Virtual Academy Program

Student – Parent Handbook

2016/17 School Year

30391 Eagle Creek-Sandy Hwy 211,

Eagle Creek, OR 97022

Physical Address:

Office:  (503) 630-5001

Fax:    (503) 630-5206

Who We Are

At Summit Learning Charter, our students experience a unique blend of virtual education and real life enrichment opportunities. We expertly leverage a variety of curriculum resources to provide curriculum choice, build unique schooling programs to serve all students k-12th grade, and work to create a learning pathway specific for each student.

It is our experience, commitment to student success, and our culture of support that distinguishes Summit Learning Charter from other available options.

Summit Learning strives to create a personalized learning environment. Summit students have options – we have over 200 classes in a variety of curriculum choices and blend a schedule together to best fit each learner. Meet with our school counselor to build a challenging and worthwhile learning path.

Mission Statement

The mission of the School is to empower families, teachers, and community members by creating an educational culture that offers academic and social support and prepares students for a successful transition to the world of work or post-secondary education.

Vision & Themes

Empower every learner with a challenging, innovative, and personalized education.

Our Board

Cyndi Rathbun – Board Chair:

Technology Specialist at Estacada

Robin Doran - Secretary:

Elementary Teacher at Clackamas River Elementary School District

Megan Helzerman:  

Regional Coordinator for Career and Technical Education at Clackamas ESD

Matt Day:

Day Wirless

Laurie Hull:

Office manager, Follett Real Estate

Leslie Andre:


Rick Slater



Joni Tabler



ext. 2231

Sean Gallagher



ext. 2223

Cindy Cole




ext. 2225

Cindy Kavanagh

Early College Registrar


ext. 2227


Heather Stouder

Early College Registrar / State Reporting


ext. 2228


Marybeth Conaway

School Counselor


ext. 2221


Phil Armstrong

Ed. Advisor


ext. 2224


Jan Alderman

Velma Sou

Ed. Advisor

Ed. Advisor

Math Tutor


ext. 2226



ext. 2232


Lyn Woodruff



ext. 2229

Inna Perepechkin




ext. 2230

Jason Deardorff




ext. 2217



Kim Cairns

Health & PE


Jesse Putnam



Kari Schulfer

Language Arts


Tom Sunseri








Elena Kavanaugh

Foreign language / Soc Studies


Jonathan Klos



Leslie-Anne DeLair

Language Arts


Jennifer Fullilove



Elaine Butler




Options /



Natalie Allen-Wriggle



Erin Barry



Dustin Schellinkout







Educational Advisors (Grades 6-12)

Each student will be assigned an educational advisor whose responsibilities are to maintain ongoing communication with the student and family, monitor student progress and facilitate communication between the student and his/her teachers.  

School Counselor

The goal of the School Counselor is to provide assistance to all students in order to promote positive academic, career, social, and personal development in students.  The counselor works collaboratively with the administrators, academic advisors, teachers, students and parents to create an individualized school plan that meets the educational needs and interests of each student.

Content Area Teachers

All of the teachers at Summit Learning Charter are highly qualified and do the grading in their area of licensure.  Each student will have access to these teachers and is expected to contact them in respect to any questions or concerns regarding graded work.  Content area teachers will:

  1. Evaluate and grade student progress in the curriculum.
  2. Develop and provide weekly opportunities for online instruction.
  3. Communicate with students about the content including tutoring and answering questions.
  4. Develop curriculum materials and assessments for the class.
  5. Provide supplemental learning activities including field trips and hands-on learning activities.  Check school calendar to see when activities are available.

Student engagment flow chart


According to Oregon state law, full-time attendance for a student in a virtual charter school is determined to be a minimum of two contacts with a teacher per week.  Each live communication is equivalent to 2.5 days of attendance.  

Achievement results for our school indicate that students are more successful when the contact they make with a teacher is face-to-face.  SLC’s attendance policy states: In order to maintain full-time attendance, students at Summit Learning Charter must have a minimum of two face-to-face contacts with a teacher or advisor per week.  These contacts may be in the form of:


Ongoing communication with one’s teachers is recommended for student success.  It is expected that a student will use complete sentences relating to school topics and abstain from any form of vulgarity, slang or jargon, or inappropriate subjects.  This includes all methods of communication such as electronic, verbal, or written.

Students may not use inappropriate language, discuss inappropriate topics or make disrespectful comments based on ethnicity, gender, creed, sexual orientation, race, disability, national origin, language spoken or marital status toward any Summit student or in the presence of Summit staff.

Threats and intimidation are in violation of Summit Learning Charter expectations and will not be tolerated.  Please immediately alert your teacher or another staff member if you become aware of inappropriate behavior by a Summit Learning Charter student toward another student or a staff member.  Violation of this expectation is grounds for disciplinary action.

Internet or e-mail communication between the teacher and student should take place ONLY via the curriculum messaging system, the virtual classroom, or the teacher’s/student’s Summit Learning Charter e-mail account. Teachers and students are not permitted to communicate via Facebook, MySpace, Twitter or any other unapproved electronic forums.  Text messages between teachers and students may be made ONLY using the teacher’s Summit Learning Charter approved cell phone and phone number.  Violation of this expectation is grounds for disciplinary action potentially including expulsion of the student.


Teachers will keep accurate records of each student’s progress in WECAPro, our student database.  A parent may request an updated progress report at any time.

Grades 6-12

Online Curriculum:  These classes are provided by one of our curriculum vendors, (Edgenuity, Odysseyware, Acellus, Edynamics) are completed primarily online and are graded “credit as earned” by a highly qualified teacher.  

As soon as a high school student finishes the required number of units of study for .5 credit, the credit is applied to his/her transcript.  There are no set deadlines for these classes, although the system will provide recommended schedules to complete classes by the end of the school year, and students are expected to make adequate progress.  Classes not completed by the end of the school year will receive an “Incomplete.”

Online Classes:  These classes are created by the teachers and will have a face-to-face component via the virtual classroom.  Online classes have set deadlines for the completion of work.

All secondary students, grades 6-12, will receive a progress report on a trimester basis and a comprehensive report card / transcript via ground mail at the end of the school year.  Teachers can provide on-going curricular reports upon request.  Students are expected to maintain a set amount of progress each quarter; those who fall below expectations will be required to attend weekly study halls.

        Students, especially those in the eighth grade and above, are expected to keep aware and be responsible for progress toward graduation.  If questions or concerns should arise, students and/or parents should contact their Education Advisor or School Counselor for a review of the student’s credit.                                

Grades K-5

Student progress for elementary students, grades K-5, will be monitored by the elementary teacher and conveyed to the parents in quarterly assessment reviews using the NWEA/MAP and OAKS assessments.  Students will receive a final report card/progress report at the end of the school year.

If you have concerns about a grade received in a class, please follow these steps:

  1. Talk with your teacher and ask for an explanation of the grade given.  Ask if there is a way for the grade to be improved.  
  2. Schedule an appointment with the school counselor to discuss your concerns.

Diploma Requirements -  The following represents the credits required, by subject, to complete the Standard Oregon Diploma.

Language Arts                                 4.0 credit

Math                                 3.0 credits

(Algebra I/Math 60 or higher)

Science                                 3.0 credits

(at least 2 lab sciences)

Social Studies                         3.0 credits

Physical Education                         1.0 credits

Health                         1.0 credits

Career & Technical                 

Education/World Lang/

Arts                                3.0 credits

Electives                                 6.0 credits

Total                                24 credits

**In Addition, all students must demonstrate proficiency in Essential Skills for Reading, Writing, and Math.  This is accomplished through state assessemtns or work samples**

Graduation Objectives: 

It is the our goal at Summit Learning Charter to provide your learner with a pathway to complete Oregon’s graduation requirements.  

At any time in the year, our team may discuss with your student and with you alternatives education options for graduation that may be legitimate alternatives to curriculum or a standard diploma.


Procedure to Transfer Credit


  1. Summit Learning Charter will request your records and a transcript from your previous school.  
  1. For new students, it will help speed up the process if you can bring a copy of your transcript to the initial orientation or email it to the counselor as soon as you have been enrolled.
  1. Upon receipt of a transcript from your previous high school, the counselor evaluates and assigns credits consistent with Summit Learning Charter graduation requirements.
  2. The Student Support Team will assist with placement in the curriculum for students who enroll mid-semester with transfer grades.

*Any credits from an unaccredited institution or home school curriculum may be used to fulfill elective credit requirements.  Students may earn core credit by proving proficiency in any subject area.

State Assessments

Summit Learning Charter does participate in Smarter Balanced state assessments.  Our window for assessments begins in Spring.  We test all kids in grades 3-8 and 11.  

Starting in 2015/16, the Oregon State Legislature approved an expanded “Opt-Out” process for all parents.  Additionally, every school is required to announce and clarify your “Opt-Out” rights.

To learn more about Smarter Balanced Assessment go to

Student Support Team (SST)

The Student Support Team consists of the Educational Assistants, the School Counselor and the School Principal.  This team collaborates on the best interest of all learners to promote learning and improve outcomes.


Overview of Disciplinary Consequences

*Warning:  Students will receive a written warning from their teacher(s)/ administrator, advising them of the offense and the consequences, which can range from revising a student’s Personal Education Plan to a meeting with an administrator depending on the severity of the offense.

*Suspension:  Students will be excluded from any and all school related activities and school grounds for up to 10 consecutive school days.  “in-school/ in-office suspension” may be a suitable substitute at the administrator’s discretion and is reviewed case by case.  A student-parent meeting must take place for a formal suspension.

*Expulsion:  Administrators can recommend a student for expulsion from Summit Learning Charter.  During the course of the expulsion the student will be excluded from all school related activities for up to 1 calendar year.  Procedures for this process will follow the appropriate sponsor district policy.

Students may appeal any disciplinary consequences imposed by the school and its agents to the Summit Learning Charter Board.  

Such appeals must be made in writing and sent to the board via the school office.  The board will review the facts surrounding the decision and notify the student and parents their decision within 30 days of receipt of the appeal.

Range of Possible Consequences



Failure to meet minimum weekly work expectations



Defiance of Authority









Bullying/Cyber Bullying/Harassment



Drugs/Medication/ Tobacco



Disorderly Conduct



Vandalism or Theft







Sexual Harassment









* According to (18 U.S.C. Section 930(g)(2)), a weapon is any device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of causing death or serious bodily injury, except that such a term does NOT include a pocket knife with a blade of less than 2½ inches in length.

Family Educational Rights and Privacy Act (FERPA)

Each family will be provided with a copy of The Family Educational Rights and Privacy Act (FERPA), a Federal law, at your initial meeting with your teacher.  FERPA requires that Summit Learning Charter with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, SLC may disclose appropriately designated "directory information" without written consent, unless you have advised us to the contrary in accordance with procedures. 

Medical/Emergency Information

Each student must fill out the emergency information found on the field-trip permission form, which will be kept in the student’s file.  Please keep the information current and inform us of any changes in your student’s health. Current phone numbers are also important in case we need to contact you in an emergency.

Communicable Disease

If your child has planned on attending a group event (field trip, state testing, small group class) and has a communicable illness, please keep them home unless they have been symptom free for 24 hours. Examples are: a fever of 100 degrees or more, vomiting, diarrhea, severe cough, a rash, draining wound, or head lice. We want to help control the spread of illness at school by keeping ill students home until the contagious period has passed. 


Oregon requires all children to be immunized per State guidelines.  Summit Learning Charter does plan and schedule events throughout the year where small groups (more than 5 students) attend.  For this reason we must abide by the immunization guidelines.  

You will be notified if your child is in need of any immunizations. All students attending high school must meet the requirements of having diphtheria/ tetanus and polio vaccines, two measles (or MMR) vaccines, hepatitis B series and varicella vaccine (or the date they had the chickenpox illness). 

Please make sure to update our main office when your student gets additional shots. You may call 1-800-723-3638 for the location of immunization clinics in your area.

**Parents may choose to “opt-out” of immunizations.  Please fill out the form on this link and turn it into our office**

Sorry for any inconvenience. Let me know if there are any problems or if you have any questions,

You can bring it in manually or fax it at #503 630 5026

ESL (English as a Second Language)

If your student qualifies for ESL services, one of our ESL teachers will be responsible for working with you, your student and his/her teacher(s) in providing your student with the appropriate curriculum.

Special Education Services

If your student has qualified for Special Education Services, our Special Education Coordinator will work with you and the Estacada School District to make sure that your student’s needs are being met.  Estacada School District is responsible for maintaining all IEP’s and for providing Special Education Services to SLC students who qualify.

If your student has not previously been identified as being eligible to special education services, but you and your student’s teacher feel he/she may need these services, a referral to our Student Support Team is your first step.

This team: teachers, counselor, administrator, special education coordinator and yourself will review the student’s prior school history.  This review will identify if there are additional strategies that might support the student in general educations and increase their success.  If the Team determines that an evaluation is required, a referral is made to the Special Education Department at the Estacada School District.

Upon completion of the evaluation, you and the Estacada District IEP team will determine whether your learner qualifies for Special Education Services and an Individual Education Plan (IEP) will be written and presented to you.  

All services for Special Education – testing and support are the sole responsibility of the Estacada School District and their IEP team per Oregon Charter Law.


You will be offered the opportunity to check out a school-owned laptop computer.  In doing so, you will be asked to sign an agreement stating that you will take care of the computer and be responsible for any damage or loss.  

You will be expected to return the computer at the end of the school year or if you decide to withdraw from Summit Learning Charter, within a reasonable amount of time.  Failure to do so can result in legal action and/or placement to a third party collection agency. 

*Student records or diplomas will be released only upon the return of the computer and other SLC equipment and/or the payment of debts.

Process for Computer Issues

If you are experiencing computer issues, please contact Jason Deardorff at (503) 630-5001 ext 2217 between the hours of 8:00AM – 4:00PM, Monday through Friday.  He can also be reached at


Computer Tips

Tips and Hints to keep your computer healthy

Installed Software

 Your school software has been installed on your computer by our technical support team.  Students are not allowed to download or install any programs not provided by the school (with the exception of parental control programs).

 If a computer virus is contracted as a result of a forbidden download, parents/students will be responsible for the cost of refurbishing the computer and there will be disciplinary action.

Go Guardian

Go Guardian is a sophisticated computer program that allows Summit Learning Charter to understand how our Chrome books are being used on all levels including broad usage trends, unique organizational units, and granular per-student browsing behavior.

Parents never need to worry again about what your children are accessing via the Internet. Summit Learning Charter can implement a broad categories list to easily restrict and monitor inappropriate activity.

Tips for Parents/ Guardians


  1. Provide an organized, quiet place for study and academic work.  Students of all ages need a place to focus and learn.  If your home is not able to provide an adequate space for your child to learn, try to find a place that is easy to access and is available.  Possibilities are a local library, a neighbor who also has a student learning in the home, or an Internet café for older students.
  2. Seek to know the classes and units in which your child is working. Your advisor will be able to provide information on what classes your child is enrolled in and the expectations for completion of schoolwork.  Be sure to ask if you have any questions and talk with your child every school day about what they are learning. 
  3. Monitor your child’s daily progress.  There is a feature in the online curriculum to allow you to do this.  Ask your advisor for assistance with this.
  4. Get to know the teacher(s) your child is in communication with. Make sure you have all necessary contact information easy to find.  If there is any pertinent information that will be helpful for your teacher to know, please don’t hesitate to share it.  
  5. Let your child know you support them and want them to be a strong learner. The best support a child can have is support from the home front.  Tell your child when you are proud of their work, you believe in their ability and other encouraging words.  
  6. Ask your child if there is something you can do to help (provide tutoring, dictionaries, other references).
  7. Help your child assess personal strengths and weaknesses and encourage him/her not to avoid the subjects she finds to be most challenging.
  8. Monitor schoolwork and proper computer usage. (PE logs daily reading, journal writing, computer progress)
  9. Remove potential distractions such as i Pod, phone, the television, etc.
  10. Establish a schoolwork schedule and post it in the home.
  11. Make a regular habit of checking the computer usage history and, as a family unit, discuss appropriate computer usage.
  12. Ask questions of your child’s teacher(s).
  13. Make a commitment to attend all of the Parent-Teacher Conferences to have a thorough review of your student’s progress.
  14. Help your student maintain good attendance and adhere to his/her commitments and learning goals.
  15.  Since much of the school’s communication happens through email, make sure to provide your child’s advisor and teachers with a current, viable email address and check it daily.

Field Trips / Required Activities

It is important that we provide as many opportunities as possible for students to learn outside the confines of the online curriculum.  There will be many opportunities for field trips and teacher-led student activities.  All who participate in these opportunities must have a signed field trip permission slip on file with our office.  Your advisor will make these available to you.  At any school-sponsored activity, there are rules and laws that must be followed:

  1. Parents are responsible for all transportation to and from the activity unless the school has arranged otherwise.
  2. Siblings may participate as long as the parent is present as well.
  3. Students may not bring any other friends or relatives along, unless they are enrolled in our school as well.
  4. Parents are responsible for all fees.
  5. Students who are found to have alcohol, drugs or weapons will be asked to leave and subject to discipline.

Extra-curricular activities 

You may participate in your local school district’s athletics, and other extra-curricular activities that occur after or before school hours, with the permission of the building principal. 

FAQs, Frequently Asked Questions

What are some ways to be successful at Summit Learning Charter?

Work on lessons every day.  Learn something new every day.  Ask questions.  Communicate with your teacher(s) and parents about what you are learning.  Keep a journal.  Take notes.  

Can I take classes at my local public school or other school?

Charter school students are allowed to participate in, after or before-school extracurricular activities at their resident schools.  However, you will need permission from the principal of the resident school and you will need to meet all requirements to participate.  

Students are not allowed to be enrolled in two schools at once.  Hence, most districts are reluctant to allow a charter school student to take any classes within the school day if he/she is not enrolled in their school.   

Can I take classes at the community college while enrolled in Summit Learning Charter?

Yes, you can!  Students may now blend their school schedule to include the benefits of both the virtual program and the early college program.  However, students will have to meet the academic guidelines necessary and are limited to 1 course per term.  Additionally, we do cap this option every year.  Contact your school counselor if you are interested.

Can we change classes if needed?

Yes.  Work with your advisor to help with this change.

Can we substitute a lesson for one that has been assigned?


What if we feel that Summit Learning Charter is no longer the best place for our child?  

If you have changed your mind and decided there is a better educational choice for your student(s), you need to notify your teacher as soon as possible.  Daily attendance is a critical part of education and keeping accurate account of where your child is attending is important.  This is also true if you decide to home school your child. We want to make proper arrangements to help with a smooth transition to the student’s new educational setting. Should you desire to return to a home school environment, the registrar will provide you with the proper documentation for notifying your local ESD of your decision.  You can also decide to come back to our school.  However, students who have dropped and then want to re-enroll may find themselves on a waiting list, depending on space available.