BY-LAWS OF THE
LOS ANGELES COUNTY YOUNG DEMOCRATS
AMENDED AS OF 12/4/2016
The Los Angeles County Young Democrats are dedicated to empowering young people to engage in the democratic process through education, opportunity and action in order to strengthen our influence in politics and policies that affect our lives.
ARTICLE I. NAME AND CLUB AFFILIATION
Section 1. Name.
a. The name of this organization shall be the Los Angeles County Young Democrats (the
"Organization" or “LACYD”).
Section 2. Club Affiliation.
a. The Los Angeles County Young Democrats shall be affiliated with the California Young Democrats (“CYD”) and, pursuant to Article III contained herein, the LACYD Executive Board shall appoint of the LACYD representative to the Los Angeles County Democratic Central Committee.
b. The Los Angeles County Young Democrats shall be affiliated with the Democratic Party of the San Fernando Valley, and pursuant to Article III contained herein, the LACYD Executive Board shall appoint of the LACYD representative who shall be a Valley Stakeholder to the Executive Board of the Democratic Party of the San Fernando Valley (“DP/SFV Executive Board).
c. Any Democratic club may affiliate with LACYD upon payment of an annual fee to be determined by the Executive Board and upon providing LACYD with a mailing list of the affiliating club's members, which will allow members of the affiliating club to attend LACYD meetings and events and to submit articles and announcements for publication in the LACYD newsletter and e-mail.
ARTICLE II. MEMBERSHIP
Section 1. Eligibility determined by age.
a. Regular membership shall be open to all persons who are at least eighteen (18) years of age and not more than thirty-five (35) years of age who are registered Democrats provided that:
b. if a Member turns age thirty-six (36) prior to August 31 of a given year, that individual shall remain a Member of the Organization through August 31 of that year; and
c. Any officer shall be permitted to serve out his or her term through December 31 of the year in which he or she turns age thirty-six (36).
Section 2. Exceptions
a. Persons below the minimum age or over the maximum age may be admitted as Associate non-voting members.
Section 3. Membership Duration and Dues.
a. Dues for membership in good standing shall be: $80 for membership through the eligibility period outlined in II.1.a above (“lifetime membership”); $30 for membership through the end of one annual period, as outlined in the subsequent section (“annual membership”) unless the prospective member is currently enrolled student at a high school or college institution, in which case a fee of $10 shall be assessed for annual membership (“student membership”).
b. Annual memberships and student memberships shall be valid through December 31st of the calendar year during which the member joined and paid dues;
(1) Any member who attended the LACYD annual fundraiser and who is otherwise eligible to be a voting member, shall be a member for a full calendar year from the date of the fundraiser.
Section 4. Membership Privileges.
a. The following rights and privileges of membership are conditioned upon payment of dues in full:
(1) One vote on any general issue considered at any Membership Meeting.
(2) One vote in each endorsement process for each contested or uncontested race or issue if the member has paid their dues in full four (4) days in advance of the meeting. See Article VI, Section 2 a. for exceptions
(3) Eligibility to hold an officer position on the Executive Committee or the Executive Board after being member for at least thirty (30) calendar days prior to the election and having attended at least three Membership Meetings or Executive Board-designated LACYD events prior to the election.
b. Voting by proxy is prohibited.
Section 5. Membership Meetings
a) The Club will have monthly membership meetings as often as feasible for the club.
b) There will be monthly meetings at an agreed upon location.
ARTICLE III. OFFICERS
Section 1. Officers
a. The Executive Board, Executive Committee and the LACYD Board
(3) The LACYD Board will be comprised of the entire Board making up the Executive Committee and At-Large Board members and College Board Members
b. Board Meetings and Duties
(1) The President or his/her designee may call a Board meeting by giving at least 48 hours telephonic notice to all officers, although it is preferable to give 7 days written notice.
(2) There should be at least one monthly Executive Board Meeting
(3) Executive Board meetings can be held in person, or if needed telephonically via pre-approved conference call.
(4) In case of emergency, time sensitivity or if agreed upon by the board in advance the Board can act via email as long as a quorum of Board Members respond in a 24hr period.
Section 2. Officers
a. The standing officers shall be the President, Vice-President for Administration, Vice- President for Programming, Vice-President of Communications, Vice President of Finance, Recording Secretary, Corresponding Secretary, ten (10) Female at-large Board positions, ten (10) Male at-large positions, two (2) College student positions, two (2) labor-relations positions and five (5) Regional Board Positions based on the Supervisorial Districts of Los Angeles County
Section 3. Duties and Privileges
a. The President shall be the chief executive officer of the organization and shall preside at all Executive Board meetings, Board meetings and Membership Meetings. The President shall be the appointee of LACYD to the Los Angeles County Democratic Central Committee (LACDP) and shall represent the organization at CYD Conventions and CYD Executive Board Meetings. The President may appoint any member in good standing of LACYD to represent the club at the meetings of the CYD, LACDP and the DP/SFV Executive Board. Any such appointment, as well as revocation thereof, shall require majority approval by the members of the Board. In the event that the appointed representative of the Board is not available, the president or his/her designee may vote.
b. The Vice-President for Administration shall be responsible for coordinating the activities of the legislative, political and membership recruitment and engagement activities of the organization. The Vice President for Administration shall chair the Rules Committee; shall maintain all records of the Organization and shall serve all required notices and discharge any other duties at the direction of the President; shall strive to keep the bylaws of the Organization consistent with the aims and policies of the Organization; shall propose special rules and amendments to the bylaws when necessary; shall interpret the rules and Bylaws when called upon by the President or Executive Committee; shall inform members and Officers of procedural requirements of the Organization; and shall be responsible for chartering LACYD with the appropriate organizations.
c. The Vice-President for Programming shall be responsible for coordinating the programming and membership activities of the organization and for such other duties as the President shall assign.
d. The Vice-President for Communications shall be responsible for the Organization’s external and internal communications, and for such other duties as the President shall assign. The Vice President for Communications shall coordinate the regular production and distribution the Organization’s e-mail newsletter to all Members; shall maintain pictorial and record history of Organization, including copies of all publications, invitations and other official Organization documents. The Vice President of Communications shall also oversee the update and maintenance of the LACYD website.
e. The Vice President of Finance shall present financial statements to the LACYD Board at each regularly scheduled meeting and shall handle all disbursements, receipts, banking relationships, FPPC statements, and in general, any and all bookkeeping responsibilities. They also will oversee all fundraising for the Club
f. The Recording Secretary shall be responsible for the taking Minutes of the Executive Board Meetings, Board Meetings and Membership Meetings. They will also work with the various VPs of Finance, Programming, Administration, and Communication on the upkeep of records and databases, as well as such other duties as the President shall assign.
g) The Corresponding Secretary shall be responsible for any external communication with the Board. In addition, they shall coordinate with the Recording Secretary to get the minutes and send to the board. They will also work with the various VPs of Finance, Programming, Administration, and Communication on the communication and upkeep of the external communication of the board, as well as such other duties as the President shall assign.
h) The Parliamentarian's duties shall be those usually performed by such an officer and such other duties as the President, the club may assign. The Parliamentarian, shall, at the request of the Chair, render an opinion on all questions pertaining to these By-Laws and the procedures of This Club when requested.
I. The LACYD Board shall be comprised of twenty (20) At-Large Board members. The At-Large Board members shall be assigned roles and responsibilities at the discretion of the Executive Board.
J) In addition there will be two (2) Board Members that are College Representatives. They will oversee and serve as a liason between LACYD and Los Angeles County’s college campuses, as well as the College Young Dems.
K.) In addition there will be two (2) Board Members that are dues paying members of a labor union or working for a labor union. They will oversee and serve as a liaison between LACYD and organized labor.
L) The remainder of the LACYD Board will be made up of five (5) Regional Board Members. The Regional Board Members who will serve as regional liaisons between LACYD and their local regions in order to maximize LACYD exposure and integration. There will be one Regional Board Member for each Los Angeles County Supervisorial District.
M.) In addition, any Democrat club that charters with LACYD, is given 1 (1) Board Member, that will serve as a liaison between that club and LACYD. This person must be appointed at the start of each calendar year and will be a voting member of the LACYD Board.
Section 4. Appointed Positions
a. The President may nominate additional members to the LACYD Board by the first Board meeting after assuming office. Appointed Board member(s) shall be confirmed with a 2/3 majority (supermajority) of the elected officers. If a Board member is appointed and confirmed, the Appointed Board member(s) will report to the President and shall serve as an officer of the Organization and a non-voting member to LACYD Board.
b. Committee Co-Chair: The President may nominate a Co-Chair to any standing committee by the first Executive Committee meeting after assuming office. A Committee Co-Chair shall be confirmed with a 2/3 majority (supermajority) of the elected officers. Upon confirmation, a Committee Co-Chair will report to the Chair of the Committee to which they are appointed and shall additionally serve as an officer of the Organization and a non-voting member of the Board. The Committee Co-Chair shall assist the Chair of the Committee and shall preside over the Committee should the Chair be absent.
Section 5. Election & Term of Office
a. The term of office shall be one year with the exception of the Executive Committee, members of which shall serve for two years, beginning in 2016 unless the member no longer meets the qualifications for membership established in Article II.
b. Election for all officers of the Organization shall be conducted prior to the end of the calendar year, or within one (1) month thereof.
c. Members in good standing who wish to be considered as candidates for the Board shall submit an application or notice of intent to run for an Board position to the Elections Committee outlined in Article IV, Section 8 of these bylaws.
d. In the event that there are more members who meet the requirements than available positions to serve on the LACYD Board, the Elections Committee shall issue a recommendation for those elections with Executive Board Approval to the Membership, per Article IV, Section 8, Subsection c of these bylaws.
e. Upon recommendation of the Elections Committee, each LACYD member in good standing may vote for one (1) candidate for each of the eight (8) Executive Board positions, one (1) candidate for each regional board position, and for no more than ten (20) At-Large candidates. No member may vote for any candidate for any office more than once in any race.
f. The candidate with the most votes for each Executive Board position shall be declared the winner in each race. The candidate with the most votes for each Regional Board position shall be declared the winner in each race. The top 10 (10) Male and Female At-Large candidates with the most votes shall be declared the winners of the twenty(20) At-Large Board positions.
(1) In the event of a tie for a Board officer position, a runoff vote of the membership between the tied candidates shall be conducted and the candidate with the most votes shall be declared the winner. In the case of a tie in the runoff vote, the President shall cast the final and deciding vote.
g. Any vacancy created by removal or resignation shall be filled by the appointment of the President and confirmed by a majority vote of the Executive Board at the first Board Meeting following their such appointment.
Section 6. Resignation and Removal
a. Any Officer shall be deemed to have resigned and the Officer's resignation will be final, without exception, upon:
(1) The conclusion of third Board Meeting at which the officer is absent without an approved excused absence, having been absent from the two immediately preceding Board meetings without an approved excused absence.
(2) The conclusion of the fifth Board Meeting at which the officer is absent without an approved excused absence, having been absent from any other four Board Meetings during the calendar year without an approved excuse absence.
(3) An approved or excused absence may only be granted by President, in his/her sole discretion, upon the request of any officer and prior to such absence.
b. Any Officer may be removed from office under the following procedures:
(1) Removal by the Board.
A. Notice: Upon the agreement, in writing, of fifty percent (50%) of the officers, notice and written charges supporting removal shall be provided to every officer at least seven (7) days before an Board meeting. The proposed removal shall be placed on the agenda of the next Board.
B. The officer who is subject of the proceedings shall be given a reasonable opportunity to respond to the written charges, both in writing and/or verbally, at the Board meeting for which the removal will be considered.
C. The Officer subject to a removal proceeding shall be removed twenty-four hours after a two-thirds majority vote in favor of removal by those officers present at the meeting. During those twenty-four hours, the officer subject to removal may tender his/her resignation, which will cause the removal to be expunged from minutes and the resignation to be recorded.
D. Any officer who is removed or resigns within twenty-four hours of removal shall be ineligible to hold any office in the Organization at any time in the future.
E. If two-thirds of the Board does not support the Petition for Removal, the Petition for Removal shall be placed on the agenda of the next regularly scheduled Membership Meeting.
(2) Removal by the Membership.
A. Any member seeking to remove an officer of the Organization from his/her Office shall provide each officer of the Organization with a Petition for Removal identifying the charges in writing and signed by 10% of the total membership.
B. The Vice President for Administration (unless they are subject of petition, in which case the President shall appoint a replacement from the Executive Board) shall verify the signatures submitted on the Petition for Removal prior to the next regularly scheduled Executive Board meeting.
C. The Petition for Removal shall be placed on the agenda for the next regularly scheduled Board Meeting. The procedure prescribed by Article III. Section
6 c. (1) B-D shall be followed to determine if the officer will be removed.
c. All appointed positions may be terminated by the Board
(1) Notice. Any Board officer may present the President with written charges supporting the removal of an appointed position. The President shall immediately provide every officer with a copy of the written charges and the proposed removal shall be placed on the agenda of the next Board mtg that would provide 7 days of advanced notification.
(2) The officer who is subject of the proceedings shall be given a reasonable opportunity to respond to the written charges, both in writing and/or verbally, at the Board meeting for which the removal will be considered.
(3) A simple majority vote of the Board in favor to remove the appointee. Article III, Section 4 is immediately invoked with the exception that the nominating process is immediately open to the entire Board.
ARTICLE IV. STANDING COMMITTEES
Section 1. Appointment
a. Any member of the Organization is eligible to serve on any standing committee, subject to any restrictions stated herein.
b. The President may create Ad-Hoc Committees as he/she see fit to increase the operation of the Club. He or she must do so with the approval of the Executive Officers.
Section 2. Elections Committee
a. There shall be a standing committee on Elections chaired by the President.
b. The committee shall be comprised of the President, the Vice President for Administration, Vice President for Programming and Vice President for Communication.
c. It shall be the duty of this Committee to recommend one, and only one, slate of officers for election to the Board for the following calendar year. In the case of a tie in recommending a candidate, the President shall cast the final and deciding vote.
d. Other eligible members of the Organization may run for election to the Board upon notifying the President of their intent and desire to run for either a particular office or an At-Large position. Upon such notification, the President shall cause that member’s name to be added to the ballot with a notation that such person has not been recommended for election by the Executive Committee. In the alternative, the President may allow that member to run as a “write- in” candidate.
e. The committee shall be responsible for coordinating and holding the annual election of officers to the Executive Committee in accordance with the provisions of Article III.5.b-f.
ARTICLE V. GENERAL PROVISIONS
Section 1. Quorum
a. Board quorum shall be 50% plus 1 of voting Board members.
b. A quorum shall be presumed to exist at any Membership Meeting at which at least 50% plus one officers of the Organization are present.
Section 2. Expenditures
a. No Member or Officer may represent him/herself as an agent of the Organization to commit or spend funds unless so authorized by:
(1) A majority of the Board at a Board meeting at which a quorum is present; or
(2) Written approval of two-thirds of the Board in the event of an emergency.
Section 3. CYD Convention Delegates
a. Should the Organization be eligible to have more than one voting delegate at the CYD Convention, the President shall appoint the additional delegates who shall be eligible to represent the Organization upon approval of a majority of the Executive Board. Any Executive Board member may motion for the delegation’s vote to be allotted proportionately to the Executive Board’s vote for a specific issues or candidate. All remainder votes from the proportional allocation shall be assigned with the majority vote; or if no majority vote exists, shall be assigned by the President.
ARTICLE VI. ENDORSEMENTS
Section 1. Definitions
a. Endorsement: includes, but is not limited to, any approved use of LACYD's funds, stationery, mailing lists, labels, telephone lists, name, or logo.
(1) The Board may approve the use of the mailing list, labels and/or telephone lists for a non-ticketed, non-fundraising, no-fee event by majority vote at an Board meeting or in an emergency where the President, in conjunction with the Executive Committee has attempted to contact all Officers, and received the written approval of a majority of the Officers of LACYD without endorsement proceedings.
b. Contested Races: Contested Races shall be defined as all elections where more than one Democrat is seeking office including, but not limited to, partisan primaries, non-partisan elections, Party Officer elections, State and National Young Democratic elections. Any race for which the last filing deadline has not passed, shall also be deemed a Contested Race;
c. Contested Issue: Contested Issues shall be defined as any issue that has been placed on a ballot in an election, including, but not limited to, a referendum, proposition, ballot measure, constitutional amendment or City Charter amendment. Any issue for which the last filing deadline has not passed, shall also be deemed a Contested Issue.
Section 2. Procedures:
a. Eligibility to vote in any endorsement procedure is limited to any individual otherwise qualified for membership in the Organization after being a dues paying members for at least four (4) calendar days before the procedure or, if previously a member of LACYD, pays dues on the same day of the endorsement procedure at the the increased annual membership rate of $40 dollars or increased student membership rate of $15. No new signups will be allowed on the day of an endorsement procedure or in the preceding three (3) calendar days if the person in question has never been a member of LACYD. Returning members paying the same day signup rates are also prohibited from signing up in the three (3) calendar days preceding an endorsement procedure.
b. Uncontested Races:
(1) The Organization may endorse the nominee of the Democratic Party or the Democratic candidate for any public election between candidates of different parties by a majority vote of those present at a Membership Meeting at which a quorum is present following the close of filing for that office.
(2) The Organization may endorse a Democrat running unopposed in any general or special election (even in a non-partisan race), by a majority vote of those present at a Membership Meeting at which a quorum is present following the close of filing for that office.
c. Contested Races and Issues:
(1) The Board may consider endorsement proceedings for all Contested Races and Issues under the direction of the Vice President of Administration or the Executive Committee’s designee. Additional endorsement proceedings may be approved by majority vote at a Board meeting.
(2) The Board shall schedule endorsement proceeding for the next Membership Meeting at which all notification requirements under these By-Laws can be reasonably accomplished.
(3) The Executive Committee shall convene prior to any Membership Meeting at which endorsements will be considered in order to interview candidates and recommend endorsements to the Membership. A 50%+1 majority vote of the Executive Committee is required for an endorsement recommendation at a Board meeting at which a quorum is present. All Executive Board recommendations received shall be submitted to the Membership for approval by placing it on Membership Meeting agenda as a “consent calendar.”
(4) The Vice President of Administration or an At-Large Board Member, serving as the Board’s designee, shall make reasonable efforts to give all Democrats, running in each contested election being considered by the Board, written notice of the Organization’s procedures for endorsement at least seven (7) days prior to any Membership Meeting at which the potential endorsement is to be acted upon.
(5) The Vice President of Administration or an At-Large Board Member, serving as the Board’s designee, shall make reasonable efforts to give organized campaigns representing all sides of a contested issue being considered by the Board, written notice of the organization’s procedures for endorsement at least seven (7) days prior to any Membership meeting at which the potential endorsement is to be acted upon.
(6) Reasonable efforts shall be made to post a notice called "Notice of Proposed LACYD Endorsements" on the Organization’s website and distributed by other reasonable means at least seven (7) days prior to any Membership Meeting at which endorsements will be considered. The appearance of the Notice of Proposed LACYD Endorsements in the Organization’s newsletter is also appropriate.
(7) The Notice of Proposed LACYD Endorsements shall list the name of each contested race and issue in the election and each candidate seeking office. In addition the Notice of Proposed LACYD Endorsements shall list which candidate or issue the Board has voted to recommend for endorsement, if any, or that (1) the Board has voted to recommend that no endorsement be granted in the contested race or issue or (2) the Executive Board was not able to recommend an endorsement of any candidate in a contested race by a 50%+1 majority vote.
(8) Once a candidate or "No Endorsement" has received a 50%+1 vote for those in a race with more than 2 Democrats turned in the LACYD Questionnaire or 60%+1 in a race in which only 2 Democrats turned in the LACYD Questionnaire, the candidate or “No Endorsement” finding shall be the recommendation of the Executive Board. The Board's recommendation of endorsement may be overruled upon a two-thirds vote of those Members present and voting at a Membership Meeting at which a quorum is present and voting.
A. If the candidate or issue that received the Board recommendation does not receive a majority vote of the membership and no other candidate receives a
two-thirds vote of the membership, no endorsement shall be issued.
(9) Contested or uncontested candidates or issues receiving the recommendation vote of the Board at a meeting where quorum is present and voting shall be submitted to a vote by the Membership on a single “consent calendar.” Members will vote to endorse, not endorse or take no position on all candidates and issues on the consent calendar with one vote.
A. Any endorsement recommendation may be removed from the “consent calendar” and voted on separately by the Membership upon the motion, second and subsequent vote of at minimum 15% of those Members present and voting at the Membership Meeting at which a quorum is present and voting.
(10) Where the Board was not able to recommend an endorsement of any candidate in a contested race or issue by a 50% majority vote, the Membership may endorse a candidate upon a 50%+1 vote for those in a race with more than 2 registered Democrats in it or 60%+1 in a race with only 2 registered Democrats in it of those members present and voting at a Membership Meeting at which a quorum is present and voting.
d. At the request of any Member, an LACYD endorsement may be removed for cause as follows: (1) At a Membership Meeting by a two-thirds vote; or
(2) Upon a determination by the President that expedited treatment of the request is warranted, by written or telephonic approval of two-thirds of the Board (following
an attempt to contact all Officers), with no more than one dissenting vote; provided, however, that if the election with respect to which the endorsement has been made is scheduled to occur after the date of the next scheduled Membership Meeting, then the only effect of written or telephonic approval in accordance with this paragraph (2) will be to suspend the endorsement until the matter may be put to a vote at the next Membership Meeting.
e. "No endorsement" shall always be an option included on a candidate or issue endorsement ballot or vote.
f. At the discretion of the President, and with the board approval, endorsement procedures at Membership levels may be held by secret ballot.
Section 3. Endorsements of Legislation
a. The Organization may take official positions in support of or in opposition to legislation introduced at any level of government which could have an effect on the Members of the Organization or which pertains to the principles outlined in the Organization’s platform.
b. The Organization may officially endorse or oppose a piece of legislation upon a motion, second and majority vote of the Board at a Board meeting at which a quorum is present.
Section 4. Use of LACYD Assets:
a. Endorsed Candidates or Issues
(1) The following shall require a two-thirds vote of the Board at a Board meeting at which a quorum is present: approval of the use of LACYD's funds, stationery, mailing lists.
(2) LACYD shall cover the costs of producing mailing lists and stationery as requested by the candidates and position committees and approved by the Board.
b. Candidates Other Than the Endorsed Candidate in a race where LACYD has made an
(1) If LACYD has endorsed a candidate or position, no LACYD resources shall be used by any other candidate or position in that race.
ARTICLE VII. PARLIAMENTARY PROCEDURE & AMENDMENTS
Section 1. These By-Laws may be amended by a majority vote at any Board meeting at which notice of the proposed amendment has been provided at least 48 hours prior along with text of the proposed changes (both the update and the original). Any such amendments shall take effect on the first Monday after the adjournment thereof unless a
specific exception is stated in the motion to amend.
Section 2. In all matters not contained in these By-Laws, authority rests in Robert's Rules of Order Newly Revised.