BRR Loaders Handbook

Battle River Railway NGC Inc. 

PO Box 128

Forestburg, AB T0B 1N0

phone (780) 582-2493

fax (780) 582-4295

Office Hours: 9:00 am - 3:00 pm Monday-Friday

Matt, Dennis and Becky are available on cell phones for urgent matters outside of these hours

Tracy Dietrich

Office Manager

office line

Matt Enright

Grains Manager

cell (780) 678-0327

Dennis Steil

Marketing Representative

cell (780) 781-3006

Becky Kuefler

Marketing Assistant

cell (780) 608-5448

Mariette Forseille

office line


Grain companies we deal with at this time include CWB, Lansing, Scoular, Providence Grain Group, Toepfer, Ritchie Smith, WA Grain, Westland Trading, Swiss Singapore and others.

We are always looking for new opportunities to move grain and other commodities. Please contact us with any suggestions or if you would like to contract grains, pulses or oilseeds.

Sample Protocol

Samples are important for both producer and receiver.

Harvest samples are useful to determine how to contract your product. Samples at time of loading are useful if a grading dispute arises and can be a key part of your compensation.

Our sample bags (7 x 8) hold 2.2 kgs when full.  SGS will only recognize disputed samples from 2 kg lots.

For information on how to take a proper sample, see the link below:

Number of samples required per car: 3

1 for the grain company and/or grading organization (eg. SGS)

1 to be held at the BRR office or affiliated facility for 8 weeks

1 to be held by the producer for 8 weeks

Sample collection points:

Alliance: Seed Cleaning Plant (facility once open- stay tuned summer 2015)

Galahad: Scale Shack

Forestburg: Elevator (box by door outside office hours)

Heisler: facility office

Rosalind: facility office

Kelsey: box near bins

Samples will be picked up along the line at the following times on loading days:

Kelsey: 2:30

Rosalind: 3:00

Heisler: 3:30


Galahad 4:30

Alliance 5:00

Timely submission of samples allows us to determine car destinations and avoid cars sitting on the line. If your samples are not available by the specified times, please make arrangements to have them delivered to the BRR office in Forestburg (elevator). Grain companies may pass any demurrage costs incurred as a result of this delay on to you.

Bill of Lading

Our bill of lading document is available on our website.

The following items are required on every bill of lading:

Date loaded

Car number with initial

Type of Grain

Weight in metric tonnes***

Seal numbers

Contract number- call office if you need assistance with this, very important to ensure grade and contract are lined up

Producer name (as cheque is to be made out- include details on any corporations, partnerships etc.)

Any payment splits (include address for the split as well)

Mailing address for cheques

Any special notes eg. cheque deferral requests

Bill of ladings can be faxed to (780) 582-4295 or emailed to Tracy and Becky

Please text car numbers to Becky as soon as you know them- this is very helpful even before we have the seal and weight info

***Car Weights

On average, weights loaded are approximately as follows

Wheat car: 90 mt

Canola: 80 mt

Barley: 85 mt

Peas: 90 mt

Please provide scale weights. Most destinations have unload scales but not all. A strong record of your weights can prove useful should there be an error on unload.

Each car has a specific weight limit. This limit can be found by looking at the information printed directly on the car. It is very important to check the weight limit on your car EVERY time.

The total weight limit for the BRR line is 268,000 pounds including car weight.

This is lower than the CN line, so we cannot always load to the maximum car capacity.

Your maximum load is the lower of:

1) 268,000 minus weight of the car

For example, a car with a weight of 61,500 and a load limit of 224,500 may not be loaded to capacity. In this case, your limit is (268,000 BRR limit- 61,500 car weight)= 206,500 pounds/93.66 mt

Adding the car and load weight results in a total of 286,000, which exceeds the BRR maximum weight of 268,000. In this example, the BRR weight restriction is your limiting factor.

2)  the load limit on the car

For example, a car with a weight of 63,000 lbs and a load limit of 200,000 lbs, total weight cannot exceed 263,000 lbs. Your load limit is 90.71 mt (200,000 lbs). The 263,000 is less than BRRs 268,000 restriction, therefore it is your limiting factor.

If you need assistance finding this info, please contact Matt or Becky. We are able to look it up online.