STRATEGIES AND ACTION PLANS

YEAR 1 REVIEW • 2016

STRATEGIC OBJECTIVE #1: COMMUNICATIONS

Strategy: Proactively share comprehensive and timely information with all stakeholders about updates on progress in achieving our mission and the opportunities that our school district provides.

Result #1

The District website is the primary source of information about District events/accomplishments and curricular/extracurricular opportunities for students.

Action (Completed 15-16)

  • District website was redesigned in July, 2015.  Enhancements include a slideshow with clickable links and a mobile version of the site.

Result #2

Relevant safety and security information is provided to stakeholders in a timely fashion.

Action (Completed 15-16)

  • Each school’s Student Reunification Plan sent to parents prior to the start of school in August.
  • Emergency Management Plans for each school and the Board of Education/Beach updated and approved by the Rocky River Board of Education at the June 2016 business meeting. Copies of these plans given to the Ohio Department of Education and local and county first responders.
  • Prior to the start of school in August 2015:
  • Building Emergency Management Plans reviewed with all staff members.
  • New staff members received A.L.I.C.E. training.
  • Current staff members received a refresher on A.L.I.C.E. procedures
  • A.L.I.C.E. training provided to Rocky River Middle and High School students.

Result #3

Legislative information that may impact the District on a local, state, or federal level is communicated to stakeholders.

Action (Completed 15-16)

  • Financial and legislative updates from the Educational Service Center of Cuyahoga County are now posted on the district website.
  • In his annual State of the Schools, Dr. Shoaf discussed state funding and the impact it has on the Rocky River City School District.

Result #4

Updates on the progress and status of achieving the District's strategic objectives and mission are accessible to stakeholders.

Action (Completed 15-16)

  • Yearly strategic plan update is available to stakeholders on the district website.
  • Email sent to all families with a link to the yearly update.
  • Dr. Shoaf provided an update to stakeholders during his presentation to the Chamber of Commerce in August, 2015 and at the State of the Schools in November, 2015.

STRATEGIC OBJECTIVE #2: CURRICULUM and CO-CURRICULUM

Strategy: Develop and implement 21st century curricula, support systems, and co-curricular programming to ensure the highest expectations of excellence in an increasingly interconnected world.

Result #1

Career pathways are illuminated and explored enabling students to succeed as  independent, self-sufficient citizens in a dynamic world.

Action (Completed 15-16)

  • RRMS 6-8 CCR (College & Career Readiness) courses introduce students to Naviance, used only at RRHS prior to this year.

Result #2

Students understand their learning process and their progress, and necessary data are communicated and used to facilitate each child’s growth and development.

Action (Completed 15-16)

  • Self-monitoring opportunities implemented across each grade level at Goldwood to promote student awareness of individual progress based on data:
  • K: students graphed their own progress throughout the year on site words.
  • 1-2: students graphed their own progress throughout the year on math facts.
  • New online resources added:
  • Read Write Google K-12: allows any student to access learning and information in his or her desired way.  Similarly, teachers are able to address students’ different learning access needs with this resource.
  • Achieve 3000 3-8: levels and tracks students’ reading lexile growth through interaction with non-fiction articles chosen by the teacher.
  • myOn K-2:an online library that avails thousands of fiction and non-fiction books to students.  With a Netflix-like dashboard, myOn allows students to choose books that interest them, and measures their progress.

Result #3

Students are self-aware and socially and emotionally prepared to persevere in an interconnected and competitive world.

Action (Completed 15-16)

  • RR Middle school welcomes a social worker one day per week to provide additional counseling and behavior supports for students as needed.
  • Freshmen orientation redesigned and linked to Freshmen Mentoring Program (FMP leaders and classes).
  • Mindful Monday club introduced at RRMS.
  • Mindfulness practices shared with P-5 students on morning announcements.
  • Parent book club created, which met quarterly and was led by the district counselors. Studied Mindful Parenting by Dr. Kristen Race.
  • Goldwood implements Gratitude Jars to promote positive classroom culture and student self-awareness.

Result #4

Students understand, and are contributing participants in, a diverse, global setting.

Action (Completed 15-16)

Result #5

Curricula, instruction and assessment are aligned and articulated, and prepare students for the rigors of the 21st century global economy.

Action (Completed 15-16)        

  • RRHS accepted into The College Board AP Capstone program.  This “...innovative diploma program… provides students with an opportunity to engage in rigorous scholarly practice of the core academic skills necessary for successful college completion.” RRHS staff attend professional development.  
  • Students K-12 participate for the first time in an Hour of Code.
  • The following courses debut at RRHS:
  • AP Statistics
  • AP Macroeconomics
  • Math 1610-Calculus 1, a Cuyahoga Community College course
  • College essay writing workshop held at RRHS.
  • Seely Test Pros contracted to provide PSAT test prep for students on the newly redesigned PSAT test.
  • A practice ACT test given to juniors on test day who opted not to take the PSAT.
  • PSAT 8/9 given for the first time to students in grades 8 and 9.  This replaces the ReadiStep previously administered to these grades.
  • After school reading club at Goldwood begins and is designed to promote literacy development and a love for reading among struggling readers.        

STRATEGIC OBJECTIVE #3: FACILITIES

Strategy: Continue to improve and maintain facilities that meet our mission.

Result #1

School buildings and grounds use creative strategies to promote community and foster student interaction.

Action (Completed 15-16)

  • New preschool/kindergarten playground installed at Goldwood Primary School - additional benches installed.
  • New playground equipment installed at Kensington Intermediate School.
  • Beach School playground was renovated - new benches installed.
  • Ga-Ga Pit installed at Rocky River Middle School.
  • Additional bicycle racks installed at the high school, middle school and Kensington.

Result #2

District facilities continue to enhance exemplary curricular and co-curricular opportunities for all students.

Action (Completed 15-16)

  • Instructional space at Kensington redesigned to create three new classrooms due to enrollment.
  • Renovated softball field/dugouts at Rocky River High School.
  • Renovated practice fields/areas at Rocky River High School: JV baseball, softball and area next to field house.

Result #3

A facilities master plan provides a blueprint for buildings and systems that support student success, and enhance campus safety and accessibility.

Action (Completed 15-16)

  • District/Building Safety Plans:
  • Emergency Plans are current.
  • Life-safety drills are practiced.
  • The COPS in Schools program continues at Goldwood Primary School, Kensington Intermediate School, and Rocky River Middle School.  
  • The School Resource Officer Program continues at Rocky River High School.
  • Playground gate installed at Goldwood Primary School for emergency evacuations.
  • District begins discussion and planning to accommodate preschool at Beach School.

Result #4

The facilities master plan uses non-traditional funding sources and maximizes operational efficiencies.

Action (Completed 15-16)

  • H.B. 264 energy conservation programs studied.  
  • Public-Private Partnership ~$50,000:        
  • Rocky River High School Athletic Department and Marooners redesigned the Field House storage area with secured/locked cabinets for uniforms and equipment.
  • Force Indoor Sports accommodated fall and spring teams (tennis, soccer, football) during inclement weather in exchange for use of baseball fields and stadium turf during the summer.

STRATEGIC OBJECTIVE #4: FINANCE

Strategy: Provide traditional and nontraditional fiscal resources and efficiencies to meet our mission of excellence to support the other strategies.

Result #1

Feasible alternative revenue streams supplement traditional funding sources.

Action (Completed 15-16)

  • Rebates were earned through the American Express purchasing card program based on routine purchasing activity

Result #2

Operational efficiencies and cost-containment measures are instituted, based on industry standards and benchmarks, to optimize resources for District programs.

Action (Completed 15-16)

  • Implemented Explain My Benefits web platform to administer employee benefits for all eligible employees
  • Comprehensive employee wellness program was implemented to benefit all employees and the District by providing opportunities to improve employee health and wellness and reduce insurance claims
  • Electronic payment methods were instituted in the Treasurer’s Office to reduce paper checks and manual processes

Result #3

Multiple channels are used to inform the community about the District's financial status and the Ohio school finance environment.

Action (Completed 15-16)

  • District website contains current five-year forecast and assumptions as well as Comprehensive Annual Financial Report and links to Ohio Department of Education and Cuyahoga County Fiscal Officer/Treasurer
  • Monthly meetings of the finance committee were open to the public and covered regularly by The Westlife newspaper
  • Superintendent updated the community of the finances of the District through the annual State of the Schools presentation
  • Auditor of State website posted current and previous audit reports and financial statements for review by the general public
  • Hard copies of the CAFR were provided to the Rocky River Public Library and City of Rocky River
  • District website now contains a link to state financial and legislative updates from the ESC-CC

Result #4

Accelerated funding of the District’s cash reserves ensures financial stability, observes internal benchmarks and avoids detrimental impact to educational outcomes.

Action (Completed 15-16)

  • No new focused action

Result #5

A dedicated revenue stream is established to sufficiently provide for maintenance and improvement of the District’s capital assets.

Action (Completed 15-16)

  • No new focused action

STRATEGIC OBJECTIVE #5: HUMAN RESOURCES

Strategy: Recruit, hire and retain exceptional staff to accomplish our mission.

Result #1

A comprehensive approach is in place, includes stakeholders, and assures the district continues to attract, hire and retain exceptional employees.

Action (Completed 15-16)

  • Input is gathered from teachers and departments in which open certificated positions exist regarding needed / wanted attributes, qualities and experience for new members of the staff.
  • Improved working conditions created with the addition of new equipment purchased with state and federal grant funding, such as buses, ergonomic bus driver seats, and powered pallet jacks.  

Result #2

Administrators research, promote and communicate available, pertinent professional development opportunities for employees.

Action (Completed 15-16)

  • In-district professional development provided for certificated staff on the following topics: MAX Teaching; AIMSweb; Achieve 3000; MyON; Facing History and Ourselves; Wilson Level 1 Certification; Read Write Google; SuccessMaker;  Google Classroom; district textbooks; CPI non-violent crisis intervention training; Leveled Literacy Intervention; Jack Berckemeyer and middle school teaming; assessment literacy; PSAT SOAR; and co-teaching.
  • Classified staff PD offered (in and out of district): custodial college, forklift training, aerial lift training, pool operator training and CPI non-violent crisis intervention training.
  • Two district employees receive OSHA 10 and OSHA 30 certification.

Result #3

Opportunities are offered to enhance relationships between district employees.

Action (Completed 15-16)

  • Board, administration and employee leadership agree to contract extension through 2019.
  • Twitter and Linkedin are utilized by administration to publicise and share employee and student events with community.    
  • Staff breakfasts and luncheons scheduled throughout the 15-16 school year.  
  • Central Office staff members are highly visible at District events and participate in faculty-led committees such as the Wellness Committee.

Result #4

Wellness programs promote improved health among all members of the Rocky River City School District.

Action (Completed 15-16)

  • District Wellness Committee
  • planned and executed an all staff run / walk event.
  • negotiated an RRCSD staff trial of the Rocky River Recreation Center.
  • offered opportunities for staff to participate in on site Yoga classes.

Result #5

Human Resource operations are efficient, cost effective and sustainable.

Action (Completed 15-16)

  • Negotiated agreements with the RRTA are provided online and no longer distributed in printed form.
  • All supplemental duty recommendations are submitted via Google Docs for review and approval.
  • System developed for the effective and efficient submission of Pupil Activity Validation (PAV) documents for approval.
  • Staffing reports (certified, classified and supplemental duty) are delivered to administrators electronically, not in print form.
  • Grants from the BWC and OEPA have enhanced the work environment in the Facilities and Transportation Departments; new equipment, such as powered pallet jacks and ergonomic driver seats for buses, has reduced employee injuries and fatigue.  
  • Electronic Certified U.S. Mail (E-Certify) implemented districtwide for legal documents and residency verification, eliminating paper receipts.  

STRATEGIC OBJECTIVE #6: TECHNOLOGY

Strategy: Maximize the utilization and implementation of current technology to provide the students and staff training necessary to support achievement of our mission and strategic objectives.

Result #1

Technological literacy is expected and promoted throughout the District to deploy and utilize resources in an effective, consistent and coordinated manner.

Action (Completed 15-16)

  • Inservice on District technology accounts provided to new certified and classified staff during orientation on August 20-21, 2015.
  • Technology workshops on Google Apps for Education (GAFE) offered to certified and classified staff in the Fall of 2015.
  • Building secretaries provided inservice on InfoSnap, Lucidpress and Google Calendars.
  • Rr Tech Summer 2016 held on June 20-22.  Twenty-two sessions offered to certified and classified staff members, with the option for graduate credit.
  • Inservice on new Gmail system provided to Food Service staff.

Result #2

The technology architecture is proactively maintained and enhanced to support operations of the District.

Action (Completed 15-16)

  • A Seven Year Technology Refresh Plan was developed.
  • Email was migrated from Exchange to Gmail.  This achieves a savings of $7,000 over 5 years, eliminates downtime in the event of a power outage, provides enhanced spam filtering and enables full use of features available in the District’s Google Apps for Education Account.
  • Older projectors were replaced by ones with higher lumens and less expensive bulbs ($45 vs $275).

Result #3

All students have appropriate and readily available access and opportunity to use technology, and are empowered to be responsible digital citizens.

Action (Completed 15-16)

  • Additional Chromebooks were purchased for Grade 2. Each classroom now has its own cart.
  • Technology curriculum for students in grades K-8 includes activities designed to inform and promote digital citizenship.
  • Internet safety, social media etiquette, cell phone use and responsibilities, cyberbullying and consequences of inappropriate texting and sexting were topics covered in Freshman Orientation and class meeting for grades 10-12.

Result #4

Students have the resources necessary to develop the current technology skills required for college and career readiness.

Action (Completed 15-16)

  • Rocky River High School's Makerspace provides students with access to equipment with which they can design, prototype and create manufactured items using 3D printers, a digital circuit printer, an embroidery machine, digital microscopes, and a cutting, embossing, debossing, etching and stippling machine. Robotics and programming activities are also available.
  • The RRMS Makers Club was launched at the start of the second semester.  Students meet after school to work with equipment including 3D printers, Lego Mindstorms EV3 Robots, Tetrix Max, Cubelets and Makey Makey.
  • The Kensington Recess Activity Carts grant funded by the Rocky River Education Foundation provides students with engaging activities during indoor recess. Activities include Discovery Magic Kits, Rubik’s Cubes, Elenco Snap Circuits, Etch a Sketch and Cubelets.
  • Goldwood Primary School’s Tinker Space is housed in the Media Center.  During weekly visits, students have the opportunity to experiment and create with a variety of low and high-tech activities.  The focus here is exploring and fostering the inquisitive mindset. Many of the items in the Tinker Space were funded by grants from the Rocky River Education Foundation and the Goldwood PTA.
  • All Rocky River High School student participated in Hour of Code in December, 2015.
  • Students in grades 3-8 were introduced to code.org and participated in online coding activities.

Result #5

Technology enhances the safety and security of students and staff.

Action (Completed 15-16)

  • NaviGate Prepared (online emergency management plan) smart phone/tablet app available to staff members.
  • Inservice provided to Rocky River Police and Fire Department staff on the use of the District’s NaviGate Prepared online emergency management system.
  • InformaCast all-building paging system enabled for all VOIP phones in the District.