach is allowed for Institute posts, restricted to two times in the entire campaigning season.
  4. The Student Election Commission shall designate common areas, such as a section of the poster boards in Himalaya for Institute elections and a section of the hostel/department notice boards for hostel/department elections, that the candidates may utilize for poster publicity. Candidates can put up posters only on these designated areas.
  5. Defacing of Institute property is strictly prohibited.
  6. Hand bills and pamphlets cannot be used for campaigning.
  7. Use of Public Address systems for campaigning is strictly prohibited.
  8. All campaigning is strictly limited to the campaign period. Any candidate who begins campaigning prior to the start of the campaign period will be deemed in violation of the EC.
  1. No Student Government Official or Student Organization can endorse candidates in an official capacity.
  2. Any promotion utilizing physical and/or electronic media is prohibited until the start of the campaign period.
  1. Negative campaigning is strictly prohibited. A candidate/campaign must not attempt to tarnish the image of the opposing/any other candidate with libelous accusations.
  2. Candidates and campaigns may send not more than two emails (other than the smails) to any given individual as part of a campaign over the course of the campaign period.
  3. Open debates must be held between candidates for each Executive Council post. The Student Election Commission can decide how many debates need to be organized for each post.
  4. No gifts, in cash or kind, to the electorate are allowed.

  1. Campaign Finance Rules
    The following are the rules for campaign finance:
  1. Each Executive Council candidate shall be allotted an equal amount of money for election purposes by the Dean (Students) Office. This amount shall be finalized by the Student Election Commission for each year. The campaigns cannot use funds from any other sources.
  2. This amount may be used by the candidate for publicity (poster design/print outs). Receipts for each spend must be submitted to the SEC on or before the last day of campaigning.
  3. The Student Election Commission has the right to audit campaign-related expenditures.

SECTION V - VOTING

  1. General Voting Norms
    All elections held under this Constitution shall follow the one person, one vote norm. In addition, elections shall follow the Instant-runoff voting system and students shall have an option of rejecting all candidates under the “None of the Above” option. Candidates shall be considered rejected if the percentage of  “None of the Above” votes is greater than 50% of the total number of votes polled and a quorum of 50% of the total electorate is present.
    Voting for Institute Elections, Hostel Elections, and Department Elections should take place together, and must be conducted for at least 4 hours.
  2. Polling Stations
    Polling stations should be present at the respective hostel computer rooms, the Institute Computer Center (PG Senapathy Centre for Computer Resources) and the academic zone. The Student Election Commission can seek the assistance of the Hostel Warden and the Hostel Staff in conducting elections within the hostel.
  3. Preparation for Voting
    The Student Election Commission must obtain, and verify the validity of, all voter lists at least 3 days before the date of election. This preliminary voter list must be made accessible online, and publicized to the General Student Body, and request for changes must be entertained till 24 hours before the election. Each hostel needs to maintain a voter list of its residents only. The Student Election Commission shall decide on which voting lists will be made available at the Computer Centre and academic zone.
  4. Voting Procedure
    The Identity Card of the voter will be checked outside the polling station to confirm the voter's’ identity. Every voter will then be issued with one password using which he/she can login and cast his/her vote. No password will be issued in case a voter is unable to produce a valid Identity Card. The voter can login using his/her roll number as username and the issued password. After finishing voting, the voters will have to hand over the password slip back to one of the officials of the hostel and then leave the room.
  5. Vacancy After Voting
    In case a post is vacant after the elections are held, the Warden/HoD, in consultation with the Student Election Commission, can nominate a student to the post until the Special Elections.

SECTION VI - GRIEVANCE COMMITTEE

  1. Composition
    The Grievance Committee shall be composed of:
  1. All Student Election Commission members
  2. Joint Registrar (Students)
  3. Concerned Warden/HoD (When necessary)
  1. Term of Office
    This committee’s term shall be from the announcement of elections to the announcement of final results.
  2. Complaints
    All complaints regarding elections must be sent to the Chief Election Officer, the Chief Student Judicial Commissioner and the Speaker. Within 24 hours of the receipt of any complaint, the Grievance Committee must be convened. The concerned parties must be allowed to present their case.
  3. Response to Complaints
    The Grievance Committee may decide to impose the following, based on the severity of the complaint received:
  1. A written reprimand to the candidate.
  2. A reduction or complete withdrawal of the candidate’s campaign allowance.
  3. Suspension of the candidate’s campaign for an appropriate period of time.
  4. Cancellation of the candidate’s nomination.

The minutes of this meeting must include the penalty levied and a dissent note, if any, from any person present in the meeting and must be publicized to the General Student Body.

SECTION VII - IMPEACHMENT

  1. Grounds for Impeachment
    Any student representative may be impeached on grounds of
  1. Non-performance of duties specified in the Students’ Constitution
  2. Gross misconduct, as found by the Student Judicial Commission, Institute Disciplinary Committee, Complaint Committee Against Sexual Harassment or any similar competent authority
  3. Financial misappropriation (Financial Accountability Committee shall intimate the Student Legislative Council about the initiation of enquiry and shall submit the report to the Legislative Council in the designated time period)
  1. Procedure for Impeachment of Members of Executive Council and Student Judicial Commission
    The following procedures shall be followed in case of impeachment of EC members:
  1. An impeachment motion against any member of the Executive Council or Student Judicial Commission can be raised in a regular meeting of Student Legislative Council, or by letter/email to the Speaker by any General Student Body member, provided that it is supported by at least 12 Councilors of the Student Legislative Council. This support must also be intimated to the Speaker in writing or as an e-mail.
  2. A Legislative Committee shall be formed within 48 hours of the receipt of the letter/e-mail to look into the allegation and the representative shall be presented with the opportunity to defend himself/herself in front of the Committee.
  3. A special session of Student Legislative Council must be convened for the impeachment vote within two weeks of the Committee being set up. The Committee must present a detailed report on the issue to Student Legislative Council in this meeting. The representative shall be considered impeached only if at least three-fourths of the total number of Legislators vote in favour of the motion.
  1. Procedure for Impeachment of Other Elected Representatives
    The following procedures shall be followed in case of impeachment of elected Hostel and Department Council members:
  1. An impeachment proceeding against any elected hostel or department representative can be initiated by one-tenth of the total strength of the electorate for a particular post. The impeachment motion must be initiated by writing a letter/email to the SEC and the Warden/HoD (except in the case of the Speaker).
  2. The SEC, along with the Warden/HoD (except in the case of the Speaker) shall call for a meeting of the electorate within 5 days of the receipt of the letter/e-mail, where the accusers shall be allowed to present their case and the accused representative shall be allowed to defend himself. The Student Election Commission must ensure that this session is conducted in a fair and balanced manner.
  3. If the impeachment motion is against the Speaker, the Student Legislative Council shall nominate a Legislator to conduct the impeachment proceedings.
  4. The impeachment vote must be held by the Student Election Commission within 72 hours of the meeting.
  5. The representative shall be considered impeached if the number of votes cast in the impeachment vote is equal or greater to the number of votes that were cast in the representative’s election to the post, and at least two-third of the votes support impeachment. If the candidate had an unopposed election, then at least two-third of the electorate must vote in the impeachment motion, and at least half of the votes must support impeachment.

In addition to the above, a Legislator of the Student Legislative Council can be impeached by the Student Legislative Council on grounds given in this chapter, following the procedure established in this chapter by a 2/3rd majority of the total members of the Student Legislative Council.

CHAPTER IX - FINANCE

SECTION I - SOURCES OF FINANCE

  1. Sources of Finance

All activities of the Student Government shall be funded either through sponsorship deals, the Gymkhana fund or money allocated for the welfare of the students by the institute.

  1. Gymkhana Fund

Gymkhana Fund will consist of the money collected from every member of the General Student Body per semester as the Gymkhana Fee.

  1. Financial Transparency
    The details regarding the usage of Gymkhana Fund shall be made accessible to all members of the General Student Body.
  2. Sponsorship
    All student organizations under the Student Government have the option of being funded through sponsorship deals in addition to receiving money from the Gymkhana Funds.

  3. Limitations on Raising Sponsorship Money
    Sponsorship deals cannot be made with:
  1. Political parties or known affiliate organizations of political parties
  2. Organizations that promote hatred, violence, and divisiveness in the campus on the basis of race, color, caste, sex, sexual orientation, age, religion, political convictions, language, ethnicity, region, nationality, socio-economic condition, or disability;
  3. Any company or company subsidiary which is in the business of liquor, tobacco, or any addictive substances; and
  4. Any company or organization that Student Legislative Council explicitly votes against.

SECTION II - BUDGET

  1. Preparation of the Budget
    All student bodies under the Student Government shall draw a budget and present it to the Executive Council member to whom they report (or to the Speaker if they are Constitutional Bodies). The Executive Council shall consolidate the proposals presented to it and shall work along with their corresponding Standing Committees to prepare the final budget.
  2. Approval of the Budget by Student Legislative Council
    Student Legislative Council may approve the budget demanded by the Executive Council or can make modifications to it as it deems necessary. For the budget to be approved
    ,  two-thirds of those present and voting must approve.

  1. Statement of Expenditure
    The Executive Council and Student Government Organisations shall present a financial statement detailing the expenditure of the approved budget at least once a semester to the Student Legislative Council in addition to a report about their financial statement to the corresponding Standing Committee once in two months. Failure to do the same may lead to the initiation of  contempt proceedings against the secretary/body and bring them/it to Student Legislative Council for further action.

CHAPTER X - CONSTITUTIONAL BODIES

Introduction
Constitutional Bodies are student organizations that are essential to the democratic functioning of the Student Government of IIT Madras. Constitutional Bodies report to the Student Legislative Council through the Speaker, Student Legislative Council.

SECTION I - THE FIFTH ESTATE (T5E)

  1. Introduction
    The Fifth Estate (T5E) is a recognized campus publication of IIT Madras.
  1. Composition
    T5E shall be composed of:
  1. Executive Editor
  2. Editors 
  3. Correspondents
  1. Executive Editor
    The Executive Editor shall be responsible for the functioning of T5E. He/she shall appoint the Editorial Team in a month’s time of assuming office and shall be the official representative of T5E.
  2. Editorial Policy
    The Executive Editor and the Editorial Team will be responsible for the formulation and updation of the Editorial policy of the team and the content published by T5E.
  3. Selection
    The selection process for the members of T5E is given below:
  1. The Executive Editor shall be selected by the previous Executive Editor, in consultation with the Speaker and the previous Editorial team.
  2. The Executive Editor shall be responsible for the selection of the Editorial team and the correspondents.
  3. The selection of the Executive Editor shall be ratified in the first Student Legislative Council meeting with a two-thirds majority. The Editorial team shall present the Editorial Policy in the meeting.

  1. Powers and Responsibilities
    T5E shall:
  1. Act as a valuable aid in establishing and maintaining an atmosphere of free and responsible discussion and of intellectual exploration in the campus community;
  2. Be found to be fair, unbiased, and impartial in its reporting;
  3. Cover the major events conducted on the campus, be present in and report every Student Legislative Council meeting, and aid the Legislative Council & the Executive Council in dissemination of information;
  4. Review comprehensively the work of the Executive Council and the Legislative Council, including the work done by the Legislative Committees.
  1. Complaints and Protection from Arbitrary Suspension and Removal
    The Editorial Team are protected from arbitrary suspension and removal because of student, faculty and  administrative views on editorial policy or content. Complaints regarding content shall be raised with the Executive Editor, and
    if not satisfactorily resolved, can be raised with the Speaker, Student Legislative Council and the Student Judicial Commission.
  2. Impeachment of the Executive Editor
    The Executive Editor may be impeached on grounds of:
  1. Non-performance of duties specified in the Students’ Constitution.
  2. Gross misconduct, as found by Student Judicial Commission, Hostel Disciplinary Committee, Complaint Committee Against Sexual Harassment, or any similar competent authority.
  3. Financial misappropriation (FAC shall intimate Student Legislative Council about the initiation of enquiry and shall submit the report to Student Legislative Council in the designated time period).
  1. Funding
    T5E shall present a yearly budget in the first meeting of the Student Legislative Council.

SECTION II - THE FINANCIAL ACCOUNTABILITY COMMITTEE (FAC)

  1. Introduction
    The Financial Accountability Committee is envisaged as the primary student body for scrutinising and maintaining the financial records of student organizations of IIT Madras.
  2. Composition
    The Financial Accountability Committee shall be composed of a maximum of 10 students.

  1. Term of Office
    Each member shall have a term of office of one year, which is extendable up to a maximum of two years
  1. Eligibility
    The eligibility of the members of Financial Accountability Committee shall be as follows:
  1. No Academic or Hostel disciplinary  actions
  2. A minimum  CGPA of 6.5
  3. On-campus resident
  4. Should not hold any other post at Hostel, Department, or Institute level, whether elected, selected, or nominated, during the period of membership in the Commission.
  1. Appointment of Members
    The Speaker shall call for applications. The Student Legislative Council shall forward the applications to the Nominations and Ratifications Ad-Hoc Committee to study the applications carefully, with due attention given to  the past positions of responsibilities of the applicants. The Committee shall table a report on the same in the Student Legislative Council along with its recommendations. The Student Legislative Council shall then select the 10 members of the committee by the following condition:
  1. At least two-thirds of the elected Student Legislative Council members should vote
  2. At least two-thirds of those present and voting should confirm the appointment
  1. Appointment of the Core(s)
    The Student Legislative Council shall also appoint Core(s) for the Commission from among
    st the members. The confirmation of Core(s) will require:
  1. At least three-fourth of the current strength of the Student Legislative Council members to vote
  2. At least two-thirds of those present and voting must confirm the appointment
  1. Term Extension
    After the end of one year, any member may choose to continue in the Commission for a further period of one year, provided that the next Student Legislative Council confirms the appointment as per the conditions laid out above.
  2. Financial Accountability Committee and Student Legislative Council
    The Financial Accountability Committee is an independent student investigative body. The Commission is only answerable to the Dean (Students). The FAC shall, however, present reports of completed investigations before the Student Legislative Council
     and the Student Judicial Commission. The chairperson of the FAC must also submit a report  once in every two months to Student Legislative Council which would give a broad overview of the investigations undertaken by the FAC. In carrying out functions related to accounting and keeping track of the expenditure of student organizations, the Financial Accountability Committee is completely. independent.
  3. Jurisdiction

Every student post (elected/selected/nominated) which involves directly or indirectly any sort of financial transaction will come under the jurisdiction of the FAC.

  1. Impeachment of Members from the Financial Accountability Committee
    The procedures for impeachment of any member from the FAC shall be as follows:
  1. Any complaint received against a member of FAC will be investigated by the Student Legislative Council, of which a report has to be submitted within 14 days of receipt of such a complaint.
  2. The report has to be forwarded to the Dean (Students) and the member concerned.
  3. If the member so wishes, he/she may submit a report within 7 days of receiving the report.
  4. Within the next 7 days, Student Legislative Council may decide to impeach the member concerned.
  5. To impeach a member:
  1. At least two-thirds of the current strength of the Student Legislative Council members should vote
  2. At least two-thirds of those present and voting should confirm the impeachment
  1. To impeach the Core(s):
  1. At least three-fourths of the Student Legislative Council members should vote
  2. At least two-thirds of the votes should confirm the impeachment
  1. Failure of the members of the FAC to perform their duties is a ground for impeachment. On receipt of a complaint, the Dean (Students) may recommend the impeachment of a member to the Speaker.


CHAPTER XI - AMENDMENTS

  1. Initiating the Amendment Process
    Amendments to this Constitution can be proposed only by the Student Legislative Council. To be considered for approval, an amendment to this Constitution must be presented at a meeting of Student Legislative Council and provided, via e-mail, to all members of Student Legislative Council and the members of the General Student Body at least one week prior to the Student Legislative Council meeting.
  2. The Amendment Process
    The Student Legislative Council shall form an Ad-Hoc Committee to look into the need and constitutionality of the proposed amendment. The committee shall prepare and submit a report regarding the same to the Speaker. This report, along with the proposed amendment, shall be presented to the Student Legislative Council at least a week prior to the final vote.

  1. Adoption of the Amendment
    To be adopted, a proposed amendment to this Constitution must receive a two-thirds affirmative vote at a meeting of the Legislative Council and must be ratified with a simple majority in the Senate. The amendments are effective immediately upon ratification by the Senate
  2. Editorial Changes
    Editorial changes such as grammar, formatting, and non-substantive re-wording may be proposed by any member of Student Legislative Council at an official meeting of the Legislative Council and can be approved by a simple majority vote of the Legislative Council.
  3. Record of Amendments
    A record of all amendments to this Constitution must be kept, by the Speaker of the Student Legislative Council and the Student Judicial Commission, as an appendix to this Constitution.