If you wish to read your all of your mail on Outlook 365, you will need to forward your Google Apps for Education Gmail to your Office 365 email account. These instructions will show you how to do that. This procedure will not move over mail that has already been delivered to Gmail, it will only affect new email.
- Log into your Gmail account.
- Click the “gear” symbol in the upper right corner of the Gmail display area and select “Settings”.
- Select “Forwarding and POP/IMAP mail” from the list of options across the top of the settings pane.
- Click the “Add a forwarding address” button.
- A dialog box will popup. Enter your Office Online address here, i.e. either [your.name]@365.elmhurst.edu (student accounts) or [your.name]@elmhurst.edu (faculty accounts). Click OK.
- Confirm it by clicking “Proceed” in the popup box.
- Google does not allow you to redirect email to accounts that you do not own, so it requires a verification step. A code number will be sent to the address you entered for the destination of the redirection, i.e. your Outlook Online account. Please check that account for the confirmation code. When you receive it, copy it and paste it into the “Confirmation code” box in the Forwarding section and click “Verify”.
- Click the radio-button next to “Forward a copy of incoming mail…”
- Now save the changes.
- You should test that you have been successful. Send email to your “@net.elmhurst.edu” account from some other account which is also not your Outlook Online account. If you don’t have another account, ask a friend to send it. In this case it can be an Elmhurst account.
- [Optional recursion breaker] If you are duplicating your email in the two accounts, you want to avoid sending email that has been forwarded from your Office Online account to your Gmail account back to your Office account. You do this by setting up a filter.
Having successfully created the forward setting, on that same Settings page in the “Forwarding” section, you will see a link that says you can also forward some of your email by using a filter. Click the link.
- In the pop-up box, enter your Office Online email address in the “Doesn’t have” text field (not the address fields) like this: to:email@example.com OR to:firstname.lastname@example.org . Note, those are minus signs, and there should be no spaces.
The idea here is to run the filter on a part of the routing information that you, the user, usually won’t see. Gmail does not have a filter option to negate an address in the From field itself, so it must be done in a text field.This will create a filter that will only match on messages not originally sent to your Office Online account, since if these are showing up in your Google account, they must have been forwarded from the Office Online account. Click “Create filter with this search” in the lower right of the pop-up.
- This will take you to a box in which you can select possible actions. You want to forward all of the messages that do not come from your Office Online account, so click the “Forward to” button and be sure to choose the address that you set up for forwarding (it may already be chosen).
- Click the “Create filter” button. This can not be applied to existing email, but all new email will be forwarded. When you create the filter, you will be bounced back to the Forwarding Settings page and you will see that the forward directive now has a note indicating that the forward is being used by a filter.