Web Time Entry - EOU Classified Employee Training Manual
Web Time Entry (WTE) is the web-based application that collects leave information for EOU Classified Employees in Webster. EOU Classified Employees are responsible for entering and submitting their hours every pay period. Supervisors are responsible for approving the reported hours. Once the supervisor has approved the hours, they are automatically loaded into the payroll process for payment.
NOTE: Actual Pay Period for EOU Classified Employees is the 1st - the 31st of each month. All Full-Time Classified Employees must get their timesheets submitted to their supervisor(s), no later than the 5th of the following month. All Part-Time Classified Employees must submit their timesheets to their supervisors by the 15th of each month. Supervisors must get them submitted to Payroll by the 16th to ensure they get paid on time at the end of the month.
NOTE: Each Classified Employee must submit their hours each month to report hours worked and any leave taken.
#2) Click on the [Employee Services] tab. If you are a full time employee (who works 40 hours a week), please click on the “Leave Report”. If you are a part time employee (who works less than 40 hours a week), please click on the “Time Sheet” link.
#3) Select the pay period you’ll be entering your time into and click the [Leave Report] button at the bottom. if you’re reporting on multiple jobs, select the one you’re entering your time on.
#4) Begin entering your hours worked and your leave by selecting the day you want to report. The layout is similar as it appears on the paper timesheets you’re currently use to filling out so please repeat the same procedures you’ve followed in the past regarding your hours worked and leave including holidays, sick, vacation, overtime and other leave reporting. Please note the “Special Day” will appear in your timesheet when it’s available to be used. It’s usually available towards the end of the calendar year.
#5) Once you select the date to enter your leave, be sure to enter it in 15 minute intervals. Click the [Next] button to scroll through the next set of pay period dates. Be sure to click [Save] at the bottom to save your time so it automatically calculates your hours for you. Repeat this step for each day you report leave during the pay period. Click the [Restart] button if you need to clear out the times you entered for that pay period.
.25 = 15 minutes
.50 = 30 minutes
.75 = 45 minutes
1.00 = 1 hour
#6) If you have multiple days to report sick or vacation leave, you can copy it to other days by selecting the [Copy] button on the day you wish to copy the time over. Then select the specific days you wish to copy the time punches over to and then select [Copy] once again at the bottom of the screen to complete the action. Click [Leave Report] to return to the previous screen.
#7) You may also leave comments for your supervisor on your leave report by clicking the [Comments] button and then type in your comments and click [Save]. They will be included when you submit your leave report.
#8) Once you have all of your leave recorded and reviewed click the [Submit for Approval] button. This will send your Leave Report for this pay period to your supervisor to approve to send to the payroll department. If your supervisor has issues or corrections for you, they will send it back to you and notify you that your timesheet requires your attention. Remember that your timesheet must be submitted to the payroll department by the 5th of the following pay period month to ensure you receive a paycheck by the end of the month. You supervisor could return your timesheet to you for corrections - watch your email for alerts if it is returned to you.
#9) To check your Leave Balances in Webster, click the [Employee Services] and select “Leave Balances”.
#10) Once you submit your timesheet for approval, you’ll receive email alerts when the timesheet has been approved or when it’s returned to you for corrections. If you receive the alert that the timesheet is returned for corrections, review, edit and re-submit it ASAP.
#11) If you wish to print your leave report for the pay period (PDF Format - single page), simply click [Print Leave Report]. Please note this feature will only be available once you submit your Leave Report to your supervisor.
Example #1) Full Time Classified Employees
Example #2) Part Time Classified Employees